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PUBLIC COMMENT INSTRUCTIONS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 25, 2025
Closed Session: 5:00 P.M.
Public Meeting: 6:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

Teleconference Locations:

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
        Agency Designated Representatives: Matthew Hawkesworth and Tiffany Jacobs-Quinn
        Employee Organizations: Pasadena Fire Fighters Association (PFFA) and Pasadena Firefighters Management Association (PFMA)

        ACTION: ITEM DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
         Name of Case: In re National Prescription Opiate Litigation
         USDC (N. Dist. Ohio) Case No.: 1:17-md-2894, MDL No. 2804

         ACTION: MOTION TO APPROVE CITY JOINING THE LAWSUIT

C. CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4) (two potential cases)

ACTION: ONE CASE DISCUSSED; NO REPORTABLE ACTION - ONE CASE NOT DISCUSSED

PUBLIC MEETING – 6:00 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

A.
A.       PRESENTATION BY DEVON UPADHYAY, GENERAL MANAGER AND CHIEF OPERATING OFFICER OF THE BOARD OF DIRECTORS OF THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA

             ACTION: PRESENTATION MADE; INFORMATION RECEIVED AND FILED

B. UPDATE FROM RITA MORENO, CHAIR, AND LENA LOUISE KENNEDY, VICE CHAIR, ON PROGRESS OF WORK BY THE COMMITTEE ON CITY COUNCILMEMBERS’ COMPENSATION

ACTION: PRESENTATION MADE; INFORMATION RECEIVED AND FILED

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH GREENFIELD MANAGEMENT FOR WEED AND BRUSH CLEARANCE SERVICES FOR UP TO FIVE YEARS FOR A TOTAL AMOUNT NOT-
         TO-EXCEED $995,280 (PRCS Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines in accordance with Article 19, Class 1, Existing Facilities, and Class 4, Minor Alterations
         to Land, as well as being statutorily exempt from CEQA in accordance with Public Resources Code Section 21080(b) and CEQA Guidelines Section 15269 as an action necessary to prevent or mitigate an emergency; and
         (2)         Authorize the City Manager to award contract to lowest and best bid dated July 24, 2025 submitted by Greenfield Management in response to the plans and specifications for Weed and Brush Clearance, for Parks,
         Recreation and Community Services and authorize the City Manager to enter into a five-year contract for an amount not-to-exceed $995,280 which includes the base contract amount of $904,800 and a contingency of $90,480 to
         provide for any necessary change orders.

4.      REJECTION OF BIDS FOR BRENNER PARK PLAYGROUND (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find the proposed action in the agenda report to be statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 18, Section 15270, Projects which are Disapproved, and
         Public Resources Code Section 21080(b)(5), projects that a public agency rejects or disapproves; and
         (2)         Reject all bids received on July 14, 2025 in response to the Notice Inviting Bids for Brenner Park Playground.

5.      AUTHORIZE THE CITY MANAGER TO ENTER INTO FIVE, THREE-YEAR CONTRACTS WITH FIVE VENDORS FOR THE PURCHASE AND OUTFITTING OF POLICE VEHICLES FOR AN AMOUNT NOT-TO-EXCEED
         $5,266,731 (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(C)(2), 15060(C)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
         (2)         Award contract to lowest and best bid dated April 14, 2025 submitted by Olathe Ford Sales, Inc., in response to the project plans and specifications for Police Department Fleet Vehicles - Chevrolet, Dodge, and Ford Police
         Pursuit Vehicle Outfitting and the Purchase of Ford Police Pursuit Vehicles (or equivalent), authorize the City Manager to enter into a three-year contract for an amount not-to-exceed $1,393,305, which includes the base contract
         amount of $1,161,087 and a contingency of $232,218 to provide for any necessary change orders;
         (3)         Award contract to lowest and best bid dated February 10, 2025 submitted by Long Beach BMW Motorcycles in response to the project plans and specifications for Police Department Fleet Vehicles - Outfitted BMW RT
         Police Type Motorcycles (or equivalent), authorize the City Manager to enter into a three-year contract for an amount not-to-exceed $320,531, which includes the base contract amount of $267,109 and a contingency of $53,422 to
         provide for any necessary change orders;
         (4)         Award contract to lowest and best bid dated April 14, 2025 submitted by PFVT Motors, LLC DBA Peoria Ford in response to the project plans and specifications for Police Department Fleet Vehicles - Police Ford Vehicles
         (or equivalent) and Police Electric Vehicles (or equivalent), authorize the City Manager to enter into a three-year contract for an amount not-to-exceed $1,111,126, which includes the base contract amount of $925,938 and a
         contingency of $185,188 to provide for any necessary change orders;
         (5)         Award contract to lowest and best bid dated April 14, 2025 submitted by Sierra Monrovia CDJR, LLC in response to the project plans and specifications for Police Department Fleet Vehicles - Police Dodge Vehicles (or
         equivalent), authorize the City Manager to enter into a three-year contract for an amount not-to-exceed $1,866,475, which includes the base contract amount of $1,555,396 and a contingency of $311,079 to provide for any necessary
         change orders;
         (6)         Award contract to lowest and best bid dated April 9, 2025 submitted by Winner Chevrolet, Inc., in response to the project plans and specifications for Police Department Fleet Vehicles - Chevrolet Police Pursuit Vehicles (or
         equivalent) and Chevrolet Police Vehicles (or equivalent), authorize the City Manager to enter into a three-year contract for an amount not-to-exceed $575,294, which includes the base contract amount of $479,411 and a contingency
         of $95,883 to provide for any necessary change orders; and
         (7)         Authorize the City Manager to approve no-cost increase amendments to the subject contracts including necessary change orders.

6.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TDG ENGINEERING, INC., TO DELIVER CONCEPTUAL DEVELOPMENT, PRELIMINARY ENGINEERING AND FINAL DESIGN SERVICES
         FOR PASADENA GREENWAYS FOR A TOTAL AMOUNT NOT-TO-EXCEED $1,092,594 (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Section 15378(b);
         and
         (2)         Authorize the City Manager to enter into a contract with TDG Engineering, Inc., as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, for professional engineering
         services for the Pasadena Greenways in the amount not-to-exceed $1,092,594, which includes the base contract amount of $586,313 to develop conceptual and preliminary design (Phase 1), the option for additional services to
         deliver Final Design including Plans, Specifications and Estimates (PS&E) in the amount of $406,281 (Phase 2), and a contingency amount of $100,000 for any necessary change orders subject to City Manager approval.
         Competitive price bidding is not required pursuant to City Charter Section 1002(F) (Contracts for professional or unique services).

7.      FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF 17 FUEL CELL ELECTRIC BUSES FROM NEW FLYER OF AMERICA, INC., FOR PASADENA
         TRANSIT FOR A NOT-TO-EXCEED AMOUNT OF $32,050,255 (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
         (2)    Authorize the City Manager to enter into a contract with New Flyer of America, Inc., for the procurement of 17, 40-foot Fuel Cell Electric Buses (FCEB), based on the California Association for Coordinated Transportation
         (CALACT)/Basin Transit Purchasing Cooperative pricing, for an amount not-to-exceed $32,050,255, which includes the base contract amount of $29,136,595 and a contingency of $2,913,660 (10%) to provide for any necessary
         change orders;
         (3)    Authorize the inclusion of an option to purchase up to two additional 40-foot FCEBs from New Flyer of America, Inc., with pricing adjusted per the CALACT/Basin Transit Purchasing Cooperative contract under the same terms
         and conditions, with funding for these option buses subject to future council approval and availability of funds;
         (4)    Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions;
         (5)    Amend the FY 2026 Capital Improvement Budget by appropriating $14,196,701 as detailed in the Fiscal Impact section of the agenda report; and
         (6)    Find that neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services, and
         Pasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served.

8. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING JUNE 30, 2025 (Finance Dept.)
Recommendation: There is no staff recommendation for this item. The City Council may, however, take action relating to this item as it deems appropriate following consideration and discussion of the matter.

9.      FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE CITY OF LOS ANGELES FOR 2024 URBAN AREA SECURITY INITIATIVE (UASI) GRANT FUNDS AND AMEND
         THE FIRE DEPARTMENT’S AND HEALTH DEPARTMENT’S FY 2026 OPERATING BUDGETS TO RECOGNIZE AND APPROPRIATE THE GRANT FUNDS (Fire Dept.)
        Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) "Common Sense" exemption;
         (2)         Authorize the City Manager to enter into a contract with the City of Los Angeles to accept and administer 2024 Urban Area Security Initiative (UASI) grant funds; and
         (3)         Amend the Fire Department and Public Health Department Fiscal Year 2026 Operating Budgets by recognizing revenue and appropriating $200,185 awarded by UASI as detailed in the Fiscal Impact section of the agenda
         report.

10.    FINANCE COMMITTEE: AMENDMENTS TO THE CITY MANAGER’S FISCAL YEAR 2026 ADOPTED OPERATING BUDGET (Office of the City Manager)
         Recommendation: It is recommended that the City Council:
         1)        Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to Public Resources Code 21065 and within the meaning of the State CEQA Guidelines Sections 15060(c) and
         15378(b); and
         2)        Amend the City Manger’s Fiscal Year (FY) 2026 Adopted Operating Budget as detailed in the agenda report by increasing revenue and appropriations by $358,641 and adding 2.0 FTE limited-term positions, and converting
         two 1.0 FTE limited-term positions to regular-term.

11.    LEGISLATIVE POLICY COMMITTEE: APPROVAL OF THE FEDERAL & STATE legislative PLATFORMS FOR CALENDAR YEAR 2025 (Office of the City Manager)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a significant effect
         on the environment; and
         (2)         Approve the Federal Legislative Platform and the State Legislative Platform for calendar year 2025.

12.    LEGISLATIVE POLICY COMMITTEE: SUPPORT FOR SB 256 (PÉREZ): ELECTRICITY: ELECTRICAL INFRASTRUCTURE: WILDFIRE MITIGATION (Water & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a significant effect
         on the environment;
         (2)         Support Senate Bill 256 (Pérez) – Electricity: electrical infrastructure: wildfire mitigation, and any subsequent related legislation; and
         (3)         Authorize the Mayor to send letters to the appropriate authorities stating Pasadena’s position.

13.    LEGISLATIVE POLICY COMMITTEE: SUPPORT FOR AB 740 (HARABEDIAN): VIRTUAL POWER PLANTS: LOAD SHIFTING: INTEGRATED ENERGY POLICY REPORT (Water & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a significant effect
         on the environment;
         (2)         Support Assembly Bill 740 (Harabedian) – Virtual Power Plants: Load Shifting: Integrated Energy Policy Report; and any subsequent related legislation; and
         (3)         Authorize the Mayor to send letters to the appropriate authorities stating Pasadena’s position.

14.    PUBLIC SAFETY COMMITTEE: APPROVAL OF THE RULES AND REGULATIONS FOR THE BIANNUAL MEETING OF COMMUNITY POLICE OVERSIGHT COMMISSION AND PASADENA POLICE DEPARTMENT
         LEADERSHIP (CPOC)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)         Approve the Rules and Regulations for the biannual meeting of the Community Police Oversight Commission (CPOC) Chair and Vice Chair and Pasadena Police Department (PPD) leadership.
         Recommendation of the Community Police Oversight Commission: On June 12, 2025, the CPOC unanimously voted (with one absence) to adopt the Rules and Regulations regarding the biannual meeting of CPOC Chair and Vice
         Chair and PPD leadership, which
         are included in the agenda report as Attachment 1. On July 16, 2025, the Public Safety Committee unanimously voted (with one absence) to approve the proposed Rules and Regulations.

15.    PUBLIC SAFETY COMMITTEE: APPROVAL OF THE RULES AND REGULATIONS FOR THE HANDLING OF COMMUNITY COMPLAINTS SENT TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (CPOC)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)         Approve the Rules and Regulations for the handling of community complaints sent to the Community Police Oversight Commission (CPOC).
         Recommendation of the Community Police Oversight Commission: On June 12, 2025, the CPOC voted 7-1 (with two abstentions and one absence) to adopt the Rules and Regulations pertaining to the handling of community
         complaints alleging misconduct by Pasadena Police Department (PPD) employees, which are included in the agenda report as Attachment 1. On July 16, 2025, the Public Safety Committee unanimously voted (with one absence) to
         approve the proposed Rules and Regulations.

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

17.    PROPOSED PERMIT FEE REDUCTIONS FOR EATON FIRE REBUILD SITES (Planning & Community Development Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended fee reductions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3);
         (2)      Adopt a resolution amending the Fiscal Year (FY) 2026 General Fee Schedule to reduce or waive various Plan Check and Permit Fees for rebuilding eligible residential structures destroyed in the Eaton Fire;
         (3)      Direct the City Attorney to prepare within 30 days an ordinance to amend Title 4 of the Pasadena Municipal Code (PMC) to exempt qualified reconstruction of eligible residential structures destroyed by the Eaton Fire from the
         City’s fees for Construction Tax; and
         (4)      Direct staff to explore other means of recovering the foregone fees.
         Recommendation of the Economic Development & Technology Committee: On July 15, 2025, the Economic Development & Technology Committee (EdTech) recommended the City Council approve the proposed fee reductions for
         rebuilding eligible single-family
         structures destroyed in the Eaton Fire as follows:
             1)    Waive plan check and building permit fees collected into the Building Fund (204) and the General Fund (101) with a total estimated cost of $3,203,500;
             2)    Waive the Refuse Collection Administrative Fee and reduce the Deposit for the Construction & Demolition Waste Management collected in the Refuse Collection Fund (406) to a flat $1,000 per site reducing the overall funds
             collected from $1,500,000 to $125,000;
             3)    Waive Sidewalk Inspection and Repair Fees collected in the Project Management Fund (301) with a cost amount of $14,250 for the inspections and an estimated cost of $225,000 for the repairs for a total $239,250;
             4)    Waive Fire Sprinkler and Landscape Review Fees collected in the Building Fund (204) with a total cost amount of $303,625;
             5)    Waive Electric Service Fees collected in the Electric Service Fund (411) with a total estimated cost amount of $504,000;
             6)    Defer discussion for Pasadena Water and Power (PWP) fees collected in the Water Service Fund (412) with a total estimated cost of $3.5 million for PWP water service customers.
        The reductions outlined above would apply to projects that meet all of the following (eligible sites):
             1)    Single-family properties that were owner-occupied as of January 7, 2025, and the same owner (or a member of the same owner’s family) is the applicant;
             2)    The reconstruction of ‘like-for-like’ single-family properties as allowed under the City’s Rebuild Ordinance adopted March 24, 2025; and
             3)    The reconstruction of red-tagged structures (primary dwelling and required parking) and not to the construction of new detached structures such as an accessory dwelling unit (ADU) that did not exist prior to the fire.
        Since the EdTech Meeting of July 15, 2025 staff heard from rebuild property owners requesting that the fee waivers be expanded from the criteria above to include the following:
             1)    Owner-occupied condominium units;
             2)    Owners who select a relocated home or a prefabricated, modular home. This category may exceed the 10% or 200 square foot like for like square footage cap but must still meet all other like for like provisions (height,
             setbacks etc.) and meet the square footage requirements of the Zoning Code.
        Staff is supportive of the expanded eligibility criteria. Only four condominium units on the same site were lost and relocated or manufactured homes are based on floor plans that in most cases cannot be modified. With all other zoning
        requirements being met, there will be little to no impact.

18. Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 4, CHAPTER 4.19, SECTIONS 4.19.020, 4.19.040, 4.19.050, 4.19.060, TO UPDATE THE TRAFFIC REDUCTION AND
TRANSPORTATION IMPROVEMENT FEE FOR EXISTING LAND USE CATEGORIES AND TO ADD NEW LAND USE CATEGORIES TO THE FEE STRUCTURE”

ORDINANCE

ACTION: INTRODUCED BY COUNCILMEMBER COLE; CONDUCTED FIRST READING

19. Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS SECTIONS OF TITLE 16 (SUBDIVISION ORDINANCE), CHAPTERS 16.08, 16.16, 16.28, AND 16.36, OF THE CITY OF PASADENA
MUNICIPAL CODE TO MODIFY PROCEDURES FOR APPROVAL OF A SUBDIVISION CONTRACT” (Introduced by Councilmember Lyon)

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Jason Lyon, Steve Madison, Jess Rivas) Meets the third Tuesday of each month at 5:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

November 18, 2025

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Rick Cole, Tyron Hampton, Gene Masuda) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Justin Jones, Rick Cole, Tyron Hampton, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd Floor)

Claim No.	Claimant	Claim Amount
2026-0044	Shirley Moody	$ 35,000.00+
2026-0045	Douglas Devos	35,000.00+
2026-0046	Joshua Pulido	35,000.00+
2026-0047	Duplicate to Claim No. 2026-0043	N/A
2026-0048	Duplicate to Claim No. 2026-0043	N/A
2026-0049	Emily Beaghan	574.90