SPECIAL MEETING
 AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 14, 2020

Closed Session: 1:30 P.M.
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Frank v. City of Pasadena
LASC Case No.: BC666535 

 

 

1.      COVID-19 UPDATE ORAL REPORTS FROM CITY MANAGER, PUBLIC HEALTH OFFICER , AND DR. LORI MORGAN, PRESIDENT OF
HUNTINGTON HOSPITAL 

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

PUBLIC COMMENT

2.      UPDATE ON CITY EFFORTS TO ENFORCE COVID-19 HEALTH PROTOCOLS 

332k

3.      STATUS OF THE BAD WEATHER SHELTER AND ALTERNATIVE SHELTER AND COLD WEATHER HOMELESS SERVICES
Recommendation: The agenda report is provided for information only; no City Council action is required. 

1558k

 SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

 CORRESPONDENCE FOR ITEMS 3 & 4

  PUBLIC COMMENT FOR ITEMS 3 & 4

          CORRESPONDENCE

          PUBLIC COMMENT

 PUBLIC COMMENT PART 2

 PUBLIC COMMENT PART 3

POWER POINT PRESENTATION - PRESENTED AT MEETING

4.      AUTHORIZATION TO EXTEND THE TERMS AND ADD FUNDS TO PURCHASE ORDER NOS. 1210371, 1210372, 1210374 TO EXTEND THE PROVISION OF MOTEL VOUCHERS TO INDIVIDUALS EXPERIENCING HOMELESSNESS
Recommendation: It is recommended that the City Council:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize the amendments to Purchase Order No.1210371 (Union Station Homeless Services), Purchase Order No. 1210372 (The FID Group dba Friends In Deed), and Purchase Order No. 1210374 (Housing Works) to: a) extend the terms through June 30, 2021; and b) add Emergency Solutions Grant CARES (ESG-CV) funding totaling $419,134 as listed in Table A of the agenda report to continue to provide motel vouchers to people experiencing homelessness who are identified as high risk for serious illness or death from the novel coronavirus known as COVID-19, and to the extent that these could be considered a separate procurement, award without competitive bidding, as professional or unique services pursuant to City Charter Section 1002(F), and grant the amendments an exemption from competitive selection pursuant to P.M.C. Section 4.08.049(B), contract for which the City’s best interests are served; and
(3)    Authorize the City Manager to execute future amendments to Purchase Order Nos. 1210371, 1210372, and 1210374 to add additional ESG-CV grant funding equal to one-third of the proposed total amounts in Table A of the agenda report without competitive bidding or competitive selection as outlined in Recommendation No. 2 of the agenda report.  

1107k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

  CORRESPONDENCE FOR ITEMS 3 & 4

  PUBLIC COMMENT FOR ITEMS 3 & 4 

  PUBLIC COMMENT

POWER POINT PRESENTATION - PRESENTED AT MEETING        

5.      AMEND EXISTING PURCHASE ORDER NO. 1210226 WITH ELLIS EQUIPMENT INC., AND PURCHASE ORDER NO. 1210219 WITH MERIDIAN RAPID DEFENSE GROUP LLC. FOR ON-STREET DINING PROGRAM EQUIPMENT RENTALS
Recommendation: It is recommended that the City Council:
(1)      Find this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), Review for Exemption;
(2)      Authorize the City Manager to amend Purchase Order No. 1210226, with Ellis Equipment Inc., from $225,908 to a revised amount of $375,908;
(3)      Authorize the City Manager to amend Purchase Order No. 1210219, with Meridian Rapid Defense Group LLC., from $70,475 to a revised amount of $130,475;
(4)      Appropriate $210,000 from the General Fund operating reserve for the on-street dining program equipment rentals to the Department of Transportation Fiscal Year 2021 Operating Budget; and
(5)      To the extent this transaction could be considered a separate procurement subject to competitive selection, as competitive bidding is not required pursuant to City Charter Section 1002(F), Contracts for Professional or Unique Services, grant the proposed amendment to the purchase order with Ellis Equipment Inc., and Meridian Rapid Defense Group LLC., an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchase Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

1775k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

PUBLIC COMMENT

City Manager/Executive Director 

6.      RECOGNIZE REVENUE AND APPROPRIATE FUNDS OF $1,756,732 TO THE FISCAL YEAR 2021 OPERATING BUDGET FOR THE ACCEPTANCE OF WORKFORCE DEVELOPMENT GRANT FUNDS AND APPROVAL OF A CONTRACT AMENDMENT TO PROVIDE INDIVIDUAL TRAINING ACCOUNT SERVICES
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060 (c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)    Authorize the City Manager to enter into a contract between the City of Pasadena (administrative entity for the Foothill Workforce Development Board) and the State of California Employment Development Department for the receipt of:
            a.    Workforce Innovation and Opportunity Act Adult Program Year 2020-21 grant funds in the amount of $518,652 over a 24-month term;
            b.    Workforce Innovation and Opportunity Act Dislocated Worker Program Year 2020-21 grant funds in the amount of $502,874 over a 24-month
                    term;
            c.    Workforce Innovation and Opportunity Act Rapid Response Program Year 2020-21 grant funds in the amount of $340,056 over a 24-month term;(3)      Authorize the City Manager to enter into a contract between the City of Pasadena (administrative entity for the Foothill Workforce Development Board) and the County of Los Angeles Workforce Development, Aging and Community Services for the receipt of Youth at Work Program Year 2020-21 grant funds in the amount of $271,650 over a 12-month term;
(4)    Authorize the City Manager to enter into a contract between the City of Pasadena (administrative entity for the Foothill Workforce Development Board) and the South Bay Workforce Investment Board (administrative entity for the City of Inglewood) for the receipt of Transitional Subsidized Employment Program Year 2020-21 grant funds in the amount of $123,500 over a 12-month term;
(5)    Authorize the City Manager to enter into a contract amendment between the City of Pasadena (administrative entity for the Foothill Workforce Development Board) and the South Bay Workforce Investment Board (administrative entity for the City of Inglewood), for an increase of $300,000 for a new contract amount not-to-exceed $3,160,000; and
(6)    Amend the Fiscal Year 2021 Career Services Division Operating Budget to recognize revenues and appropriate expenditures in the amount of $1,756,732. 

2030k

7.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH ALLSTAR FIRE EQUIPMENT TO PROVIDE SELF-CONTAINED BREATHING APPARATUS (SCBA) EQUIPMENT AND SERVICING FOR AN AMOUNT NOT-TO-EXCEED $625,000
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the action; and
(2)    Accept the bid dated October 20, 2020, submitted by Allstar Fire Equipment in response to specifications for self-contained breathing apparatus (SCBA) equipment and servicing, reject all other bids received, and authorize the City Manager to enter into a five-year contract with Allstar Fire Equipment for an amount not-to-exceed $625,000. 

1041k

8.      AMEND CONTRACTS WITH ORACLE AND WATERSMART TO CONTINUE OFFERING BEHAVIORAL ENERGY- AND WATER- EFFICIENCY AND CUSTOMER ENGAGEMENT PROGRAMS BY UP TO 36 MONTHS, UNLESS TERMINATED EARLIER BY THE CITY
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption or General Rule);
(2)      Authorize the City Manager to amend City Services Contract No. 31483, the Master Service Agreement with Oracle America, Inc., (“Oracle”), to continue providing Opower Home Energy Reports and customer engagement/behavioral program services by up to 36 months through June 30, 2024, with options to terminate at the end of June 2022 or June 2023; and, increase the maximum contract amount by $1,190,000, which includes annual service fees for three years totaling $1,099,500 and a contingency of $90,500 for configuration and additional services that may be needed, to the existing contract amount of $2,500,000; for a new total not-to-exceed amount of $3,690,000;
(3)      Authorize the City Manager to extend Contract No. 30133 with WaterSmart Software Inc., (“WaterSmart”) by up to 36 months through February 9, 2024, with options to terminate at the end of June 2022 or June 2023; and, increase the maximum contract amount by $414,300, which includes annual service fees totaling $354,000 and a contingency of $60,300 for configuration and additional services that may be needed, for a new total not-to-exceed amount of $414,300 in order to continue offering the WaterSmart home water reports and customer engagement program; and
(4)      To the extent these could be considered as separate procurement activities, grant the proposed contract amendments an exemption from the competitive selection process pursuant to P.M.C. Section 4.08.049(B), contracts for which the City’s best interests are served. 

2515k

9.      APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT EMERGENCY BUSINESS GRANT PROGRAM FUNDING AGREEMENT TO PASADENA COMMUNITY FOUNDATION
Recommendation: It is recommended that the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to execute Community Development Block Grant Program Reimbursement Agreement No. 31919 with Pasadena Community Foundation, a California non-profit corporation for an amount not-to-exceed $425,000 to administer the Emergency Business Grant Program.  

1235k

10.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH ENERGY SERVICES LLC, A WHOLLY OWNED SUBSIDIARY OF MITSUBISHI POWER AMERICAS INC., FOR LABOR AND MATERIALS TO INSTALL A NEW WATER INJECTION SKID AND EMERGENCY DIRECT CURRENT POWER SYSTEM FOR GAS TURBINES 1 & 2
Recommendation: It is recommended that the City Council:
(1)      Find that contracting with Mitsubishi Power Americas, Inc., (“Energy Services”) for the installation of a new water injection skid on Gas Turbine 1 (“GT-1”) and an emergency Direct Current (“DC”) power system for GT-1 and Gas Turbine 2 (“GT-2”) are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301, Class 1, Existing Facilities and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Energy Services for labor and materials to install a new water injection skid for Gas Turbine (“GT”) 1 and emergency DC power system for GT-1 and GT-2 in an amount not-to-exceed $310,863; and
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

1948k

11.    CONTRACT AWARD TO CIVIC CONSTRUCTION ASSOCIATES FOR LA PINTORESCA PARK RENOVATION FOR AN AMOUNT NOT-TO-EXCEED $1,300,000    
Recommendation: It is recommended that the City Council:
(1)      Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Accept the bid dated November 19, 2020, submitted by Civic Construction Associates in response to the Project Plans and Specifications for the La Pintoresca Park Renovation, reject all other bids received, reject all bids for La Pintoresca Park Renovation project received on October 14, 2020, and authorize the City Manager to enter into such contract for an amount not-to-exceed $1,300,000, which includes the base contract amount of $1,166,564 and a contingency of $133,436 to provide for any necessary change orders. 

1399k

12.    APPROVAL OF THE WATER AND POWER DEPARTMENT’S 2021 WILDFIRE MITIGATION PLAN
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 21080(b)(4) of CEQA and Section 15269 (Emergency Projects) of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept and approve the annual update of the Wildfire Mitigation plan for 2021 for the Water and Power Department (“PWP”) as an approved operating manual to mitigate the utility’s risk of causing a catastrophic wildfire. 

8213k

13.    CONTRACT AWARD TO AFFORDABLE GENERATOR SERVICES, INC., FOR GENERATOR MAINTENANCE AND REPAIR FOR AN AMOUNT NOT-TO-EXCEED $437,750 FOR UP TO FIVE YEARS
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated November 10, 2020, submitted by Affordable Generator Services, Inc., (AGS) for Generator Maintenance and Repair, reject all other bids received, and authorize the City Manager to enter into a contract with AGS for an amount not-to-exceed $262,650 (which includes a $7,650 contingency) over a three-year period with the option for two additional one-year extensions in the annual amount of $87,550 (which includes a $2,550 contingency), at the discretion of the City Manager, for a maximum total contract length of five years and a total contract amount of $437,750. 

1339k

14.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH S.D. MYERS LLC FOR PREVENTATIVE MAINTENANCE SERVICES FOR LIQUID FILLED ELECTRICAL EQUIPMENT FOR THE WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)       Find the proposed action to be categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with S.D. Myers LLC for preventative maintenance of liquid filled electrical equipment in an amount not-to-exceed $302,034, for three years, or whichever occurs first, with two optional extensions of one year or $100,678 each. 

1462k

15.    CONTRACT AWARD TO CREATIVE HOME DBA CHI CONSTRUCTION FOR WATER MAIN INSTALLATIONS
Recommendation: It is recommended that the City Council:
(1)      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Section 21080.21 and State CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction); and
(2)      Accept the bid dated November 3, 2020, submitted by Creative Home dba CHI Construction in response to Specifications WD-20-19 for water main installations; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $2,358,422, which includes the base contract amount of $2,144,020 and a contingency of $214,402 to provide for any necessary change orders. 

1398k

ATTACHMENT A 338k

16.    AUTHORIZATION TO ENTER INTO A GRANT AGREEMENT THROUGH MARCH 15, 2022 WITH THE AMERICAN PUBLIC POWER ASSOCIATION FOR THE DISTRIBUTION BATTERY PROJECT
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed authorization is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA guidelines, Section 15301(a) Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)    Authorize the City Manager, or his designee, to enter into a grant agreement contract with the American Public Power Association (“APPA”) to receive grant funds in the amount of $125,000, for the Distribution Battery Project; and
(3)    Designate the City Manager, or his designee, as the authorized representative with signature authority for the grant agreement and all contract documents pursuant to the grant. 

1099k

17.    AUTHORIZATION TO SUBMIT A FUNDING APPLICATION WITH THE STATE OF CALIFORNIA IN RESPONSE TO A NOTICE OF FUNDING AVAILABILITY FOR HOMELESS HOUSING, ASSISTANCE AND PREVENTION ROUND 2 GRANT FUNDS
Recommendation: It is recommended that the City Council:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the submittal of an application in the amount of $302,105 in response to the Notice of Funding Availability (“NOFA”) issued by the State of California Business, Consumer Services and Housing Agency to receive Homeless Housing, Assistance and Prevention Round 2 funding for eligible programs and activities that serve people experiencing homelessness; and
(3)      Authorize the City Manager to certify or execute, and the City Clerk to attest, the application and all other documents, agreements and amendments related to the application and subsequent State award. 

1209k

18.    QUARTERLY INVESTMENT REPORT – QUARTER ENDING SEPTEMBER 30, 2020
Recommendation: This report is for information only. 

2052k

ATTACHMENT A - QUARTERLY INVESTMENT REPORT 6869k

19.    ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2021 SCHEDULE OF TAXES, FEES, AND CHARGES RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed rate increases are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Approve the scheduled rate increases effective February 1, 2021 for the Grandstand Permit Application, the Rose Bowl Admission Tax, and for the New Year’s Day Related Business Grandstand Seat Surcharge as set forth in the body of the agenda report. 

884k

ATTACHMENT A 746k

City Council 

20.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

RESIGNATION OF VICTOR M. GORDO FROM THE ROSE BOWL OPERATING COMPANY BOARD (City Council Nomination) 

RESIGNATION OF EDGAR J. GUTIERREZ FROM THE RECREATION AND PARKS COMMISSION (District 1 Nomination) 

181k

APPOINTMENT OF VICTOR M. GORDO TO THE FIRE AND POLICE RETIREMENT BOARD (City Council Nomination) 

APPOINTMENT OF MARTHA CELIS TO THE SENIOR COMMISSION (Huntington Hospital Senior Care Network Nomination) 

RECOGNIZE VACANCY CREATED ON SANITATION DISTRICTS OF LOS ANGELES COUNTY BOARD OF DIRECTORS (DISTRICTS 15, 16 AND 17) WITH CONCLUSION OF TERRY TORNEK'S TERM ON THE PASADENA CITY COUNCIL AND APPOINTMENT OF VICTOR M. GORDO TO THE SANITATION DISTRICTS OF LOS ANGELES COUNTY BOARD OF DIRECTORS (City Nomination)        

RECOGNIZE VACANCY CREATED ON THE FOOTHILL TRANSIT BOARD OF DIRECTORS WITH CONCLUSION OF MARGARET McAUSTIN’S (MEMBER) AND TERRY TORNEK'S (ALTERNATE) TERMS ON THE PASADENA CITY COUNCIL, AND APPOINTMENT OF FELICIA WILLIAMS AS THE CITY OF PASADENA'S REPRESENTATIVE TO THE FOOTHILL TRANSIT BOARD OF DIRECTORS (City Nomination) 

City Attorney 

21.    REVISION OF DESIGNATED CITY OFFICIALS AND EMPLOYEES REQUIRED TO FILE CONFLICT OF INTEREST STATEMENTS
Recommendation: It is recommended that the City Council adopt a resolution updating those who will be required to file conflict of interest statements as pertaining to positions within various City departments.     

380k

RESOLUTION 407k

APPENDIX A 848k

APPENDIX B 1631k

City Clerk/Secretary 

22.    REPORT ON ACTION BY NEWLY ELECTED COUNCILMEMBER FELICIA WILLIAMS TO VACATE SEATS NOMINATED BY COUNCIL DISTRICT 2 ON THE PLANNING COMMISSION AND ROSE BOWL OPERATING COMPANY BOARD IN ACCORDANCE WITH PASADENA MUNICIPAL CODE SECTION 2.45.050
Recommendation:   It is recommended that the City Council receive and file this report. 

368k

           ATTACHMENT A 323k

23.    APPROVAL OF MINUTES 

October 5, 2020	City Council
October 5, 2020	Successor Agency to the Pasadena Community Development Commission
October 12, 2020	Special City Council Meeting
October 12, 2020	Successor Agency to the Pasadena Community Development Commission
October 19, 2020	City Council
October 19, 2020	Successor Agency to the Pasadena Community Development Commission

24.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 13,646	Kenyatta Pace	$            8,493.99
Claim No. 13,647	Mary Pelentay	Not stated
Claim No. 13,648	Joanne C. Picard	Not stated
Claim No. 13,649	Pavaman Bilgi	5,000.00
Claim No. 13,650	Jolene Chavira	2,851.26
Claim No. 13,651	Arturo Sanchez	6,052.93
Claim No. 13,652	Law Office of Kevin S. Conlogue, representing Keith Anderson	10,000,000.00
Claim No. 13,653	Law Office of Kevin S. Conlogue, representing Lorena McCaigue	10,000,000.00

 

25.    PUBLIC HEARING: DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (2019-2020 PROGRAM YEAR) FOR PROJECTS FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT, EMERGENCY SOLUTIONS GRANT, AND HOME INVESTMENT PARTNERSHIP ACT
Recommendation: It is recommended that upon close of the public hearing the City Council:
(1)      Find that the recommended action is exempt from the California Environmental  Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have a significant effect on the environment; and
(2)    Approve the submission to the U.S. Department of Housing and Urban Development, of the Consolidated Annual Performance and Evaluation Report for the 2019-2020 Program Year for projects funded under the Community Development Block Grant, Emergency Solutions Grant, and the HOME Investment Partnership Act programs. 

1203k

ATTACHMENT A 408k

ATTACHMENT B 3107k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

PUBLIC COMMENT

26.    PUBLIC HEARING:  ZONING CODE AMENDMENTS TO UPDATE REGULATIONS FOR ANIMAL SERVICES USES
Recommendation: It is recommended that the City Council:
(1)      Find that the Zoning Code Amendments are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15305 (Class 5 – Minor Alterations to Land Use Limitations) and State CEQA Guidelines Section 15061(b)(3), that there are no features that distinguish this project from others in the exempt class, there are no unusual circumstances, and none of the exceptions to the exemptions apply;
(2)      Adopt the Findings of Consistency with the General Plan (Attachment A of the agenda report); and
(3)      Approve the amendments and direct the City Attorney to prepare an ordinance amending Sections 17.30.030, 17.50.300, and 17.80.020 to Title 17 (Zoning Code) of the Pasadena Municipal Code to make “Animal Services – Animal Hospitals” a permitted use in the CD-2 through CD-6 districts and updated operational standards.
Recommendation of the Planning Commission: At a public hearing on November 19, 2020, the Planning Commission recommended that the City Council find that the Zoning Code Amendments are exempt from CEQA and approve the Zoning Code Amendments that would allow Animal Hospitals as a permitted land use in the CD-2, CD-3, CD-4, CD-5, and CD-6 zoning districts, and impose additional operational standards on all Animal Hospital uses. 

2267k

ATTACHMENT A 2463k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 93k

27.    PUBLIC HEARING: HISTORIC PRESERVATION ORDINANCE AMENDMENTS
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15308, Class 8, of the CEQA guidelines pertaining to actions by regulatory agencies for the protection of the environment. The proposed amendments strengthen and clarify existing regulations that apply to the protection of historical resources;
(2)      Find that the proposed Zoning Code Text Amendments are in conformance with the goals, policies, and objectives of the General Plan;
(3)      Find that the proposed Zoning Code Text Amendments would not be detrimental to the public interest, health, safety, convenience, or general welfare of the City; and
(4)      Recommend that the City Council approve the proposed Zoning Code Text Amendments to the Historic Preservation Ordinance as specified in the agenda report.
Recommendation of the Historic Preservation Commission: On August 4, 2020, the Historic Preservation Commission held a public hearing to review the proposed amendments and adopted CEQA and Zoning Code Text Amendment findings with the following recommendations:
        1.    Demolition of garages should be changed from a minor project to a major project.
        2.    In all cases where documentary, pictorial or physical evidence is mentioned, language should be included to allow use of a similar building designed
               by the same builder or architect as evidence.
        3.    In all cases where reports from a qualified professional are required, language should be included requiring the preparation of the reports to be
               managed by the City and paid for by the applicant, to ensure that the reports are objective and unbiased.
        4.    The process for rescinding or amending a Conservation Plan should be simplified to eliminate the requirement for written support from a majority of
               property owners in the district and, instead require public notification of required public hearings to be sent to all property owners in the district.
        5.    The Zoning Administrator should be the review authority for the proposed new incentive regarding alternative front lot line determination.
        6.    An additional incentive allowing tandem parking by right when converting a historic residential building to a non-residential use should be included.
        7.    Staff should continue to explore monetary fines for violations of the Historic Preservation Ordinance, to their maximum extent allowed by law.
        8.    Staff should continue to pursue enhancements to the Occupancy Inspection Program to ensure that new property owners are informed of historical
               designations upon purchase of historically designated properties.
        9.    Section 17.62.030.A (“Review of applications for Certificate of Appropriateness”) should remain in its current locations and “Certificate of
               Appropriateness” should be removed from the title, as there are provisions within this section that apply to other review processes identified in the
               Historic Preservation Ordinance.
       10.  A reference to the Zoning Code Glossary should be included in Section 17.62.030 and the Glossary definitions that are currently listed under the term
               “historic preservation” should remain in their current location and the definitions should be reviewed to align with other Zoning Code Glossary
               definitions.
A brief analysis of the HPC’s recommendations are discussed in the appropriate location by topic area.
Recommendation of the Planning Commission: On September 23, 2020, the Historic Preservation Commission held a public hearing to review the proposed amendments, including responses to the HPC’s comments listed above, and adopted CEQA and Zoning Code Text Amendment findings as recommended by staff, with no additional recommendations. In response to public comments, staff verbally clarified certain amendments and those clarifications have been incorporated into the agenda report. 

9529k

ATTACHMENT A 2672k

ATTACHMENT B 164k

CORRESPONDENCE 109k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 475k

PUBLIC COMMENT

28.    PUBLIC HEARING: A SUBSTANTIAL EMERGENCY AMENDMENT TO THE 2020-2021 ANNUAL ACTION PLAN AND FIVE-YEAR 2020-2024 CONSOLIDATED PLAN RELATED TO THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT ESG-CV FUNDS AND EMERGENCY SOLUTIONS GRANT FUNDS; CONTRACT AUTHORIZATION WITH UNION STATION HOMELESS SERVICES; AMENDMENT TO CONTRACT NO. 31829 WITH FRIENDS IN DEED
Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Approve the submission of a Substantial Emergency Amendment to the 2020-2021 Annual Action Plan to the U.S. Department of Housing and Urban Development to reprogram available Emergency Solutions Grant (ESG-CV) funding made available through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act);
(3)      Approve the submission of a Substantial Emergency Amendment to the 2020-2024 Consolidated Plan to use annual entitlement ESG funds, including Fiscal Year 2020 and prior fiscal year grant funds, to prevent, prepare for, and respond to COVID-19;
(4)      Authorize the City Manager to enter into a contract with Union Station Homeless Services with terms to start January 1, 2021 and conclude no later than September 30, 2022 (21 months) with ESG-CV funding in an amount not-to- exceed $220,000 without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, and Pasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served, to provide necessary services to facilitate the movement of people experiencing homelessness who are living on the properties of religious institutions into permanent housing;
(5)      Approve a budget amendment appropriating $163,376 in expenditures from the Emergency Solutions Grant (ESG-CV) fund balance to amend Contract No. 31829 with Friends In Deed in the Housing Department’s FY 2021 operating budget; and
(6)      Authorize the City Manager to amend Contract No. 31829 with Friends In Deed to increase the total contract value by $163,376 for a not-to-exceed amount of $220,706. 

3095k

ATTACHMENT A 741k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

PUBLIC COMMENT

POWER POINT PRESENTATION - PRESENTED AT MEETING

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

29.    ESTABLISHMENT OF A REWARD FUND FOR INFORMATION LEADING TO THE APPREHENSION AND CONVICTION OF PERSONS RESPONSIBLE FOR CERTAIN CRIMES OF VIOLENCE IN PASADENA  
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Approve the establishment of a revolving reward fund of $10,000 to aid in the apprehension and conviction of persons responsible for certain crimes of violence. 

667k

POWER POINT PRESENTATION - PRESENTED AT MEETING

City Council 

30.    CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING CONDITIONAL USE PERMIT NO. 6843 TO ALLOW FOR THE CONSTRUCTION OF A VEHICLE SERVICES – WASHING AND DETAILING USE AT 2030 EAST COLORADO BOULEVARD (Councilmember Wilson) 

6870k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

PUBLIC COMMENT

31.    MEMBERSHIP IN THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
Recommendation: It is recommended that the City Council consider reinstating membership in the San Gabriel Valley Council of Governments (SGVCOG) and:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
(2)      Authorize the Mayor to sign the Fourth Amended and Restated Joint Exercise of Powers Agreement for the San Gabriel Valley Council of Governments.        

1122k    

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

PUBLIC COMMENT   

City Clerk 

32.   ACKNOWLEDGE THE VACANCY CREATED BY THE RESIGNATION OF COUNCILMEMBER VICTOR M. GORDO REPRESENTING CITY COUNCIL DISTRICT 5 AND DIRECT THE CITY CLERK TO FILE A NOTICE OF INTENTION TO FILL A VACANCY ON THE CITY COUNCIL BY APPOINTMENT IN ACCORDANCE WITH PASADENA CITY CHARTER, SECTION 404
Recommendation: It is recommended that the City Council:
(1)    Acknowledge the vacancy created by the resignation of City Councilmember Victor M. Gordo, representing Council District 5; 
(2)    Direct the City Clerk to publish a Notice of Intention to Fill the Vacancy on the City Council by Appointment in accordance with Pasadena City Charter, Section 404; and
(3)    Provide direction to staff on the application and interview process, and approve the suggested appointment timeline for the appointment process. 

1299k

ATTACHMENTS A thru D 2662k

POWER POINT PRESENTATION - PRESENTED AT MEETING

First Reading:  None 

Second Reading:  None 

33.    PREDEVELOPMENT PLAN REVIEW OF A 70-UNIT MIXED USE PROJECT AT 710-738 NORTH FAIR OAKS AVENUE AND 19-25 EAST ORANGE GROVE BOULEVARD (HERITAGE SQUARE SOUTH)
Recommendation: This report is intended to provide information to the City Council; no action is required.

 2170k

ATTACHMENT A 6199k

ATTACHMENT B 129k

ATTACHMENT C 27651k