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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 22, 2024
Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
         Name of Case: Zhang v. City of Pasadena
         LASC Case No.: 21STC25270

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
         Name of Case: Acosta v. City of Pasadena
         LASC Case No.: 18STCV05038

C.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
         Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn
         Employee Organization: Pasadena Police Supervisor Association

PUBLIC MEETING – 5:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

City Manager/Executive Director

1.      ADOPTION OF RESOLUTION FOR THE CALIFORNIA DEPARTMENT OF PARKS AND RECREATION OUTDOOR EQUITY GRANTS PROGRAM APPLICATION (PRCS Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)         Adopt a resolution, (a) approving of the City’s filing of a grant application to the Outdoor Equity Grants Program (OEP) in the amount of $520,516 for the development and execution of the proposed Pasadena Outdoor
         Discovery Program (ODP); and (b) authorizing the City Manager to sign and submit documents which may be necessary for completion of the grant.

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH ADVANCE SOLUTIONS CORPORATION TO IMPLEMENT THE SERVICENOW IT ASSET MANAGEMENT MODULE IN AN AMOUNT NOT-TO-EXCEED
         $192,832 (DoIT.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed contract in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA only
         applies to projects that may have an effect on the environment; and
         (2)    Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Advance Solutions Corporation to implement the
         ServiceNow IT Asset Management module that will capture equipment inventory, allow auditing of inventoried equipment, and support department equipment inventory review as part of the annual budget process for an amount
         not-to-exceed $192,832, which includes the base contract amount and a fifteen percent contingency. Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services.

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH DUDEK TO PROVIDE ENVIRONMENTAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $800,000 FOR THE WATER AND POWER DEPARTMENT (W&P
         Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
        State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
        (2)    Authorize the City Manager to enter into a contract for an amount not-to-exceed $800,000 or five years, whichever comes first, as the result of a competitive selection process, pursuant to Pasadena Municipal Code Section
        4.08.047, with Dudek to provide environmental services.

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH BBS CONSTRUCTION INC., FOR LOCKER ROOM RENOVATIONS FOR AN AMOUNT NOT-TO-EXCEED $1,811,250 FOR THE WATER AND POWER
         DEPARTMENT (W&P Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Class 1: Existing Facilities) and that there are no
         features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
         (2)    Accept the bid dated October 9, 2023, submitted by BBS Construction Inc., (“BBS”) in response to the Specifications for “Water and Power Locker Room Renovation Project” for the Water and Power Department (“PWP”); and
         authorize the City Manager to enter into a contract with BBS for an amount not-to-exceed $1,811,250 or a period of two years, whichever occurs first. The total contract amount includes the base contract amount of $1,575,000 and a
         15% contingency of $236,250 to provide for any necessary change orders.

5.      AUTHORIZATION TO EXECUTE A TRANSFER AGREEMENT FOR THE VACANT LAND PARCEL LOCATED AT 2825 E. WALNUT STREET FROM THE GENERAL FUND TO WATER AND POWER DEPARTMENT
         FOR AN AMOUNT NOT-TO-EXCEED $2.12 MILLION (W&P Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines Section 15301 (Existing Facilities); there are no
         features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and
         (2)    Authorize the City Manager to execute a transfer agreement for the vacant parcel of land located at 2825 E. Walnut Street from the General Fund to the Pasadena Water and Power Department (“PWP”) for an amount
         not-to-exceed $2.12 million; incorporate the terms and conditions generally described in the agenda report; and execute any other related agreements necessary to effectuate the transaction, including non-substantial revisions.

6.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH ATLAS PERFORMANCE INDUSTRIES INC., FOR AN AMOUNT NOT-TO-EXCEED $332,750 FOR A NEW 24’ X 60’ OFFICE TRAILER FOR THE
         GLENARM POWER PLANT (W&P Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and Section
         15303 (Class 3 – New Construction or Conversion of Small Structures), and that there are no features that distinguish this project from others in the exempt classes, and as such, there are no unusual circumstances; and
         (2)    Accept the bid dated August 21, 2023, submitted by Atlas Performance Industries Inc., ("API”) in response to Specifications for the procurement of a new office trailer; reject all other bids received; and authorize the City
         Manager, or his designee, to enter into a purchase order with API for an amount not-to-exceed $332,750, which includes a base contract amount of $302,500 and a 10% contingency of $30,250 to provide for any unforeseen change
         orders.

7.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH JOHN L. HUNTER AND ASSOCIATES INC., TO PROVIDE ON-CALL NPDES CONSULTANT SERVICES FOR AN AMOUNT NOT-TO-
         EXCEED $1,000,000 OVER A FIVE-YEAR TERM (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find the contract proposed in the agenda report to be categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense”
         exemption that CEQA only applies to projects that may have an effect on the environment;
         (2)     Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with John L. Hunter and Associates Inc., for NPDES
         consultant services for an amount not-to-exceed $1,000,000 over a five-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and
         (3)     Authorize the City Manager to extend the term of the contract if necessary without increasing the not-to-exceed amount.

8.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TACTICAL SUPPORT EQUIPMENT INC., NOT-TO-EXCEED $1,281,614 FOR THE PURCHASE OF A CELLULAR SITE SIMULATOR; ADOPT
         A RESOLUTION AUTHORIZING THE CONTRACT AND CORRESPONDING POLICE DEPARTMENT POLICY; AND AMEND THE POLICE DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET BY
         APPROPRIATING $1,281,614 (Police Dept.)
         Recommendation: It is recommended that the City Council:
         (1)   Find the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies
         to projects that may have the potential for causing a significant effect on the environment;
         (2)   a) Accept the bid dated August 14, 2023, submitted by Tactical Support Equipment Inc., (TSE) in response to specification for a cellular site simulator for the Police Department, and b) authorize the issuance of a contract
         with TSE in an amount not-to-exceed $1,281,614. This includes the base amount of $1,074,548, use tax of $107,066 and contingency of $100,000;
         (3)   Adopt a resolution authorizing the above-mentioned contract and Pasadena Police Department Policy 620, pertaining to cellular site simulators; and
         (4)   Amend the Police Department’s Fiscal Year (FY) 2024 Operating Budget by appropriating $1,281,614 from the unappropriated fund balance in the Asset Forfeiture Fund (207) for the purchase of the cellular site
         simulator.

9.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed actions in the agenda report are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State
         CEQA Guidelines, and as such, are not subject to environmental review; and
         (2)         Amend the Fiscal Year 2024 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the agenda report.

10.    FINANCE COMMITTEE: FISCAL YEAR JUNE 30, 2023 ANNUAL FINANCIAL REPORTS (Finance Dept.)
         Recommendation: It is recommended that the following reports (attached to the agenda report) for the year ended June 30, 2023 be reviewed, discussed, and filed by the City Council and/or the Successor Agency to the
         Pasadena Community Development Commission:
         A.     Annual Comprehensive Financial Report
         B.     Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards (This
                  replaces what was called the “Management Letter.”)
         C.     Pasadena Center Operating Company Financial Statements
         D.     Rose Bowl Operating Company Basic Financial Statements
         E.     Pasadena Community Access Corporation Financial Statements
         F.      Pasadena Fire and Police Retirement System A Pension Trust Fund of the City of Pasadena, California Financial Statements
         G.     City of Pasadena, California Air Quality Management District Fund Financial Statements
         H.     Pasadena Housing Successor Pasadena, California Financial Statements
         I.       City of Pasadena, California Foothill Workforce Development Board Financial Statements
         J.      Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets
         K.     Independent Accountants’ Report on Applying Agreed-Upon Procedures for review of Deferred Compensation
         L.      The Auditors’ Communications with the City’s Finance/Audit Committee

11.    FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PERKINS EASTMAN FOR THE DEVELOPMENT OF A MASTER PLAN FOR THE SR 710 NORTHERN STUB
         PLANNING PROJECT IN THE AMOUNT OF $2,820,744 AND APPROPRIATE $800,000 TO THE CITY MANAGER’S OFFICE OPERATING BUDGET (City Manager’s Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) the “Common Sense” exemption that CEQA only applies to
         projects that may have an effect on the environment;
         (2)    Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Perkins Eastman for the SR 710 Northern Stub
         Project in an amount not-to-exceed $2,820,744 for a period of three years. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services);
         (3)    Authorize the City Manager to extend the three-year contract for up to two additional one-year periods; and
         (4)    Recognize and appropriate $800,0000 to the City Manager’s Office operating budget for the anticipated expenditures needed in Fiscal Year 2024.

ACKNOWLEDGE THE VACANCY CREATED ON THE PLANNING COMMISSION BY THE PASSING OF ANDREA RAWLINGS (District 6 Nominee)

ACKNOWLEDGE THE VACANCY CREATED ON THE ARTS & CULTURE COMMISSION BY THE PASSING OF JAMES B. HARNAGEL (District 7 Nominee)

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

14.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH 3DI INC., FOR IMPLEMENTATION, OPERATIONS AND MAINTENANCE OF A RENTAL REGISTRY DATABASE/PORTAL IN AN AMOUNT NOT-TO-EXCEED
         $269,714 (Rent Stabilization Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed contract in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA only
         applies to projects that may have an effect on the environment; and
         (2)    Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with 3Di Inc., for implementation, operation, and
         maintenance of a Rental Registry Database/Portal for an amount not-to-exceed $269,714 for a three-year period. Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique
         services.

15.    FINANCE COMMITTEE: ADOPTION OF THE FISCAL YEAR 2024 (FY2024) RECOMMENDED OPERATING BUDGET OF THE RENT STABILIZATION DEPARTMENT (Rent Stabilization Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3) “Common Sense” exemption; and
         (2)      Adopt the FY2024 Recommended Operating Budget of $2,876,232 for the Rent Stabilization Department, inclusive of the previously appropriated $600,000, and 12.0 FTE positions as detailed in the agenda report. Due to
         the anticipated delay in billing the FY2024 Rental Housing Fee, a temporary negative cash position for the department is acknowledged as described in the agenda report.

         ATTACHMENT C

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

February 26, 2024, 5:30 p.m. – Street Name Change – Dayton Street to Troop Way – from Fair Oaks Avenue to Raymond Avenue

April 8, 2024, 5:30 p.m. – Proposed Sewer Use Fee Rate Structure and Rate Adjustments

Claim No.	Claimant	Claim Amount
2024-0124	Barbara Fleites	$ 25,000.00+
2024-0125	Lynnanne Hanson Miller	25,000.00+
2024-0126	Chester Andrews	25,000.00+
2024-0127	Josephine Keung	25,000.00+
2024-0128	Charlie Clemente	4,000.00
2024-0129	Jarvis Shelby	25,000.00+
2024-0130	Peter DiVito	1,906.79
2024-0131	Interinsurance Exchange of the Automobile Club a/s/o Carlos Lopez Villarreal	3,112.35
2024-0132	James Park	5,000.00
2024-0133	Ellada Gabrielyan	25,000.00+
2024-0134	Ismeal Rivera Perez	25,000.00+
2024-0135	Clerkin, Sinclair & Mahfouz LLP o/b/o USAA a/s/o Robert Develle	4,063.50
2024-0136	Hermelinda and Roberto Salazar	25,000.00+
2024-0137	Xin Li	1,500.00
2024-0138	Darby Gunter	2,138.40
2024-0139	Laura Ann Hall	Not stated
2024-0140	Phyllis Chestang	25,000.00+
2024-0141	Ana Rivera	25,000.00+
2024-0142	The Estate of Johnny Karnig Bronsozian	25,000.00+
2024-0143	Zohrab Hrach Gevrikyan	25,000.00+
2024-0144	Marina Velazquez	1,048.62
2024-0145	Aprile Boettcher	25,000.00+
2024-0146	Francia H. Pena	5,801.72
2024-0147	Isaiah Marcus Ma	25,000.00+
2024-0148	Isaiah Marcus Ma	25,000.00+
2024-0149	Michael Gonzalez	10,000.00+
2024-0150	CSM OBO USAA ASO Michael Dehay	9,076.97
2024-0151	Chris Freeman	250.00
2024-0152	Jason Guyton	25,000.00+
2024-0153	Vanessa Sharnai Crawford	700.00
2024-0154	Helen Haewon Kawahara	376.25
2024-0155	Christopher Gallivan	353.74
2024-0156	Judy Nguyen	25,000.00+
2024-0157	Irmia Ruiz	25,000.00+
2024-0158	Subro Claims Inc., o/b/o Geico Ins a/s/o Sidney Anthony Mascardo	5,679.57
2024-0159	Rami Der-Artinian	25,000.00+

October 16, 2023	City Council
October 16, 2023	Successor Agency to the Pasadena Community Development Commission
October 23, 2023	City Council
October 23, 2023	Successor Agency to the Pasadena Community Development Commission
October 30, 2023	City Council
October 30, 2023	Successor Agency to the Pasadena Community Development Commission