To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 12, 2016
 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

Teleconference Location:
Business Center
The Edition Hotel
5 Madison Avenue, New York
212-413-4200

 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION, pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the California Government Code

        Name of Case:  CITY OF PASADENA, et al. v. MICHAEL COHEN et al.,

        Court:  Court of Appeal, State of California, Third Appellate District, 

        Case No. C079582

B.     CITY COUNCIL CONSIDERATION OF LIABILITY CLAIM against the City of Pasadena pursuant to Government Code Section 54961
Claimant: Mallcraft, Inc.
 

 

 

 
City Manager/Executive Director
 

1.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH REYNOLDS BUICK, INC., IN AN AMOUNT NOT-TO-EXCEED $296,215.80 TO FURNISH AND DELIVER SEVEN (7) HEAVY DUTY TRUCKS
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated October 14, 2016, submitted by Reynolds Buick, Inc., in response to specifications to furnish and deliver 2017 Model Year, Three-Quarter Ton and One-Ton Trucks for the Water and Power Department (“PWP”) and authorize the City Manager to enter into a purchase order with Reynolds Buick, Inc., for an amount not-to-exceed $296,215.80.

213K
 

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH VCI UTILITY SERVICE, INC., DBA VANTAGE UTILITY SERVICES FOR AN AMOUNT NOT-TO-EXCEED $577,407 TO PROVIDE LABOR AND MATERIALS FOR UTILITY DISTRICT NO. 08-1 ALPINE STREET (MARENGO AVENUE TO EL MOLINO AVENUE) PRIVATE PROPERTY OVERHEAD TO UNDERGROUND ELECTRIC SERVICE CONVERSION        
Recommendation:
(1)      Find the project proposed in the agenda report to be exempt from California Environmental Quality Act (“CEQA”) review pursuant to State CEQA Guidelines Section 15302, Replacement or Reconstruction; and
(2)      Accept the bid dated October 21, 2016, submitted by VCI Utility Services, Inc., (“VCI”) dba Vantage Utility Services in response to Bid Specifications LD-16-04 Furnish Labor and Materials for Underground Utility District No. 08-1 Alpine Street (Marengo Avenue to El Molino Avenue) Private Property Conversions; and authorize the City Manager to enter into a contract with VCI in an amount not-to-exceed $577,407. The award includes a base contract amount of $524,915 and a contingency of $52,492 to accommodate any necessary change orders.

199K

  TPA 55k

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH BAKER & TAYLOR, LLC IN AN AMOUNT NOT-TO-EXCEED $550,000 FOR THE PURCHASE OF MATERIALS FOR THE LIBRARY COLLECTION
Recommendation:
(1)      Find that the action proposed is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potential significant environmental effect and, therefore, falls under the “general rule” exemption;
(2)      Authorize the City Manager to enter into a purchase order with Baker and Taylor, LLC, for the period November 1, 2016 through August 31, 2017, in an amount not-to-exceed $550,000 for the purchase of library material for the Library Collections, which includes ratifying the amount of $37,275 expended prior to December 12, 2016. Competitive bidding is not required pursuant to the City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order an exemption from the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

156K

 TPA 44k

4.      CONTRACT AWARD TO BLAIS & ASSOCIATES FOR GRANT WRITING SERVICES FOR THE PUBLIC HEALTH DEPARTMENT
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect and, therefore, falls under the “general rule” exemption; and        
(2)    Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services with Blais & Associates for grant writing services in an amount not-to-exceed $93,600 for two years, inclusive of one option for a 1-year period, in an amount not-to-exceed $46,800, subject to the approval of the City Manager. If the option is exercised, the total contract value is $140,400.

164K

 TPA 115k

5.      EXTENSION OF AGREEMENT NO. 18934 WITH MODERN PARKING, INC., FOR THE MANAGEMENT OF THE HOLLY STREET, DEL MAR, PASEO SUBTERRANEAN, LOS ROBLES, AND MARENGO GARAGES
Recommendation:
(1)      Find that the extension of Contract No. 18934 with Modern Parking, Inc. (MPI), is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to extend Contract No. 18934 with MPI, for the management of the Holly Street, Del Mar, Paseo Subterranean, Los Robles, and Marengo garages through no later than September 30, 2017 for an additional contract amount of $1,623,549 as detailed in the Fiscal Impact section of the agenda report; and
(3)      To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract with Modern Parking Inc., an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

192K

TPA 53k

6.      EXTENSION OF AGREEMENT NO. 18398 WITH THE OLD PASADENA MANAGEMENT DISTRICT FOR THE MANAGEMENT OF THE SCHOOLHOUSE, DE LACEY, AND MARRIOTT GARAGES
Recommendation:
(1)      Find that a contract with the Old Pasadena Management District for garage management is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities);
(2)      Authorize the City Manager to extend Contract No. 18398 for one year with the Old Pasadena Management District for the management of the Schoolhouse, De Lacey, and Marriott parking garages to December 31, 2017; and
(3)      To the extent this could be considered a separate procurement subject to a competitive selection process, grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

157K

  TPA 74k

7.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH ANDERSONPENNA PARTNERS, KOA CORPORATION, PSOMAS, RWBID CONSTRUCTION MANAGEMENT, AND SIMPLUS MANAGEMENT TO PROVIDE ON-CALL PROJECT MANAGEMENT PROFESSIONAL SERVICES IN AN AMOUNT NOT-TO-EXCEED $1,000,000 FOR EACH CONSULTANT
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3). The General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with AndersonPenna Partners for On-Call Project Management Professional Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000;
(3)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with KOA Corporation for On-Call Project Management Professional Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000;
(4)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with PSOMAS for On-Call Project Management Professional Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000;
(5)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with RWBID Construction Management for On-Call Project Management Professional Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000; and
(6)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with Simplus Management for On-Call Project Management Professional Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000.

282K

 ATTACHMENTS A & B 99k
TPA 347k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

8.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH CIVILSOURCE, INC., KOA CORPORATION, MNS ENGINEERS, INC., PSOMAS, AND VALI COOPER & ASSOCIATES, INC., TO PROVIDE ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES IN AN AMOUNT NOT-TO-EXCEED $1,000,000 FOR EACH CONSULTANT
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3). The General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with CivilSource, Inc., for On-Call Construction Management and Inspection Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000;
(3)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with KOA Corporation for On-Call Construction Management and Inspection Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000;
(4)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with MNS Engineers, Inc., for On-Call Construction Management and Inspection Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000;
(5)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with PSOMAS for On-Call Construction Management and Inspection Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000; and
(6)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for professional or unique services with Vali Cooper & Associates, Inc., for On-Call Construction Management and Inspection Services for three years with two, one-year options at the discretion of the City Manager in an amount not-to-exceed $200,000 per year for a total of $1,000,000.

258K

 ATTACHMENTS A & B 104k
TPA 298k 

9.      CONTRACT AWARD TO VART CONSTRUCTION, INC., FOR CITYWIDE SIDEWALK IMPROVEMENTS – 2017 FOR AN AMOUNT NOT-TO-EXCEED $664,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated November 30, 2016, submitted by Vart Construction, Inc., in response to specifications for Citywide Sidewalk Improvements – 2017 and authorize the City Manager to enter into a contract not-to-exceed $664,000 which includes the base contract amount of $587,485 and a contingency of $76,515 to provide for any necessary change orders.

217K

ATTACHMENT A 120k
 

10.    AUTHORIZATION TO SUBMIT SOLICITATION OF INTEREST TO STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO ACT AS ADMINISTRATIVE ENTITY TO RECEIVE STATE EMERGENCY SOLUTIONS GRANT FUNDS      
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the submittal of a Solicitation of Interest to the State Department of Housing and Community Development to act as Administrative Entity to receive State Emergency Solutions Grant Funds; and
(3)      Authorize the City Manager to certify or execute, and the City Clerk to attest, the Solicitation of Interest and all other related documents, agreements and amendments.

167K
 

11.    FINANCE COMMITTEE: AWARD OF PURCHASE ORDER TO PCS MOBILE FOR THE PURCHASE AND MAINTENANCE OF TWO LICENSE PLATE RECOGNITION READERS FOR AN AMOUNT NOT-TO-EXCEED $164,358
Recommendation:
(1)      Find that the proposed purchase is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule;
(2)      Accept the bid dated August 23, 2016, submitted by PCS Mobile, in response to specifications for Labor and Materials for License Plate Recognition Readers;
(3)      Authorize the City Manager to enter into a purchase order with PCS Mobile for an amount not-to-exceed $164,358; and
(4)      Appropriate $164,358 from the General Fund (101) unappropriated fund balance to account 10124006-850500 (Parking Enforcement) for the purchase and maintenance of two license plate recognition readers.

160K

TPA 83k
 

12.    FINANCE COMMITTEE: APPROVAL OF COMMITMENT OF GENERAL FUND BALANCE FOR THE GENERAL FUND EMERGENCY CONTINGENCY COMMITMENT FOR FISCAL YEAR 2017
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental  Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)      Adopt a resolution approving the City of Pasadena General Fund Emergency Contingency commitment of fund balance of the General Fund for Fiscal Year 2017 in the amount of $36,451,483.

354K

RESOLUTION 1107k

13.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2017 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review;
(2)      Amend the Fiscal Year 2017 Capital Improvement Program Budget to add one new project: Jackie Robinson Center – Kitchen Remodel; and
(3)      Approve a journal voucher with a net increase of $936,196 amending 5 projects in the Fiscal Year 2017 Capital Improvement Program Budget as detailed in Attachment A of the agenda report.
Recommendation of the Planning Commission: On November 30, 2016, the Planning Commission found the recommended new project consistent with the General Plan.

168K

ATTACHMENTS A & B 88k
 

14.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2017 ADOPTED OPERATING BUDGET
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Amend the Fiscal Year (FY) 2017 Adopted Operating Budget as detailed in the Proposed Budget Amendments section of the agenda report.

348K

ATTACHMENTS A & B 128k
 

15.    FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT: QUARTER ENDING SEPTEMBER 30, 2016
 Recommendation: This report is for information purposes only.

817K

QUARTERLY INVESTMENT REPORT 3181k
 

16.    FINANCE COMMITTEE: APPROVAL OF ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2017 SCHEDULE OF TAXES, FEES, AND CHARGES RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL
Recommendation:
(1)      Find that the proposed rate increases are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)      Approve the scheduled rate increases effective February 1, 2017 for the Grandstand Permit Application, the Rose Bowl Admission Tax, and the New Year’s Day Related Business Grandstand Seat Surcharge as set forth in the body of the agenda report.

150K

ATTACHMENT 1 397k
 

City Attorney
 

17.    REVISION OF DESIGNATED CITY OFFICIALS AND EMPLOYEES REQUIRED TO FILE CONFLICT OF INTEREST STATEMENTS
Recommendation: It is recommended that the City Council adopt a resolution updating those who will be required to file conflict of interest statements as pertaining to positions within various City departments.

72K

RESOLUTION 1291k
   APPENDIX A 5996k
   APPENDIX B 13443k

City Council

City Clerk/Secretary

18.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA
 

Claim No. 12,767	Colleen Jackson	$            350.00
Claim No. 12,768	Louise Bell	1,682.68
Claim No. 12,769	Claude Cazzulino	4,500.00
Claim No. 12,770	Law Offices of Marvin L. Mathis, representing  Sheila M. Williams	25,000.00+
Claim No. 12,771	Gerardo Loera	420.86
Claim No. 12,772	Debra A. Stolmack	327.00
Claim No. 12,773	Jeff Hong and Lauren Lim	705.95
Claim No. 12,774	Koko Bachian	299.00

 19.      PUBLIC HEARINGS SET

January 9, 2017, 7:00 p.m. – Substantial Amendment to Community Development Block Grant Program Year (PY) 2016-2017 Action Plan

 

 

Economic Development and Technology Committee
 
Finance Committee

Legislative Policy Committee
 
Municipal Services Committee

Public Safety Committee
 

 

 City Manager

20.    CONTRACT AWARD TO AWI BUILDERS INC., FOR ROBINSON PARK RECREATION CENTER RENOVATION FOR AN AMOUNT NOT-TO-EXCEED $7,259,000
Recommendation:
(1)      Find that on October 28, 2002, the City Council approved the Robinson Park Master Plan and the Initial Study (IS) and Negative Declaration (ND) prepared for the Master Plan, that the scope of project construction has been reduced from that studied in the ND, but such changes do not constitute changed circumstances or new information which would trigger further environmental review pursuant to the California Environmental Quality Act (CEQA);
(2)      Acknowledge the addendum to the Initial Study and Negative Declaration (adopted on October 28, 2002) prepared for the proposed Robinson Park project. The addendum found that the project was in substantial conformance with the environmental analysis that was conducted for the Robinson Park Master Plan as part of the adopted IS and ND and there are no changed circumstances or additional information which would require further review;
(3)      Find that the activities proposed are categorically excluded under Department of Housing and Urban Development (HUD) regulations at 24 CFR Part 58 from National Environmental Policy Act (NEPA) requirements; and
(4)      Accept the bid dated November 18, 2016, submitted by AWI Builders Inc., in response to the Project Specifications for Robinson Park Recreation Center Renovation, and authorize the City Manager to enter into a contract not-to-exceed $7,259,000 which includes the base contract amount of $6,599,000 and a contingency of $660,000 to provide for any necessary change orders.
Recommendation of Advisory Bodies:
The project was presented to the Human Services and Recreation and Parks Commissions at a Special Joint Meeting on May 7, 2013. The project’s Conditional Use Permit application was approved by the Hearing Officer on November 4, 2015, and the project received Final Design Review approval by the Design Commission on June 15, 2016. On March 9, 2016, the Urban Forestry Advisory Committee supported the Department of Public Works recommendation to remove two public trees in conjunction with the project, and on March 16, 2016, the request for tree removal was approved by the City Manager’s designee.

360K

ATTACHMENT A 365k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council

First Reading:

21.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 10, CHAPTER 10.48, SECTION 10.48.010 RELATING TO PRIMA FACIE SPEED LIMITS ON NON-LOCAL STREET”

  84K

ORDINANCE 6017k

Second Reading:

22.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 14 AND ADOPTING TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS INCORPORATING THE 2016 CALIFORNIA BUILDING CODE AND APPENDIX CHAPTERS C, D, H, I, AND J; THE 2016 CALIFORNIA RESIDENTIAL BUILDING CODE AND APPENDIX E, G AND H; THE 2016 CALIFORNIA MECHANICAL CODE; THE 2016 CALIFORNIA PLUMBING CODE; THE 2016 CALIFORNIA ELECTRICAL CODE; THE 2016 CALIFORNIA FIRE CODE; AND THE 2016 CALIFORNIA GREEN BUILDING STANDARDS CODE” (Introduced by Councilmember Wilson)

110K

ORDINANCE 36380k
 

23.    CITY ATTORNEY BRIEFING ON THE CITY COUNCIL/CITY MANAGER FORM OF GOVERNMENT
 Recommendation: This report is intended to provide information to the City Council, no action is required.

POWERPOINT PRESENTATION - PRESENTED AT MEETING