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         IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990,
           LISTENING ASSISTIVE DEVICES ARE AVAILABLE FROM THE CITY CLERK'S
                                        OFFICE WITH A 24-HOUR ADVANCE NOTICE.  PLEASE CALL (626) 744-4124                               
               TO REQUEST USE OF A LISTENING DEVICE.

 AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
JUNE 21, 2010 

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

Teleconference Location:
Grand Mercure Xidan Beijing Hotel
6 Xuanwumen Nei Avenue, Business Center
Xicheng District 100031
 Beijing China  

Please note that a special joint meeting of the Finance Committee and/or the City Council will be held at 4:00 p.m. in the Council Chamber, Room S249, 
to discuss the City Manager's Recommended Fiscal Year 2011 Operating Budget and Fiscal Year 2011-2015 Capital Improvement Program.    

 

A.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING POTENTIAL LITIGATION - Significant exposure to litigation pursuant to Government Code Section 54956.9(b): One potential case 

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Negotiator: Karyn Ezell
Employee Organization:  American Federation of State, County and Municipal Employees, Local 858   

 

1.         AUTHORIZE CONTRACT WITH ASPLUNDH TREE EXPERT COMPANY TO PROVIDE POWERLINE CLEARANCE TREE TRIMMING SERVICES FOR THE WATER AND POWER DEPARTMENT
Recommendation: 
(1)     Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);            (2)     Accept the bid dated May 25, 2010 from Asplundh Tree Expert Company in response to Specifications LD-10-6 for tree trimming services for the Water and Power Department (Department); reject all other bids; and authorize a contract for a period of four years or until $2,000,000 has been expended, whichever comes first; with two optional one-year extensions, each not to exceed $500,000.   Following the initial term of the contract, the contractor may increase prices annually but may not exceed the increase in the Consumer Price Index for the Los Angeles, Riverside, and Orange County areas for the most recently available 12-month period. 

757k

2.         AUTHORIZE THE PURCHASE OF ONE GMC DUMP TRUCK FROM ALTEC INDUSTRIES, INC., IN AN AMOUNT NOT TO EXCEED $113,693
Recommendation: 
(1)     Authorize the issuance of a purchase order to Altec Industries, Inc., in an amount not to exceed $113,693 for the purchase of one dump truck;
(2)     Reject all other bids presented; and
(3)     Find that this action is exempt from California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment. 

829k

3.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH PERRY C. THOMAS CONSTRUCTION, INC., TO PROVIDE THE EMERGENCY REPAIRS AT GARCIA CANYON AZUSA CONDUIT FOR THE PASADENA WATER AND POWER DEPARTMENT
Recommendation: 
(1)           Find that the project is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Classes 1 and 2, Sections 15301 and 15302.  This exemption includes repair and maintenance of existing facility use to provide electric power and other public utility services; as well as, replacement and reconstruction of existing utility system and/or facilities involving negligible or no expansion of capacity; and
(2)           Accept the bid, dated May 18, 2010, submitted by Perry C. Thomas Construction, Inc., in response to Specifications LD-10-3 for Emergency Repairs at Garcia Canyon Conduit for the Water and Power Department; reject all other bids received; and authorize the City Manager to enter into a contract not to exceed $238,600. 

1023k

4.         AUTHORIZATION TO ENTER INTO CONTRACTS WITH LANDSCAPE STRUCTURES, INC., AND BIG BEN, INC., FOR THE PURCHASE AND INSTALLATION OF EQUIPMENT FOR REESE’S RETREAT UNIVERSALLY ACCESSIBLE PLAYGROUND AT BROOKSIDE PARK
Recommendation: 
(1)     Find that the activity described in the agenda report is consistent with the project that was analyzed in the Arroyo Seco Master Environmental Impact Report that was certified by the Council on September 26, 2005.  There are no changed circumstances or new information which would trigger further environmental review;
(2)     Authorize the issuance of a purchase order to Landscape Structures, Inc., in an amount not to exceed $268,028.34 for the purchase of playground equipment for Reese’s Retreat Playground at Brookside Park.  Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services.  Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(3)     Accept the bid dated June 2, 2010, submitted by Big Ben, Inc., in response to the specifications for Reese’s Retreat Playground and Walkway Replacement for installation and construction of project; reject all other bids received; and authorize the City Manager to enter into a contract not to exceed $624,344.40. 

1114k

5.         ADOPTION OF A RESOLUTION AMENDING THE SALARY RESOLUTION TO ESTABLISH THE SALARY CONTROL RATE FOR THE UNREPRESENTED EXECUTIVE MANAGEMENT CLASSIFICATION OF POLICE CHIEF
Recommendation:  Adopt a resolution amending the Salary Resolution to establish the salary control rate for the unrepresented executive management classification of Police Chief. 

398k

6.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

Claim No.11,133	John Mazur	$       106.89
Claim No.11,134	Stephen Holt	65.54
Claim No.11,135	Angela L. Bates	Not Stated
Claim No.11,136	Marilyn Mathre	Not Stated
Claim No.11,137	Alfonso Arriza	9,900.00
Claim No.11,138	Jacinta Elizonda	25,000.00+
Claim No.11,139	Mark Smollin	864.33
Claim No.11,140	Getachew Kiros	1,244.17
Claim No.11,141	John Tennis	402.45
Claim No.11,142	Mark Allison	25,000.00+
Claim No.11,143	Daryl D. De Falla	1,350.00

7.         PUBLIC HEARINGS SET

July 26, 2010, 7:30 P.M. – Adoption of the 2010 Annual City of Pasadena Self Certification Report in Conformance with the Congestion Management Program for Los Angeles County and the 2010 Local Development Report in Accordance with Government Code Section 65089

July 26, 2010, 7:30 P.M.  – Adoption of the 2008-2014 Housing Element of the General Plan

 

 

Economic Development and Technology Committee 

8.         ESTABLISHMENT OF PASADENA FIRST BUY LOCAL
Recommendation:  It is recommended that the City Council receive this Operations Document to establish the Pasadena First Buy Local program.
Recommendation of Economic Development and Technology Committee:  The Operations Document was presented to City Council’s Economic
Development and Technology Committee in draft on March 3, 2010 as an information item.   

1271k

ATTACHMENTS A & B 1114k

ATTACHMENT C 6059k

ATTACHMENT D 2053k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 198k

Finance Committee 

9.         JOINT ACTION: ADOPT A RESOLUTION APPROVING THE PASADENA COMMUNITY DEVELOPMENT COMMISSION’S FISCAL YEAR 2011 ANNUAL OPERATING BUDGET AND FISCAL YEAR 2011 WORK PLAN AND ADOPT A RESOLUTION DETERMINING THAT PAYMENT BY THE PASADENA COMMUNITY DEVELOPMENT COMMISSION FOR PUBLIC IMPROVEMENTS WITHIN OLD PASADENA IS OF BENEFIT TO THE OLD PASADENA PROJECT AREA                       
Recommendation: It is recommended, that the City Council and the Pasadena Community Development Commission (Commission) take the following actions:
(1)    Adopt a resolution, pursuant to Section 33606 of the Health and Safety Code, approving the Fiscal Year 2011 Annual Operating Budget (as recommended in the City’s 2011 Annual Operating Budget) and the Fiscal Year 2011 Work Plan.  The Commission’s 2011 Annual Operating Budget includes a transfer to the Housing Department in the amount of $2,976,971 of low and moderate income funds established for each redevelopment project area, pursuant to Section 33334.3 of the California Health and Safety Code; and
(2)    Adopt a resolution, pursuant to Section 33445 of the Health and Safety Code, approving payment by the Commission to fund the cost of the public improvements within the Old Pasadena Project Area as such payment is of benefit to the Old Pasadena Project Area.
Recommendation of Community Development Committee:  On May 27, 2010, the Community Development Committee (CDC) recommended that the Community Development Commission and City Council approve the FY 2011 Annual Operating Budget and Work Program.  

1831k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

RESOLUTIONS 583k

10.      APPROVAL OF A JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2010 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation: Approve a journal voucher with a net increase of $547,911, amending 14 projects in the Fiscal Year 2010 Capital Improvement Program, as detailed in Attachment A of the agenda report. 

1222k

11.      FISCAL YEAR 2010 OPERATING BUDGET AMENDMENTS
Recommendation:  Authorize a journal voucher implementing certain amendments to the Fiscal Year 2010 Operating Budget as detailed in the background section of the agenda report.  

1610k

12.      PURCHASE OF CITY PROPERTY INSURANCE FOR THE PERIOD JULY 1, 2010 – JUNE 30, 2011
Recommendation:  Authorize the City Manager to purchase property insurance under a joint purchase program established by the City’s Broker of Record, Alliant Insurance Services, at an annual premium of $559,602, for the term July 1, 2010 to June 30, 2011.
                    Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. Per City Council Resolution No. 4373, the purchase of insurance is exempt from the Affirmative Action in Contracting Ordinance. 

700k

13.      ADOPTION OF APPROPRIATIONS LIMIT FOR FISCAL YEAR 2011
Recommendation:  Adopt a resolution that:
(1)     Selects the California Per Capita Income and the population increase for the City of Pasadena as the indices to be used in calculating the Appropriations Limit for Fiscal Year 2011;
(2)     Establishes the Appropriations Limit for Fiscal Year 2011 at $202,992,513; and
(3)     Establishes appropriations Subject to the Limit for Fiscal Year 2011 at $114,683,690.     

586k

Legislative Policy Committee 

14.      SUPPORT FOR AB 2531 (FUENTES) – REDEVELOPMENT: ECONOMIC DEVELOPMENT
Recommendation:  It is recommended that the City Council:
(1)       Support AB 2531 (Fuentes) as proposed by the State Assembly; and
(2)       Authorize the Mayor, or his designee, to transmit a letter of support to the appropriate authorities. 

699k

Municipal Services Committee 

15.      ADOPTION OF THE 2010 INTEGRATED WASTE MANAGEMENT OPERATIONS PLAN AND APPROVAL OF INITIATION OF THE STATE-MANDATED PROCESS FOR SEEKING AN INCREASE IN THE REFUSE COLLECTION FEES
Recommendation: 
(1)    Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines Section 15301(b), Existing Facilities, and Section 15308, Actions by Regulatory Agencies for Protection of the Environment; |
(2)    Adopt the 2010 Integrated Waste Management Operations Plan; and
(3)    Allow staff to begin the Proposition 218 required public hearing process to pass through future landfill disposal cost increases. 

4688k

Public Safety Committee 

Reports from Representatives 

16.      CONTINUED PUBLIC HEARING:  ADOPTION OF FISCAL YEAR 2011 OPERATING BUDGET AND FISCAL YEAR 2011-2015 CAPITAL IMPROVEMENT PROGRAM
Recommendation: 
(1)     Adopt  by resolution the City’s Fiscal Year 2011 Operating Budget and Fiscal Year 2011-2015 Capital Improvement Program as detailed in Exhibit A and B, and as amended by the proposed revisions outlined in the background section of the agenda report; and
(2)     Adopt a resolution determining the amount to be transferred from the Light and Power Fund to the General Fund for Fiscal Year 2011.  

3057k

Recommended Fiscal Year 2011 Operating Budget

Capital Improvement Program

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 689k

17.      CONTINUED PUBLIC HEARING:  ANNUAL AMENDMENTS TO THE GENERAL FEE SCHEDULE
Recommendation: 
(1)     Adopt by resolution the Fiscal Year 2011 General Fee Schedule, which contains amended fees based on data gathered during the annual review of the Fees.  These amended fees shall take effect on July 1, 2011, except that the collection of the increase in the fees upon development projects shall commence on August 13, 2010.
(2)     Reject all scheduled rate increases with the exception to fees that are mandatory or must re-coup service costs that will otherwise be an unfunded expense to the City.

1895k

ATTACHMENT A Part 1 15384k

ATTACHMENT A Part 2 4936k

18.      PUBLIC HEARING: SCHEDULE OF TAXES, FEES, AND CHARGES

            Recommendation:  Reject all scheduled rate increases reflected in the Schedule of Taxes, Fees and Charges.

            Recommendation of Finance Committee:  On June 14, 2010, the Finance Committee held a public meeting to discuss the Schedule of Taxes, Fees and Charges and will provide an oral report on their discussion.        

1984k   

19.      PUBLIC HEARING:  LEVY OF ASSESSMENT AGAINST HOTEL AND MOTEL BUSINESSES FOR FISCAL YEAR 2011 IN CONNECTION WITH THE PASADENA TOURISM BUSINESS IMPROVEMENT DISTRICT
Recommendation:  It is recommended that the City Council:
(1)     Conduct a public hearing on the levy of an assessment against Hotel and Motel Businesses for Fiscal Year 2011 in connection with the Pasadena Tourism Business Improvement District (District); and
(2)     At the conclusion of the public hearing, in the absence of a majority protest, adopt a resolution confirming the Annual Report of the Advisory Board as originally filed and levying the assessment for Fiscal Year 2011 in connection with the District.   

938k

City Manager 

20.      ADOPTION OF A RESOLUTION OF INTENT AND FIRST READING OF AN UNCODIFIED ORDINANCE TO AMEND THE CONTRACT BETWEEN THE CITY OF PASADENA AND THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM TO PROVIDE MILITARY SERVICE CREDIT AS PUBLIC SERVICE (GOVERNMENT CODE SECTION 21024) FOR LOCAL FIRE MEMBERS
Recommendation: 
(1)    Adopt a Resolution of Intent to approve an amendment to the contract between the Board of Administration of the California Public Employees’ Retirement System (CalPERS) and the City Council of the City of Pasadena to provide Military Service Credit as Public Service (Government Code Section 21024) for local fire members; and
(2)    Conduct first reading of “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA AMENDING THE CONTRACT BETWEEN THE CITY OF PASADENA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM TO PROVIDE RETIREMENT BENEFIT ENHANCEMENTS TO LOCAL FIRE EMPLOYEES” (MILITARY SERVICE CREDIT AS PUBLIC SERVICE, GOVERNMENT CODE SECTION 21024).  (See Item No. 32 FOR ORDINANCE) 

1873k

City Council 

21.      APPOINTMENT OF JANICE BEA TO THE ARTS AND CULTURE COMMISSION EFFECTIVE JULY 1, 2010 (District 7 Nomination) 

22.      REAPPOINTMENT OF PATRICK J. CONYERS TO THE ARTS AND CULTURE COMMISSION (District 4 Nomination) 

23.      REAPPOINTMENT OF ALMA DILLARD TO THE ACCESSIBILITY AND DISABILITY COMMISSION (District 4 Nomination) 

24.      REAPPOINTMENT OF VAHE ATCHABAHIAN TO THE HUMAN RELATIONS COMMISSION (District 2 Nomination) 

25.      REAPPOINTMENT OF BARRY GORDON TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 3 Nomination) 

26.      REAPPOINTMENT OF ROBERT HUGHES DAVIS TO THE SENIOR COMMISSION (District 4 Nomination) 

27.      APPOINTMENT OF MIC HANSEN TO THE PLANNING COMMISSION EFFECTIVE JULY 1, 2010 (District 6 Nomination) 

28.      REAPPOINTMENT OF PETER J. BOYLE TO THE FIRE & POLICE RETIREMENT BOARD (At Large/District 7 Nomination) 

29.      RESIGNATION OF PAUL SECORD FROM THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JULY 1, 2010 (At Large/District 6 Nomination) 

164k

30.      RATIFICATION OF TWO APPOINTMENTS, NUNC PRO TUNC, TO THE DESIGN COMMISSION
Recommendation of Mayor: It is recommended that the City Council ratify the following appointments, nunc pro tunc:
(1)        Appointment of Lyla White to the Design Commission, effective November 24, 2008 (Arts and Culture Commission Nomination); and
(2)        Appointment of Richard Norton to the Design Commission, effective July 13, 2009 (Planning Commission Nomination). 

321k

31.      CONSIDERATION OF AN AMENDMENT TO THE PASADENA MUNICIPAL CODE TO PROVIDE FOR A TOURNAMENT OF ROSES REPRESENTATIVE ON THE PASADENA CENTER OPERATING COMPANY BOARD
Recommendation:  Direct the City Attorney to prepare an ordinance within 30 days amending the Pasadena Municipal Code to provide that the board of the Pasadena Center Operating Company shall have one member nominated by the Tournament of Roses.   

308k

First Reading:    

32.      Conduct first reading of “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA AMENDING THE CONTRACT BETWEEN THE CITY OF PASADENA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM TO PROVIDE RETIREMENT BENEFIT ENHANCEMENTS TO LOCAL FIRE EMPLOYEES” (MILITARY SERVICE CREDIT AS PUBLIC SERVICE, GOVERNMENT CODE SECTION 21024)

1764k

33.      Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE WATER RATE ORDINANCE, CHAPTER 13.20 OF THE PASADENA MUNICIPAL CODE, TO ELIMINATE BLOCK 5 ALLOCATION AND RATES; REDUCE BLOCK 4 RATES; DISCONTINUE REFUNDS OR CREDITS FOR WATER PURCHASED UNDER BLOCKS 4 AND 5; AND AUTHORIZE INCREASES TO THE PURCHASED WATER ADJUSTMENT CHARGE” 

2390k

Second Reading:  None 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Jacque Robinson, Terry Tornek)
Meets the first Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

July 7, 2010

August 4, 2010

September 1, 2010

FINANCE COMMITTEE (Chair Chris Holden, Victor Gordo, Steve Haderlein, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chambers, 2^nd floor)

June 28, 2010 (To be cancelled)

July 12, 2010

July 26, 2010

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the third Wednesday of each month at 8:15 a.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

July 21, 2010

August 18, 2010

September 15, 2010

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chambers, 2^nd Floor)

June 22, 2010 (To be cancelled)

July 13, 2010

July 27, 2010

PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Margaret McAustin, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)

June 24, 2010 (Special Meeting)

July 5, 2010 (To be cancelled)

August 2, 2010