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                                                AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                        DECEMBER 12, 2005

                                     Closed Sessions 5:30 P.M.
                                      Public Meeting 6:30 P.M.
                                     Public Hearings 8:00 P.M.
                      Pasadena Senior Center, Multi-Purpose Room
                                 85 East Holly Street, Pasadena


5:30 P.M.  CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    Agency Negotiators: Karyn Ezell, Richard Kunz
    Employee Organization: Unrepresented Sworn Police Management
    Employees

B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    Agency Negotiators: Karyn Ezell, Richard Kunz
    Employee Organization: Pasadena Management Association

C. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    Agency Negotiators: Karyn Ezell, Richard Kunz
    Employee Organization: Unrepresented Top, Middle and Professional
    Employees      

D. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE
    PERFORMANCE EVALUATION pursuant to Government Code Section 54957
    Title:   City Attorney

6:30 P.M.  PUBLIC MEETING

1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS

2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 11 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.

3. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
    motion and one vote unless removed for separate discussion) 

   A.  City Manager

      (1) AUTHORIZATION TO INCREASE THE CONTRACT AMOUNT OF
           PURCHASE ORDER CONTRACT NO. 9042 WITH McAVOY &
           MARKHAM ENGINEERING & SERVICES CO. (McAVOY &
           MARKHAM) BY $400,000 FOR THE PURCHASE OF ELECTRIC
           METERS 
           Recommendation of City Manager: Authorize the City Manager to
           increase the "not-to-exceed" amount of Purchase Order Contract
           No. 9042 with McAvoy & Markham by $400,000, from $3,000,000 to
           $3,400,000 for the purchase of electric meters for Pasadena Water and
           Power (PWP).  The proposed contract is exempt from competitive
           bidding pursuant to City Charter Section 1002(H), contracts with other
           governmental entities or their contractors for labor, materials, supplies or
           services.

	603k

   B.  City Clerk

       (1) Receive and file claims against the City of Pasadena

           Claim No. 9980 Cheryl Fallon Weaver                      $      Not Stated
           Claim No. 9981 Dante Chambers                                    Not Stated
           Claim No. 9982 Rick Zaugg & Monette Zaugg                        152.39
           Claim No. 9983 Pacific Gas and Electric Company,
                                  Southern California Edison Company,
                                  San Diego Gas & Electric Company, 
                                  California Electricity Oversight Board        Not Stated
           Claim No. 9984 Vicki A. Olson                                           2,064.10
           Claim No. 9985 Joe L. Luthey                                               250.00
           Claim No. 9986 USAA Insurance as subrogee for 
                                  Michael Koss                                            2,814.28
           Claim No. 9987 Gavino Ortiz                                              1,015.54
           Claim No. 9988 Judy Jaimes                                              7,000.00                                                                 

4. OLD BUSINESS: None           

5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

   A.  Economic Development and Technology Committee

   B.  Finance Committee

      (1) AMENDMENT TO FY 2006-2010 CAPITAL IMPROVEMENT
           PROGRAM BUDGET MODIFYING THE ROSE BOWL LOCKER
           ROOM AND MEDIA CENTER IMPROVEMENT PROJECT 
           Recommendation of Rose Bowl Operating Company:
           (1) Adopt the Mitigated Negative Declaration and de minimis findings for
           no impact on fish and game or their habitat related to the amendment to the
           CIP budget and the related improvements.
           (2) Approve an amendment to the Fiscal Year 2006-2010 Capital
           Improvement Program Budget modifying the Rose Bowl Locker Room and
           Media Center Improvement Project ("Project") according to the description
           set forth in the background section of the agenda report.
           (3) Approve the above recommendations and Project, and return to the
           Rose Bowl fund an amount equal to the total Construction Tax to be paid
           by the Project pursuant to the requirements of Pasadena Municipal Code
           Chapter 4.32.
           (4)    Direct the City Clerk to file a Notice of Determination and Certificate of
           Exemption from State Fish and Game Fees with the Los Angeles County
           Registrar-Recorder/County Clerk.

	3695k		
	
	INITIAL STUDY Part 1	 5492k		INITIAL STUDY Part 2 5653k

      (2) RESOLUTION AUTHORIZING THE ENTRY INTO AN INTEREST RATE
           SWAP TRANSACTION AND CERTAIN ACTIONS RELATING THERETO
           Recommendation of City Manager:  It is recommended that the City
           Council adopt a resolution authorizing the entry into an interest rate SWAP
           transaction and certain actions relating thereto.
           Recommendation of Rose Bowl Operating Company:   On December 1,
           2005, the Rose Bowl Operating Company (RBOC) voted to support this
           Resolution and the recommended financing structure.

	1854k

	MASTER AGREEMENT Part 1 6955k		

	MASTER AGREEMENT Part 2 5622k

      (3) RECOGNITION AND APPROPRIATION OF FUNDS RECEIVED FROM
           THE DEPARTMENT OF JUSTICE - JUSTICE ASSISTANCE GRANT
           PROGRAM TO ENHANCE LOCAL LAW ENFORCEMENT
           Recommendation of City Manager:  
           (1) Approve a journal voucher to recognize and appropriate $18,434 in
           grant revenue from the U.S. Department of Justice - Justice Assistance
           Grant Program (JAG) to the Police Department operating budget Account
           No. 107-401600 (Local Law Enforcement Block Grant).
           (2) Approve a journal voucher to appropriate $121,222 from the Local
           Law Enforcement Block Grant unappropriated fund balance to the Police
           Department operating budget Account No. 107-401600.
           (3) Amend the name of the Local Law Enforcement Block Grant Fund
           107 to the Justice Assistance Grant Fund (JAG). 

	470k

      (4) APPROVAL OF FISCAL YEAR 2006 BUDGET AMENDMENTS AND
           AMENDMENTS TO GENERAL FEE SCHEDULE FOR VARIOUS
           PUBLIC HEALTH DEPARTMENT PROGRAMS AND SERVICES
           Recommendation of City Manager:  
           (1) Approve journal vouchers adjusting various estimated revenues and
           appropriations for grant funded programs in the Public Health
           Department's FY 2006 operating budget, as detailed in Attachment A of the
           agenda report, for a net increase of $241,741.
           (2) Approve the addition of 1.00 Public Health Nurse (0.50 FTE for the
           CHDP Foster Care Program and 0.50 FTE for the CHDP Gateway
           Program); approve the addition of 0.25 FTE Community Services
           Representative I for the CHDP Gateway Program; approve the addition of
           1.00 Community Services Representative III for the HIV Education and
           Prevention Program; approve the elimination of a vacant Staff Assistant II
           and the addition of a Licensed Vocational Nurse for the HIV/AIDS Medical
           Outpatient Services Program (Andrew Escajeda Clinic); and approve the
           addition of 0.25 FTE Information Technology Technician III for the HCAP
           project due to the late start of the project and the intensity of the information
           technology needs, for a net increase to the Public Health Department total
           full time equivalents (FTEs) from 106.90 to 109.40 FTEs.
           (3) Approve amendments to the General Fee Schedule by adding two
           new fees (Adacell Vaccine and Vital Records Certified Mail) and decreasing
           two existing fees (Birth Certificate and Death Certificate).

	1234k

      (5) AUTHORIZATION TO ENTER INTO A CONTRACT WITH
           NELSON/NYGAARD CONSULTING ASSOCIATES TO PERFORM
           TRAFFIC REDUCTION STRATEGIES STUDY FOR A NOT TO EXCEED
           AMOUNT OF $99,597 AND APPROPRIATION OF FUNDS FOR SAID
           CONTRACT
           Recommendation of City Manager:  
           (1) Authorize the City Manager to enter into a contract with
           Nelson/Nygaard Consulting Associates (Nelson/Nygaard) to perform a
           study identifying strategies to reduce traffic congestion in Pasadena by
           10 percent and 25 percent, in an amount not to exceed $99,597; and
           (2) Approve a journal voucher amending the Fiscal Year 2006 Operating
           Budget by recognizing and appropriating $49,597 from the City's General
           Fund unappropriated Fund Balance to Account No. 8114-101-771100
           (3)    Approve a journal voucher amending the Fiscal Year 2006 Operating
           Budget by recognizing and appropriating $50,000 from the unappropriated
           Prop C Fund 209 to budget Account No. 8114-101-771100.

	734k		ATTACHMENT A 136k

	ATTACHMENT B 2297k		ATTACHMENT C 5500k

	ATTACHMENT D 136k

      (6) PURCHASE OF EMERGENCY RADIO COMMUNICATIONS
           EQUIPMENT AND A HIGH SPEED COPIER FROM THE PROCEEDS OF
           EQUIPMENT LEASE FINANCING
           Recommendation of City Manager:  
           (1) Authorize the issuance of a purchase order contract to Motorola, Inc.
           in an amount not to exceed $1,950,00 for the purchase of radio
           communications equipment for the Fire Department;
           (2)    Authorize the issuance of a purchase order to Canon USA, Inc., in an
           amount not to exceed $295,670 for the purchase of one Canon Image
           Runner Pro 125 high speed photo copier for the Department of Finance,
           Print Shop;
               Competitive bidding is not required for either of these transactions
           pursuant to City Charter Section 1002(H), contracts with other
           governmental entities or their contractors for labor, materials, supplies, or
           services.
           (3)  Approve a journal voucher appropriating $1,950,000 in proceeds
           from the 2005 Equipment Lease Financing to Account No. 101-952134-
           91200 and $295,670 to Account No. 508-325300-8504.

	1460k

      (7) APPROVAL OF A JOURNAL VOUCHER  TRANSFERRING $1,407,378
           FROM THE 1999 PENSION OBLIGATION DEBT SERVICE FUND TO
           THE GENERAL FUND NON-DEPARTMENTAL BUDGET TO COVER
           THE REQUIRED SUPPLEMENTAL CONTRIBUTION TO THE FIRE AND
           POLICE RETIREMENT SYSTEM PURSUANT TO CONTRIBUTION
           AGREEMENT NO. 16,900 BETWEEN THE CITY OF PASADENA AND
           THE FIRE AND POLICE RETIREMENT SYSTEM
           Recommendation of City Manager:  Approve a journal voucher
           transferring $1,407,378 from the 1999 Pension Obligation Debt Service
           Fund to the General Fund Non-Departmental budget and appropriating
           said amount to Account No. 8043-101-952100 to cover the required
           supplemental contribution to the Fire and Police Retirement System
           pursuant to Contribution Agreement No. 16,900 between the City of
           Pasadena and the Fire and Police Retirement System.

	525k

   C.  Legislative Policy Committee

   D.  Municipal Services Committee

   E.  Public Safety Committee

   F.  Reports from Representatives

6. PUBLIC HEARINGS - 8:00 P.M.   

  A.  PUBLIC HEARING:  CALL FOR REVIEW OF HILLSIDE DEVELOPMENT
       PERMIT NO. 4458, 1147 LA LOMA ROAD
       Recommendation of City Manager:
       (1) Acknowledge that this action is categorically exempt from the California
       Environmental Quality Act (CEQA); and 
       (2) Approve Hillside Development Permit No. 4458 to allow:
           (a) Hillside Development Permit - Construction of single-family house with
       the condition that the size of the house (not including the garage) not exceed
       3,699 square feet; and
           (b) Private Tree Removal - Removal of three Coast Live Oak (Quercus
       agrifolia) trees.

	5294k  AND ATTACHMENTS A THRU G

	ATTACHMENT H 4581k		ATTACHMENT I 4331k

	ATTACHMENT J 122k		ATTACHMENT K 212k

	ATTACHMENT L 7222k		ATTACHMENT M 1341k

	CORRESPONDENCE  1085k

  B.  PUBLIC HEARING:  ADOPTION OF THE CITY OF PASADENA'S 2005
       URBAN WATER MANAGEMENT PLAN
       Recommendation of City Manager: It is recommended that the City Council:
       (1) Hold a public hearing on December 12, 2005 to receive comments on the
       City of Pasadena's 2005 Urban Water Management Plan (Plan);
       (2) Adopt the City's Plan immediately following the public hearing and
       incorporating any changes the Council deems necessary; and 
       (3) Declare the Plan to be categorically exempt from the California
       Environmental Quality Act (CEQA) and the "Environmental Guidelines and
       Procedures for the City of Pasadena" pursuant to Section 15308 of the State
       CEQA Guidelines (actions by regulatory agencies for protection of the
       environment). 

	1327k 

	2005 URBAN WATER MANAGEMENT PLAN

7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

   A.  City Manager

      (1) POLICY FOR LARGE EVENTS IN PUBLIC PARKS
           Recommendation of City Manager: It is recommended that the City
           Council adopt the Policy for Large Events in Public Parks (Exhibit A of the
           agenda report). 
           Recommendation of the Recreation and Parks Commission: At their
           meeting of December 6, 2005, the Commission recommended City Council
           adopt staff's recommendation that the Council direct that the Policy return
           to the Commission for review within six months after implementation, to be
           considered in the context of the completed Recreation and Parks Master
           Plan and implementation experience.

	5873k

   B.  City Council

   C.  Advisory Bodies

      (1) AMENDMENT TO FY 2006-2010 CAPITAL IMPROVEMENT PROGRAM
           BUDGET MODIFYING THE ROSE BOWL LOCKER ROOM AND MEDIA
           CENTER IMPROVEMENT PROJECT (See Item 5.B.1.)

8. COMMUNITY DEVELOPMENT COMMISSION MEETING (To be cancelled)

9. ORDINANCES

   A.  First Reading: None 

   B.  Second Reading: None

10.    INFORMATION ITEMS: None

11.    PUBLIC COMMENT (Continued)

12.    CLOSED SESSIONS (Continued, if necessary)

13.    ADJOURNMENT


                                               SCHEDULED                  
                         COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor
Gordo, Steve Haderlein, Paul Little, Steve Madison)