AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 7, 2021 

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be
conducting a Special Joint Meeting
at 1:30 p.m. (noticed separately) to discuss the
Fiscal Year 2022 Recommended
Operating Budget           

Public Meeting: 4:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 

 

City Manager/Executive Director 

1.      ADOPTION OF A RESOLUTION ADOPTING A CITY-WIDE SALARY SCHEDULE
Recommendation: It is recommended that the City Council:
(1)    Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)    Adopt a resolution adopting a City-wide salary schedule.

 588k

RESOLUTION 338k

ATTACHMENT PART 1 37749k

ATTACHMENT PART 2 38090k

2.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ACCLAMATION INSURANCE MANAGEMENT SERVICES (AIMS) FOR WORKERS’ COMPENSATION THIRD-PARTY CLAIMS ADMINISTRATION SERVICES, IN AN AMOUNT NOT TO EXCEED $851,630
Recommendation: It is recommended that the City Council:
(1)    Find that the contract for Workers’ Compensation Third-Party Administration Services is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15378(b)(2);
(2)    Accept the proposal dated February 22, 2021, submitted by Acclamation Insurance Management Services (AIMS); reject all other proposals; and authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Acclamation Insurance Management Services (AIMS) for Workers’ Compensation Third-Party Claims Administration services in an amount not-to-exceed $851,630; and
(3)    Authorize the City Manager, or his designee, to extend the contract with Acclamation Insurance Management Services (AIMS) for Workers’ Compensation Third-Party Claims Administration services for up to four additional years in an amount not-to-exceed $4,368,858. 

1176k

TPA 233k

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT (LASD) FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES FOR MAJOR EVENTS OTHER THAN NEW YEAR’S ACTIVITIES
Recommendation: It is recommended that the City Council:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract, not-to-exceed $600,000 per year, with the Los Angeles County Sheriff’s Department for supplemental law enforcement services for special events other than New Year’s Activities, for a period of five years not-to-exceed $3,000,000; and
(3)      The proposed contract is exempt from competitive bidding and competitive selection pursuant to City Charter, Section 1002(H), and Pasadena Municipal Code, Section 4.08.049(A)(3), contracts with other government entities. 

816k

4.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH ALTEC INDUSTRIES INC., IN AN AMOUNT NOT-TO-EXCEED $406,566 TO FURNISH AND DELIVER ONE BUCKET TRUCK FOR THE WATER AND POWER DEPARTMENT         Recommendation: It is recommended that the City Council:
(1)    Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the common sense exemption (formerly the General Rule) that CEQA only applies to projects which have the potential for causing a significant effect on the environment;
(2)    Authorize the issuance of a Purchase Order (“PO”) without competitive bidding pursuant to City Charter Section 1002 (H) Contracts with other governmental entities or their contractors for labor, material, supplies or services, with Altec Industries Inc. (“Altec”) for one Articulating Telescopic Aerial Device Model TA60 (“Bucket Truck”) in an amount not-to-exceed $406,566, which includes the base contract amount of $396,566 and a contingency of $10,000 to provide for any necessary change orders; and
(3)    It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code (“PMC”) Section 4.08.049(B) contracts for which the City’s best interests are served.   

1495k

TPA 501k

5.      APPROVAL OF A SIDE-LETTER AGREEMENT WITH THE PASADENA FIRE FIGHTERS ASSOCIATION (PFFA)         Recommendation: It is recommended that the City Council:
(1)   Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)   Approve a Side Letter of Agreement between the City of Pasadena and the Pasadena Fire Fighters Association (PFFA) reducing the probationary period for the classifications of Fire Fighter and Fire Fighter Paramedic from 18 months to 12 months. 

438k

PFFA SIDE LETTER AGREEMENT 235k

6.      MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH FIRST TRANSIT, INC., FOR PASADENA FIXED ROUTE AND DIAL-A-RIDE TRANSIT SERVICES IN AN AMOUNT NOT-TO-EXCEED $41,068,924 FOR A FIVE-YEAR TERM FROM JULY 1, 2021 THROUGH JUNE 30, 2026 WITH ONE TWO-YEAR OPTIONAL EXTENSION         Recommendation: It is recommended that the City Council:
(1)    Find that the authorization to enter into a contract with First Transit, Inc., for transit services is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with First Transit, Inc., to operate the City of Pasadena’s fixed route (Pasadena Transit) and Dial-A-Ride transit services for a base period of five years from July 1, 2021 through June 30, 2026 for an amount not-to-exceed $41,068,924, which includes the base contract amount of $40,263,651 and a contingency of $805,273 (2%). Competitive price bidding is not required pursuant to City Charter Article X Section 1002(F), Contracts for professional or unique services; and
(3)    Authorize the City Manager to extend the term of this contract for one two-year option with an increase of a minimum of 3.0% or the annual increase in the Consumer Price Index, whichever is higher and a 2% contract contingency.
Recommendation of the Municipal Services Committee: On May 25, 2021, the Municipal Services Committee recommended that the City Council approve staff’s recommendation. During Committee, there were question raised which are addressed in the body of the agenda report. 

2269k

TPA 553k

City Council 

7.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

         332k

RESIGNATION OF LISA STEVENS FROM THE ROSE BOWL OPERATING COMPANY BOARD EFFECTIVE JUNE 30, 2021 (Mayor Nomination) 

145k

APPOINTMENT OF CHARLOTTE LACEY TO THE COMMISSION ON THE STATUS OF WOMEN (District 7 Nomination) 

APPOINTMENT OF FELICIA WILLIAMS TO THE BURBANK-GLENDALE-PASADENA AIRPORT AUTHORITY (City of Pasadena Nomination)  

APPOINTMENT OF TYRON HAMPTON TO THE BURBANK-GLENDALE-PASADENA AIRPORT AUTHORITY (City of Pasadena Nomination)  

REAPPOINTMENT OF ANDREA JENNINGS TO THE ACCESSIBILITY AND DISABILITY COMMISSION EFFECTIVE JULY 1, 2021 (District 7 Nomination) 

REAPPOINTMENT OF WILLIAM JOSEPH MILLIGAN TO THE FIRE & POLICE RETIREMENT BOARD EFFECTIVE JULY 1, 2021 (Fire Representative) 

REAPPOINTMENT OF MICHAEL STAMMER TO THE LIBRARY COMMISSION EFFECTIVE JULY 1, 2021 (District 7 Nomination) 

REAPPOINTMENT OF JAN SANDERS TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD EFFECTIVE JULY 1, 2021 (District 2 Nomination) 

REAPPOINTMENT OF ROSS SELVIDGE TO THE BURBANK-GLENDALE-PASADENA AIRPORT AUTHORITY (City of Pasadena Nomination)  

City Attorney 

City Clerk/Secretary 

8.      APPROVAL OF MINUTES 

April 26, 2021	City Council
April 26, 2021	Successor Agency to the Pasadena Community Development Commission
May 3, 2021	City Council
May 3, 2021	Successor Agency to the Pasadena Community Development Commission
May 10, 2021	City Council
May 10, 2021	Successor Agency to the Pasadena Community Development Commission
May 17, 2021	City Council
May 17, 2021	Successor Agency to the Pasadena Community Development Commission

9.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 13,725	Kathleen Formanack – Pellman and Bill Pellman	$                500.00
Claim No. 13,726	Mid-Century Insurance Company	25,000.00+
Claim No. 13,727	Loraine S. Mason	4,319.66

10.    PUBLIC HEARING SET        

         June 14, 2021, 4:30 p.m. – Consideration of a Zoning Code Amendment to the Parking Requirements for Additions to Existing Single-Family Residences 

 

11.    PUBLIC HEARING:  ADOPT A RESOLUTION APPROVING THE 2020 URBAN WATER MANAGEMENT Plan AND WATER SHORTAGE CONTINGENCY PLAN

         Recommendation: It is recommended that the City Council:
(1)      Find that the 2020 Urban Water Management Plan (“UWMP”) and Water Shortage Contingency Plan (“WSCP”) is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15282(v), which exempts from CEQA the preparation and adoption of urban water management plans pursuant to the Water Code;
(2)      Hold a public hearing on June 7, 2021 to receive comments on the UWMP and the WSCP; and
(3)      Adopt a resolution approving the 2020 UWMP and WSCP (provided as Chapter 8 in the UWMP) immediately following the public hearing and incorporating any changes the Council deems necessary.
Recommendation of the Municipal Services Commission: On May 25, 2021, the Municipal Services Committee (“MSC”) recommended that the City Council adopt a resolution approving the 2020 UWMP and WSCP. 

2026k

RESOLUTION 431k

ATTACHMENT A PART 1 34319k

ATTACHMENT A PART 2 36518k

ATTACHMENT A PART 3 27492k

ATTACHMENT A PART 4 27898k

ATTACHMENT B 1659k

CORRESPONDENCE 267k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
 

         CORRESPONDENCE 8147k

12.    PUBLIC HEARING: APPEAL OF THE BOARD OF ZONING APPEALS’ DECISION ON MODIFICATION TO CONDITIONAL USE PERMIT NO. 6222 REGARDING THE PROPERTIES LOCATED AT 3420 AND 3500 N. ARROYO BLVD (ARROYO SECO CANYON PROJECT)
Recommendation: It is recommended that the City Council:
(1)    Adopt a resolution certifying the Final Environmental Impact Report (SCH No. 2014101022) and adopting Environmental Findings of Fact and a Mitigation Monitoring and Reporting Program (Attachment C of the agenda report);
(2)    Adopt a resolution adopting a Statement of Overriding Consideration for the project (Attachment D of the agenda report); and
(3)    Uphold the Board of Zoning Appeal’s decision and approve Modification to Conditional Use Permit No. 6222 with the findings in Attachment A and conditions in Attachment B of the agenda report.  

7359k

ATTACHMENT A 139k

ATTACHMENT B 122k

ATTACHMENT C 1339k

ATTACHMENT D 152

ATTACHMENT E 26k

            https://www.cityofpasadena.net/planning/arroyo-seco-canyon-project-areas-2-and-3/

ATTACHMENT F 2429k

ATTACHMENT G 6945k

ATTACHMENT H 3040k

ATTACHMENT I 6644k

ATTACHMENT J 509k

ATTACHMENT K 2953k

ATTACHMENT L 18288k

ATTACHMENT M 12130k

CORRESPONDENCE PART 1 2693k

CORRESPONDENCE PART 2 4768k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 3686k

13.    PUBLIC HEARING:  APPROVAL OF THE ANNUAL ACTION PLAN (2021-2022) AND RELATED FUNDING APPLICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP ACT, AND EMERGENCY SOLUTIONS GRANT PROGRAMS
Recommendation: It is recommended that upon the close of the public hearing the City Council take the following actions:
(1)    Find that the recommended action is exempt from the California Environmental  Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3);
(2)    Approve the Annual Action Plan, including the funding allocations set forth in the agenda report for Program Year 2021-2022 program activities under the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships (HOME) programs, for submittal to the U.S. Department of Housing and Urban Development (HUD);
(3)    Approve the submittal of a grant application for CDBG Program Year 2021-2022 entitlement funds in the amount of $2,145,795, $556,505 in program income, and $498,357 in unspent funds for a total availability of $3,200,657 for program activities;
(4)    Approve the submittal of a grant application for ESG Program Year 2021-2022 entitlement funds in the amount of $178,688 for program activities;
(5)    Approve the submittal of a grant application for HOME Program Year 2021-2022 entitlement funds in the amount of $839,445, $1,540,845 in program income, and $169,571 in unspent funds for a total availability of $2,549,861 for program activities; and
(6)    Authorize the City Manager to execute, and the City Clerk to attest, the Annual Action Plan (2021-2022), the grant applications, certifications, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal entitlement funds.   
ADVISORY COMMISSION RECOMMENDATIONS
On March 9, 2021, the Northwest Commission approved recommendations for City Council consideration for CDBG City Set-Aside projects listed in Attachment A of the agenda report.
On March 10, 2021, the Human Services Commission approved recommendations for City Council consideration for CDBG public service projects listed in Attachment A of the agenda report. 



ATTACHMENT A 869k

ATTACHMENT B 22600k

POWER POINT PRESENTATION - PRESENTED AT MEETING

14.    CONTINUED PUBLIC HEARING:  CITY MANAGER’S RECOMMENDED FISCAL YEAR 2022 OPERATING BUDGET
Recommendation: It is recommended that the City Council:
(1)      Open the public hearing for the Fiscal Year (FY) 2022 Recommended Operating Budget; and
(2)      Continue the public hearing to each subsequent regular meeting of the City Council at 4:30 p.m. until June 21, 2021, or such other date as the City Council may determine, at which time the City Council will be asked to close the public hearing and adopt the FY 2022 Recommended Operating Budget. 



ATTACHMENT A 112k

ATTACHMENT B 1943k

ATTACHMENT C 50k

CORRESPONDENCE FROM MAY 24 2021 2063k

2022 Recommended Operating Budget

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 4212k

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

City Council 

15.    APPOINTMENT OF ESPRIT LOREN JONES TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (District 1 Nomination) 

1811k

         APPOINTMENT OF NOEMI EMERIC-FORD TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (District 2 Nomination) 

263k

         APPOINTMENT OF DONALD R. MATTHEWS TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (District 3 Nomination) 

3443k

         APPOINTMENT OF BARBARA STACY TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (District 4 Nomination) 

341k

         APPOINTMENT OF RAÚL IBÁÑEZ TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (District 5 Nomination) 

478k

APPOINTMENT OF PATRICIA KINAGA TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (District 6 Nomination) 

742k

         APPOINTMENT OF LAWRENCE LURVEY TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (District 7 Nomination) 

4759k

         APPOINTMENT OF PHILLIP J. ARGENTO TO THE COMMUNITY POLICE OVERSIGHT COMMISSION (Mayor Nomination) 

248k

16.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE MAXEY GROUP, LLC D/B/A MODERN POLICING FOR INDEPENDENT POLICE AUDITOR SERVICES FOR AN AMOUNT NOT-TO-EXCEED $75,000
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Attorney to enter into a contract with the The Maxey Group, LLC d/b/a Modern Policing for independent police auditor services in an amount not-to-exceed $75,000 for a period of one year; and
(3)      Amend the City Attorney/City Prosecutor’s Fiscal Year 2021 Operating Budget by appropriating $75,000 from the unappropriated General Fund balance to Account 10112000-811400. 

967k

ATTACHMENT 1 624k

TPA 64k

First Reading:  None 

Second Reading:  None 

17.    EQUAL OPPORTUNITY IN EMPLOYMENT ANNUAL REPORT FOR 2019 AND 2020
Recommendation: It is recommended that the City Council:
(1)    Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)    Receive the Equal Opportunity in Employment Annual Report, which is submitted for information only. 

2727k

ATTACHMENT A thru C-3 (2019) 2163k

ATTACHMENT A thru C-3 (2020) 586k