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SPECIAL MEETING
 AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 16, 2020

Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

 

 City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH JONCO WEST TO PROVIDE JANITORIAL SERVICES IN FOUR CITY OWNED PARKING LOTS IN AN AMOUNT NOT-TO-EXCEED $185,130 FOR THE INITIAL THREE-YEAR TERM
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Accept the bid dated September 21, 2020, submitted by Jonco West in response to specifications to Furnish and Deliver Janitorial Services in Four City Owned Parking Lots;
(3)      Reject all other bids received;
(4)      Authorize the City Manager to enter into a three year contract not-to-exceed $185,130 which includes the base contract amount of $168,300 and a contingency of $16,830 to provide for any necessary change orders; and
(5)      Authorize the City Manager to extend the contract for two optional one-year terms not-to-exceed $61,710 annually without further Council approval with a maximum contract of five years and a not-to-exceed contract amount of $308,550.

1076k

TPA 439k

POWER POINT PRESENTATION - PRESENTED AT MEETING          

2.      ITEM PULLED 

3.      FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH ORIGAMI RISK LLC FOR A RISK/LIABILITY MANAGEMENT INFORMATION SYSTEM (RMIS)
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Manager to enter into a five-year contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Origami Risk LLC for a Risk/Liability Management Information System (RMIS) to manage its liability programs in an amount not-to-exceed $544,904, which includes the base contract amount of $524,682, and a contingency of $20,222 to provide for any necessary change orders; and
(3)      Amend the Fiscal Year 2021 Operating Budget by appropriating $132,442 to the Liability & Claims budget account, 50712002-811400, from the General Liability Fund unassigned fund balance. 

1833k

ATTACHMENT A 62k

ATTACHMENT B 63k

POWER POINT PRESENTATION - PRESENTED AT MEETING

4.      MUNICIPAL SERVICES COMMITTEE: APPROVE PROFESSIONAL SERVICES CONTRACTS IN THE AMOUNT OF $750,000 FOR THE CUSTOMER INFORMATION SYSTEM PROJECT FOR THE WATER AND POWER DEPARTMENT AND AUTHORIZE THE CITY MANAGER TO AMEND AND/OR APPROVE CHANGE ORDERS FOR EXISTING AND RECOMMENDED CONTRACTS RELATED TO THE CUSTOMER INFORMATION SYSTEM PROJECT IN AMOUNTS NOT-TO-EXCEED $2,000,000
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption or General Rule);
(2)    Authorize the City Manager to enter into contracts, as a result of a competitive selection process specified in Section 4.08.047 of the Pasadena Municipal Code, in support of the Customer Information System (“CIS”) replacement project with the following:
          a)    TMG Utility Advisory Services Inc., for Project Management, Testing Lead, Functional Architect, Oracle Utility Developer and Technical Architect services in an amount not-to-exceed $150,000 or three years,
            whichever occurs first;
          b)    Utility Solutions Partners LLC. for Project Management, Testing Lead, Training Lead, Functional Architect, and Oracle Utility Developer services in an amount not-to-exceed $150,000 or three years, whichever
            occurs first;
          c)    KRE Consulting for Project Management and Training Lead services in an amount not-to-exceed $125,000 or three years, whichever occurs first;
          d)    Red Clay Consulting Inc. for Oracle Utility Developer, and Conversion Specialist services in an amount not-to-exceed $125,000 or three years, whichever occurs first;
          e)    Prithibi LLC. for Technical Architect services in an amount not-to-exceed $75,000 or three years, whichever occurs first; and
           f)     Rich Solutions LLC. for Conversion Specialists services in an amount not-to-exceed $125,000 or three years, whichever occurs first;
(3)    Authorize the City Manager to amend contracts and/or approve change orders for the existing and recommended CIS contracts, listed in Table 1, in an aggregate amount not-to-exceed $2,000,000; and
(4)    Approve amendments of the Fiscal Year 2021 Capital Improvement Program (“CIP”) budget to appropriate: $1,787,500 to Power Capital Fund CIP No. 3022 from the Light and Power Fund balance; and, $962,500 to Water Capital Fund CIP No. 1011 from the Water Fund balance.   

        3077k

        ATTACHMENT A 628kk

        ATTACHMENT B 2931k

        TPA

        POWER POINT PRESENTATION - PRESENTED AT MEETING

City Council 

5.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

            REAPPOINTMENT OF CYNTHIA KURTZ AS THE CITY'S REPRESENTATIVE ON THE BOARD OF DIRECTORS OF THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA EFFECTIVE JANUARY 1, 2021 (City Nomination) 

REAPPOINTMENT OF GENE MASUDA AS CITY OF PASADENA NON-VOTING REPRESENTATIVE TO THE METRO GOLD LINE FOOTHILL

EXTENSION CONSTRUCTION AUTHORITY SERVING AT THE PLEASURE OF THE COUNCIL FOR A TERM OF 4 YEARS, COMMENCING JANUARY 1, 2021 (City Nomination)  

REAPPOINTMENT OF C. DOUGLAS KRANWINKLE TO THE ROSE BOWL OPERATING COMPANY BOARD (District 3 Nomination)

 City Clerk/Secretary 

6.      APPROVAL OF MINUTES 

August 24, 2020	City Council
August 24, 2020	Successor Agency to the Pasadena Community Development Commission
August 31, 2020	City Council
August 31, 2020	Successor Agency to the Pasadena Community Development Commission
September 7, 2020	City Council
September 7, 2020	Successor Agency to the Pasadena Community Development Commission
September 14, 2020	City Council
September 14, 2020	Successor Agency to the Pasadena Community Development Commission
September 21, 2020	City Council
September 21, 2020	Successor Agency to the Pasadena Community Development Commission
September 28, 2020	City Council
September 28, 2020	Successor Agency to the Pasadena Community Development Commission

7.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 13,640	Aracely Sanchez	Not stated
Claim No. 13,641	Ben Perlmutter, Esq, representing Sarah Davenport	$         25,000.00+

 8.      PUBLIC HEARINGS SET 

            November 23, 2020, 2:00 p.m. - Substantial Amendment to the Annual Action Plan (2020-2021) for the Community Development Block Grant Program   (Note: This public hearing date was changed to November 23,
            2020)
            December 14, 2020, 2:00 p.m. - Zoning Code Text Amendments to Chapter 17.62 of the Pasadena Municipal Code (and other applicable sections) Related to the Historic Preservation Ordinance

 

9.      DIRECT THE PREPARATION OF A RESOLUTION ESTABLISHING THE PROCESS FOR APPOINTMENT OF MEMBERS OF THE POLICE OVERSIGHT COMMISSION
Recommendation: It is recommended that the City Council direct the City Attorney to prepare a resolution establishing the process for appointment of members to the Police Oversight Commission.
 

       806k

        ATTACHMENT A 3038k

        ATTACHMENT B 9812k

        RELATED MATERIALS FROM OCTOBER 19, 2020 CITY COUNCIL 2477k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 1

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 2

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 3

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 4

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 5

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 6

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 7

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 8

        CORRESPONDENCE RELATED TO THE PASADENA POLICE DEPARTMENT PART 9

        PUBLIC COMMENT 66k

        PUBLIC COMMENT PART 2

 Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

10.   PROPOSED CHANGE TO THE CITY COUNCIL ADOPTED SPEED HUMP POLICIES AND PROCEDURES
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      The Department of Transportation recommends a proposed change to the City Council adopted Speed Hump Policy. In addition to allowing speed humps on Federal Highway Administration (FHWA) Functional Classfied “Local Streets”, staff recommends utilizing the City Council adopted Pasadena Street Types Plan to allow streets defined as “Access Streets – Residential” to be added to the category of streets where speed humps would be permitted.
Recommendation of the Transportation Advisory Commission: A proposed change to the current Speed Hump Policies and Procedures was presented to the Transportation Advisory Commission (TAC) at a special meeting on October 22, 2020. TAC supported staff’s recommendation to utilize the City Council adopted Pasadena Street Types Plan and allow streets defined as “Access Streets – Residential” to be added to the category of streets where speed humps would be permitted. 

        3812k

        CORRESPONDENCE 130k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE PART 1

        CORRESPONDENCE PART 2

        PUBLIC COMMENT

        POWER POINT PRESENTATION - PRESENTED AT MEETING

11.    UPDATE TO CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) TRANSPORTATION PERFORMANCE THRESHOLDS OF SIGNIFICANCE
Recommendation: It is recommended that the City Council:
(1)     Find that:
            a.    the adoption of New Transportation Performance Measure Thresholds of Significance for California Environmental Quality Act (CEQA) is not a “project” pursuant to CEQA Guidelines Sections 15060(c)(3) and 15378;
            b.    the thresholds are promulgated pursuant to State CEQA Guidelines Section 15064.7;
            c.    the thresholds have been formally subjected to a public review process; and
            d.    the thresholds are supported by substantial evidence as summarized in the agenda report.
(2)   Adopt a resolution updating the existing Transportation Performance Measures and Thresholds of Significance for CEQA for the new measure to:
            a.    update the transportation performance thresholds based on a 2017 Baseline travel demand model;
            b.    include the incremental change in Vehicle Miles Travelled/service population and Vehicle Trips/service population thresholds to be 15% below 2017 Citywide baseline average to evaluate Vehicle Miles
         Travelled and Vehicle Trips per service population CEQA impacts; and
            c.    maintain the Proximity and Quality of the Transit Network metric, the Proximity and Quality of the Bicycle Network metric, and the Pedestrian Accessibility metric to remain at the 2017 Baseline level.
Recommendation of the Municipal Services Committee: On November 10, 2020, staff presented the CEQA transportation impact threshold recommendations to the Municipal Services Committee (MSC). MSC approved staff’s recommendation by a vote of 3-1.
Recommendation of the Transportation Advisory Commission: On July 23, 2020, staff presented the CEQA transportation impact threshold recommendations to the Transportation Advisory Commission (TAC) (Attachment A of the agenda report). The Commission moved to recommend approval of the staff’s recommendation to:
               a.    update the travel demand forecast model to 2017 conditions
               b.    accept the 15% baseline thresholds factor
The TAC further moved that staff provide more information to clarify the paradigm shift from Level of Service (LOS) to Vehicle Miles Travelled (VMT) with further discussion of what projects would be affected by lower thresholds. The motion passed seven in favor and two in opposition.
Recommendation of the Planning Commission: On September 9, 2020, staff presented the CEQA transportation impact threshold recommendations to Planning Commission (Attachment B of the agenda report). At the meeting, the Commission voted to approve the following motion:
 “We recommend to the City Council that there is a need for more information and analysis of:
                1.    The Bike Network
                2.    Transit access and usage
                3.    Other methodologies from comparable cities
                4.    Impact on development of a threshold that is 20% below baseline
                5.    Mitigation measures and how they reduce neighborhood impact
                6.    How the City’s Level of Service (LOS) analyses interacts with CEQA analyses”
On October 14, 2020, staff returned to Planning Commission to address the     items included within the September 9, 2020 motion (Attachment C of the agenda report). At the meeting, the Commission voted and approved two separate motions:
The first motion approved staff’s recommendation to update the baseline from 2013 thresholds to 2017 thresholds. The motion was approved 7-0. The second motion called for staff to “to identify the basis for the 15% threshold and reevaluate additional data to consider reducing the target below the 15% threshold. Additional data could include understanding the impacts of our switch to VMT over the last seven years; evaluate the change in threshold in the context of our Climate Action Plan and tie it to greenhouse gas reduction targets; compare it to other cities our size and their levels; and bring back Outside CEQA planning analysis to the Planning Commission.” The motion was approved 7-0. Responses to the Commission’s motion are contained within the body of the agenda report.

        4851k

        RESOLUTION 636k

        ATTACHMENT A 753k

        ATTACHMENT B 1203k

        ATTACHMENT C 5968k

        CORRESPONDENCE 375k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 836k

        PUBLIC COMMENT

        POWER POINT PRESENTATION - PRESENTED AT MEETING

Public Safety Committee 

 City Manager 

12.    A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA CONFIRMING THE AWARD OF ITS WATER REVENUE/REFUNDING BONDS 2020A SERIES
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt a resolution confirming the award of the City of Pasadena Water Revenue/Refunding Bonds, 2020A Series. 

        750k

        RESOLUTION (FINAL VERSION) 423k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        PUBLIC COMMENT

        POWER POINT PRESENTATION - PRESENTED AT MEETING

City Council

 First Reading:  None

 Second Reading:  None

 13.    PREDEVELOPMENT PLAN REVIEW OF A NEW 58-UNIT, 1-4 STORY MULTI-FAMILY RESIDENTIAL PROJECT AT 1870-1890 EAST WALNUT STREET, 175 NORTH GREENWOOD AVENUE, AND 170 NORTH PARKWOOD AVENUE
Recommendation: This report is intended to provide information to the City Council; no action is required. 

2341k

        ATTACHMENT A  1101k

        ATTACHMENT B 440k

        ATTACHMENT C 335k

        ATTACHMENT D 27673k    

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        PUBLIC COMMENT

        POWER POINT PRESENTATION - PRESENTED AT MEETING

14.    UPDATE AND PROGRESS REPORT ON THE ONE ARROYO FOUNDATION EFFORTS
Recommendation: This report is for information only; no City Council action is required.

  1014k

 SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

PUBLIC COMMENT

POWER POINT PRESENTATION - PRESENTED AT MEETING

 

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Properties:  A) 55 S. Raymond Ave.; B) 65 S. Raymond Ave.; C) 36 S. Fair
Oaks Ave.; D) 41 S. DeLacey Ave.; E) 48 S. Fair Oaks Ave.; F) 30 S. Fair Oaks
Ave.; G) 42 S. Fair Oaks Ave.
Agency Negotiator: Steve Mermell
Negotiating Parties: A) Amara Barroeta, dba Amara Chocolate & Coffee;
B) Jo Wee, Ananya Chai, LLC, dba Fig Sprout; C) Uttam Adhikari, Kapil
Adhikari, dba Himalayan Group; D) Yan Agaev, Linked Progress, Inc. dba
White Horse; E) Chukiat Navasu, dba City Thai Restaurant; F) Dae Kyu, Insu
Choi, Sena La, Indason Corp., dba Old Pasadena General Store; G) Nghi Hue
Duong, N&N Beauty Salon, LLC;
Under negotiation: Price and terms of payment 

 

B.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager
City Representative: Terry Tornek  

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

PUBLIC COMMENT