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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 15, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Designated Representatives: Jennifer Curtis and Steve Mermell Employee Organization: American Federation of State, County and Municipal Employees, Local 858 (AFSCME)  

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6  Agency Designated Representatives: Jennifer Curtis and Steve Mermell Employee Organization: Service Employees International Union, Local 721 (SEIU)  

C.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) Name of Case: Michael Villano v. City of Pasadena, et. al. LASC Case No.: BC654328 

D.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property Location: 150 S. Los Robles Ave. Agency Negotiator: Steve Mermell Negotiating Party: Gloria French Under Negotiation: Price and terms of payment

 E.    CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property Location: 30 S. Fair Oaks Ave.  Agency Negotiator:  Steve Mermell Negotiating Party:  Dae Kyu Choi  Under Negotiation: Price and terms of payment 

 

 

 City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH KENNEDY/JENKS CONSULTANTS, INC., TO PROVIDE GENERAL ENGINEERING SERVICES FOR VARIOUS PROJECTS       
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environment document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into a contract for an amount not-to-exceed $3,000,000 or three years, whichever comes first, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Kennedy/Jenks Consultants, Inc., to provide on-call general engineering services for projects included in the Capital Improvement Program (“CIP”) budget; and
(3)       Authorize the City Manager to extend the contract for up to one additional year with no change to the $3,000,000 not-to-exceed amount. 

249K

ATTACHMENT A 74K

TPA 244K

2.      CONTRACT AWARD TO HARDY & HARPER, INC., FOR ANNUAL CITYWIDE STREET AND ADA IMPROVEMENT PROGRAM – FY 2019 FOR AN AMOUNT NOT-TO-EXCEED $1,900,000        
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated April 5, 2019, submitted by Hardy & Harper, Inc., in response to the Specifications for the Annual Citywide Street and American with Disabilities Act (ADA) Improvement Program – Fiscal Year (FY) 2019; reject all other bids; and authorize the City Manager to enter into a contract not-to-exceed $1,900,000, which includes the base contract amount of $1,632,555 and a contingency of $267,445 to provide for any necessary change orders. 

243K

ATTACHMENT A 95K

ATTACHMENT B 152K

3.      AUTHORIZE PURCHASE ORDER WITH QUINN COMPANY FOR PURCHASE OF ONE REPLACEMENT CATERPILLAR 415F2 INDUSTRIAL SKIP LOADER FOR AN AMOUNT NOT-TO-EXCEED $110,191        
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order contract with Quinn Company (Quinn) in an amount not-to-exceed $110,191 for the purchase of one Caterpillar 415F2 Industrial Skip Loader (Loader). Competitive Bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

193K

ATTACHMENT A 60K

TPA 142K

4.      REPORT ON EMERGENCY DEMOLITION OF FIRE STATION 33 STORAGE BUILDING LOCATED AT 515 NORTH LAKE AVENUE        
Recommendation: This report is for information only as required by Pasadena Municipal Code Section 4.08.150 for any emergency purchase where the expenditure exceeds $75,000. 

134K      

5.      REPORT ON EMERGENCY FIRE ALARM REPLACEMENT IN PUBLIC WORKS BUILDING LOCATED AT 233 WEST MOUNTAIN STREET        
Recommendation: This report is for information only as required by Pasadena Municipal Code Section 4.08.150 for any emergency purchase where the expenditure exceeds $75,000.

113K     

6.      AUTHORIZE PURCHASE ORDER WITH 72 HOUR LLC FOR PURCHASE OF TWO FULLY OUTFITTED DODGE CHARGER AND TWO FULLY OUTFITTED FORD EDGE REPLACEMENT ADMINISTRATIVE VEHICLES FOR A TOTAL OF $175,985        
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with 72 Hour LLC (72 Hour) for the purchase of Police Department (PD) replacement administrative vehicles, specifically two fully outfitted 2019 Dodge Charger and two fully outfitted 2019 Ford Edge vehicles, in an amount not-to-exceed $175,985. Competitive Bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

226K

ATTACHMENT A 82K

TPA 137K

7.      AUTHORIZE PURCHASE ORDER WITH ALTEC INDUSTRIES, INC., FOR PURCHASE OF ONE REPLACEMENT 2019 FORD F550 WITH ARTICULATING TELESCOPIC 48-FOOT AERIAL DEVICE BUCKET TRUCK IN AN AMOUNT NOT-TO-EXCEED $175,157        
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with Altec Industries, Inc., (Altec) in an amount not-to-exceed $175,157 for the replacement of one Ford F550 with articulating telescopic 48-foot aerial device (bucket truck). Competitive Bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

196K

ATTACHMENT A  60K

TPA 137K

8.      AUTHORIZE AN AGREEMENT WITH POWERFLEX SYSTEMS, LLC IN AN AMOUNT NOT-TO-EXCEED $190,900 FOR THE PROVISION, INSTALLATION, AND MAINTENANCE OF ELECTRIC VEHICLE CHARGING STATIONS AND RELATED SERVICES AT THE HOLLY STREET PARKING GARAGE        
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15301 (Class 1 – Existing Facilities); and
(2)      Authorize the City Manager, or his designee, to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with PowerFlex Systems, LLC (“PowerFlex Systems”) in an amount not-to-exceed $118,900, with four one year optional extensions not-to-exceed $18,000 each, for the provision, installation, and maintenance of electric vehicle charging stations and related services at the Holly Street Parking Garage (“Holly Garage”). 

301K

ATTACHMENT A 123K

         TPA 140K

9.      AUTHORIZATION TO ENTER INTO CONTRACT WITH IPC (USA), INC., TO PROVIDE RENEWABLE DIESEL FUEL FOR AN AMOUNT NOT-TO-EXCEED $800,000        
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept the bid dated February 26, 2019, submitted by IPC (USA), Inc., in response to specifications for renewable diesel fuel, reject all other bids received, and authorize the issuance of a five-year contract with IPC (USA), Inc., for an amount not-to-exceed $800,000 for purchases of renewable diesel fuel. 

193K

TPA 160K

10.    AUTHORIZATION TO ENTER INTO ANNUAL SOFTWARE MAINTENANCE AND SUPPORT CONTRACTS WITH TYLER TECHNOLOGIES, INC., FOR THE CITY’S ENTERPRISE LAND MANAGEMENT SYSTEM        
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Tyler Technologies, Inc., for software maintenance and support for the City’s Enterprise Land Management System (LMS) in an amount not-to-exceed $144,856 for the twelve month period beginning May 1, 2019;
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served;
(4)      Authorize the City Manager to execute future annual maintenance and support contracts for as long as the City utilizes the Tyler EnerGov LMS; and
(5)      Authorize the City Manager to amend Contract No. 30,045 with Tyler Technologies, Inc., to extend the performance term period of the contract to April 30, 2020.

237K

TPA 166K

11.    AUTHORIZE THE PURCHASE OF TWO LARGER CAPACITY 35-FOOT COMPRESSED NATURAL GAS (CNG) BUSES FOR AN AMOUNT NOT-TO- EXCEED $1,174,005 TO REPLACE AGING VEHICLES         
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the City Manager to enter into a contract with New Flyer of America Inc., for the procurement of two larger capacity 35-foot Compressed Natural Gas (CNG) buses for Pasadena Transit in an amount not-to-exceed $1,174,005, including a contingency of $45,154. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

218K

TPA 539K

12.    AUTHORIZE THE PURCHASE OF FOUR REPLACEMENT PASADENA DIAL-A-RIDE BUSES FOR AN AMOUNT NOT-TO-EXCEED $328,593 WITH CREATIVE BUS SALES
Recommendation:
(1)      Find that the purchase of Dial-A-Ride buses is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302, replacement of existing transit facilities involving negligible or no expansion of capacity;
(2)      Authorize the City Manager to enter into a contract with Creative Bus Sales for four replacement StarCraft Allstar Pasadena Dial-A-Ride buses in an amount not-to-exceed $ 328,593, including a contingency of $15,647. Competitive Bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

308K

TPA 147K

13.    AUTHORIZATION TO SUBMIT A FUNDING APPLICATION AND ADOPTION OF RESOLUTION IN CONNECTION WITH THE STATE OF CALIFORNIA NOTICE OF FUNDING AVAILABILITY FOR CALIFORNIA EMERGENCY SOLUTIONS AND HOUSING GRANT FUNDS         
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the submittal of an Application in the amount of $419,594 in response to the Notice of Funding Availability (“NOFA”) issued by the State Department of Housing and Community Development to receive California Emergency Solutions and Housing funding for eligible homeless programs;
(3)      Adopt a resolution certifying that any funds received through the submittal of the Application in response to this NOFA will be used in a manner consistent with all applicable state, federal and other statutes, rules, regulations, guidelines, and laws regarding the CESH Program; and
(4)      Authorize the City Manager to certify or execute, and the City Clerk to attest, the Application and all other related documents, agreements and amendments.

212K

RESOLUTION 2304K       

 14.    CONTRACT AWARD TO ACCESS PACIFIC, INC., FOR THE SEISMIC ANCHORAGE OF ELECTRICAL UNITS AT THE CHESTER SUBSTATION FOR AN AMOUNT NOT-TO-EXCEED $142,780          
Recommendation:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 (Existing Facilities); and
(2)      Accept the bid dated December 18, 2018, submitted by Access Pacific, Inc., in response to specifications to furnish labor and materials for Seismic Anchorage of Electrical Units at Chester Substation; reject all other bids received, and authorize the City Manager to enter into such contract, for an amount not-to-exceed $142,780, which includes a 10% contingency ($12,980) to provide for any necessary change orders.

211K

15.    APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 721, FOR THE TERM OF JULY 1, 2018 – JUNE 30, 2021        
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Approve a Memorandum of Understanding (MOU) between the City of Pasadena (City) and the Service Employees International Union (SEIU), Local 721 for the term of July 1, 2018 through June 30, 2021. 

171K

MEMORANDUM OF UNDERSTANDING 5328K

City Council 

16.    APPOINTMENT OF ROBERT CARPENTER TO THE DESIGN COMMISSION (At Large/District 1 Nomination) 

City Clerk/Secretary 

17.      APPROVAL OF MINUTES 

March 27, 2019	Special Joint Meeting with Los Angeles County Supervisor Kathryn Barger
April 1, 2019	City Council
April 1, 2019	Successor Agency to the Pasadena Community Development Commission

 18.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,294	Jimmy Lacey	$        1,233.68
Claim No. 13,295	Uri Seiser	4,000.00
Claim No. 13,296	Richard E. Brito	1,107.00
Claim No. 13,297	Partnership Painting	Not stated
Claim No. 13,298	Carol Jean Smolk	6,700.00

 19.      PUBLIC HEARING SET

April 29, 2019, 7:00 p.m. – City Manager’s Recommended Fiscal Year 2020 Operating Budget and Fiscal Year 2020 – 2024 Capital Improvement Program Budget

20.   UPDATE ON YOUTH MASTER PLAN
        Recommendation: This report is intended to provide information to the City Council; no action is required.

        2348K

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 

 City Manager 

City Council 

21.    CONSIDERATION OF A CALL FOR REVIEW OF A BOARD OF ZONING APPEALS DECISION TO THE CITY COUNCIL REGARDING AFFORDABLE HOUSING CONCESSION PERMIT NO. 11869 TO FACILITATE THE CONSTRUCTION OF A NEW 94,165 SQUARE-FOOT, SIX-STORY, 92-UNIT, MULTI-FAMILY RESIDENTIAL BUILDING (INCLUDING EIGHT “VERY LOW INCOME UNITS”), WITH 131 PARKING SPACES IN A THREE-LEVEL SUBTERRANEAN PARKING GARAGE FOR THE PROPERTY LOCATED AT 253 SOUTH LOS ROBLES AVENUE (Mayor Tornek)

1595K

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1393k

First Reading:  None

Second Reading:  None

22.    EQUAL OPPORTUNITY IN EMPLOYMENT ANNUAL REPORT JANUARY 1 – DECEMBER 31, 2018
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Receive the Equal Opportunity in Employment Annual Report, which is submitted for information only.

583K

ATTACHMENT A 155K

ATTACHMENT B 354K

ATTACHMENT C-1 250K

ATTACHMENT C-2 289K

ATTACHMENT C-3 153K

        POWERPOINT PRESENTATION - PRESENTED AT MEETING

  23.    2018 GREATER PASADENA COMMUNITY HEALTH IMPROVEMENT PLAN        
Recommendation: This report is intended to provide information to the City Council, no action is required.

174K

IMPROVEMENT PLAN 1180K

        POWERPOINT PRESENTATION - PRESENTED AT MEETING