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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 27, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Veronica Szikszoy v. City of Pasadena, et al.
LASC Case No.: BC604709  

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Ballew v. City of Pasadena
USDC Case No.: 2:18-CV-00712-FMO-AS   

 

 

 City Manager/Executive Director 

1.      CONTRACT AWARDS TO W.A. RASIC CONSTRUCTION COMPANY, INC., IN AN AMOUNT NOT-TO-EXCEED $383,790 AND HOT LINE CONSTRUCTION, INC., IN AN AMOUNT NOT-TO-EXCEED $550,000 FOR VAULT REINFORCEMENT FOR THE WATER AND POWER DEPARTMENT, WHICH INCLUDES A 10% CONTINGENCY FOR EACH CONTRACT      
Recommendation:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bids from W.A. Rasic Construction Company, Inc., (“W.A. Rasic”) dated April 9, 2018 and Hot Line Construction, Inc., (“Hot Line”) dated April 6, 2018 in response to Specifications LD-18-05 for Vault Reinforcing for the Water and Power Department, reject all other bids, and authorize the City Manager to enter into contracts with W.A. Rasic Construction Company, Inc., in an amount not-to-exceed $383,790 and Hot Line Construction, Inc., in an amount not-to-exceed $550,000, which includes a 10% contingency for each contract. 

374K

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC., TO FURNISH POWERSTRUT EQUIPMENT AND MISCELLANEOUS ELECTRICAL PARTS AND SUPPLIES FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15060(c)(2), 15060(c)(3) and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept the bid dated June 12, 2018, submitted by Consolidated Electrical Distributors, Inc., in response to Specifications for Powerstrut Equipment and Miscellaneous Electrical Parts and Supplies; reject all other bids received; and authorize the City Manager to enter into a contract with Consolidated Electrical Distributors, Inc., for a period of two years or until an amount of $687,000 is expended, whichever occurs first, with two optional one-year extensions not-to- exceed $343,600 each. 

229K

3.      CONTRACT AWARD TO ITERIS, INC., FOR CONSULTANT SERVICES TO DESIGN AND IMPLEMENT TRAFFIC SIGNAL SYNCHRONIZATION TIMING AS PART OF THE PASADENA ITS PHASE III PROJECT        
Recommendation:
(1)      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a contract with Iteris, Inc., as the result of a competitive selection process, as set forth in Section 4.08.047 of the Pasadena Municipal Code, for an amount not-to-exceed $122,705 for Consultant Services to Design and Implement Traffic Signal Synchronization Timing along Bicycle Detection Corridors. 

273K

ATTACHMENT A 33K

         TPA 106K

4.      CONTRACT AWARD TO TORO ENTERPRISES, INC., FOR RESURFACING OF ALPINE STREET BETWEEN MARENGO AVENUE AND OAK KNOLL AVENUE FOR AN AMOUNT NOT-TO-EXCEED $382,000        
Recommendation:
(1)    Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)    Accept the bid dated August 8, 2018, submitted by Toro Enterprises, Inc., in response to the Specifications for the Resurfacing of Alpine Street between Marengo Avenue and Oak Knoll Avenue; reject all other bids; and authorize the City Manager to enter into a contract not-to-exceed $382,000 which includes the base contract amount of $347,478 and a contingency of $34,522 to provide for any necessary change orders.

272K

5.      CONTRACT AWARD TO CALIFORNIA PROFESSIONAL ENGINEERING, INC., FOR FISCAL YEAR 2019 PEDESTRIAN CROSSING ENHANCEMENTS PROGRAM FOR AN AMOUNT NOT-TO-EXCEED $214,000        
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated August 10, 2018, submitted by California Professional Engineering, Inc., in response to the specifications for the Pedestrian Crossing Enhancements on Los Robles Avenue at Buckeye Street and other Locations project; reject all other bids received; and authorize the City Manager to enter into a contract not-to-exceed $214,000, which includes the base contract amount of $185,110 and a contingency of $28,890 to provide for any necessary change orders. 

276K

6.      APPROVAL OF SUBMISSION OF THE 2018 CONTINUUM OF CARE HOMELESS ASSISTANCE APPLICATION TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT        
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the filing with the U.S. Department of Housing and Urban Development (HUD), the 2018 Continuum of Care (CoC) Homeless Assistance Application for a funding request in the amount of $3,592,457 for fourteen projects; and
(3)      Authorize the City Manager to execute, and the City Clerk to attest, the 2018 CoC Homeless Assistance Application and all other related documents, agreements and amendments. 

500K

 ATTACHMENT A 141K

7.      FINANCE COMMITTEE: AMENDMENT OF CONTRACT NO. 31029 WITH THE ECUMENICAL COUNCIL OF PASADENA AREA CONGREGATIONS, DBA FRIENDS IN DEED, AND THE APPROPRIATION OF $18,921 IN HOUSING SUCCESSOR FUNDS FOR THE HOMELESS PREVENTION PROJECT        
Recommendation:  It is recommended that the City Council take the following actions:
(1)      Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Amend the Fiscal Year (FY) 2019 adopted operating budget of the Housing and Career Services Department by appropriating an amount of $18,757 from the Housing Successor fund balance to the Homeless Prevention Project;
(3)      Authorize the City Manager to amend Contract No. 31029 with Ecumenical Council of Pasadena Area Congregations, dba Friends in Deed, with modifications as described in the agenda report, including the extension of the contract term through December 31, 2018; and
4)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code (P.M.C.) Section 4.08.049(B), contracts for which the City’s best interests are served. 

224K

 TPA 479K

8.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2018 CAPITAL IMPROVEMENT PROGRAM BUDGET        
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5), and as such, are not subject to environmental review; and
(2)      Amend the Fiscal Year (FY) 2018 Capital Improvement Program Budget with a net decrease in appropriations of $1,474,016 as detailed in Attachment A of the agenda report. 

340K

 ATTACHMENT A 119K

9.      FINANCE COMMITTEE: ENTER INTO A TEN-YEAR CONTRACT WITH TIBA PARKING SYSTEMS, LLC IN AN AMOUNT NOT-TO-EXCEED $4,459,686, AND INCREASE BUDGET APPROPRIATIONS TO FUND 407 OFF-STREET PARKING FACILITIES FOR NEW PARKING ACCESS AND REVENUE CONTROL SYSTEM        
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a ten-year contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with TIBA Parking Systems, LLC for the purchase, installation and maintenance of a new parking access and revenue control system (PARCS) for the Paseo Subterranean, Marengo, Los Robles, Holly Street, Del Mar Station, Schoolhouse, DeLacey and Marriott garages for an amount not-to-exceed $4,459,686, which includes a 15 percent contingency. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and
(3)      Appropriate $3,740,598 for capital purchase from Fund 407 Off-Street Parking Facilities unappropriated fund balance to the various garage organizations in Fund 407 as listed in the Fiscal Impact section of the agenda report. The Off- Street Parking Fund will pay the full amount up front and be reimbursed through financing. 

443K

            ATTACHMENT A  35K

            TPA 53K   

10.    FINANCE COMMITTEE: ACCEPTANCE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FOR THE PEDESTRIAN AND BICYCLE SAFETY OUTREACH PROGRAM        
Recommendation:
(1)      Find that acceptance of this grant is exempt from the California Environmental Quality Act (CEQA), Section 15061(b)(3) (General Rule) of the State CEQA Guidelines;
(2)      Authorize the City Manager to enter into an agreement with the California Office of Traffic Safety (OTS) to receive Fiscal Year (FY) 2019 grant funding for the Pedestrian and Bicycle Safety Outreach Program in the amount of $175,000 and any subsequent agreements regarding this grant award; and
(3)      Amend the Department of Transportation’s FY 2019 Operating Budget to recognize and appropriate $175,000 in grant funds awarded by OTS for the Pedestrian and Bicycle Safety Outreach Program as detailed in the Fiscal Impact section of the agenda report. 

242K

11.    PUBLIC SAFETY COMMITTEE: AMENDMENT TO SERVICES CONTRACT NUMBER 30,771 WITH APEX SECURITY GROUP TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT FROM $250,000 TO $450,000 AND EXTEND THE TERM OF THE CONTRACT FOR SUPPLEMENTAL TRAFFIC CONTROL AT MAJOR EVENTS WITHIN THE CITY OF PASADENA        
Recommendation:
(1)      Find that the project proposed in the agenda report is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment;  
(2)      Authorize the City Manager to amend the existing services Contract No. 30,771 with Apex Security Group by increasing the maximum annual contract value from $250,000 to a new not-to-exceed amount of $450,000 per year for supplemental traffic control at major events within the City of Pasadena;
(3)      To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed amended contract with Apex Security Group an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(4)      Authorize the City Manager to extend the contract for up to six months following the end of the current term in an amount not-to-exceed $225,000. 

315K

TPA 145K

12.    PUBLIC SAFETY COMMITTEE: ADOPT A RESOLUTION REVISING THE POLICE TOWING FRANCHISE FEE, IMPOUND AND STORAGE RATES        
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Section 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Adopt a resolution that establishes the non-exclusive police towing franchise fee of $22,500 per participating tow operator; and
(3)      Adjust the current rates utilized by franchise towing companies to $151 per impound and $42 for the daily storage rate.     

257K

ATTACHMENT A 121K

        RESOLUTION 182K

13.    PUBLIC SAFETY COMMITTEE: RESPONSE TO LOS ANGELES COUNTY CIVIL GRAND JURY FINAL REPORT 2017-2018 – POLICING THE POLICE        
Recommendation: It is recommended that the City Council authorize the Mayor to transmit the proposed responses, which appear in the body of the agenda report, to the Presiding Judge of the Los Angeles County Superior Court for those portions of the Civil Grand Jury’s final report 2017-2018 – Policing the police that address the City of Pasadena, in order to comply with the recommendation listed in the report. 

302K

POLICING THE POLICE REPORT 6015K

City Council 

14.    APPROVAL OF EMPLOYMENT AGREEMENT FOR CITY ATTORNEY/CITY PROSECUTOR
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      To approve a new employment agreement for City Attorney/City Prosecutor Michele Beal Bagneris which sets forth the terms and conditions of the employment agreement between the parties.  It is further recommended that the Mayor be authorized to sign the employment agreement to reflect City Council approved changes

.  152K

EMPLOYMENT AGREEMENT 562K

15.    RESIGNATION OF NICHELLE HOLLIDAY FROM THE COMMISSION ON THE STATUS OF WOMEN (District 3 Nomination) 

92K

16.    APPOINTMENT OF HARVEY CORDNER TO THE CODE ENFORCEMENT COMMISSION (District 4 Nomination) 

17.    APPOINTMENT OF MATTIE BETTS TO THE SENIOR COMMISSION (District 3 Nomination) 

City Clerk/Secretary 

18.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA    

Claim No. 13,147	Jane Rickert	$         5,000.00
Claim No. 13,148	William Graves	Not stated

19.      PUBLIC HEARINGS SET 

            September 17, 2018, 7:00 p.m. - Appeal of the Historic Preservation Commission’s Decision on an Application for a Certificate of Appropriateness for the Installation of a Bathroom Window Replacement - 1000 San Pasqual Street

            October 1, 2018, 7:00 p.m. - Call for Review of a Design Commission Decision to the City Council regarding the Consolidated Design Review for New Construction at 550-556 East Colorado Boulevard 

 

 Economic Development and Technology Committee

 Finance Committee 

20.    ADOPT A RESOLUTION GOVERNING THE ADVANCEMENT AND REPAYMENT OF RESIDENTIAL IMPACT FEES FROM ONE PARK IMPACT FEE DISTRICT TO ANOTHER AND AMEND THE FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM BUDGET 
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review;
(2)      Adopt a resolution governing the advancement and repayment of Residential Impact Fees from one Park Impact Fee District to another; and
(3)      Amend the Fiscal Year 2019 Capital Improvement Program Budget by appropriating $4,600,000 to two projects as detailed in the body of the agenda report. 

270K

        ATTACHMENT A 113K

        ATTACHMENT B 247K

        RESOLUTION  284K

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 200k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

21.    CONTINUED PUBLIC HEARING: CONDUCT PUBLIC HEARING AND FIRST READING OF AN ORDINANCE TO GRANT A FRANCHISE TO SOUTHERN CALIFORNIA GAS COMPANY        
Recommendation:
(1)      Find that the proposed ordinance is not a project subject to the California Environmental Quality Act (CEQA) in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15378, and that the proposed action is exempt from CEQA pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Following a public hearing, conduct first reading of an ordinance to grant a franchise to Southern California Gas Company.

210K

        ATTACHMENT A 2451K

        ATTACHMENT B 127K

22.    PUBLIC HEARING: PROPOSED ADJUSTMENTS TO INCLUSIONARY IN-LIEU  FEE RATES
Recommendation: It is recommended that at the conclusion of the public hearing, the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Approve the recommended Inclusionary In-Lieu Fee rates shown in the table and the implementation schedule as described in the agenda report.

707k

        ATTACHMENT A 457K

        ATTACHMENT B 8503K

 City Manager 

23.    PROPOSED AMENDMENTS TO CHAPTER 14.16 “INSPECTION ORDINANCE” RELATED TO THE OCCUPANCY INSPECTION PROGRAM (OIP) Recommendation:
(1)      Find that the proposed Pasadena Municipal Code Amendments are exempt from environmental review under Section 15061(b)(3) (General Rule) of the California Environmental Quality Act (“CEQA”);
(2)      Direct the City Attorney to prepare an ordinance within 60 days amending Pasadena Municipal Code Section 14.16 “Inspection Ordinance” as outlined in the agenda report; and
(3)      Authorize the City Manager to update, without further Council action, the adopted “Rules and Regulations” which outline the administrative enforcement and implementation of the inspection program. 

808k

City Council 

24.    RECOMMENDATION FROM PASADENA SISTER CITIES COMMITTEE REGARDING THE ESTABLISHMENT OF A SISTER CITY IN AFRICA (To be heard at 6:45 p.m. or thereafter.)        
Recommendation: It is recommended that the City Council approve Dakar-Plateau, Senegal, as Pasadena’s next sister city.

12291k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 119k

First Reading:   

25.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA GRANTING TO THE SOUTHERN CALIFORNIA GAS COMPANY, ITS SUCCESSORS AND ASSIGNS THE FRANCHISE TO CONSTRUCT, MAINTAIN, USE, REPAIR AND REPLACE GAS PIPES AND APPURTENANCES THERETO, ALONG, UPON, AND ACROSS ALL PUBLIC STREETS, LANES, ALLEYS, COURTS, OR OTHER PUBLIC PLACES IN THE CITY OF PASADENA, FOR THE PURPOSE OF TRANSMITTING AND OR DISTRIBUTING  GAS FOR ANY AND ALL OTHER PURPOSES” (See related Item No. 21) 

157k

ORDINANCE 5407K

Second Reading:  None 

26.    CIVIL GRAND JURY PROCESS IN CALIFORNIA        
Recommendation: This report is intended to provide information to the City Council, no action is required.