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 AGENDA
CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 28, 2011 

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
            Agency Designated Representatives: Mary Ellen Schubel, Arthur Chavez and Michael J. Beck
            Employee Organizations: American Federation of State, County and Municipal Employees, Local 858; Pasadena Association of Clerical and Technical
            Employees, Local 777; Pasadena Management Association; International Brotherhood of Electrical Workers, Local 18; Service Employees International
            Union, Local 721; International Union of Operating Engineers, Local 501; Pasadena Fire Fighters Management Association; Pasadena Fire Fighters
            Association, Local 809; Pasadena Police Officers Association; Pasadena Police Sergeants Association; Unrepresented Management Top, Middle and
            Professional Employees; Unrepresented Technical and Administrative Employees; Unrepresented Confidential Clerical Employees; Non-Represented
            Employees; and Unrepresented Hourly Employees 

B.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION pursuant to Government Code Section 54956.9(a)

Case Name: Pasadenans for a Livable City and Pasadena Heritage v. City of Pasadena and Pasadena City Council; Real Parties in Interest: Pasadena Office, LLC, IDS Real Estate Group; and Does 1 to 5

Case No.: Los Angeles Superior Court No. BS 124250 

 

 

 

 

1.         APPROVAL OF INCREASE TO PURCHASE ORDER CONTRACT NO. 46384 WITH DR. YING GOH IN AN AMOUNT NOT TO EXCEED $107,423 FOR PROVISION OF PROGRAMMATIC MEDICAL OFFICER AND HEALTH OFFICER COVERAGE SERVICES
Recommendation:
(1)        Authorize  an  increase  to  purchase  order  contract  No.  46384  with Ying-Ying Goh, MD, in the amount of $32,424, from $74,999 to $107,423 to serve as Programmatic Medical Officer and ensure completion of grant-funded activities for the PACE/ALL program, and to serve as Acting Health Officer in the absence of the Director/Health Officer.  Competitive bidding is not required, pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(2)        Grant the proposed increase to the contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

580k

2.         AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER WITH BOERNER TRUCK CENTER FOR THE PURCHASE OF ONE CRANE CARRIER REFUSE REAR LOADER TRUCK IN AN AMOUNT NOT TO EXCEED $246,489
Recommendation;
(1)        Find that this action is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)        Authorize the issuance of a purchase order to Boerner Truck Center, in an amount not to exceed $246,489 for the purchase of one rear loader refuse truck, without competitive bidding, pursuant to City Charter Section (H), contracts with other governmental entities or their contractors for labor, materials, supplies, or services; and
(3)        Find the proposed contract exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

837k

3.         CONTRACT AWARD TO GARCIA JUAREZ CONSTRUCTION, INC. FOR 2011 SEWER REPAIRS FOR AN AMOUNT NOT TO EXCEED $131,500
Recommendation:
(1)        Acknowledge the project to be categorically exempt under the California Environmental Quality Act (CEQA), in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination; and
(2)        Accept the bid dated January 19, 2011, submitted by Garcia Juarez Construction, Inc., for the 2011 Sewer Repairs, reject all other bids received, and authorize the City Manager to enter into such contract for an amount not to exceed $131,500. 

1759k

4.         AUTHORIZE THE APPLICATION FOR A $50,000 WATERSMART: WATER AND ENERGY EFFICIENCY FISCAL YEAR 2011 GRANT FROM THE UNITED STATES DEPARTMENT OF INTERIOR, BUREAU OF RECLAMATION TO PROVIDE FUNDING FOR THE PASADENA WATER AND POWER (PWP) SMART LANDSCAPE MAKEOVER PROGRAM: INCENTIVE IN SUPPORT OF WATER CONSERVATION EFFORTS FOR LOW INCOME FAMILIES (THE PROJECT)
Recommendation:
(1)        Find that the Pasadena Water and Power (PWP) Smart Landscape Makeover Program: Incentive in Support of Water is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15301(a), existing facilities;
(2)        Adopt a resolution to authorize the General Manager of PWP to submit a grant application to the United States Department of Interior, Bureau of Reclamation (USBR) for the Project;
(3)        Designate the General Manager of PWP as the authorized representative with signature authority for the grant application and all contract documents pursuant to this grant; and
(4)        Authorize PWP to enter into a funding agreement for the Smart Landscape Makeover Program in an amount of $50,000 with the United States Department of Interior, Bureau of Reclamation. 

994k

5.         CONTRACT AWARD TO WALKER RESTORATION CONSULTANTS FOR GARAGE ASSESSMENT SERVICES ON CITY-OWNED GARAGES            Recommendation:
(1)       Find that the project is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Article 19, Section 15306 in accordance with Section 21084 of the Public Resources Code; and
(2)       Authorize the City Manager to enter into a contract with Walker Restoration Consultants, to assess the physical conditions of nine City-owned garages in an amount not to exceed $126,000.

1135k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

ATTACHMENT A 149k

6.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH ARNOLD AND WALTERS TELECOMMUNICATIONS CONSULTANTS FOR TELECOMMUNICATIONS ENGINEERING AND CONSTRUCTION MANAGEMENT SERVICES

            Recommendation:

            (1)        Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3); and

            (2)        Authorize the City Manager to enter into a two-year contract, with the option of an additional one-year term at the option of the City Manager, with Arnold and Walters Telecommunications Consultants for telecommunications engineering and construction management services for a total contract amount not to exceed $95,000 over the two-year term of the contract.  The remaining balance from the not to exceed contract amount will be used to fund the additional one-year term at the option of the City Manager.  Competitive bidding is not required, pursuant to City Charter Section 1002(F), contracts for professional or unique Services.

695k

 

7.         FINANCE COMMITTEE: APPROVAL OF A JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2011 CAPITAL IMPROVEMENT PROGRAM BUDGET

            Recommendation:

            (1)        Amend the Fiscal Year (FY) 2011 Capital Improvement Program Budget to include the new Pasadena Ice Rink Relocation project; and

            (2)        Approve a journal voucher with a net increase of $111,197 amending 25 projects in the FY 2011 Capital Improvement Program Budget, as detailed in Attachment A of the agenda report. 

1884k

8.         LEGISLATIVE POLICY COMMITTEE: RECOMMENDATION TO SUNSET THE PASADENA STATE ROUTE 710 DESIGN ADVISORY GROUP            Recommendation of Pasadena State Route 710 Design Advisory Group (DAG): It is recommended that the City Council sunset the Pasadena State Route 710 Design Advisory Group. 

1031k

9.         PUBLIC SAFETY COMMITTEE: DIRECT THE CITY ATTORNEY’S OFFICE TO DRAFT AN ORDINANCE AMENDING TRUCK ROUTE ORDINANCE, SECTION 10.52 OF THE PASADENA MUNICIPAL CODE
Recommendation:
(1)       Find that the proposed code amendment is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in Section 15301(c), existing facilities, of the California Code of Regulations Title 14, Chapter 3.  This exemption includes minor alterations involving negligible expansion of use beyond that previously existing;
(2)       Approve the designation of Sierra Madre Boulevard between the Foothill Freeway and South City Limit as a truck route; and
(3)       Direct the City Attorney’s Office to draft an ordinance amending Section 10.52 of the Pasadena Municipal Code to add Sierra Madre Boulevard between the Foothill Freeway and South City Limit as a truck route.
Recommendation of Transportation Advisory Commission: On June 10, 2010, the Transportation Advisory Commission recommended that the City Council support staff’s recommendation of making Sierra Madre Boulevard a truck route.

616k

EXHIBIT 1 212k

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

January 31, 2011 (City Council) January 31, 2011 (Community Development Commission)

February 7, 2011 (City Council) February 7, 2011 (Community Development Commission)

February 14, 2011 (City Council) February 14, 2011 (Community Development Commission)

 11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA    

Claim No. 11,309	Jose A. Quiroz	$       757.94
Claim No. 11,310	Workmen’s Auto Insurance Company as subrogee for Ruben Rogriquez	2,973.40
Claim No. 11,311	Republic Indemnity Company of America as subrogee for David Searfoss and Pasadena Symphony Association	25,000.00+
Claim No. 11,312	Rosemary Angelique	25,000.00+
Claim No. 11,313	Philadelphia Indemnity Insurance Company	23,837.87
Claim No. 11,314	Oscar A. Nunez	573.29

 12.      PUBLIC HEARINGS SET             

March 28, 2011, 7:30 p.m. – Ambassador West – Changes to Approved Project to Reset Entitlement Time Limits (Applicant: City Ventures)  March 28, 2011, 7:30 p.m. – Ambassador West – Changes to Approved Project to Reset Entitlement Time Limits (Applicant: Sunrise Senior Living)  April 25, 2011, 7:30 p.m. – Major Project Processing Zoning Code Amendment

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

13.      RESOLUTION DECLARING JANUARY 30TH OF EACH YEAR AS FRED T. KOREMATSU DAY (To be heard at 6:45 p.m., or thereafter)
Recommendation: It is recommended that the City Council adopt a resolution declaring January 30th of each year as Fred T. Korematsu Day. 

2088k

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

 14.      PUBLIC HEARING: TEMPORARY SUSPENSION OF PRESENT LEVEL 1 WATER SHORTAGE PLAN (PASADENA MUNICIPAL CODE SECTION 13.10.040) AND TEMPORARY IMPLEMENTATION OF A LEVEL 4 WATER SHORTAGE PLAN (PASADENA MUNICIPAL CODE SECTION 13.10.052) PURSUANT TO CHAPTER 13.10 OF THE PASADENA MUNICIPAL CODE IN PREPARATION OF PLANNED SHUTDOWN OF IMPORTED WATER
Recommendation: It is recommended that the City Council, after a public hearing:
(1)       Find that the determination of a water supply shortage and implementation of a Level 4 Water Shortage Plan (Pasadena Municipal Code (PMC) Section 13.10.052) is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15307, actions by regulatory agencies for the protection of natural resources;
(2)       Pursuant to PMC Section 13.10.035, determine that the planned shutdown of imported water supplies from the Metropolitan Water District of Southern California (MWD) from March 18 through March 27, 2011, constitutes a water supply shortage emergency condition;
(3)       Determine that the Level 4 Water Shortage Plan (PMC Section 13.10.052) water conservation measures are appropriate to address the water supply shortage emergency and shall remain in effect for the full duration of the MWD shutdown and resumption of imported water supplies from MWD;
(4)       Temporarily suspend the current Level 1 Water Shortage Plan (PMC Section 13.10.040) water conservation measures effective seven days before and after the Level 4 Water Shortage Plan (PMC Section 13.10.052); and
(5)        Adopt the Proclamation to implement the above recommendations. 

1846k

 City Council 

15.      CONSIDERATION OF CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING HILLSIDE DEVELOPMENT PERMIT NO. 5481 FOR THE PROPERTY LOCATED AT 1493 SCENIC DRIVE (Councilmember Madison) 

827k

16       RESIGNATION OF ELIZABETH WOODS FROM THE COMMISSION ON THE STATUS OF WOMEN (District 7 Nomination) 

89k

17.      APPOINTMENT OF ALEX AGHAJANIAN TO THE ROSE BOWL OPERATING COMPANY BOARD (Tournament of Roses Nomination) 

18.      APPOINTMENT OF JACQUE ROBINSON TO THE ROSE BOWL OPERATING COMPANY BOARD (District 1 Nomination) 

 First Reading: None 

Second Reading:   

19.      Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA GRANTING  A  NON-EXCLUSIVE  FRANCHISE  FOR  POLICE  TOWING  TO A-CAR AUTO” (Introduced by Councilmember McAustin) 

631k

 

20.      UPDATE ON THE ROSE BOWL LOOP IMPROVEMENTS

            Recommendation: This is an informational report regarding the status of the Rose Bowl Loop Improvements.

            Recommendation of Transportation Advisory Commission and Recreation and Parks Commission:  The Rose Bowl Loop Improvements Status Update and the Peer Review discussed in the agenda report were presented to the Transportation Advisory Commission (TAC) at its regular meeting of October 28, 2010, and to the Recreation and Parks Commission (RPC) at its special meeting of November 16, 2010.  Both commissions voiced strong support for the implemented enhancements around the Rose Bowl Loop.  The TAC members would like to see some of the large pavement areas near the improved intersections turned into landscaped  zones , as funding becomes available and if such changes will not interfere with Special Event operations.  The RPC members echoed TAC’s suggestion, and also suggested that staff carry on the positive lessons learned from the Rose Bowl Loop Improvements to other pedestrian and bicycle facility planning efforts around the City.

1124k

ATTACHMENTS A & B 861k

ATTACHMENT C 290k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1569k
 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Jacque Robinson, Terry Tornek)
Meets the first Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

March 2, 2011 (Cancelled)

March 16, 2011 (Special Meeting)

April 6, 2011

FINANCE COMMITTEE (Chair Chris Holden, Victor Gordo, Steve Haderlein, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chambers, 2^nd floor)

February 28, 2011

March 14, 2011

March 28, 2011

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

March 23, 2011

April 27, 2011

May 25, 2011

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chambers, 2^nd Floor)

March 8, 2011 (To be cancelled)

March 22, 2011

April 12, 2011

PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Margaret McAustin, Jacque Robinson)
Meets the first and third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)

March 7, 2011 (To be cancelled)

March 21, 2011

April 4, 2011