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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 5, 2023

Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Public Hearing: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding threat to
         litigation pursuant to Government Code Section 54956.9(d)(2) (potential
         litigation regarding Brookside Golf Course Improvement Project)

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
         Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn
         Employee Organization: Laborers International Union of North America (LIUNA)

C.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
         Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn
         Employee Organization: Pasadena Management Association (PMA)

D.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
         Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn
         Employee Organization: Non-Rep Non-Management and Non-Rep Management

PUBLIC MEETING – 5:30 P.M.

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA

Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR

(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.      ADOPT A RESOLUTION FOR THE SUMMARY VACATION OF A PORTION OF AN EXISTING EASEMENT AND A PORTION OF PARKWOOD AVENUE FRONTING PROPERTY AT 1880 EAST WALNUT STREET (Public
         Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is categorically exempt from the California Environmental Quality Act (“CEQA”) in accordance with Article 19, Section 15332, Class 32 (In-Fill Development Projects), and
         authorize the City Manager to execute and the City Clerk to file a Notice of Exemption for the summary vacation with the Los Angeles County Recorder’s Office;
         (2)    Adopt a resolution summarily vacating an 8-foot wide portion of land from an existing easement along the frontage of property located at 1880 East Walnut Street and an irregular portion of land located at the southeast corner of
         Walnut Street and Parkwood Avenue, pursuant to California Streets and Highways Code Section 8330 et seq., to become effective upon recordation, which resolution shall be recorded with the County Recorder only when and if the
         curb ramp reconstruction detailed in the Agenda Report is completed; and
         (3)    Authorize the City Manager, or his designee, to execute any necessary documentation as may be required to accomplish said summary vacation.

2.      AUTHORIZATION TO ENTER INTO A Purchase Order WITH SHERMAN + REILLY INC., For A Trailer Mounted Underground Cable Puller FOR AN AMOUNT NOT-TO-EXCEED $282,901 (Water &
         Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
        (2)    Accept the bid dated April 14, 2023, submitted by Sherman + Reilly Inc., in response to Specifications for Trailer Mounted Underground Cable Puller; and authorize the City Manager or designee, to enter into a Purchase Order
         (“PO”) Contract with Sherman + Reilly Inc., not-to-exceed $282,901, which includes the base contract amount of $257,182 and a contingency of $25,719 to provide for any necessary change orders.

3.      AUTHORIZATION TO AMEND CONTRACT NO. 32459 WITH PUBLIC RISK INNOVATION SOLUTIONS MANAGEMENT (PRISM) FOR EMPLOYEE ASSISTANCE PROGRAM/BEHAVIORAL WELLNESS SERVICES TO
         INCREASE THE NOT-TO-EXCEED AMOUNT BY $142,700
         Human Resources Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) (Common Sense Exemption);
         (2)    Authorize the City Manager to amend Contract No. 32459 with Public Risk Innovation Solutions Management (PRISM), a California Joint Powers Authority, sub-contracting with Concern, to increase the contract amount by
         $142,700, thereby increasing the total not-to-exceed amount from $179,280 to $264,900, which includes an increase the value of each optional one-year extension from $59,760 to $88,300; and
         (3)    To the extent the amendment to Contract No. 32459 could be considered a separate procurement subject to the Competitive Selection Process, grant the contract an exemption pursuant to Pasadena Municipal Code (PMC)
         Section 4.08.049(B), contracts for which the City's best interests are served. These transactions are exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002(F) based on contracts for professional
         or unique services.

4.      AUTHORIZATION TO AMEND CONTRACT NO. 31758 WITH GLEN JOHN APRAMIAN MD INC., FOR VARIOUS MEDICAL SERVICES TO INCREASE THE NOT-TO-EXCEED AMOUNT BY $500,000 AND TO EXTEND
         THE CONTRACT TERM (Human Resources Dept.)
        Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) (Common Sense Exemption);
         (2)    Authorize the City Manager to amend Contract No. 31758 with Glen John Apramian MD Inc., DBA St. George’s Medical Clinic by $500,000, thereby increasing the total not-to-exceed amount from $600,000 to $1,100,000 and to
         extend the contract term for two years to continue to provide medical services; and(
         3)    To the extent the amendment to Contract No. 31758 could be considered a separate procurement subject to the Competitive Selection Process, grant the contract an exemption pursuant to Pasadena Municipal Code (PMC)
         Section 4.08.049(B), contracts for which the City's best interests are served. These transactions are exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002(F) based on contracts for professional
         or unique services.

5.      AUTHORIZATION TO ENTER INTO CONTRACT WITH GALLS, LLC TO PROVIDE FIRE PERSONNEL UNIFORMS AS REQUIRED FOR AN AMOUNT NOT-TO-EXCEED $625,000 (Fire Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
         (2)      Accept the bid dated April 13, 2023 submitted by Galls, LLC in response to a Bid Invitation to provide fire personnel uniforms, and authorize the City Manager to enter into a five-year contract for an amount not-to-exceed
         $625,000.

6.      AUTHORIZATION TO ENTER INTO CONTRACT WITH CALOX INC., FOR OXYGEN FILLING AND HYDROSTATIC TESTING SERVICES AS REQUIRED FOR AN AMOUNT NOT-TO-EXCEED $85,000 (Fire Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
         (2)      Accept the bid dated April 24, 2023 submitted by Calox Inc., in response to a Bid Invitation to provide oxygen filling and hydrostatic testing services, and authorize the City Manager to enter into a five-year contract for an amount
         not-to-exceed $85,000.

7.      AUTHORIZATION TO ENTER INTO CONTRACT WITH ARAMSCO INC., DBA EMPIRE CLEANING SUPPLY TO FURNISH AND DELIVER JANITORIAL SUPPLIES AND EQUIPMENT AS REQUIRED FOR AN AMOUNT
         NOT-TO-EXCEED $175,000 (Fire Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
         (2)      Accept the bid dated March 14, 2023 submitted by Aramsco Inc., dba Empire Cleaning Supply in response to a bid invitation to provide janitorial supplies and equipment, and authorize the City Manager to enter into a five-year
         contract for an amount not-to-exceed $175,000.

9.      AUTHORIZATION TO ENTER INTO A Purchase Order WITH ALTEC INDUSTRIES Inc., For A 41' Digger DERRICK FOR AN AMOUNT NOT-TO-EXCEED $295,380 (Water & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
         (2)      Authorize the issuance of a Purchase Order (“PO”) to Altec Industries Inc. (“Altec”), for the purchase of a 41' Digger Derrick for an amount not-to-exceed $295,380 (includes 10% of $26,841 contingency); Competitive Bidding is
         not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors; and
         (3)      Grant the proposed PO exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

10.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH BERRY, DUNN, MCNEIL & PARKER, LLC FOR CONSULTING SERVICES TO CONDUCT A DEPARTMENT-WIDE ELECTRONIC HEALTH RECORD SYSTEM
         NEEDS ASSESSMENT FOR A TOTAL AMOUNT NOT-TO-EXCEED $175,000 (Public Health Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
         (2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as defined by Section 4.08.047 of the Pasadena Municipal Code, with Berry, Dunn, McNeil & Parker, LLC (“BerryDunn”) for
         consulting services to conduct a department-wide electronic health record system needs assessment in an amount not-to-exceed $175,000 for a one-year term, with the option to extend the term for one additional year at no additional
         cost. Competitive bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services.

11.    MUNICIPAL SERVICES COMMITTEE: AMENDMENT TO FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM APPROPRIATING $6 MILLION TO THE ANNUAL CITYWIDE STREET RESURFACING AND ADA
         IMPROVEMENT PROGRAM (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA
         Guidelines, and as such, are not subject to environmental review; and
         (2)      Amend the Fiscal Year (FY) 2024 - 2028 Capital Improvement Program (CIP) Budget appropriating $5.4 million in General Funds and $600,000 in Road Maintenance and Rehabilitation Account (RMRA) Funds to the Annual
         Citywide Street Resurfacing and ADA Improvement Program, FY 2023/2024.

12a. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA, CALIFORNIA, SUPPORTING THE ADOPTION OF A U.S. POSTAGE STAMP COMMEMORATING THE LIFE AND LEGACY OF
         BAYARD RUSTIN (Councilmember Lyon)

         RESOLUTION

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE

APPOINTMENT OF MARGARET McAUSTIN TO THE ROSE BOWL AQUATICS CENTER BOARD (City Nomination)

REAPPOINTMENT OF BLAIR S. HANSEN TO THE ARTS AND CULTURE COMMISSION EFFECTIVE JULY 1, 2023 (At Large Nomination/District 1)

REAPPOINTMENT OF ELLIE PODWAY TO THE CODE ENFORCEMENT COMMISSION EFFECTIVE JULY 1, 2023 (At Large Nomination/District 4)

REAPPOINTMENT OF PHILLIP J. ARGENTO TO THE COMMUNITY POLICE OVERSIGHT COMMISSION EFFECTIVE JULY 1, 2023 (Mayor Nomination)

REAPPOINTMENT OF RAPHY TIMOUR TO THE DEFERRED COMPENSATION OVERSIGHT COMMITTEE EFFECTIVE SEPTEMBER 1, 2023 (City Council Nomination)

REAPPOINTMENT OF ROBERT CARPENTER TO THE DESIGN COMMISSION EFFECTIVE JULY 1, 2023 (At Large Nomination/District 1)

REAPPOINTMENT OF LILA GUIRGUIS TO THE HUMAN SERVICES COMMISSION EFFECTIVE JULY 1, 2023 (Mayor Nomination)

REAPPOINTMENT OF ELEANOR LEE TO THE PASADENA CENTER OPERATING COMPANY BOARD EFFECTIVE JULY 1, 2023 (At Large Nomination/District 1)

REAPPOINTMENT OF JEFF MICHAEL TO THE PASADENA CENTER OPERATING COMPANY BOARD EFFECTIVE JULY 1, 2023 (At Large Nomination/District 6)

REAPPOINTMENT OF TYRON HAMPTON TO THE PASADENA CENTER OPERATING COMPANY BOARD EFFECTIVE JULY 1, 2023 (City Council Nomination)

REAPPOINTMENT OF CAROL HUNT HERNANDEZ TO THE PLANNING COMMISSION EFFECTIVE JULY 1, 2023 (At Large Nomination/District 5)

REAPPOINTMENT OF MIC HANSEN TO THE PLANNING COMMISSION EFFECTIVE JULY 1, 2023 (Mayor Nomination)

REAPPOINTMENT OF MABELL GARCIA PAINE TO THE SOUTH LAKE PARKING PLACE COMMISSION EFFECTIVE JULY 1, 2023 (At Large Nomination/District 7)

REAPPOINTMENT OF MARTHA CELIS TO THE SENIOR COMMISSION EFFECTIVE JULY 1, 2023 (Huntington Hospital Senior Care Network Nomination)

13.    LICENSE AGREEMENT WITH PRIMETIME SPORTS AND ENTERTAINMENT FOR ONE (1) SOCCER MATCH TO BE HELD IN EITHER SEPTEMBER OR OCTOBER 2023 (Rose Bowl Operating Co.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the license agreement proposed in the agenda report is categorically exempt under California Environmental Quality Act (CEQA) Guidelines Section 15323 (Normal Operations of Facilities for Public Gatherings), there
         are no features that distinguish this project from others in this exempt class, and therefore, there are no unusual circumstances present; and
         (2)      Recommend that the City Council make the findings set forth in the agenda report and required by Pasadena Municipal Code Section 3.32.270.A to authorize the Rose Bowl Operating Company to host displacement event
         number 25 for 2023.

June 12, 2023, 5:30 p.m. – Consideration of an Uncodified Ordinance of the City of Pasadena Extending Certain Land Use Related Deadlines for Entitlements Granted in Compliance with Title 17 (Zoning Code) and Title 16
(Subdivisions)

PUBLIC HEARINGS:

(Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. There will be one opportunity for public comment for those speakers who wish to speak on more than one public hearing.)

15.    CONTINUED PUBLIC HEARING: BLOCK 5 MAINTENANCE ASSESSMENT DISTRICT INCREASE (City Manager Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that increasing the property assessments for the Block 5 Maintenance Assessment District is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3) (common sense exemption); and
         (2)      Adopt a Resolution to increase annual property assessments for Block 5 Maintenance Assessment District to $64,978.89.

          ATTACHMENT A

          RESOLUTION

         POWER POINT PRESENTATION-PRESENTED AT THE MEETING

16.    SUBSTANTIAL AMENDMENT TO 2022-2023 ANNUAL ACTION PLAN FOR HOME INVESTMENT PARTNERSHIP ACT PROGRAM FUNDS AND COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS
         (Housing Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA
         only applies to projects that may have an effect on the environment;
         (2)      Approve the submission to the U.S. Department of Housing and Urban Development (HUD) of a Substantial Amendment to the Annual Action Plan (2022-2023) as described in the agenda report for the reallocation of
         $1,997,000 in unspent HOME Partnership Act (HOME) funds and $100,000 in unspent Community Development Block Grant Cares Act funds (CDBG-CV3) for housing and food pantry programs; and
         (3)      Authorize the City Manager to execute, and the City Clerk to attest, the grant applications, certifications, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal
         entitlement funds.

          POWER POINT PRESENTATION-PRESENTED AT THE MEETING

17.    ADOPTION OF FISCAL YEAR 2024 OPERATING BUDGET AND RESOLUTION DETERMINING THE AMOUNT OF ANNUAL TRANSFER FROM THE POWER FUND (Finance Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
         (2)    Close the public hearing and adopt by resolution the Fiscal Year (FY) 2024 Operating Budget as presented in the City Manager’s Recommended Budget on May 8, 2023, or as subsequently amended during the budget hearing
         process; and
         (3)    Adopt a resolution determining the amount to be transferred from the Light and Power Fund to the General Fund for FY 2024 is approximately 6.25 percent of gross revenues from retail sales.

MULTIPLE AGENDA ITEM COMMENT

(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

18.    ADOPTION OF FISCAL YEAR 2024 RECOMMENDED GENERAL FEE SCHEDULE (Finance Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)      It is recommended that the City Council adopt a resolution approving the Fiscal Year (FY) 2024 General Fee Schedule.

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

June 12, 2023, 5:30 p.m. – Zoning Code Amendments to Implement the Housing Element – Including Emergency Shelters, Safe Parking and Other Code Amendments

June 12, 2023, 5:30 p.m. – Consideration of an Uncodified Ordinance of the City of Pasadena Extending Certain Land Use Related Deadlines for Entitlements Granted in Compliance With Title 17 (Zoning Code) and Title 16 (Subdivisions)

COMMISSION VACANCIES.

Claim No.	Claimant	Claim Amount
2023-0299	Alejandro Martinez	$ 25,000.00+
2023-0300	Homa Badihian	25,000.00+
2023-0301	Catherine McMahon	25,000.00+
2023-0302	Hugo Isaiah Rodriguez	394.66
2023-0303	Cristina Mardirossian	5,000.00
2023-0304	Ted Zhang	1,000.00
2023-0305	Scott Keller	25,000.00+
2023-0306	Panida Lertkiatmongkol	355.01

April 28, 2023	City Council
May 1, 2023	City Council
May 1, 2023	Successor Agency to the Pasadena Community Development Commission
May 8, 2023	City Council
May 8, 2023	Successor Agency to the Pasadena Community Development Commission