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SPECIAL MEETING
 AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 18, 2020

Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

 

City Manager/Executive Director  

1.      ADOPTION OF GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2021
 Recommendation: It is recommended that the City Council adopt a resolution that:
(1)    Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Selects the California per capita income and the population increase for the City of Pasadena as the indices to be used in calculating the appropriations limit for Fiscal Year 2021;
(3)      Establishes the appropriations limit for Fiscal Year 2021 at $325,510,567; and
(4)      Establishes appropriations subject to the limit for Fiscal Year 2021 at $171,497,741.
 

        1089k

         RESOLUTION 521k

         ACTION:  APPROVED STAFF RECOMMENDATION

2.      AUTHORIZATION TO AMEND CONTRACT NO. 21868 WITH INNOVATIVE INTERFACES INCORPORATED FOR INTEGRATED LIBRARY SYSTEM SERVICES ON A SIX-MONTH BASIS IN AN AMOUNT NOT-TO-EXCEED $111,784
 Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption);
(2)      Authorize the City Manager to amend Contract No. 21868 with Innovative Interfaces Incorporated for six-months in an amount not-to-exceed $111,784 for a revised contract value of $590,797; and
(3)      To the extent this is considered a separate procurement, grant the proposed action an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served, and pursuant to City Charter Section 1002(C), contracts for labor, materials, supplies or contract services available from only one vendor.

 781k

TPA 70k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      CONTRACT AWARD TO AXIOM GROUP FOR YWCA – STRUCTURAL SHORING FOR AN AMOUNT NOT-TO-EXCEED $250,000
Recommendation: It is recommended that the City Council:
(1)      Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated May 5, 2020, submitted by Axiom Group in response to the Project Plans and Specifications for the YWCA – Structural Shoring, reject all
other bids received May 5, 2020, and authorize the City Manager to enter into such contract for an amount not-to-exceed $250,000, which includes the base contract amount of $218,000, and a contingency of $32,000 to provide for any necessary change orders. 

1218k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  65k

ACTION:  APPROVED STAFF RECOMMENDATION

4.      CONTRACT AWARD TO ALL AMERICAN ASPHALT FOR ANNUAL CITYWIDE STREET RESURFACING AND ADA IMPROVEMENT PROGRAM – FISCAL YEAR (FY) 2020 PROJECT FOR AN AMOUNT NOT-TO-EXCEED $5,607,000
Recommendation: It is recommended that the City Council:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated May 7, 2020, submitted by All American Asphalt in response to the plans and specifications for the Annual Citywide Street Resurfacing and ADA Improvement Program – Fiscal Year 2020, reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $5,607,000. 

1330k

ACTION:  APPROVED STAFF RECOMMENDATION 

5.      AUTHORIZATION TO ENTER INTO CONTRACT WITH STRYKER SALES CORPORATION TO PROVIDE LEASE OF EMERGENCY RESPONSE MONITORS/DEFIBRILLATORS AND PREVENTATIVE MAINTENANCE SERVICES FOR MEDICAL EQUIPMENT FOR AN AMOUNT NOT-TO-EXCEED $1,000,000
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the action; and
(2)      Accept the bid dated April 17, 2020, submitted by Stryker Sales Corporation in response to specifications for lease of emergency response monitors/defibrillators and preventative maintenance services for medical equipment, reject all other bids received, and authorize the City Manager to enter into a five-year contract with Stryker Sales Corporation for an amount not-to-exceed $1,000,000.

1215k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO APPLY FOR AND EXECUTE A GRANT AGREEMENT WITH THE STATE OF CALIFORNIA, DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) FOR GRANT FUNDING THROUGH THE LOCAL EARLY ACTION PLANNING GRANT PROGRAM (LEAP)
Recommendation: It is recommended that the City Council:
(1)      Find that the recommended action is exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to the State CEQA Guidelines Section 15061(b)(3); and
(2)      Adopt a resolution authorizing the City Manager or his designee to apply for and submit an application to the State of California, Department of Housing and Community Development (HCD) for $500,000 in grant funding through the Local Early Action Planning Grant Program (LEAP), and if the application is approved, execute a grant agreement with HCD to receive up to $500,000 in grant funding through the Local Early Action Planning Grant Program (LEAP). 

         165k

         RESOLUTION 426k

         ACTION:  APPROVED STAFF RECOMMENDATION 

7.      RECOGNIZE REVENUE AND APPROPRIATE FUNDS OF $2,258,222 TO THE FISCAL YEAR 2020 OPERATING BUDGET FOR THE ADDITIONAL ASSISTANCE HIRE PATH GRANT AND PRISON TO EMPLOYMENT INITIATIVE GRANT AND THE APPROVAL OF A CONTRACT AMENDMENT WITH THE SOUTH BAY WORKFORCE INVESTMENT BOARD TO PROVIDE INDIVIDUAL TRAINING ACCOUNT SERVICES
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)      Authorize the City Manager to enter into a contract between the City of Pasadena (administrative entity for the Foothill Workforce Development Board) and the State of California Employment Development Department for the receipt of Additional Assistance Hire Path grant funds in the amount of $2,000,000 over a one year term;
(3)      Authorize the City Manager to enter into a contract between the City of Pasadena (administrative entity for the Foothill Workforce Development Board) with the South Bay Workforce Investment Board (administrative entity for the City of Inglewood), for the receipt of Prison to Employment Initiative grant funds in the amount of $258,222 over a 2.5 year term;
(4)      Authorize the City Manager to enter into a contract amendment between the City of Pasadena (administrative entity for the Foothill Workforce Development Board) and the South Bay Workforce Investment Board (administrative entity for the City of Inglewood), for an increase of $1,500,000 for a new contract amount not-to-exceed $2,500,000; and
(5)      Amend the Fiscal Year 2020 Career Services Division Operating Budget to recognize revenues in the amount of $2,258,000 and appropriate expenditures in the amount of $3,758,000.

290k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

PUBLIC COMMENT 172k

POWERPOINT 656k

ACTION:  APPROVED STAFF RECOMMENDATION

8.      POTENTIAL AUTHORIZATION TO PARTICIPATE IN GREAT PLATES DELIVERED MEAL PROGRAM FOR OLDER ADULTS AND APPROPRIATION OF $600,000 TO THE PARKS, RECREATION AND COMMUNITY SERVICES BUDGET
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) (Common Sense Exemption); and
(2)      If the City Council determines that the program’s objectives and the required amount of subsidy are consistent with its priorities, then take the following actions:

A.     Authorize the City’s participation in the State of California’s Great Plates Delivered emergency meal program for older adults;

B.     Appropriate $600,000 from Unappropriated General Fund fund balance to the Parks, Recreation and Community Services Fiscal Year 2020 Operating 
 Budget;

C.     Authorize the City Manager to expend an amount not-to-exceed $600,000 without Competitive Bidding pursuant to City Charter Section 1002(F),  
 contracts for professional or unique services, with various Pasadena restaurants as described in the body of the agenda report; and

D.     Grant the proposed expenditure an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code (P.M.C.) Section
 4.08.049(B), contracts for which the City’s best interests are served. 

1574k

         FREQUENTLY ASKED QUESTIONS 375k

         ACTION:  APPROVED STAFF RECOMMENDATION

9.      PUBLIC SAFETY COMMITTEE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE CALIFORNIA HIGHWAY PATROL (CHP) FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES FOR NEW YEAR’S ACTIVITIES AND MAJOR EVENTS
Recommendation: It is recommended that the City Council:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract, not-to-exceed $1,250,000 with the California Highway Patrol for supplemental law enforcement services for New Year’s activities and special events, for a period of five years (2020 through 2025); and
(3)      The proposed contract is exempt from competitive bidding and competitive selection pursuant to City Charter, Section 1002(H), and Pasadena Municipal Code, Section 4.08.049(A)(3), contracts with other government entities. 

150k

ACTION:  APPROVED STAFF RECOMMENDATION

10.    PUBLIC SAFETY COMMITTEE: APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE CITY OF GLENDALE RELATED TO PASADENA’S COMPUTER CRIMES UNIT AND GLENDALE’S VERDUGO REGIONAL CRIME LABORATORY
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed Memorandum of Understanding (MOU) is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment;
(2)      Authorize the City Manager to enter into a Memorandum of Understanding (MOU) with the City of Glendale related to Pasadena’s Computer Crimes Unit and Glendale’s Verdugo Regional Crime Laboratory for three (3) years in an amount not-to-exceed a total of $75,000 for the three-year term;  
(3)      Authorize the City Manager with the option to extend the MOU for two additional three-year periods, with the total value of each three-year extension not-to-exceed $75,000; and
(4)      The proposed MOU is exempt from competitive bidding and competitive selection pursuant to City Charter, Section 1002(H), and Pasadena Municipal Code, Section 4.08.049(A)(3), contracts with other government entities.

212k

ACTION:  APPROVED STAFF RECOMMENDATION

11.    PUBLIC SAFETY COMMITTEE: AUTHORIZE THE INCREASE OF PURCHASE ORDER NO. 1201413 WITH VITAL MEDICAL SERVICES, LLC TO PROVIDE NON-EMERGENT MEDICAL SERVICES TO INMATES HOUSED IN THE PASADENA CITY JAIL FACILITY FOR AN AMOUNT NOT-TO-EXCEED $600,000
Recommendation: It is recommended that the City Council:
(1)      Authorize the increase of Purchase Order No.1201413 with Vital Medical Services, LLC from $74,999 by $125,001, a revised not-to-exceed amount of $200,000, to continue to provide non-emergent medical services to inmates housed in the Pasadena City Jail, authorize two additional one-year terms not-to-exceed $400,000. If the two additional terms are exercised, the total purchase order would be for $600,000 for a three year period. Competitive Bidding is not required pursuant to the City Charter Section 1002(F), Contracts for professional or unique services;
(2)      Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(3)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption).

        312k

        TPA 147k

        ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

12.   RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS

APPOINTMENT OF RYAN BELL TO THE NORTHWEST COMMISSION (District 6 Nomination) ACTION:  APPROVED  APPOINTMENT OF CARLA ST. ROMAIN TO THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JULY 1, 2020 (North Pasadena Heights Nomination)  ACTION:  APPROVED REAPPOINTMENT OF ALEJANDRO MENCHACA TO THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JULY 1, 2020 (District 7 Nomination)  ACTION:  APPROVED

City Clerk/Secretary

13.   APPROVAL OF MINUTES

April 6, 2020	City Council
April 6, 2020	Successor Agency to the Pasadena Community Development Commission
April 13, 2020	City Council
April 13, 2020	Successor Agency to the Pasadena Community Development Commission

        ACTION:  APPROVED AS SUBMITTED

14.  RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,526	Mercury Insurance Company as subrogee for Edward Miller	$                  2,802.27
Claim No. 13,527	Carlos Escalante	Not stated
Claim No. 13,528	Michael Farrand	684.83
Claim No. 13,529	Ashley Deluis	2,137.21
Claim No. 13,530	1040 S. Orange Grove HOA	25,000.00+

        ACTION:  RECEIVED AND FILED

 15.    Approval of the Key Business Terms of a DEVELOPMENT, Loan AND LEASE Agreement wITH bridge  housing, inc., and a 
 Budget Amendment for Funding in an Amount not-to-exceed $4,992,683 for the development of THE MIXED-USE HERITAGE  
 SQUARE SOUTH permanent supportive housing AND COMMERCIAL project at 710-738 nORTH fair oaks avenue and 19-35 EAST
 orange grove boulevard
 Recommendation: It is recommended that the City Council:
 (1)      Find that the proposed development of the mixed-use Heritage Square South permanent supportive housing and commercial project at 710-738 N. Fair  
 Oaks Ave. and 19-35 E. Orange Grove Blvd. (the “Heritage Square South” project) is categorically exempt from environmental review pursuant to the California   
 Environmental Quality Act  (CEQA)  Public  Resources  Code  Section 21080(b)(9);  and California Code of Regulation, Title  14, Division 6D, Chapter  3,  State
 CEQA Guidelines Section 15332, Class  32,  In-Fill  Development  Projects, and that there are no features that distinguish this project from others in the exempt
 class and, therefore, there are no unusual circumstances;
 (2)      Approve a budget amendment appropriating $3,468,834 in expenditures from the Housing Successor Low Income Housing Asset Fund unappropriated
 fund balance and $1,523,849 from the Inclusionary Housing Trust Fund unappropriated fund balance to fund the proposed City loan in the total amount of
 $4,992,683 through the Department’s Fiscal Year (FY) 2020 Operating Budget for the Heritage Square South project;
 (3)      Approve the key business terms of a Development, Loan and Lease Agreement with BRIDGE Housing, Inc., for the development of the Heritage Square
 South project, as described in the agenda report; and
 (4)      Authorize the City Manager to execute, and the City Clerk to attest, any and all documents necessary to effectuate the staff recommendation.

        641k

          TPA 147k

          MEMO/CEQUA DOCUMENT 6271k

          CORRESPONDENCE 228k

          CORRESPONDENCE FROM MAY 11 CITY COUNCIL MEETING  1260k

          CORRESPONDENCE FROM  MAY 7  EDTECH COMMITTEE MEETING 518k

          PUBLIC COMMENT FROM MAY 11 CITY COUNCIL MEETING 701k

          PUBLIC COMMENT FROM MAY 7 EDTECH COMMITTEE MEETING 328k

         ACTION:  APPROVED STAFF RECOMMENDATION

16.    COVID-19 UPDATE FROM CITY MANAGER

                   CORRESPONDENCE 382k

         A.      ORAL REPORT ON UPDATED HEALTH ORDER ISSUED MAY 14, 2020   

                   SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

                   CORRESPONDENCE 699k
                   
                   PUBLIC COMMENT

                   ACTION:  PRESENTATION MADE; INFORMATION RECEIVED             
                   
         B.      ORAL REPORT ON ACTIVITIES RELATED TO LIMITED RETAIL   OPERATIONS   

                    SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

                    CORRESPONDENCE 168k

                    POWERPOINT 1792k

                    PUBLIC COMMENT 178k
 
                    PUBLIC COMMENT PART 2  1686k

                    PUBLIC COMMENT PART 3 1328k

                    PUBLIC COMMENT PART 4 1301k

                    PUBLIC COMMENT PART 5

                   ACTION:  PRESENTATION MADE; INFORMATION RECEIVED

         C.      ORAL REPORT ON RECENT RE-OPENING OF THE ROSE BOWL LOOP AND HIKING TRAILS   

                   ACTION:  PRESENTATION MADE; INFORMATION RECEIVED

         D.       ORAL REPORT ON RE-OPENING OF OTHER PARKS AND RECREATIONAL AREAS

                    ACTION:  PRESENTATION MADE; INFORMATION RECEIVED                 

 17.   PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2021 OPERATING BUDGET AND ADOPTION OF FISCAL YEAR 2021
         OPERATING BUDGET
         Recommendation: It is recommended that the City Council:
         (1)      Open the public hearing on the City Manager’s Recommended Fiscal Year (FY) 2021 Operating Budget;
         (2)      Close the public hearing and formally adopt the FY 2021 Operating Budget;
         (3)      Adopt by resolution the City’s FY 2021 Operating Budget and any changes passed by a motion of the City Council; and
         (4)      Adopt a resolution determining the amount to be transferred from the Light and Power Fund to the General Fund is 10% of gross revenues
         from retail sales for FY 2021.

         1525k

         ATTACHMENT A 95k

         ATTACHMENT B 6002k

         GENERAL FUND RESOLUTION 553k

         OPERATING BUDGET RESOLUTION 310k

         ACTION:  CONTINUED TO JUNE 1, 2020 AT 2:00 P.M.

 

Economic Development and Technology Committee

 Finance Committee

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 City Manager 

City Council 

First Reading:   

Second Reading:   

18.   Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA SUPERSEDING ORDINANCE NO. 7359, A MORATORIUM ON EVICTIONS FOR NON-PAYMENT OF RENT BY TENANTS IMPACTED BY COVID-19” (Introduced by Councilmember Madison) 

        518k
       
        ORDINANCE  2489k

        PUBLIC COMMENT 473k

        CORRESPONDENCE 58k

        CORRESPONDENCE FROM MAY 11 CITY COUNCIL MEETING  110k

        PUBLIC COMMENT FROM MAY 11 CITY COUNCIL MEETING 411k

        CORRESPONDENCE FROM MAY 4 CITY COUNCIL MEETING PART 1 1997k

        CORRESPONDENCE FROM MAY 4 CITY COUNCIL MEETING PART 2 2065k

        PUBLIC COMMENT FROM MAY 4 CITY COUNCIL MEETING  PART 1 1450k

        PUBLIC COMMENT FROM MAY 4 CITY COUNCIL MEETING PART 2 1495k

        ACTION:  ADOPTED

19.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF THE PASADENA MUNICIPAL CODE RELATED TO (A) THE NAME CHANGE OF THE HUMAN SERVICES AND RECREATION DEPARTMENT TO THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT; (B) AMENDED FUNCTIONS OF THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT; AND (C) CLERICAL CHANGES TO UPDATE REFERENCES TO THE PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT AND HOUSING DEPARTMENT” (Introduced by Councilmember Kennedy) 

        702k

        ORDINANCE 2499k

        ACTION:  ADOPTED

 

 A.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) 
         Name of Case: DC Lake Holdings, LLC v. City of  Pasadena  LASC Case No.: 19STCP04588

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        PUBLIC COMMENT 129k

        ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME