Council Meeting - December 17, 2007

                                                                                                                           Dinner Recess 5:30 P.M.
                                                                                                                           Public Meeting 6:30 P.M.
                                                                                                                          Public Hearings 7:30 P.M.
                                                                                                              Council Chamber, Pasadena City Hall
                                                                                                            100 North Garfield Avenue, Room S249

5:30 P.M. DINNER RECESS

6:30 P.M. PUBLIC MEETING

1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS

2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and willcontinue under Item 11 (below) “Public Comment (continued)”. Please limit comments to 3 minutes each.

3. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

A. City Manager

(1) RESOLUTION APPROVING PROGRAM SUPPLEMENT AGREEMENT 077-N TO ADMINISTERING AGENCY-STATE AGREEMENT 07-5064R FOR PLAYHOUSE DISTRICT STREETSCAPES, WALKWAYS, AND ALLEYS, FEDERAL-AID PROJECT NO. RPSTPLE 5064 (041)
Recommendation of City Manager: Adopt a resolution approving a Program Supplement Agreement to Administering Agency - State Agreement No. 07-5064R between the City of Pasadena and the State of California, for State Reimbursement of costs for the Playhouse District Streetscapes, Walkways, and Alleys, Federal-Aid Project No. RPSTPLE-5064(041), Program Supplement Agreement No. 077-N.

685k

(2) AUTHORIZATION TO PURCHASE PLAYGROUND EQUIPMENT FOR GRANT AND LA PINTORESCA PARKS IN THE AMOUNT OF $167,937
Recommendation of City Manager: Authorize the issuance of a purchase order to Landscape Structures, Inc., in an amount not to exceed $167,937 for the purchase of playground equipment for Grant and La Pintoresca Parks. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services.

454k

(3)    AWARD OF CONTRACT TO SPOHN RANCH, INC., TO FURNISH, DELIVER, AND INSTALL SKATE PARK EQUIPMENT AT LA PINTORESCA PARK IN THE AMOUNT OF $139,404.02
Recommendation of City Manager:
(1)    Accept the bid dated November 16, 2007, submitted by Spohn Ranch, Inc., in response to the specifications: “Furnish, Deliver and Install Skate Park Equipment at La Pintoresca Park”;
(2)    Reject all other bids received; and
(3)    Authorize the City Manager to enter into a contract not to exceed $139,404.02.

702k

(4)    CONTRACT AWARD TO CALIFORNIA ENGINEERING AND CONTRACTING, INC., FOR THE INSTALLATION OF STREET LIGHTING ON AVENUE 64 FROM COLORADO BOULEVARD TO THE SOUTH CITY LIMIT, PHASE 2, FOR AN AMOUNT NOT TO EXCEED $81,400
Recommendation of City Manager:
(1)    Accept the bid dated October 24, 2007, submitted by California Engineering and Contracting, Inc., in response to the Specifications for the Installation of Street Lighting on Avenue 64 from Colorado Boulevard to South City Limit, Phase 2;
(2)    Reject all other bids received;
(3)    Authorize the City Manager to enter into such contract as is required for an amount not to exceed $81,400; and
(4)    Acknowledge the project to be categorically exempt under    Section 21084 of the California Environmental Quality Act (CEQA) in accordance with Article 19, Section 15301 (Class 1), subsection (c) of the Resources Agency of California Guidelines (minor alterations involving negligible expansion of use beyond that previously existing) pursuant to the findings of the Secretary of the Resources Agency, and authorize the City Manager to execute and the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk.

720k

(5)    AUTHORIZATION TO ENTER INTO A LETTER AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR SERVICES TO REPLACE THE REMOTE TERMINAL UNIT AT T. M. GOODRICH RECEIVING STATION
Recommendation of City Manager:
(1)    Authorize the City Manager to enter into a Letter Agreement with Southern California Edison to replace the Remote Terminal Unit at T. M. Goodrich Receiving Station for an amount not to exceed $264,000.
(2)    Grant the proposed contract an exemption from the competitive bidding process pursuant to City Charter Section 1002(C), contracts for labor, material, supplies or services available from only one vendor.

886k

(6) APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA POLICE SERGEANTS ASSOCIATION FOR THE TERM SEPTEMBER 6, 2007 THROUGH APRIL 25, 2010
Recommendation of City Manager: Approve a successor Memorandum of Understanding (MOU) between the City of Pasadena and the Pasadena Police Sergeants Association (PPSA) for the period September 6, 2007 through April 25, 2010.

612k

(7)    AUTHORIZATION TO ENTER INTO PURCHASE ORDER CONTRACTS WITH OKONITE COMPANY AND WESCO DISTRIBUTION FOR THE FURNISHING AND DELIVERY OF 35 KV SHIELDED ETHYLENE PROPYLENE RUBBER (EPR) INSULATED CABLE, 15 KV SHIELDED ETHYLENE PROPYLENE RUBBER (EPR) INSULATED CABLE, 15 KV HIGH DENSITY POLYETHYLENE TREE WIRE AND 600V XLP INSULATED CABLES FOR PASADENA WATER & POWER DEPARTMENT
Recommendation of City Manager:
(1)    Accept the bid dated December 11, 2007 submitted by Okonite Company in response to Item I: 15kV Single-Conductor Triplexed EPR Insulated Cable;
(2)    Accept the bid dated December 11, 2007 submitted by Okonite Company in response to Item II: Multi-Conductor EPR Insulated Cable;
(3)    Accept the bid dated December 11, 2007 submitted by Wesco Distribution in response to Item III: 15kV Tree Wire;
(4)    Accept the bid dated December 11, 2007 submitted by Wesco Distribution in response to Item IV: 600V AL Single-Conductor Triplexed XLP Insulated Cable;
(5)    Accept the bid dated December 11, 2007 submitted by Okonite Company in response to Item V: 35kV Single-Conductor Triplexed EPR Insulated Cable;
(6)    Reject all other bids; and
(7)    Authorize the Purchasing Administrator to issue purchase order contracts with Okonite Company not to exceed $6,742,784 for Item I,    $1,452,498 for Item II, and $874,178 for Item V, and with Wesco Distribution not to exceed $200,808 for Item III and $739,369 for Item IV, per year for four years with one optional one-year extension for the same annual amounts, respectively.

682k

(8)    AWARD OF CONTRACT TO E. C. CONSTRUCTION, INC., FOR CONSTRUCTION OF GRANT PARK TENNIS COURTS IN THE AMOUNT OF $183,000
Recommendation of City Manager:
(1)    Accept the bid dated December 12, 2007, submitted by E. C. Construction, Inc., in response to the Specifications for Grant Park Tennis Courts;|
(2)    Reject all other bids received; and
(3)    Authorize the City Manager to enter into a contract not to exceed $183,000.

555k

B. City Clerk

(1) Approval of Minutes - December 3, 2007

(2) Receive and file claims against the City of Pasadena

Claim No. 10,496 Rene Margary $ 4,555.00

Claim No. 10,500 Shirley Mc Frazier and Lisa Tucker 450.00

Claim No. 10,501 Lori Hatakeyana 250.00

4. OLD BUSINESS: None

5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

A. Economic Development and Technology Committee

(1)    AMENDMENT TO ABANDONED SHOPPING CART ORDINANCE - PASADENA MUNICIPAL CODE CHAPTER 9.62
Recommendation of City Manager:   It is recommended that the City Council direct the City Attorney to prepare an amendment to the Shopping Cart Ordinance (Pasadena Municipal Code Chapter 9.62) and return 60 days thereafter, in which the ordinance would:
(1)    Prohibit any person, company, partnership or corporation from allowing a shopping cart to be abandoned or remain unattended on any private property, city street, alley, sidewalk or other public right-of-way for any period of time;
(2)    Authorize the City’s Code Compliance Officers to issue administrative citations to any person, company, partnership or corporation that allows their shopping cart to be abandoned or remain unattended on any private property, city street, alley, sidewalk or other public right-of-way; and
(3)    Authorize the Director of Planning and Development or his/her designee to require retailers to install a physical cart containment system following the issuance of more than ten (10) administrative citations in a thirty (30) day period for shopping carts that have been abandoned off-premises.

2147k

B. Finance/Audit Committee

(1)    JOINT ACTION: FISCAL YEAR ENDED JUNE 30, 2007 ANNUAL FINANCIAL REPORTS
Recommendation of City Manager/Chief Executive Officer: It is recommended that the following audited reports for the year ending June 30, 2007 be received by the City Council and/or the Pasadena Community Development Commission (PCDC):
(a)    Comprehensive Annual Financial Report
(b)    Single Audit Report on Federal Awards
(c)     Pasadena Community Development Commission Annual Financial Report
(d)    Management Letter - City of Pasadena
(e)    Pasadena Center Operating Company Basic Financial Statements
(f)     Rose Bowl Operating Company Basic Financial Statements
(g)    Pasadena Fire and Police Retirement System Report on Audited Financial Statements and Required Supplemental Information
(h)    Air Quality Improvement Fund Financial and Compliance Report
(i)      Independent Accountant’s Report on Agreed-Upon Procedures Applied to Appropriation Limit Worksheets
(j)      Independent Accountant’s Repot on Agreed-Upon Procedures Applied to Employee Deduction for the Internal Revenue Code Section 457

811k

ATTACHMENT A Part 1 8932k
ATTACHMENT A Part 2 5702k
ATTACHMENT A Part 3 6774k
ATTACHMENT A Part 4 4914k
ATTACHMENT A Part 5 4331k

ATTACHMENT B 2892k

ATTACHMENT C Part 1 3951k
ATTACHMENT C Part 2 4891k

ATTACHMENT D 1934k

ATTACHMENT E 3969k

ATTACHMENT F 4892k

ATTACHMENT G 5091k

ATTACHMENT H 1661k

ATTACHMENTS I & J 677k

C. Legislative Policy Committee

(1) 2008 FEDERAL LEGISLATIVE PLATFORM
Recommendation of City Manager: It is recommended that the City Council approve the Federal Legislative Platform for 2008.

3020k

D. Municipal Services Committee

E. Public Safety Committee

F. Reports from Representatives

6. PUBLIC HEARINGS - 7:30 P.M.

A.     PUBLIC HEARING: CONSERVATION OF WATER THROUGH IMPLEMENTATION OF WATER SHORTAGE PLAN I PURSUANT TO THE WATER SHORTAGE PROCEDURES ORDINANCE (PASADENA MUNICIPAL CODE CHAPTER 13.10)
Recommendation of City Manager: It is recommended the City Council:
(1)    Conduct a public hearing pursuant to Pasadena Municipal Code (P.M.C.) Section 13.10.035 Water Shortage Plan Implementation for the purposes of determining whether a water shortage may exist;
(2)    Adopt a finding that a projected water shortage exists and Water Shortage Plan I as set forth in P.M.C. Section 13.10.040 is appropriate to address the projected shortage at this time; and
(3)    Order implementation of Water Shortage Plan I by way of public proclamation (attached to the agenda report).
Recommendation of Environmental Advisory Commission: At its meeting of November 13, 2007, the Environmental Advisory Commission recommended approval of the staff recommendation.

1930k

B.     CONTINUED PUBLIC HEARING: DESIGNATION OF 72 EAST GLENARM STREET AS A HISTORIC MONUMENT
Recommendation of City Manager:
(1)    Acknowledge that the designation of historic resources is categorically exempt from the California Environmental Quality Act (CEQA Guidelines Section 15308: Class 8 - Actions by Regulatory Agencies for Protection of the Environment);
(2)    Find that the Glenarm Power Plant at 72 East Glenarm Street, including the interior of the turbine room in the 1928 building and the electric fountain, meets Criterion C in Pasadena Municipal Code Section 17.62.040 for designation of a historic monument because it is a significant representation of an electrical power-generating plant in the Moderne and Georgian Revival styles and because of its associations with the architectural firm of Bennett & Haskell;
(3)    Approve the designation of the Glenarm Power Plant property at          72 East Glenarm Street—including the interior of the turbine hall and the electric fountain—as a historic monument, while recognizing the need for flexibility in regulating changes to the interior spaces to accommodate future uses of the building;
(4)    Adopt a resolution approving a declaration of Historic Monument Designation for 72 East Glenarm Street, Pasadena, California;
(5)    Authorize the Mayor to execute a declaration of Historic Monument Designation for 72 East Glenarm Street, Pasadena, California; and
(6)    Direct the City Clerk to record the Declaration with the Los Angeles County Recorder.
Recommendation of Historic Preservation Commission: On    September 17, 2007, at a noticed public hearing, the Historic Preservation Commission voted unanimously to recommend approval of the designation of 72 East Glenarm Street as a historic monument. The Commission also provided the following additional recommendation: the Historic Preservation consultant retained by the City should continue to monitor the current seismic-retrofitting work at the Glenarm Power Plant. Staff concurs with this recommendation. The current work at the Glenarm Power Plant is being monitored by a Historic Preservation consultant and the monitoring will continue until the project is complete.

809k

ATTACHMENT A 982k

ATTACHMENT B 1997k
ATTACHMENT B PHOTOGRAPHS 6771k

ATTACHMENT C 990k

C.     CONTINUED PUBLIC HEARING: DESIGNATION OF 1154 SOUTH FAIR OAKS AVENUE, 160-162 NORTH ALTADENA DRIVE AND 1879 EAST WALNUT STREET AS LANDMARKS
Recommendation of City Manager:
(1)    Acknowledge that the designation of historic resources is categorically exempt from the California Environmental Quality Act (CEQA Guidelines Section 15308: Class 8 - Actions by Regulatory Agencies for Protection of the Environment);
(2)    Find that Pacific Electric Sub-Station No. 2 at 1154 South Fair Oaks Avenue, meets Criteria A & C in Pasadena Municipal Code (P.M.C.)    Section 17.62.040 for designation as a landmark because of its associations with the Northern District Lines of the Pacific Electric Railway system, and, although substantially altered, it embodies the distinctive characteristics of a brick industrial building from the late 1890’s/early 1900’s and of a rare property type (electrical substations associated with the former electric rail system);
(3)    Find that the Lamanda Park electrical sub-station at 160-162 North Altadena Drive meets Criterion C in P.M.C. Section 17.62.040 for designation as a landmark because it embodies the distinctive characteristics of Spanish eclectic design by local architect Robert Ainsworth;
(4)    Find that the Woodbury Well water pump house at 1879 East Walnut Street meets Criterion C in P.M.C. Section 17.62.040 for designation as a landmark because it embodies the distinctive characteristics of Art Deco style and is a rare example of the style applied to a municipal utility property type in the City;
(5)    Approve the designation of the properties at 1154 South Fair Oaks Avenue, 160-162 North Altadena Drive, and 1879 East Walnut Street as landmarks;
(6)    Adopt resolutions approving Declarations of Landmark Designation for 1154 South Fair Oaks Avenue, 160-162 North Altadena Drive and 1879 East Walnut Street, Pasadena, California;
(7)    Authorize the Mayor to execute the Declarations of Landmark Designation for 1154 South Fair Oaks Avenue, 160-162 North Altadena Drive and 1879 East Walnut Street, Pasadena, California; and
(8)    Direct the City Clerk to record the Declarations with the Los Angeles County Recorder.
Recommendation of Historic Preservation Commission: On     September 17, 2007, at a noticed public hearing, the Historic Preservation Commission voted unanimously to recommend approval of the designation of 1154 South Fair Oaks Avenue, 160-162 North Altadena Drive and 1879 East Walnut Street as landmarks. The Commission also provided the following additional recommendations:

                  The City should research the existence of original windows that are covered over at 1154 South Fair Oaks Avenue and, if possible, restore the original windows,
                  and
      ·           The City should consider seismic retrofit and use of the building at   1154 South Fair Oaks for a public purpose or museum, possibly for the Electric Railway
                  Historical Association.
                  Staff concurs with these recommendations. The City is currently in negotiations with Art Center College of Design regarding the future use and retrofit of the
                   building at 1154 South Fair Oaks Avenue.

                1094k

                ATTACHMENT A 2850k

                ATTACHMENT B 774k
                ATTACHMENT B PHOTOGRAPHS 1471k

                ATTACHMENT C 851k
                ATTACHMENT C PHOTOGRAPHS 1915k

                ATTACHMENT D 290k
                ATTACHMENT D PHOTOGRAPHS 1850k

                ATTACHMENT E 2216k

7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

A. City Manager

(1)    RECOMMENDATION TO RE-ESTABLISH A PASADENA YOUTH COUNCIL
Recommendation of City Manager: It is recommended that the City Council approve the re-establishment of the Pasadena Youth Council to serve as an advisory body to identify, discuss, prioritize and address local youth issues. In summary, the Pasadena Youth Council will:
(a)    be an advisory committee available to address youth issues citywide (working as a resource group with various City projects and commissions, as needed);
(b)    be a subcommittee of the Human Services Commission;
(c)     be structured to include a Core Advisory group of 20 youth from local middle and high schools who meet bi-monthly to develop and implement annual work plans, as well as a Youth Network open to all local youth to participate on a non-regular basis via special events, forums and youth-oriented internet opportunities (e.g. web pages); and
(d)    be designed to reflect the diversity of Pasadena middle and high school age youth.
Recommendation of Human Services Commission: At their meeting on September 12, 2007, the Human Services Commission reviewed the pilot study findings and recommended that City Council approve the proposed re-establishment of the Pasadena Youth Council.

1880k

B. City Council

(1) APPOINTMENT OF JON BROOKHART TO THE CODE ENFORCEMENT COMMISSION (District 1 Nomination)

(2) APPOINTMENT OF KELLY R. LEWIS TO THE ROSE BOWL OPERATING COMPANY (District 1 Nomination)

(3) DISCUSSION OF POSSIBILITY OF USING AIR SPACE OVER A PORTION OF THE EXISTING 210 FREEWAY AS A PARK (Councilmember McAustin)

(4) UPDATE ON THE CITY'S EFFORTS TO ASSIST IN SECURING $80 MILLION TO EXTEND THE GOLD LINE (Vice Mayor Haderlein)

484k

(5) UPDATE ON YOUTH DEVELOPMENT AND VIOLENCE PREVENTION COMMITTEE

(6) CONSIDERATION OF A CALL FOR REVIEW OF A DESIGN COMMISSION DECISION TO THE CITY COUNCIL REGARDING THE APPROVAL OF A CONCEPT DESIGN REVIEW FOR NEW CONSTRUCTION OF A 21-UNIT MULTI-FAMILY COMPLEX AT 229-247 SOUTH MARENGO (PLN2006-00348) (Councilmember Madison)

758k

8. COMMUNITY DEVELOPMENT COMMISSION MEETING

A. Approval of Minutes - December 3, 2007

B. JOINT ACTION: FISCAL YEAR ENDED JUNE 30, 2007 ANNUAL FINANCIAL REPORTS (See Item 5.B.1.)

9. ORDINANCES

A. First Reading:

(1) Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 18.04 OF TITLE 18 OF THE PASADENA MUNICIPAL CODE BY ADDING NEW SECTION 18.04.060 RELATING TO VIDEO SERVICE PROVIDERS”

1968k

B. Second Reading:

(1) Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (HISTORIC HIGHLANDS LANDMARK OVERLAY DISTRICT)” (Introduced by Councilmember Gordo)

2894k

(2) Adopt “AN ORDINANCE OF THE CITY OF PASADENA AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $65,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA ELECTRIC REVENUE BONDS, 2008 SERIES, PAYABLE OUT OF THE LIGHT AND POWER FUND, AND APPROVING THE EXECUTION AND DELIVERY OF A FOURTH SUPPLEMENT TO ELECTRIC REVENUE BOND FISCAL AGENT AGREEMENT, A CONTINUING DISCLOSURE AGREEMENT, AND OTHER DOCUMENTS IN CONNECTION THEREWITH” (Introduced by Councilmember Tyler)

1131k

EXHIBIT A 3083k
EXHIBIT B 2921k

(3) Adopt “AN ORDINANCE OF THE CITY OF PASADENA ADOPTING THE CALIFORNIA CODE OF REGULATIONS TITLE 24 INCORPORATING THE 2007 CALIFORNIA BUILDING CODE CHAPTERS 1-35 AND APPENDIX CHAPTERS 1, C, I, J; THE 2007 CALIFORNIA ELECTRICAL CODE; THE 2007 CALIFORNIA MECHANICAL CODE; THE 2007 CALIFORNIA PLUMBING CODE; AND THE 2007 CALIFORNIA FIRE CODE, ALL AS PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION” (Introduced by Councilmember Madison)

PART 1 6177k
PART 2 6307k