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                                                 AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                             March 28, 2005

                                     Closed Sessions 5:30 P.M.
                                       Public Meeting 6:30 P.M.
                                      Public Hearings 8:00 P.M.
                        Pasadena Senior Center, Multi-Purpose Room
                                    85 East Holly Street, Pasadena

5:30 P.M.  CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - POTENTIAL
    LITIGATION - CONSIDERATION OF INITIATION OF LITIGATION pursuant to
    Government Code Section 54956.9(c): One potential case   

6:30 P.M.  PUBLIC MEETING

1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS

2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 11 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.

3. OLD BUSINESS:  None

4. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
      motion and one vote unless removed for separate discussion) 

  A.  City Manager

      (1) AUTHORIZATION TO ENTER INTO CONTRACTS WITH
           DESIGNATED ENGINEERING FIRMS TO PROVIDE ENGINEERING
           SERVICES FOR PROJECTS INCLUDED IN THE CAPITAL
           IMPROVEMENT PROGRAM IN AMOUNTS NOT TO EXCEED THE
           AMOUNT APPROPRIATED IN THE CAPITAL IMPROVEMENT
           PROGRAM BUDGET
           Recommendation of City Manager:   Authorize the City Manager to
           enter into contracts with designated engineering firms to provide
           engineering services for projects included in the approved Capital
           Improvement Program Budget in amounts not to exceed the amount
           estimated for engineering services on per project basis, pursuant to the
           contracts for performance of CIP projects, not to exceed a period of
           three yeas. 
               The proposed contracts are exempt from competitive bidding
           pursuant to City Charter Section 1002(F), contracts for professional or
           unique services.
	1446k

      (2) REJECTION OF BIDS - INSTALLATION OF IN-FILL LIGHTING ON 
           HALSTEAD STREET AND ON COLORADO BOULEVARD
           Recommendation of City Manager:   Reject all bids received on
           March 2, 2005, in response to the Specifications for the Installation of In-
           fill Lighting on Halstead Street and on Colorado Boulevard and authorize
           the City Manager to call for new bids.
	449k

      (3) RATIFY THE EXTENSION OF A DECLARATION OF LOCAL
           EMERGENCY
           Recommendation of City Manager:   Ratify the extension of the City
           Manager's Declaration of a Local Emergency initially issued
           February 28, 2005, and reissued on March 7, 2005.
	360k

      (4) INCREASE PURCHASE ORDER NO. 25231 WITH MISSION
           CRITICAL TECHNOLOGIES IN THE AMOUNT OF $75,000 FOR
           PROGRAMMING AND TECHNICAL SUPPORT OF THE HUMAN
           RESOURCES AND PAYROLL MANAGEMENT SYSTEM
           Recommendation of City Manager:   Approve an increase to Purchase
           Order No. 25231 with Mission Critical Technologies (MCT) for an
           additional $75,000, thereby increasing the total amount of the Purchase
           Order from $225,000 to $300,000 for programming and technical
           support related to the City's Human Resources and Payroll Management
           System.
	433k

  B.  City Clerk

      (1) Approval of Minutes - February 14, 2005
                                          February 21, 2005 (Cancelled)      

      (2) Receive and file claims against the City of Pasadena

           Claim No. 9800          Henry T. Miyamoto                     $      750.00+ 
           Claim No. 9801          John & Julie Weigman                    46,732.67   
           Claim No. 9802          Michael R. Whalen                             435.32   
           Claim No. 9803          Sankar N. & Dipali Koyal and          Not stated 
                                             George & Laura Wood     

      (3) Public Hearings Set

           April 25, 7:00 p.m. - Call for Review Hearing on the decision of the
           Subdivision Committee approving the application for a vesting Tentative
           Tract Map (#062356) at 635 and 641 South Lake Avenue to allow the
           creation of twelve air parcels on one land lot for condominium purposes.

           May 9, 2005, 8:00 p.m. - City Manager's Recommended Fiscal Year
           2006 Operating Budget           

5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

  A.  Economic Development and Technology Committee

  B.  Finance Committee

      (1) AMENDMENT TO PROFESSIONAL SERVICES CONTRACT NO.
           CDC-534 WITH KEYSER MARSTON ASSOCIATES FOR ECONOMIC
           CONSULTING SERVICES
           Recommendation of Chief Executive Officer:   
           (1) Authorize the Chief Executive Officer to amend Professional
           Services Contract No. CDC-534 with Keyser Marston Associates for
           continuation of economic consulting services on affordable housing
           projects and inclusionary housing requirement issues, by increasing the
           contract from $74,999 to $150,000; and
           (2) Approve a Journal Voucher appropriating $75,001 from the
           unappropriated Affordable Housing Trust Funds balance to Account No.
           8115-810-684120 (Housing Trust Funds Administrative Account).
	549k

      (2) AWARD CONTRACT TO HAZELRIGG RISK MANAGEMENT
           SERVICES FOR WORKERS' COMPENSATION CLAIMS
           ADMINISTRATION FOR THE POLICE AND FIRE DEPARTMENTS IN
           THE AMOUNT OF $375,000
           Recommendation of City Manager:   
           (1) Authorize the City Manager to enter into a contract with Hazelrigg
           Risk Management Services in an amount not to exceed $375,000 for
           administration of Workers' Compensation claims for the Police and Fire
           Departments.
           (2) Approve a journal voucher appropriating $375,000 to the
           Department of Finance Budget Account No. 8114-506-326200 from the
           Workers' Compensation Fund unappropriated fund balance.
	754k

      (3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH CONRAD &
           ASSOCIATES, LLP FOR AUDIT SERVICES FOR FISCAL YEARS
           2005-2007
           Recommendation of City Manager:  
           (1) Authorize the City Manager to enter into a contract, without
           competitive bidding pursuant to City Charter Section 1002(F), contracts
           for professional or unique services, with the public accounting firm of
           Conrad & Associates, LLP to perform the annual audits of the financial
           statements of the City of Pasadena, the Pasadena Community
           Development Commission, the Rose Bowl Operating Company, and the
           Pasadena Center Operating Company.
           (2) Grant the proposed contract an exemption from the competitive
           selection process pursuant to Pasadena Municipal Code
           Section 4.08.049(B), contracts for which the City's best interests are
           served. 
	447k

  C.  Legislative Policy Committee

      (1) ADOPT A RESOLUTION OPPOSING REORGANIZATION OR
           REDUCTION OF FUNDING TO THE FEDERAL COMMUNITY
           DEVELOPMENT BLOCK GRANT PROGRAM
           Recommendation of City Manager:   Adopt a resolution rejecting the
           Administration's proposal to eliminate the Community Development
           Block Grant Program and opposing any reorganization or reduction of
           funds that would diminish the CDBG Program as it currently exists and
           would thereby significantly impact affordable housing, community
           services and economic development in the City of Pasadena.
	1195k

      (2) SUPPORT FOR AND AMENDMENT TO ASSEMBLY BILL 1617 (LIU)
           SURPLUS PROPERTY
           Recommendation of City Manager:   
           (1) Support Assembly Bill 1617 to amend Sections 54235 and 54237
           of the Government Code, relating to the sale of surplus residential
           property to local government agencies; and
           (2) Request that the bill be amended to clarify how much local
           governments pay for surplus properties and within what area affordable
           housing would need to be created. 
	1236k

  D.  Municipal Services Committee

      (1) ADOPTION OF THE POWER DISTRIBUTION SYSTEM MASTER
           PLAN AND AMEND THE FY 2005 WATER AND POWER OPERATING
           BUDGET TO PROVIDE FOR 20.0 NEW FTE'S IN THE POWER FUND
           Recommendation of City Manager:   
           (1) Adopt the Power Distribution System Master Plan (Executive
           Summary shown in Attachment 1 of the agenda report);
           (2) Authorize the creation of 20.0 FTE's in the Power Fund, in the
           classifications show on Attachment 2 of the agenda report.  
	1206k
	Attachment 1  4371k	           Attachment 2 & Communications  1714k

      (2) AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE
           SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR THE
           PURCHASE OF THREE MEGAWATTS OF THE ORMAT
           GEOTHERMAL ENERGY PROJECT'S OUTPUT
           Recommendation of City Manager:   Authorize the City Manager to
           enter into a long term firm power purchase agreement ("Contracts") with
           the Southern California Public Power Authority ("SCPPA") for a 3 MW
           share of the Ormat Geothermal Energy Project ("Project").
               These contracts are exempt from competitive bidding pursuant to
           City Charter Section 1002(H), contracts with other governmental
           agencies or their contractors.
	1105k

  E.  Public Safety Committee

  F.  Reports from Representatives

6. PUBLIC HEARINGS - 8:00 P.M. 

  A.  PUBLIC HEARING:   APPEAL OF SUBDIVISION COMMITTEE DECISION
       FOR CONDOMINIUM CONVERSION AT 64 NORTH MAR VISTA AVENUE
       (TTM #062016)
       Recommendation of City Manager: It is recommended that this public
       hearing be continued to April 11, 2005, at 8:00 p.m. 
	141k

  B.  PUBLIC HEARING:   APPROVAL OF THE SUBMITTAL OF THE PUBLIC
       HOUSING AGENCY ANNUAL PLAN (2005-2006) TO THE U.S.
       DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
       Recommendation of Chief Executive Officer:   It is recommended that the
       Community Development Commission take the following actions:
       (1) Hold a public hearing to take comments on the Public Housing Agency
       Annual Plan (2005-2006); and
       (2) Approve the Public Housing Agency Annual Plan (2005-2006) and
       authorize the Chief Executive Officer to execute any and all documents
       pertaining to its submission to the U.S. Department of Housing and Urban
       Development.
       Recommendation of Advisory Bodies: The Public Housing Agency Annual
       Plan (2005-2006) (the "PHA Plan") was submitted to the Resident Advisory
       Board (RAB) on February 23, 2005, for comments and recommendations. 
       The RAB is comprised of individuals receiving rental assistance from the
       Pasadena Community Development Commission (PCDC).  All RAB members
       present voted to recommend approval of the submission of the PHA Plan to
       the PCDC.
           On March 8, 2005, the PHA Plan was submitted to Northwest
       Commission as an information item.  On March 10, 2005, the PHA Plan was
       submitted to the Community Development Committee (CDC) for comment
       and recommendation.  Upon review, the CDC requested further clarification
       of three items in the PHA Plan:
               •  Statement of housing needs
               •  Tenant notification of Section 8 rent increases
               •  PCDC eligibility screening criteria for applicants with
                  conviction records of violent criminal and drug-related
                  activities. 
       Staff will report back to the CDC at its meeting on March 24, 2005 on these
       items. 
	 and PHA Plan-part 1  6308k
	PHA Plan-part 2  6408k		PHA Plan-part3  4755k

7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

  A.  City Council

      (1) REAPPOINTMENT OF JARRATT L. BRUNSON TO THE LIBRARY
           COMMISSION (District 2 Nomination)

      (2) APPOINTMENT OF MARLENE OTTO TO THE ACCESSIBILITY AND
           DISABILITY COMMISSION   (Mayor Nomination)

      (3) APPOINTMENT OF RICHARD QUIRK TO THE PLANNING
           COMMISSION   (District 5 Nomination)

  B.  City Manager

      (1) MID-YEAR PROJECT PERFORMANCE ASSESSMENT FOR THE
           COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG),
           EMERGENCY SHELTER GRANT (ESG) PROGRAMS, HUMAN
           SERVICES ENDOWMENT FUND (HSEF) 2004-2005 PROGRAM
           YEAR AND THE HOME INVESTMENT PARTNERSHIP ACT (HOME)
           PROGRAM
           Recommendation of City Manager:   This report is for information only.
	3392k

      (2) JOINT ACTION:   COMMUNITY DEVELOPMENT BLOCK GRANT
           (CDBG) AND EMERGENCY SHELTER GRANT (ESG) PROGRAMS
           REPROGRAMMING RECOMMENDATION (2004/2005 AND
           2005/2006)
           Recommendation of City Manager/Chief Executive Officer:   It is
           recommended that the City Council/Community Development
           Commission approve the following reprogramming:
           (1) CDBG funds in the amount of $48,000 ($24,000 per year) to
           Community Health Alliance of Pasadena's Making Smiles Bright: Dental
           Health for Children; and
           (2) ESG funds in the amount of (a) $35,000 to the Ecumenical Council
           of Pasadena Area Churches' Emergency Homeless Response Program;
           and (b) $11,324 to Union Station Foundation's Sources: Job
           Training/Preparation Program.
           Recommendation of Human Services Commission:   On
           February 22, 2005, the Human Services Commission recommended to
           the City Council/Pasadena Community Development Commission
           approval of the subject recommendation.   
	906k    

      (3) APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT
           (CDBG) PROGRAM CITY SET-ASIDE RECOMMENDATIONS (2005-
           2006)
           Recommendation of City Manager:   Approve the 2005-2006
           Community Development Block Grant (CDBG) Program City Set-Aside
           of $1,734,351 (City administered projects - $954,048; HUD mandated
           projects - $802,680).	
	716k

8. COMMUNITY DEVELOPMENT COMMISSION MEETING

  A.  Approval of Minutes - February 14, 2005 (Cancelled)
                                       February 21, 2005 (Cancelled)  

  B.  AMENDMENT TO PROFESSIONAL SERVICES CONTRACT NO. CDC-534
       WITH KEYSER MARSTON ASSOCIATES FOR ECONOMIC CONSULTING
       SERVICES   [See Item 5.B.(1)]

  C.  JOINT ACTION:   COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
       AND EMERGENCY SHELTER GRANT (ESG) PROGRAMS
       REPROGRAMMING RECOMMENDATION (2004/2005 AND 2005/2006)
       [See Item 7.B.(2)]       

  D.  PUBLIC HEARING:   APPROVAL OF THE SUBMITTAL OF THE PUBLIC
       HOUSING AGENCY ANNUAL PLAN (2005-2006) TO THE U.S.
       DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (See Item
       6.B., 8:00 p.m.)

9. ORDINANCES

  A.  First Reading:   None

  B.  Second Reading: 

      (1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING
           THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA
           ESTABLISHED BY SECTION 17.08.040 OF THE PASADENA
           MUNICIPAL CODE (CRAWFORDS VISTA LANDMARK OVERLAY
           DISTRICT)" (Introduced by Councilmember Little)
	252k

10.  INFORMATION ITEMS: None

11.  PUBLIC COMMENT (Continued)

12.  CLOSED SESSIONS (Continued, if necessary)

13.  ADJOURNMENT