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SPECIAL MEETING
AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION, AND THE PASADENA PUBLIC FINANCING AUTHORITY
MARCH 30, 2020

Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

 

 City Manager/Executive Director 

1.      CONTRACT AWARD TO KOA CORPORATION FOR THE PREPARATION OF PRELIMINARY ENGINEERING, COST ESTIMATES, PREPARATION OF CONCEPTUAL PLANS AND COMMUNITY OUTREACH FOR LAKE AVENUE TRAFFIC AND PEDESTRIAN SAFETY ENHANCEMENT – CONCEPT STUDY
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a contract as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code with KOA Corporation for consultant services for the preparation of preliminary engineering, cost estimates, preparation of conceptual plans, and community outreach for the Lake Avenue Traffic and Pedestrian Safety Enhancement-Concept study, for an amount not-to-exceed $178,820.

        3828k

        ATTACHMENT A 159k

        ATTACHMENT B 607k

        TPA 332k

        PUBLIC COMMENT 181k

        ACTION:  APPROVED STAFF RECOMMENDATION

2.      APPROVAL OF FINAL TRACT MAP NO. 074947 FOR CREATION OF 13 AIR PARCELS FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 973 EAST DEL MAR BOULEVARD         Recommendation: It is recommended that the City Council:
(1)      Adopt a resolution to approve Final Tract Map No. 074947 for the creation of 13 air parcels for residential condominium purposes; and
(2)      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The subject tentative map was approved on January 17, 2018 by the Subdivision Hearing Officer, to be recorded within three years.
 

        555k

        RESOLUTION 131k

        ATTACHMENT A  492k

        ATTACHMENT B 112

        ACTION:  APPROVED STAFF RECOMMENDATION

3.      APPROVAL OF FINAL TRACT MAP NO. 074884 FOR CREATION OF 12 AIR PARCELS FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 719 SOUTH MARENGO AVENUE         Recommendation: It is recommended that the City Council:
(1)      Adopt a resolution to approve Final Tract Map No. 074884 for the creation of 12 air parcels for residential condominium purposes; and
(2)      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The subject tentative map was approved on July 19, 2017 by the Subdivision Hearing Officer, to be recorded within three years.

        430k

        RESOLUTION 118k

        ATTACHMENT A 334k

        ATTACHMENT B 112k

        ACTION:  APPROVED STAFF RECOMMENDATION

4.      REJECTION OF BIDS FOR YWCA – STRUCTURAL SHORING PROJECT
         Recommendation: It is recommended that the City Council:   
        (1)      Find that the proposed action is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080(b)(5) (projects which a public agency
        rejects or disapproves) and Section 15270 of the State CEQA Guidelines; and
        (2)      Reject the bids received on February 27, 2020 in response to the Notice Inviting Bids for YWCA – Structural Shoring Project.

         347k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH MILSOFT UTILITY SOLUTIONS, INC., IN AN AMOUNT NOT-TO-EXCEED $372,324 FOR SOFTWARE, TECHNICAL SUPPORT, AND MAINTENANCE OF THE OUTAGE MANAGEMENT SYSTEM FOR THE WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the issuance of a Purchase Order (“PO”) without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with Milsoft Utility Solutions, Inc., (“Milsoft”) to provide software, technical support and maintenance for the Outage Management System in an amount not-to-exceed $372,324 for three (3) years; and
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

        584k

            TPA 221k

            ACTION:  APPROVED STAFF RECOMMENDATION

6.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH MCAVOY & MARKHAM FOR THE PURCHASE OF ELECTRIC POWER METERS FOR A MAXIMUM CONTRACT AMOUNT NOT-TO-EXCEED $480,000
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Class 1 Existing Facilities) and 15302 (Class 2 Replacement or Reconstruction), and that there are no features that distinguish this project from others in the exempt classes and, therefore, there are no unusual circumstances; and
(2)      Authorize the City Manager, or his designee, to enter into a contract without competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services, and Pasadena Municipal Code Section 4.08.049, with McAvoy & Markham for an amount not-to-exceed $240,000 for two years or until the not-to-exceed amount has been expended, whichever occurs first, with an option for two additional one-year terms of $120,000 each, at the approval of the City Manager, for a maximum contract amount not-to-exceed $480,000.   

        716k

        TPA 218k

        ACTION:  APPROVED STAFF RECOMMENDATION

7.      AUTHORIZE A CONTRACT WITH APPLIANCE RECYCLING CENTERS OF AMERICA, INC., (“ARCA”) FOR REFRIGERATOR PROCUREMENT, DELIVERY AND RECYCLING SERVICES UP TO $750,000
 Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption or General Rule);
(2)      Authorize the City Manager, or his designee, to enter into a contract without competitive bidding pursuant to City Charter Section 1002(H) Contracts with other governmental entities or their contractors for labor, material, supplies, or services, with ARCA for procurement, delivery and recycling services in an amount not-to-exceed $300,000 or two years, whichever comes first, with three optional one-year extensions of up to $150,000 each subject to the approval of the City Manager. If these options are exercised the total contract amount would be up to $750,000; and
(3)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code (“PMC”) Section 4.08.049(B), contracts for which the City’s best interests are served.

890k

TPA 168k

ACTION:  ITEM HELD FOR A FUTURE MEETING
 

8.      CONTRACT AWARD TO BRINKS FOR ARMORED CAR AND COURIER SERVICES NOT-TO-EXCEED $300,000
 Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to enter into a contract with Brinks Incorporated, as the result of a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047 for three years in an amount not-to-exceed $180,000 with the option for two additional one-year terms in an amount not-to-exceed $120,000 at the discretion of the City Manager, for a total of $300,000 for five years.

        936k

        TPA   198k

        ACTION:  APPROVED STAFF RECOMMENDATION

9.      SET A DATE OF APRIL 20, 2020, AT 2:00 P.M., FOR A PUBLIC HEARING FOR RECOMMENDED CLEAN UP AMENDMENTS TO THE ELECTRIC RATE ORDINANCE AND ADJUSTMENTS TO THE GREEN POWER SERVICE RATE
Recommendation: It is recommended that the City Council:
(1)      Find that the public hearing for and decisions related to the recommended adjustments to the electric rate structure are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges);
(2)      Establish a date of April 20, 2020, at 2:00 p.m., to conduct a public hearing on the recommended clean up amendments to the electric rate ordinance and adjustments to the Green power service rates effective July 1, 2020, or as soon as practicable thereafter to:

a.    Revise the character of service criteria for residential and small commercial customers, as described in the agenda report, to eliminate inconsistencies or ambiguities in determining the applicable electric rates; and

b.    Amend the Green power service rate to: (i) clarify that customers may elect to have 100% of their metered electric usage served under the Green power service rate in addition to the ability to elect Green power service in 100 kilowatt-hour (“kWh”) per month blocks; (ii) reduce the premium from $2.50 per 100 kWh block to $1.80 per 100 kWh block, or $0.018 per kWh; and (iii) clarify that Pasadena Water and Power (“PWP”) will not utilize renewable energy procured to serve Green power service customers for mandatory compliance purposes.

            948k

            ATTACHMENT 1 523k

            ATTACHMENT 2 351k

           ACTION:  APPROVED STAFF RECOMMENDATION

10.    QUARTERLY INVESTMENT REPORT – QUARTER ENDING DECEMBER 31, 2019
Recommendation: This report is for information only.   

        1043k

            ATTACHMENT A 16264k

        ACTION:  APPROVED STAFF RECOMMENDATION

11.    AUTHORIZATION TO AMEND CONTRACT NO. 31,603 WITH FS CONTRACTORS, INC., FOR CITYWIDE SIDEWALK IMPROVEMENTS – 2020 TO INCREASE THE NOT-TO-EXCEED AMOUNT BY $230,000 FROM $1,419,000 TO $1,649,000
Recommendation: It is recommended that the City Council:
(1)      Find that pursuant to the provisions of the California Environmental Quality Act (CEQA) and the CEQA Guidelines that the effects of the Proposed Project are typical of those generated within that class of projects (i.e., Class 1 – Existing Facilities) which consist of, among other things, the repair, maintenance or minor alteration of existing public or private structures, facilities, or topographical features, involving negligible or no expansion of use beyond that existing at the time of this determination, and that, therefore, pursuant to Section 15301 of the CEQA Guidelines, the Proposed Project will not cause a significant effect on the environment and is, therefore, categorically exempt from the provisions of CEQA;
(2)      Authorize the City Manager to execute a contract amendment with FS Contractors, Inc., to increase the contract by $230,000 for a total not-to-exceed amount of $1,649,000 for additional concrete repairs; and
(3)      Amend the Department of Public Works Fiscal Year (FY) 2020 Operating Budget by recognizing and appropriating $200,000 in Private Capital to 10122003-92114 to fund the requested sidewalk repair work. 

568k

ACTION:  APPROVED STAFF RECOMMENDATION

12.   AMENDMENTS TO FISCAL YEAR 2020 CAPITAL IMPROVEMENT PROGRAM BUDGET AND ADOPT ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SENATE BILL 1) PROJECT LIST FOR FY 2021
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review;
(2)      Amend the Fiscal Year 2020 Capital Improvement Program Budget as detailed in Attachment A of the agenda report; and
(3)      Adopt by resolution the Road Repair and Accountability Act (SB 1)
project list.

        2018k

        RESOLUTION  213k

        ATTACHMENT A 963k

        ATTACHMENT B 608k

        ACTION:  APPROVED STAFF RECOMMENDATION
 

13.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH DIXON RESOURCES UNLIMITED FOR CONSULTING SERVICES FOR THE DEVELOPMENT OF A PARKING STRATEGIC PLAN         Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with Dixon Resources Unlimited for the creation of a Parking Strategic Plan for an amount not-to-exceed $131,747; and
(3)      Amend the Department of Transportation’s Fiscal Year (FY) 2020 Operating Budget by appropriating $101,183 from Fund 407 Off-Street Parking Facilities unappropriated fund balance to the various garage organizations in Fund 407 as listed in the Fiscal Impact section of the agenda report. The remaining $30,564 will be offset by savings in the existing FY 2020 budgeted appropriations in the various parking funds as listed in the Fiscal Impact section of the agenda report.
 

        710k

        ATTACHMENT A 126k

        TPA 710k

        ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

14.  RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS

RESIGNATION OF AKILA GIBBS FROM THE SENIOR COMMISSION (Pasadena Senior Center Nomination)

  42k
 

    ACTION:  ACCEPTED WITH REGRETS

City Clerk/Secretary

15.    APPROVAL OF MINUTES                 

September 12, 2016	Pasadena Public Financing Authority
September 26, 2016	Pasadena Public Financing Authority
January 22, 2018	Pasadena Public Financing Authority
February 26, 2018	Pasadena Public Financing Authority
October 22, 2018	Pasadena Public Financing Authority

                          June 10, 2019                 Pasadena Public Financing Authority
  

           ACTION:  APPROVED AS SUBMITTED

16.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,502	Justice Attorney Group, APC,     representing Nojan Forouhi	$ 30,000.00
Claim No. 13,503	Mercury Insurance Company,                   as subrogee for Ellie Ahn		5,303.39
Claim No. 13,504	Allstate Insurance, as                 subrogee for, Reed Gardiner			9,650.00
Claim No. 13,505	Rafat Salib, Rafi’s 76			3,011.63
Claim No. 13,506	Law Offices of Joan M. Lauricella, representing Henry Andrew Lewis			25,000.00+
Claim No. 13,507	Myer Pak			875.33
Claim No. 13,508	Stephen A. King, Esq. Carpenter, Zuckerman & Rowley, representing Jennifer Walkup as Guardian Ad Litem for S.W. (a minor)			Not stated
Claim No. 13,509	Jewel Edwards			3,388.60

            ACTION:  RECEIVED AND FILED

17.    PUBLIC HEARING SET
April 20, 2020, at 2:00 p.m. – City Manager’s Recommended Fiscal Year (FY) 2021-2025 Capital Improvement Program (CIP) Budget

ACTION:  PUBLIC HEARING SET 

 City Manager 

18.       ORAL UPDATE – CITY’S RESPONSE TO COVID-19 PANDEMIC – CITY MANAGER 

891k

PUBLIC COMMENT  1370k

ACTION:  PRESENTATION MADE

POWER POINT PRESENTATION - PRESENTED AT MEETING

19.      JOINT ACTION OF THE CITY COUNCIL AND PASADENA PUBLIC FINANCING AUTHORITY (PPFA): ACTIONS RELATED TO THE CITY’S VARIABLE RATE OBLIGATIONS SERIES 2008A CONFERENCE CENTER BONDS AND SERIES 2000 PASEO COLORADO BONDS
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager and the Director of Finance to execute any technical amendments to the tender obligation documentation related to the City’s Series 2008A and 2000 variable rate demand obligations to permit the City to purchase and hold for investment purposes any tender obligations which cannot be remarketed, if such officer determines that the purchase of the tender obligations is prudent and will mitigate or minimize payments required to be paid by the City to the holders of such tender obligations or to any credit or liquidity provider for such tender obligations; and
(3)      Authorize an amendment to the City’s investment policy, as required by Section 53601 of the Government Code, to permit the purchase of any such tender obligations even if such obligations have a stated maturity exceeding five years.
Recommendation: It is recommended that the Pasadena Public Financing Authority authorize the Executive Director and Authority Treasurer to execute any technical amendments to the tender obligation documentation to permit the City to purchase and hold for investment purposes any tender obligations which cannot be remarketed, at the request of the City.

3149k

ACTION:  APPROVED STAFF RECOMMENDATION

POWER POINT PRESENTATION - PRESENTED AT MEETING

20.      RATIFICATION OF THE CITY MANAGER’S THIRD SUPPLEMENT TO DECLARATION OF LOCAL EMERGENCY IN RESPONSE TO COVID-19 PANDEMIC
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
(2)      Adopt a resolution ratifying the March 25, 2020, Third Supplement to Declaration of Local Emergency, and authorize the City Manager to Suspend Limits of Time Imposed by the Pasadena Municipal Code in order to mitigate the interruption of business caused by the response to the COVID-19 Pandemic.

        2747k

        RESOLUTION 2808k

        ACTION:  APPROVED STAFF RECOMMENDATION

 First Reading:   

21.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING SECTIONS 17.30.030, 17.50.300, AND 17.80.020 OF TITLE 17 (ZONING CODE) OF THE PASADENA MUNICIPAL CODE TO MAKE SINGLE-ROOM OCCUPANCY A PERMITTED USE IN ALL CD ZONING DISTRICTS AND INCREASE THE MAXIMUM UNIT SIZE TO 375 SQUARE FEE” 

        1131k

        ORDINANCE 1140k

        EXHIBIT 1 1997k

        EXHIBIT 2 500k

        ACTION:  INTRODUCED BY VICE MAYOR HAMPTON; CONDUCTED FIRST READING

22.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING SECTION 17.46.250 OF TITLE 17 (ZONING CODE) OF THE PASADENA MUNICIPAL CODE TO REDUCE MINIMUM PARKING REQUIREMENTS FOR CERTAIN USES IN THE CD-4 ZONING DISTRICT

1215k

        ORDINANCE 876k   

        EXHIBIT 1 629k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE  204k

        ACTION:  INTRODUCED BY COUNCILMEMBER KENNEDY; CONDUCTED FIRST READING

Second Reading:   

23.   Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 2, CHAPTER 2.155, SECTION 2.155.120 OF THE PASADENA MUNICIPAL CODE (PASADENA COMMUNITY ACCESS CORPORATION, CITIZENS ADVISORY COMMITTEE)” 

        1037k

        ORDINANCE 844k

        ACTION:  ADOPTED

24.    Adopt “AN UNCODIFIED ORDINANCE ENACTING A MORATORIUM ON EVICTIONS FOR NON-PAYMENT OF RENT BY TENANTS IMPACTED BY THE COVID-19 PANDEMIC”

        918k

        CORRECTED ORDINANCE 3835k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 3124k

        PUBLIC COMMENT  1989k

        ACTION:  ADOPTED