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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 18, 2018 

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be
conducting a Special Joint Meeting
at 3:30 p.m. to discuss the
 Fiscal Year 2019 Recommended Operating Budget  

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Pasadena Police Officers Association (PPOA) 

 

 

City Manager/Executive Director 

1.      ADOPTION OF GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2019
         Recommendation: It is recommended that the City Council adopt a resolution that:
         (1)     Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines             
         Section 15061(b)(3), General Rule;
         (2)      Selects the California per capita income and the population increase for the City of Pasadena as the indices to be used in calculating the
         appropriations limit for Fiscal Year (FY) 2019;
         (3)      Establishes the appropriations limit for FY 2019 at $299,147,643; and
         (4)      Establishes appropriations subject to the limit for FY 2019 at $132,996,539. 

         433k

         RESOLUTION 167k

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH FUTURE MEDICAL SYSTEMS, LLC FOR PUBLIC HEALTH CAPACITY BUILDING AND TRAINING SERVICES FOR THE PUBLIC HEALTH DEPARTMENT IN AN AMOUNT NOT-TO-EXCEED $90,000
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to enter into a contract as a result of a competitive selection process, as specified in Section 4.08.047 of the Pasadena Municipal Code, with Future Medical Systems, LLC to provide public health capacity building and training services for the Pasadena Public Health Department.   

504k

TPA 207k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 157k

3.      PURCHASE ORDER AWARD TO RACEWAY FORD FOR PURCHASE OF THREE FORD PICK UP TRUCKS FOR A NOT-TO-EXCEED AMOUNT OF $79,508
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated May 8, 2018, submitted by Raceway Ford in response to specifications for Three Ford Pick-up Trucks and authorize the issuance of a purchase order with Raceway Ford in an amount not-to-exceed $79,508 for the purchase of three Ford Pick-up Trucks. 

439k

ATTACHMENT A 116k

4.      AUTHORIZE PURCHASE ORDER WITH TRANS WEST TRUCK CENTERS, DBA VELOCITY TRUCK CENTER FOR PURCHASE OF ONE MINI REAR LOADER FOR A TOTAL OF $148,011
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated May 14, 2018, submitted by Trans West Truck Centers DBA Velocity Truck Centers in response to specifications for the purchase of one mini rear loader, and authorize a purchase order with Trans West Truck Centers, DBA Velocity Truck Centers for the purchase of one mini rear loader in an amount not-to-exceed $148,011. 

557k

ATTACHMENT A 107k

5.      AUTHORIZE PURCHASE ORDER WITH LOS ANGELES TRUCK CENTERS, LLC DBA VELOCITY TRUCK CENTERS FOR PURCHASE OF TWO SIDE LOADING REFUSE PACKERS FOR A TOTAL OF $711,830
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated May 14, 2018, submitted by Los Angeles Truck Centers, LLC dba Velocity Truck Centers in response to specifications for two side loading refuse packers, and authorize the issuance of a purchase order with Los Angeles Truck Centers, dba Velocity Truck Centers in an amount not-to-exceed $711,830. 

584k

ATTACHMENT A 127k

6.      AUTHORIZE PURCHASE ORDER WITH LOS ANGELES FREIGHTLINER FOR PURCHASE OF TWO REPLACEMENT AUTOCAR FREEDOM COMPRESSED NATURAL GAS POWERED FRONT LOADING REFUSE PACKERS FOR AN AMOUNT NOT-TO-EXCEED $751,360
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with Los Angeles Freightliner for the purchase of two Autocar Freedom compressed natural gas (CNG) powered front-loading refuse packers in an amount not-to-exceed $751,360. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

587k

ATTACHMENT A 101k

7.      PURCHASE ORDER AWARD TO SOUTH BAY FORD FOR PURCHASE OF FIVE OUTFITTED FORD TRANSIT VANS FOR A NOT-TO-EXCEED AMOUNT OF $155,271
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated May 1, 2018, submitted by South Bay Ford in response to specifications for Five Outfitted Ford Transit Vans and authorize the issuance of a purchase order with South Bay Ford in an amount not-to-exceed $155,271 for the purchase of five Ford Transit Vans. 

500k

ATTACHMENT A 136k

8.      AUTHORIZATION TO ENTER INTO CONTRACT WITH ALLSTAR FIRE EQUIPMENT, INC., TO PROVIDE PERSONAL ESCAPE SYSTEMS FOR AN AMOUNT NOT-TO-EXCEED $150,000
Recommended:
(1)       Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept the bid dated May 15, 2018, submitted by AllStar Fire Equipment in response to specifications for personal escape systems and authorize the City Manager to enter into a contract not-to-exceed $150,000 for a term of five (5) years from the date of execution by the City. 

571k

9.      AUTHORIZATION TO ENTER INTO A FIVE-YEAR CONTRACT WITH HUNTINGTON HOSPITAL TO PROVIDE NURSE EDUCATOR AND CONTINUOUS QUALITY IMPROVEMENT (CQI) PROGRAM COORDINATOR SERVICES FOR AN AMOUNT NOT-TO-EXCEED $447,360
Recommendation:
(1)      Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a contract as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena
Municipal Code (P.M.C.), with Huntington Hospital for a Nurse Educator and Continuous Quality Improvement (CQI) Program Coordinator in an amount not-to-exceed $447,360 for five years. Competitive Bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services. 

638k

TPA 374k

10.    FINANCE COMMITTEE: APPROVAL OF COMMITMENT OF GENERAL FUND BALANCE FOR THE GENERAL FUND EMERGENCY CONTINGENCY COMMITMENT AND GENERAL FUND OPERATING RESERVE FOR FISCAL YEAR 2018
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Adopt a resolution approving the City of Pasadena General Fund Emergency Contingency commitment of $35,512,350 and General Fund Operating Reserve commitment of $11,437,350 from fund balance of the General Fund for Fiscal Year 2018. 

635k

RESOLUTION 335k

11.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2018 ADOPTED OPERATING BUDGET
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Amend the Fiscal Year (FY) 2018 Adopted Operating Budget as detailed in the Proposed Budget Amendments section of the agenda report. 

824k

ATTACHMENT A 166k

12.    FINANCE COMMITTEE: AMENDMENTS TO THE FISCAL YEARS 2018 AND 2019 GENERAL FEE SCHEDULE
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Adopt a resolution amending the Fiscal Years (“FY”) 2018 and 2019 General Fee Schedule as detailed in the “Proposed Fee Schedule Amendments” section of the agenda report. 

545k

ATTACHMENTS A & B 350k

RESOLUTION 140k

13.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2018 CAPITAL IMPROVEMENT PROGRAM BUDGET AND AUTHORIZE AMENDMENTS TO CONTRACTS WITH ARAMEXX GROUP INC., (NO. 31000), NOHO CONSTRUCTORS (NO. 30987) AND OHL USA, INC., (NO. 22,161-2)
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review;
(2)      Approve a journal voucher with a net increase of $1,333,115 amending 27 projects in the Fiscal Year 2018 Capital Improvement Program Budget as detailed in Attachment A of the agenda report;
(3)      Authorize the City Manager to amend Contract No. 31000 with Aramexx Group Inc., to increase the contract amount by $10,000 for a total not-to-exceed amount of $160,000;
(4)      Authorize the City Manager to amend Contract No. 30987 with NoHo Constructors to increase the contract amount by $15,000 for a total not-to-exceed amount of $405,000; and
(5)      Authorize the City Manager to amend Contract No. 22,161-2 with OHL USA, Inc., to increase the contract amount by $460,000 for a total not-to-exceed amount of $11,575,000.          

1830k

 ATTACHMENT A 513k

City Council 

14.    RESIGNATION OF CRAIG WASHINGTON FROM THE NORTHWEST COMMISSION (District 3 Nomination) 

101k

15.   APPOINTMENT OF MICHAEL STAMMER TO THE LIBRARY COMMISSION EFFECTIVE JULY 1, 2018 (District 7 Nomination) 

16.   APPOINTMENT OF YOLANDA SEPULVEDA TO THE ARTS AND CULTURE COMMISSION EFFECTIVE JULY 1, 2018 (District 3 Nomination) 

17.    REAPPOINTMENT OF ROBERT CLINTON TO THE CODE ENFORCEMENT COMMISSION EFFECTIVE JULY 1, 2018 (District 2 Nomination) 

18.    REAPPOINTMENT OF BLAIR MILLER TO THE TRANSPORTATION ADVISORY COMMISSION EFFECTIVE JULY 1, 2018 (District 2 Nomination) 

19.    REAPPOINTMENT OF CAROLINA ROMO TO THE NORTHWEST COMMISSION EFFECTIVE JULY 1, 2018 (District 2 Nomination) 

20.    REAPPOINTMENT OF GRANT SCOTT McCOMB TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD EFFECTIVE JULY 1, 2018 (District 2 Nomination) 

City Attorney 

21.    AUTHORIZATION AND APPROVAL TO RENEW PROPERTY AND CASUALTY INSURANCE FOR THE CITY OF PASADENA FOR FISCAL YEAR 2019
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15378;
(2)      Authorize City staff to place and bind the City’s Property and Casualty Insurance coverages outlined in the agenda report effective July 1, 2018, with the total amount not-to-exceed $1,998,395, for all premiums, surcharges, taxes, and fees; and
(3)      Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(B), contracts for which the City’s best interests are served. The proposed insurance coverages are exempt from the competitive bidding process pursuant to the City Charter, Section 1002(F), contracts for professional or unique services. 

1872k

City Clerk/Secretary 

22.      APPROVAL OF MINUTES 

June 4, 2018	Special Joint Meeting of the City Council and Finance Committee - Corrected
June 4, 2018	City Council
June 4, 2018	Successor Agency to the Pasadena Community Development Commission

23.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,111	Southern California Gas Company	$        4,078.92
Claim No. 13,112	Constance Howell White	1,799.05
Claim No. 13,113	Thomas P. Cacciatore, Attorney for Jennifer Herbert	Not stated
Claim No. 13,114	Law Offices of Edward Y. Lee, representing Cecilia Zelaya	25,000.00+

24.      PUBLIC HEARINGS SET           

July 9, 2018, 7:00 p.m. - Planned Development No. 36 – 3200 E Foothill Boulevard

July 16, 2018, 7:00 p.m. -  Appeal of Board of Zoning Appeals’ Decision on Affordable Housing Concession Permit No. 11866, a Request to Increase the Maximum Allowable Floor Area Ratio (Far) from 2.25 to 3.00: 233 North Hudson Avenue (AHCP No. 118)

July 23, 2018, 7:00 p.m. - Call for Review of a Design Commission Decision to Approve an Application for Consolidated Design Review for a New Public Restroom and Storage Building at Desiderio Neighborhood Park, 10 North Arroyo Boulevard

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

25.    CONTINUED PUBLIC HEARING: ADOPTION OF FISCAL YEAR 2019 OPERATING BUDGET         
Recommendation: It is recommended that the City Council:
(1)      Close the public hearing and adopt by resolution the City’s Fiscal Year (FY) 2019 Operating Budget as presented in the May 21, 2018 City Manager’s Recommended Budget with the following revisions:
         a.    Defund but retain the five Police Officer positions recommended for reduction;
         b.    Increase recommended revenues in the Library Special Tax Fund by $108,431 per consultant’s estimate; and
         c.    Reduce recommended revenues in the Water Fund by $1.7 million based on projected retail sales.
(2)      Adopt a resolution determining the amount to be transferred from the Light and Power Fund to the General Fund is 10 percent of gross revenues from retail sales for Fiscal Year 2019; and
(3)      Direct the City Attorney to prepare an amendment to Pasadena Municipal Code Section 2.268.020, moving responsibility for the Foothill Workforce Development Board to the City Manager’s Office from the Housing Department. 

790k

RESOLUTION - ADOPTING OPERATING BUDGET FY 2019 (REVISED) 205k

RESOLUTION - LIGHT AND POWER FUND - GENERAL FUND FY 2019 397k

ATTACHMENTS 1 thru 3 6003k

ATTACHMENTS A thru I 4309k

REVISED RESOLUTIONS - ADOPTING OPERATING BUDGET FY 2019 AND LIGHT AND POWER FUND - GENERAL FUND FY 2019

POWERPOINT PRESENTATION - PRESENTED AT MEETING

https://ww5.cityofpasadena.net/finance/wp-content/uploads/sites/48/2018/04/Consolidated-FY-2019-Recommended-Budget_optimized-v3.pdf

City Manager 

26.    RECOMMENDATIONS OF THE CIVIC CENTER TASK FORCE
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Receive the recommendations of the Civic Center Task Force (Attachment A of the agenda report) and consider whether to adopt the proposed recommendations as they relate to:
        a)   Setbacks/Open Space
        b)   Building Height
        c)   Land Use
        d)   Public Improvements; and
        e)   Additional Recommended Actions
(3)      Direct staff to initiate a selection process based on the parameters adopted by the City Council in response to the recommendations of the Civic Center Task Force and additional items requested by staff as further described in the Background Section of the agenda report; and
(4)      Thank and excuse the Civic Center Task Force. 

2140k

ATTACHMENT A 1117k

CORRESPONDENCE 318k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 5912k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

27.    AMENDMENT TO INCLUSIONARY HOUSING REGULATIONS TO INCLUDE ACCESSORY DWELLING UNITS
Recommendation:
(1)      Acknowledge that the proposed changes to the Inclusionary Housing Regulations to include a mechanism by which Accessory Dwelling Units may be charged a reduced impact fee is not a “project” and are therefore not subject to environmental review pursuant to State California Environmental Quality Act (CEQA), the Guidelines Section 15378(b)(4) (definition of project excludes government fiscal activities which do not involve any commitment to any specific project); and
(2)      Adopt a resolution of the City Council of the City of Pasadena approving the proposed changes to the Inclusionary Housing Regulations to include Accessory Dwelling Units. 

502k

RESOLUTION 4184k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

First Reading:  None 

Second Reading:  None