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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 24, 2017 

NOTICE TO PUBLIC:
The City Council and Finance Committee will be
conducting a Special Joint Meeting
at 2:30 p.m. to discuss the
Capital Improvement Program Budget  

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek   

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Beatrice Jennings v. City of Pasadena  et. al
LASC Case No.: BC573691 

 

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO SILVERADO STAGES INC./MICHAELANGELO LEASING INC., (DBA RYAN’S EXPRESS), MISSION SCHOOL TRANSPORTATION INC., AND TOURCOACH CHARTER AND TOURS (DBA SCREAMLINE INVESTMENT CORPORATION) FOR BUS TRANSPORTATION SERVICES FOR THE HUMAN SERVICES AND RECREATION DEPARTMENT
Recommendation:
(1)      Find that the proposed action is exempt from the California Environment Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for coach bus, school bus and accessible bus service with Silverado Stages Inc./Michaelangelo Leasing, Inc., dba Ryan’s Express in an amount not-to-exceed $75,000 for an initial two year contract with three options for one-year extensions subject to the approval of the City Manager. If all options are exercised the total contract value is $200,000;
(3)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for school bus service with  Mission School Transportation, Inc., in an amount not-to-exceed $65,000 for an initial two year contract with three options for one-year extensions subject to the approval of the City Manager. If all options are exercised the total contract value is $145,000; and
(4)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), for coach bus and accessible bus service with Screamline Investment Corp., dba TourCoach Charter & Tours in an amount not-to-exceed $45,000 for an initial two year contract with three options for one-year extensions subject to the approval of the City Manager. If all options are exercised, the total contract value is $125,000. 

341k

ATTACHMENT 1 85k

TPA 261k

2.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH OCEAN BLUE ENVIRONMENTAL SERVICES, INC., AND PATRIOT ENVIRONMENTAL SERVICES, INC., FOR HAZARDOUS WASTE MANAGEMENT AND EMERGENCY RESPONSE SERVICES AT PASADENA WATER AND POWER DEPARTMENT FACILITIES
Recommendation:
(1)      Find that the authorization to enter into contracts with Ocean Blue Environmental Services, Inc., and Patriot Environmental Services, Inc., is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301, Existing Facilities;
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Ocean Blue Environmental Services, Inc., for hazardous waste management and emergency response services at Pasadena Water and Power Department (PWP) facilities in an amount not-to-exceed $312,500 over a period of five years. The contract would include an optional two-year extension not-to-exceed $125,000, subject to the approval of the City Manager. If this option is exercised the total contract amount would be $437,500; and
(3)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Patriot Environmental Services, Inc., for hazardous waste management and emergency response services at PWP facilities in an amount not-to-exceed $312,500 over a period of five years. The contract would include an optional two-year extension not-to-exceed $125,000, subject to the approval of the City Manager. If this option is exercised the total contract amount would be $437,500. 

334k

ATTACHMENT A 45k

TPA 129k

3.   APPROVAL OF FINAL TRACT MAP NO. 071782 FOR CREATION OF 12 AIR PARCELS ON ONE LAND LOT FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 530 SOUTH EL MOLINO AVENUE
Recommendation:
(1)      Adopt a resolution to approve Final Tract Map No. 071782 for the creation of 12 air parcels on one land lot for residential condominium purposes; and
(2)      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The subject tentative map was approved on July 17, 2013 by the Subdivision Hearing Officer, to be recorded within two years. In 2008, the State passed Senate Bill 1185, which automatically granted a one-year extension to all approved tentative maps.  In 2013, the State passed Assembly Bill 116, which allows all tentative maps with an expiration date prior to January 1, 2016, to be automatically extended by 24 months. The 24 month extension is in addition to the one-year extension granted by Senate Bill 1185. Therefore, the amended expiration date of this Final Tract Map is July 17, 2018.

 

RESOLUTION 1036k

ATTACHMENTS A & B 407k

4.      CONTRACT AWARD TO HORIZONS CONSTRUCTION COMPANY INTERNATIONAL INC., FOR JACKIE ROBINSON BASEBALL FIELD IMPROVEMENTS AT BROOKSIDE PARK FOR AN AMOUNT NOT-TO-EXCEED $170,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Section 15301, Existing Facilities, which exempts minor alterations of existing public facilities where no expansion of existing use will take place; and
(2)      Accept the bid dated April 5, 2017, submitted by Horizons Construction Company International, Inc., in response to the Project Specifications for Jackie Robinson Baseball Field Improvements at Brookside Park, and authorize the City Manager to enter into such contract for an amount not-to-exceed $170,000. 

233k

5.      AUTHORIZATION TO ENTER INTO TWO CONTRACTS WITH DOKKEN ENGINEERING, INC., FOR 1) PREPARATION OF THE ENVIRONMENTAL DOCUMENT (PHASE 1) IN AN AMOUNT NOT-TO-EXCEED $275,000, FOR HOLLY STREET BRIDGE RETROFIT AND REHABILITATION PROJECT; AND 2) PREPARATION OF FINAL DESIGN (PHASE II) IN AN AMOUNT NOT-TO-EXCEED $625,000, FOR HOLLY STREET BRIDGE RETROFIT AND REHABILITATION PROJECT
Recommendation:
(1)      Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA State Guidelines Section 15061(b)(3) (General Rule);
(2)       Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services with Dokken Engineering, Inc., for preparation of the Environmental Document and Preliminary Engineering (Phase I) in an amount not-to-exceed $275,000, which includes the base contract amount of $265,000 and a contingency of $10,000 to provide for necessary change orders; and
(3)      Upon completion of Phase I work and receipt of expenditure authorization from the California Department of Transportation (Caltrans) for Phase II of the project, authorize the City Manager to enter into a contract with Dokken Engineering, Inc., for preparation of Final Design (Phase II), in an amount not-to-exceed $625,000, which includes the base contract amount of $560,000 and a contingency of $65,000 to provide for necessary change orders. 

339k

ATTACHMENT A 59k

TPA 169k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

6.      AUTHORIZE PURCHASE ORDER WITH QUINN COMPANY FOR PURCHASE OF ONE CATERPILLAR 938M WHEEL LOADER WITH MULTI-PURPOSE 4-IN-1 BUCKET FOR AN AMOUNT NOT-TO-EXCEED $245,084
Recommendation:
(1)      Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to enter into a purchase order with Quinn Company in an amount not-to-exceed $245,084 for the purchase of one Caterpillar 938M Wheel Loader with Multi-Purpose 4-in-1 Bucket. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

248k

TPA 145k

7.      CONTRACT AWARD TO NU-LINE TECHNOLOGIES FOR 2017 CMP STORM DRAIN RELINING AND POINT REPAIR PROJECT FOR AN AMOUNT NOT-TO-EXCEED $222,000
Recommendation:
(1)      Find the proposed project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated March 15, 2017, submitted by Nu-Line Technologies in response to the Project Specifications for the 2017 CMP Storm Drain Relining and Point Repair Project, and authorize the City Manager to enter into such contract for an amount not-to-exceed $222,000. 

226k

8.      APPROVAL OF FINAL PARCEL MAP NO. 071963 FOR CONSOLIDATION OF SEVEN LAND PARCELS INTO ONE PARCEL AT 324 MADELINE DRIVE
Recommendation:
(1)      Adopt a resolution to approve Final Parcel Map No. 071963 for consolidation of seven land parcels into one parcel;
(2)      Accept the offer of dedications for public street purposes and for public utility purposes as shown on said map; and
(3)      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The subject tentative map was approved on August 1, 2012 by the Subdivision Hearing Officer, to be recorded within two years. In 2008, the State passed Senate Bill 1185, which automatically granted a one-year extension to all approved tentative maps.  In 2013, the State passed Assembly Bill 116, which allows all tentative maps with an expiration date prior to January 1, 2016, to be automatically extended by 24 months. The 24-month extension is in addition to the one-year extension granted by Senate Bill 1185. Therefore, the amended expiration date of this Final Parcel Map is August 1, 2017. 

229k

RESOLUTION 1069k

ATTACHMENTS A & B 518k

9.      AMENDMENTS TO CONTRACTS WITH PLACEWORKS, MOULE & POLYZOIDES, AND MIG FOR GENERAL PLAN IMPLEMENTATION SERVICES
Recommendation:
(1)      Find that the action proposed in the agenda report is not a project subject to California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and the State CEQA Guidelines Section 15060(c)(2), 15060(c)(3), and, 15378;
(2)      Authorize amendments to previously approved contracts for General Plan implementation services, as modified below:
           (a)      Increase the not-to-exceed amount of Contract No. 30819 with PlaceWorks by an amount of $926,033, for a new amount not-to-exceed $3,006,032
           ($2,732,756 base fee plus 10% contingency) for specific plan, planning and urban design, and environmental analysis services;
           (b)      Increase the not-to-exceed amount of Contract No. 30824 with Moule & Polyzoides by an amount of $1,253,757, for a new amount not-to-exceed
           $2,153,756 ($1,957,960 base fee plus 10% contingency) for form based coding and development standards and planning and urban design services; and
           (c)      Increase the not-to-exceed amount of Contract No. 30820 with MIG by an amount of $114,400, for a new amount not-to-exceed $389,400 ($354,000
           base fee plus 10% contingency) for public outreach services.
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection process, grant the contracts an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

617k

TPA 304k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

10.    AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH FEHR AND PEERS CONSULTING FIRM FOR $105,700 FOR THE UPDATE OF CITY OF PASADENA’S TRAVEL DEMAND FORECASTING MODEL
Recommendation:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule);
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Fehr and Peers Consulting Firm for updating the City of Pasadena’s Travel Demand Forecasting Model (TDFM) in an amount not-to-exceed $105,700; and
(3)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

221k

TPA 66k

11.    ESTABLISH NEW CLASSIFICATIONS AND SALARIES
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a resolution, establishing new classifications and setting salary control rates and step schedules. 

839k

ATTACHMENT A 177k

RESOLUTION 1948k

City Council 

12.    RESIGNATION OF KERI AXEL FROM THE HISTORIC PRESERVATION COMMISSION EFFECTIVE MAY 1, 2017 (Mayor Nomination) 

33k

13.    APPOINTMENT OF RALPH A. FRAMMOLINO TO THE NORTHWEST COMMISSION (District 5 Nomination)

City Clerk/Secretary 

14.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,836	Davetta Smith-Morgan	$     10,000.00+
Claim No. 12,837	Law Offices of Christian J. Amendt, representing Victoria E. Springer, a minor	25,000.00+
Claim No. 12,838	Norma Reyes	10,000.00+
Claim No. 12,839	Juan Ramirez	5,300.00
Claim No. 12,840	Abraham Dervishian, Esq., representing Ambrosia De La Lueva	25,000.00+
Claim No. 12,841	Ball & Bonholtzer, representing Terry Ruiz	25,000.00+
Claim No. 12,842	Raymond Ghermezian, Esq. representing Rosa Northcott	25,000.00+
Claim No. 12,843	Interinsurance Exchange of the Automobile Club a/s/o Cindy Vega	18,148.11
Claim No. 12,844	John C. Long	250.00
Claim No. 12,845	McNicholas & McNicholas, LLP, representing Richard Thompson	Not stated
Claim No. 12,846	Project Resources Group for Charter Communications	5,227.36
Claim No. 12,847	Luis Cendejas	2,481.10
Claim No. 12,848	Angela Murillo	1,400.00

15.      PUBLIC HEARINGS SET 

May 15, 2017, 7:00 p.m. – Approval of the Annual Action Plan (2017-2018) and Related Funding Applications for the Community Development Block Grant, HOME Investment Partnership Act, and Emergency Solutions Grant Programs

June 19, 2017, 7:00 p.m. - Proposed Zoning Code Text Amendment to the City’s Existing Accessory Dwelling Unit Ordinance (Zoning Code Section 17.50.275)

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

16.    CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR (FY) 2018-2022 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation: It is recommended that the City Council receive public comment and continue the public hearing to May 8, 2017 at 7:00 p.m., and thereafter at each subsequent regular meeting of the City Council, until the City Council determines that the public hearing may close, and then formally adopt the FY 2018-2022 CIP Budget.  

226k

ATTACHMENTS A & B 535k

http://www.cityofpasadena.net/PublicWorks/Capital_Improvement_Program/#2018-2022

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 947k

17.    PUBLIC HEARING: ADOPTION OF A ZONE CHANGE TO DESIGNATE A LANDMARK DISTRICT OVERLAY FOR THE THORNDIKE-MADRILLO LANDMARK DISTRICT (LD-24)
Recommendation:
(1)      Find that the application for a zone change to create a landmark district is categorically exempt from environmental review pursuant to the guidelines of California Environmental Quality Act (CEQA), (Section 15308: Class 8, Actions by Regulatory Agencies for Protection of the Environment);
(2)      Find that the proposed Thorndike-Madrillo Landmark District meets the criteria for designation as a Landmark District as specified in Section 17.62.040.F of the Pasadena Municipal Code;
(3)      Find that the proposed zoning map amendment is consistent with the General Plan;
(4)      Find that the proposed zoning map amendment would not be detrimental to the public interest, health, safety, convenience, or general welfare of the City;
(5)      Approve the landmark district designation and the zoning map amendment for the Thorndike-Madrillo Landmark District, LD-24; and
(6)      Direct the City Attorney to prepare an ordinance within 60 days amending the official zoning map of the City of Pasadena established by Section 17.20.020 of the Pasadena Municipal Code to designate the landmark district with the LD-24 Overlay Zone.
Recommendation of the Historic Preservation Commission: On November 1, 2016, the Historic Preservation Commission determined that the proposed Thorndike-Madrillo Landmark District meets the criteria for designation in Section 17.62.040.F of the Pasadena Municipal Code (PMC) and unanimously recommended approval of the designation. 

478k

ATTACHMENTS A & B 1720k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 566k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

18.    PUBLIC HEARING: TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING AND ADOPTION OF A RESOLUTION APPROVING THE ISSUANCE OF NOT-TO-EXCEED $22,000,000 OF EDUCATIONAL FACILITIES REVENUE NOTES BY THE ILLINOIS FINANCE AUTHORITY

FOR THE PURPOSE OF FINANCING THE ACQUISITION AND RENOVATION OF FACILITIES BY PACIFIC OAKS EDUCATION CORPORATION      

Recommendation:

(1)      Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and

(2)      Hold a TEFRA hearing and adopt a resolution approving the issuance of not-to-exceed $22,000,000 of Educational Facilities Revenue Notes by the Illinois Finance Authority for the purpose of financing the acquisition and renovation of facilities by Pacific Oaks Education Corporation. 

387k

RESOLUTION 3784k

19.    PUBLIC HEARING: ZONING CODE AMENDMENT REGULATING   RESIDENTIAL SHORT-TERM RENTALS
Recommendation: It is recommended that the City Council cancel the public hearing. 

City Manager 

City Council 

First Reading:   

20.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 10, CHAPTERS 10.08, 10.40, 10.41, 10.42, 10.44, AND 10.45 AND TITLE 12, CHAPTER 12.14 TO CONFORM WITH CURRENT DEPARTMENTAL RESPONSIBILITIES AND ALIGN WITH CURRENT PARKING PRACTICES” 

116k

ORDINANCE 33498k

Second Reading:  None 

21.      REPORT ON THE RESULTS OF THE 2017 PASADENA HOMELESS COUNT
Recommendation: This report is intended to provide information to the City Council, no action is required. 

385k

POWERPOINT PRESENTATION - PRESENTED AT MEETING