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 AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION, AND THE PASADENA PUBLIC FINANCING AUTHORITY
AUGUST 15, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.    CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  78 North Marengo Avenue
Agency Negotiator:  Steve Mermell
Negotiating Party:  Jesse Stein
Under Negotiation:  Price and terms of Payment 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: City of Pasadena v. Wooten
LASC Case No.: BC585988 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: City of Pasadena v. Brown Armstrong Accountancy Corp.
LASC Case No.: BC620201 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

D.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: City of Pasadena v. Mayer Hoffman McCann
U.S. District Court, Central District of California, Case No.: 16-04092 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

 

 

City Manager/Executive Director 

1.     APPROVAL OF KEY BUSINESS TERMS  OF A HOUSING GRANT AGREEMENT WITH COMMUNITY ARMS, L.P., AND A COMMITMENT OF HOUSING FUNDS IN THE AMOUNT OF $463,000 FOR SECURITY UPGRADES AT THE COMMUNITY ARMS APARTMENT COMPLEX AT 151 EAST ORANGE GROVE BOULEVARD
Recommendation:
(1)      Find that the installation of specified security upgrades at the Community Arms apartment complex at 151 East Orange Grove Boulevard does not have a significant effect on the environment and has been determined to be categorically exempt under Class I (Existing Facilities) of the State California Environmental Quality Act (“CEQA”), and, specifically, Section 15301 of the State CEQA Guidelines;
(2)      Approve the key business terms of the Housing Grant Agreement (the “Grant Agreement”), as described in the agenda report, between the City and Community Arms, L.P. (“Owner”);
(3)      Approve a carry forward in the amount of $420,000 in Home Investment Partnerships program (“HOME”) funds (HUD program Year 2015);
(4)      Approve an amendment to the Fiscal Year 2017 Operating Budget of the Housing and Career Services Department by appropriating an amount of $43,000 in Inclusionary Housing funds from unappropriated fund balance; and
(5)      Authorize the City Manager to enter into the Housing Grant Agreement with Owner in an amount not-to-exceed $463,000, and approve other documents as necessary to implement the staff recommendation.
Recommendation of the Northwest Commission: The staff proposal for City funding of the Project was brought to the Northwest Commission at its regular meeting of August 9, 2016 for consideration of a recommendation to the City Council. The Northwest Commission unanimously approved a recommendation which allows the City funding to be structured in such a way that facilitates the Owners current negotiations with the existing limited partner investors and, ultimately, to refinance the project. 

280k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 108k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

2.     AUTHORIZE ISSUANCE OF A PURCHASE ORDER WITH MT2 FOR LEAD AND HEAVY METALS ABATEMENT AND REPAIRS FOR PASADENA POLICE DEPARTMENT INDOOR FIRING RANGE FOR AN AMOUNT NOT-TO-EXCEED $230,000
Recommendation:
(1)      Find the project proposed in the agenda report to be exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, Section 15031, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no changes to the project, changed circumstances or new information that would warrant further environmental review;
(2)      Authorize the issuance of a purchase order with MT2 in an amount not-to-exceed $230,000 to perform abatement work and repairs to mitigate hazardous health conditions and re-open the indoor firing range for use by Pasadena Police Department; and
(3)      Grant the proposed purchase order an exemption from competitive selection process pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), Contracts for which the City’s best interests are served. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. 

315k

TPA 42k

ACTION:  APPROVED STAFF RECOMMENDATION

3      AUTHORIZATION TO ISSUE A PURCHASE ORDER TO ADAMSON POLICE PRODUCTS FOR PURCHASE OF EMERGENCY VEHICLE AUXILIARY EQUIPMENT FOR AN AMOUNT NOT-TO-EXCEED $260,000
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order to Adamson Police Products for the purchase of emergency vehicle auxiliary equipment in an amount not-to-exceed $260,000. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B) contracts for which the City’s best interests are served. 

159k

TPA 199k

ACTION:  APPROVED STAFF RECOMMENDATION

4.     APPROVAL OF SUBMISSION OF THE 2016 CONTINUUM OF CARE HOMELESS ASSISTANCE APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the filing with the U.S. Department of Housing and Urban Development (HUD), the 2016 Continuum of Care (CoC) Homeless Assistance Application for a funding request in the amount of $3,330,756 for sixteen projects; and
(3)      Authorize the City Manager to execute, and the City Clerk to attest, the 2016 CoC Homeless Assistance Application and all other related documents, agreements and amendments. 

321k

ATTACHMENT A 102k

ACTION:  APPROVED STAFF RECOMMENDATION

5.     APPROVE AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA MANAGEMENT ASSOCIATION FOR THE TERM OF OCTOBER 19, 2015 – JUNE 30, 2018
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Approve an amendment to the Memorandum of Understanding between the City of Pasadena and the Pasadena Management Association for the term of October 19, 2015 – June 30, 2018. 

157k

ATTACHMENT 1 115k

ATTACHMENT 2 2979k

ACTION:  APPROVED STAFF RECOMMENDATION

6.     AMENDMENT TO CONTRACT NO. 30276 WITH LIFE ASSIST, INCORPORATED, TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $50,000, FROM $150,000 TO $200,000, FOR PURCHASING ADDITIONAL SUPPLIES TO REPLACE REQUIRED INVENTORY ON OUR FIRE APPARATUS FOR EMERGENCY PRE-HOSPITAL CARE AND TRANSPORT OF THE SICK AND INJURED
Recommended:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060 (c)(2), 15060 (c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to amend Contract No. 30276 with Life Assist, Inc., to increase the contract amount by $50,000, thereby increasing the total not-to-exceed amount from $150,000 to $200,000, for contract year from August 2016 to August 2017. 

165k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

Pasadena Public Financing Authority 

7.     A RESOLUTION OF THE PASADENA PUBLIC FINANCING AUTHORITY ESTABLISHING A REGULAR MEETING SCHEDULE AND PROVIDING FOR MATTERS RELATED THERETO
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Adopt a resolution establishing that regular meetings of the Pasadena Public Financing Authority (PPFA) will be held each Monday of every month at 6:30 p.m. and shall be canceled automatically if there is no scheduled business for the Authority to conduct, as described in the agenda report.  

115k

RESOLUTION 60k

ACTION:  APPROVED STAFF RECOMMENDATION

City Attorney 

City Clerk/Secretary 

8.         APPROVAL OF MINUTES 

June 8, 2015	Pasadena Public Financing Authority (PPFA) –                     Special Meeting
December 14, 2015	Pasadena Public Financing Authority (PPFA) –                     Special Meeting
May 16, 2016	Special Joint Meeting of the City Council and Finance Committee
June 6, 2016	Special Joint Meeting of the City Council and Finance Committee
June 13, 2016	Special Joint Meeting of the City Council and Finance Committee
June 20, 2016	Special Joint Meeting of the City Council and Finance Committee

        ACTION:  APPROVED AS SUBMITTED

9.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,700	Deborah Carol Jones	$      25,000.00+
Claim No. 12,701	Ayako Okuno	578.30
Claim No. 12,702	Victor J. Kaleta	1,000.00

         ACTION:  RECEIVED AND FILED AS AMENDED

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

10.   PUBLIC HEARING: CONDITIONAL USE PERMIT NO. 6279 TO ALLOW REHABILITATION OF THE HISTORIC YWCA BUILDING AND CONSTRUCTION OF A TWO-TO-SIX STORY BUILDING FOR USE AS A 179-ROOM HOTEL AT 78 NORTH MARENGO AVENUE
Recommendation:
(1)      Adopt the resolution and the findings in Attachment P of the agenda report certifying the Final Environmental Impact Report (FEIR) for the YWCA/Kimpton Hotel project;
(2)      Adopt the Mitigation Monitoring and Reporting Program for the project in Attachment C of the agenda report;
(3)      Adopt the Findings in Attachment A of the agenda report and approve Conditional Use Permit No. 6279 with the conditions of approval in Attachment B of the agenda report:
        a.    Surplus Property declaration and exemption from competitive sale requirement: To determine that real property of
        the City is not needed for the purpose for which it was acquired or for any other public purpose and to allow the City to
        enter into a long-term lease with the developer most suited to successfully rehabilitate the YWCA building rather than to
        the highest bidder;
        b.    Conditional Use Permit: To allow the construction of a non-residential project over $25,000 square feet in size
        (‘Major Project’);
        c.    Conditional Use Permit: To allow a ‘Lodging – Hotels, Motels’ use;
        d.    Conditional Use Permit: To allow the sale of a full line of alcoholic beverages for on-site consumption;
        e.    Minor Conditional Use Permit: To allow the construction of a non-residential project over 15,000 square feet in size
        within the Transit-Oriented Development (TOD) Area;
        f.     Minor Conditional Use Permit: To allow shared parking;
        g.    Minor Conditional Use Permit: To allow reduced parking;
        h.    Variance: To allow the ground floor of the hotel building to be nine feet high where the minimum required    
        ground floor height is 15 feet;
        i.      Variance: To allow one loading space where six loading spaces are required and to modify the required design of
        the loading space as required in the Zoning Code;
        j.      Public Tree Removal: To allow the removal of 23 public trees in fair to good condition to accommodate the
        proposed development (The Parks and Natural Resources Division of the Department of Public Works determined that
        13 additional trees will be removed due to their poor condition); and
(4)      Approve the location, setbacks and general massing of the project presented in the Alternative 2A design study with a maximum of 185 rooms as depicted in Attachment N of the agenda report, with the conditions of approval recommended in Attachment B of the agenda report.
Recommendation of the Planning Commission: At its regular meeting of July 13, 2016, the Planning Commission recommended that the City Council approve the project entitlements listed in the staff recommendation above (with the exception of the Public Tree Removal), with the following additional recommended conditions:
        1.    That the setback from Garfield Avenue be maximized to the greatest extent possible without compromising the
        design of the project; and
        2.    That the interior courtyard be open to the public during the day.
Staff has drafted conditions for the City Council’s consideration in response to the above two recommendations (see Attachment B of the agenda report, recommended condition Nos. 23 and 24). A number of public comment letters expressing concerns about the project and the FEIR were submitted to the Planning Commission at the July 13, 2015 meeting. These letters are included in Attachment O of the agenda report, along with written responses prepared by staff.
Recommendation of the Urban Forestry Advisory Committee: At a special meeting on August 3, 2016, the Urban Forestry Advisory Committee (UFAC) voted to recommend that project alternatives that have a lesser impact on public trees, particularly the Sister City Trees, be considered and also continued the consideration of the public tree removals until after the Design Commission reviews the project in order to allow the Committee to review a landscape plan for the project. In addition, UFAC recommended that all trees in fair to good condition that are proposed to be removed be reviewed by a Certified Arborist to determine potential candidates for relocation. 

2473k

ATTACHMENT A 1468k

ATTACHMENT B 1463k

ATTACHMENT C 2044k

ATTACHMENT D 763k

ATTACHMENT E 468k

ATTACHMENT F 1401k

ATTACHMENT G 481k

ATTACHMENT H 1471k

ATTACHMENT I 902k

ATTACHMENT J 791k

ATTACHMENT K 8368k

ATTACHMENT L 12547k

ATTACHMENT M 29673k

ATTACHMENT N 3257k

ATTACHMENT O 5453k

ATTACHMENT P 4268k

ATTACHMENT Q 143k

ATTACHMENT R 596k

CORRESPONDENCE 3628k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE PART 1 3896k

CORRESPONDENCE PART 2 1680k

CORRESPONDENCE PART 3 9056k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION, AMENDED TO DIRECT DESIGN COMMISSION TO FURTHER REVIEW AND INCORPORATE ARCHITECTURAL REFINEMENTS WITH PARTICULAR ATTENTION TO THE GARFIELD/UNION CORNER OF THE PROJECT, STEPPING DOWN FROM EAST TO WEST ON UNION, AND OVERALL HEIGHT AND ARTICULATION OF THE BUILDING, AS WELL AS MAKING ALL EFFORTS TO PRESERVE TREES LOCATED ON SITE OF THE PROJECT

City Manager 

City Council 

First Reading: None   

Second Reading:  None