To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION, AND THE PASADENA PUBLIC FINANCING AUTHORITY
DECEMBER 14, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Michael J. Beck
Employee Organization: Laborers' International Union of North America, Local 777 (LIUNA) 

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Michael J. Beck
Employee Organization: Non-Represented Executive Management

C.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Michael J. Beck
Employee Organization: Pasadena Management Association (PMA) 

D.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Michael J. Beck
Employee Organization: Service Employees International Union, Local 721 (SEIU) 

E.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
         Property Locations:   3160 East Del Mar Boulevard, Pasadena
         Agency Negotiators:  Michael J. Beck and Steve Mermell
         Negotiating Party(ies):  Margaret B. Martinez
         Under Negotiation:  Price and terms of payment 

F.      CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case)  

G.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYMENT pursuant to Government Code Section 54957       
Position Title: City Manager
City Representative: Terry Tornek          

H.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957
Position Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek 

I.       CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code
Section 54957
Position Title and Unrepresented Employee: City Clerk 
City Representative: Terry Tornek            

 

 

 City Manager/Executive Director 

1.      CONTRACT AWARD TO TERMINIX INTERNATIONAL COMPANY LIMITED PARTNERSHIP FOR PEST CONTROL SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $105,725
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Accept the bid dated October 6, 2015, submitted by Terminix International Company Limited Partnership (Terminix) to provide pest control services for City facilities; and
(3)      Authorize the City Manager to enter into a contract with Terminix in a not-to-exceed amount of $105,725 over a three-year period for pest control services. 

122k

2.      CONTRACT AWARD TO RECON ENVIRONMENTAL, INC., FOR LOWER ARROYO HABITAT RESTORATION FOR AN AMOUNT NOT-TO-EXCEED $110,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with State CEQA Guidelines, Title 14, Chapter 3, Class 2, Section 15304, minor alterations to land, and Section 15333, small habitat restoration projects;
(2)      Find the portion of the project consisting of installation of a natural barrier on the west side of the channel, to separate archery from other park uses, is also within the scope of the City’s February 2, 2015 approval for the Lower Arroyo Archery Range, and that there are no changes to the project or to the circumstances under which it is undertaken, or new information that would warrant the need for evaluation under CEQA; and
(3)    Accept the bid dated November 17, 2015, submitted by RECON Environmental, Inc., in response to the Project Specifications for Lower Arroyo Habitat Restoration, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $110,000. 

195k

CORRESPONDENCE 599k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 699k

3.      RESCISSION OF CONTRACT AWARD TO HHS CONSTRUCTION, INC., FOR FIBER OPTIC SPLICING, TESTING, AND EMERGENCY TROUBLESHOOTING
Recommendation:
(1)    Find that the proposed action (detailed in the agenda report) is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15061(B)(3), General Rule; and
(2)    Rescind the City Council’s November 2, 2015 action authorizing award of a contract to HHS Construction, Inc., for fiber optic splicing, testing, and emergency troubleshooting.   

101k

4.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH TEDRAS GLOBAL SOLUTIONS, LLC, TO PROVIDE PROJECT MANAGEMENT SERVICES FOR THE ENTERPRISE LAND MANAGEMENT SYSTEM PROJECT Recommendation:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Authorize the City Manager to enter into a purchase order contract with Tedras Global Solutions, LLC, to provide project management services for the enterprise Land Management System (LMS) project in an amount not-to-exceed $150,000 for a one-year period commencing the date the contract is fully executed with two optional one-year extensions for an amount not-to-exceed of $150,000 each, subject to approval by the City Manager without further Council consideration.  Competitive bidding is not required pursuant to City Charter Article X Section 1002(F), contracts for professional or unique services; and
(3)    Grant the proposed contract an exemption from the competitive selection process pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.   

174k

TPA 53k

5.      CONTRACT AWARD TO VART CONSTRUCTION, INC., FOR MISCELLANEOUS CONCRETE REPAIR – 2016 PHASE II, FOR AN AMOUNT NOT-TO-EXCEED $355,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines, in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated December 2, 2015, submitted by Vart Construction, Inc., in response to the Project Specifications for Miscellaneous Concrete Repair – 2016 Phase II, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $355,000. 

179k

ATTACHMENT A 683k

6.      RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR CITIES EXCESS FUNDING FROM THE PARK BOND ACT OF 1992 AND 1996 (PROPOSITION A) IN THE AMOUNT OF $500,000 FOR THE DESIDERIO PARK PROJECT
Recommendation:
(1)      Find that the authorization to apply for grants is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Adopt a resolution authorizing submittal of an application to the Los Angeles County Regional Park and Open Space District for Fifth Supervisorial District funding from the Park Bond Act of 1992 and 1996 (Proposition A) in the amount of $500,000 for the Desiderio Park Project. 

125k

ATTACHMENT A 541k

RESOLUTION 78k

7.      AUTHORIZATION TO ENTER INTO MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF PASADENA AND 18 PUBLIC AGENCIES REGARDING DEVELOPMENT OF COORDINATED INTEGRATED MONITORING PROGRAM FOR UPPER LOS ANGELES RIVER WATERSHED AND AUTHORIZATION TO ENTER INTO MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF PASADENA AND 11 PUBLIC AGENCIES REGARDING THE ADMINISTRATION AND COST SHARING FOR LOAD REDUCTION STRATEGY FOR THE RIO HONDO RIVER WATERSHED
Recommendation:
(1)      Find the memorandum proposed in the agenda report to be exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Class 8, Section 15308, actions taken by regulatory agencies to assure the maintenance, restoration, enhancement, or protection of the environment;
(2)      Authorize the City Manager to execute a Memorandum of Agreement (MOA) between the City of Pasadena and 18 public agencies regarding the development of the Coordinated Integrated Monitoring Program (CIMP) for the Upper Los Angeles River; and
(3)      Authorize the City Manager to execute a Memorandum of Understanding (MOU) between the City of Pasadena and 11 public agencies regarding the administration and cost sharing for a Load Reduction Strategy (LRS) for the Rio Hondo River Watershed. 

257k

ATTACHMENT A 648k

8.      AUTHORIZE ISSUANCE OF A PURCHASE ORDER TO ALTEC INDUSTRIES, INC., FOR THE PURCHASE OF ONE REPLACEMENT ARTICULATING TELESCOPIC 35-FOOT AERIAL DEVICE IN AN AMOUNT NOT-TO-EXCEED $92,700
Recommendation:
(1)      Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Grant an exemption for this contract pursuant to Pasadena Municipal Code (PMC) 4.08.049(B) where the best interests of the City are served by a direct award of a contract without a competitive selection process. This contract is exempt from competitive bidding pursuant to the City Charter 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services; and
(3)      Authorize the issuance of a purchase order to Altec Industries, Inc., (Altec) in an amount not-to-exceed $92,700, for the purchase of one replacement articulating telescopic 35-foot aerial device mounted on a Ford truck with a service body. 

141k

ATTACHMENT A 34k

TPA 45k

9.      FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT, QUARTER ENDING SEPTEMBER 30, 2015
Recommendation: This report is for information only. 

476k

QUARTERLY INVESTMENT REPORT Part 1 2744k

QUARTERLY INVESTMENT REPORT Part 2 1509k

10.    FINANCE COMMITTEE: APPROVAL OF ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2016 SCHEDULE OF TAXES, FEES, AND CHARGES RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL
Recommendation:
(1)    Approve the scheduled rate increases effective February 1, 2016 for the Grandstand Permit Application, the Rose Bowl Admission Tax, and the New Year’s Day Related Business Grandstand Seat Surcharge as set forth in the body of the agenda report; and
(2)    Find that the proposed rate increases are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Section 15061(b)(3).  

139k

ATTACHMENT 1 393k

11.    FINANCE COMMITTEE: EXTENSION OF AGREEMENT NO. 18,934 WITH MODERN PARKING, INC., FOR THE MANAGEMENT OF THE HOLLY STREET, DEL MAR, PASEO SUBTERRANEAN, LOS ROBLES, AND MARENGO GARAGES
Recommendation:
(1)    Authorize the City Manager to extend Contract No. 18,934 with Modern Parking, Inc. (MPI), for the management of the Holly Street, Del Mar, Paseo Subterranean, Los Robles, and Marengo garages through no later than December 31, 2016;
(2)    Find that the extension of Contract No. 18,934 with MPI is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15061(b)(3); and
(3)    To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract with MPI an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.   

173k

EXHIBIT A 211k

12.    FINANCE COMMITTEE: EXTENSION OF AGREEMENT NO. 18,398 WITH THE OLD PASADENA MANAGEMENT DISTRICT FOR THE MANAGEMENT OF THE SCHOOLHOUSE, DE LACEY, AND MARRIOTT GARAGES
Recommendation:
(1)    Authorize the City Manager to extend Contract No. 18,398 for one year with the Old Pasadena Management District for the management of the Schoolhouse, De Lacey, and Marriott parking garages to December 31, 2016;
(2)    Appropriate an additional $100,000 in FY 2016 operating budget for garage management from the available unappropriated fund balance in Fund 407 – Off-Street Parking Facilities to Accounts Nos. 40724023-811400 ($58,000 for School House), 40724024-811400 ($33,000 for De Lacey), and 40724025-811400 ($9,000 for Marriott), for a total revised garage management budget of $2,433,800;
(3)    Find that a contract with the Old Pasadena Management District for garage management is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15301(Existing Facilities); and
(4)    Find that competitive bidding is not required pursuant to City Charter Section 1002(F), Contracts for Professional or Unique Services.   Grant the proposed contract an exemption from the Competitive Selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.   

178k

EXHIBIT A 210k

13.    FINANCE COMMITTEE: AMENDMENT TO CONTRACT NO. 30116 WITH SCOTT FAZEKAS AND ASSOCIATES AND CONTRACT NO. 30144 WITH CSG CONSULTING, TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT FOR EACH CONTRACT BY $900,000 FROM $1,350,000 TO $2,250,000 FOR BUILDING AND FIRE PLAN REVIEW SERVICES
Recommendation:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to amend Contract No. 30116 with Scott Fazekas and Associates by increasing the contract amount by $900,000 thereby increasing the not-to-exceed amount from $1,350,000 to $2,250,000 for continued plan review services;
(3)      Authorize the City Manager to amend Contract No. 30144 with CSG Consulting by increasing the contract amount by $900,000 thereby increasing the not-to-exceed amount from $1,350,000 to $2,250,000 for continued plan review services;  
(4)      Appropriate $300,000 from the Building Services Fund to the FY 2016 Planning and Community Development Operating Budget, Account No. 20421011-811500 for expenses related to building plan review services;
(5)      Appropriate $300,000 from the Building Services Fund to the FY 2016 Fire Department Operating Budget, Account No. 20431005-811500 for expenses related to fire plan review services; and
(6)      Authorize the City Manager to extend either or both contracts for up to two additional one-year periods for a not-to-exceed amount of $750,000, per consultant, per year, provided all terms and conditions remain unchanged. 

244k

TPA 136k

14.    FINANCE COMMITTEE: AMEND FISCAL YEAR 2016 OPERATING BUDGET TO ADD 4.0 FULL-TIME EQUIVALENT (FTE) POSITIONS TO THE DEPARTMENT O F FINANCE
Recommendation: 
(1)    Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Amend the FY 2016 Operating Budget to add 4.0 FTE’s and $130,000 from the Unappropriated General Fund balance for the new positions in the Department of Finance. 

156k

15.    APPROVAL OF NON-REPRESENTED EXECUTIVE MANAGEMENT SALARY RESOLUTION
Recommendation: 
(1)    Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Approve the Non-Represented Executive Management Salary Resolution. 

84k

RESOLUTION 857k

16.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2016 OPERATING ADOPTED BUDGET
Recommendation: It is recommended that the City Council amend the Fiscal Year (FY) 2016 Adopted Budget as detailed in the Proposed Budget Amendments section of the agenda report. 

307k

ATTACHMENTS A thru C 818k

17.    FINANCE COMMITTEE: APPROVE A JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2016 CAPITAL IMPROVEMENT PROGRAM BUDGET AND INCREASE THE CONTRACT AMOUNT WITH HARDY AND HARPER BY $50,000
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review;
(2)      Approve a journal voucher with a net increase of $6,890,465 amending four projects in the Fiscal Year 2016 Capital Improvement Program Budget as detailed in the Fiscal Impact Section of the agenda report; and
(3)      Authorize the City Manager to amend Contract No. 22,117 with Hardy and Harper to increase the contract amount by $50,000 for a new not-to-exceed amount of $1,520,000 for additional work as part of the Preventive Maintenance – Asphalt Streets project.           

212k

ATTACHMENT A 52k

City Council 

City Clerk/Secretary 

18       APPROVAL OF MINUTES 

October 26, 2015	City Council
October 26, 2015	Successor Agency to the Pasadena Community Development Commission
October 26, 2015	Pasadena Public Financing Authority

19.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,539	Chantal Roshetar	$  Not stated
Claim No. 12,540	Sarkis Hovsepyan	25,000.00+
Claim No. 12,541	Maria Elia Cabuto	275.00
Claim No. 12,542	Rhonda Bevan	500.00

 

 

Economic Development and Technology Committee 

Finance Committee 

20.    TRANSFER OF THE NON-ELDERLY DISABLED CATEGORY 2 VOUCHER PROGRAM TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Recommendation: It is recommended that the City of Pasadena as Successor Agency to the Pasadena Community Development Commission (the “City”) take the following actions:
(1)      Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect and therefore falls under the “general rule” exemption;
(2)      Approve a journal voucher amending the Fiscal Year (FY) 2016 Operating Budget of the Housing and Career Services Department by removing Non-Elderly Disabled Category 2 Voucher program (“NED 2”) revenues and expenditures (Account No. 8105-220-684215-50129), resulting in a reduction in the Department’s budget in the amount of $331,608;
(3)      Approve the transfer of the NED 2 program to the U.S. Department of Housing and Urban Development (“HUD”); and
(4)      Authorize the City Manager to execute and the City Clerk to attest any and all documents to implement the transfer of the NED 2 program to HUD. 

157k

Legislative Policy Committee 

Municipal Services Committee 

21.    RECOMMENDATION TO SET THE DATE OF JANUARY 25, 2016, AT 7:00 P.M., TO CONDUCT A PUBLIC HEARING TO TEMPORARILY IMPLEMENT A LEVEL 4 WATER SUPPLY SHORTAGE PLAN PURSUANT TO CHAPTER 13.10 OF THE PASADENA MUNICIPAL CODE
Recommendation:
(1)    Find that the determination of a water supply shortage and implementation of recommended Water Supply Shortage Plans and additional water conservation measures pursuant to Pasadena Municipal Code (“PMC”) Chapter 13.10 are categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Section 15307 (Actions by Regulatory Agencies for Protection of Natural Resources);
(2)    Set the date of January 25, 2016, at 7:00 p.m., for a public hearing to determine that:
                  a.      The planned shutdown of imported water supplies from the Metropolitan Water District of Southern California (“MWD”)
                            scheduled for February 29, 2016 through approximately March 9, 2016 constitutes a water supply shortage
                            emergency condition pursuant to PMC 13.10.035;
                  b.      The temporary implementation of the Level 4 Water Supply Shortage Plan (PMC 13.10.052) water conservation
                            measures commencing February 25, 2016 through the actual date that imported water supplies from MWD are
                            restored is appropriate to address the water supply shortage emergency;
                  c.      The additional water conservation measures adopted by the City Council on June 1, 2015 shall remain in effect; and
                  d.      The current Level 2 Water Supply Shortage water conservation measures shall resume upon termination of the
                            temporary Level 4 Water Supply Shortage Plan measures. 

270k

Public Safety Committee 

 

City Manager 

City Council 

First Reading:   

22.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA, CALIFORNIA, ADDING CHAPTER 8.77 TO THE PASADENA MUNICIPAL CODE PROHIBITING COMMERCIAL MARIJUANA ACTIVITY” 

113k

ORDINANCE 237k

Second Reading:  

23.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE WATER RATE ORDINANCE, CHAPTER 13.20 OF THE PASADENA MUNICIPAL CODE” (Introduced by Councilmember Robinson on July 9, 2012)  

90k

ATTACHMENT A TO ORDINANCE 2491k

ATTACHMENT B TO ORDINANCE 1045k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 49k