Council Meeting - May 20, 2013

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 20, 2013

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

CLOSED SESSION - 5:30 P.M.
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: American Federation of State, County and Municipal Employees (AFSCME) Local 858, International Union of Operating Engineers (IUOE) Local 501, International Brotherhood of Electrical Workers (IBEW) Local 18, Service Employees International Union (SEIU) Local 721, Pasadena Fire Fighters Association (PFFA) Local 809, Pasadena Fire Management Association (PFMA), Pasadena Police Officers Association (PPOA), Pasadena Police Sergeants Association (PPSA), Pasadena Association of Clerical Technical Employees, LIUNA 777 (PACTE), Pasadena Management Association (PMA)

PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.         Authorization to enter into a contract with S.H.E. Engineering and Construction Group, Inc., for an amount not to exceed $748,100 to provide labor and materials for construction of an underground electrical conduit system on Hastings Ranch Drive for the Water & Power DepartmenT
Recommendation:
(1)     Find that the project is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15302(c), replacement or reconstruction; and
(2)     Accept the bid dated March 12, 2013, from S.H.E. Engineering and Construction Group, Inc., in response to Specifications LD-13-2 for construction of an underground electrical conduit system; reject all other bids; and authorize the City Manager to enter into a contract with S.H.E. Engineering and Construction Group, Inc., for an amount not to exceed $748,100.

170k

2.         Authorization to enter into a contract with Unispec Construction, Inc., for an amount not to exceed $1,195,500 to provide labor and materials for construction of an underground electrical conduit system in Valley View Avenue for the WATER & POWER DepartmenT
Recommendation:
(1)     Find that the project is exempt from California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15302(c), replacement or reconstruction; and
(2)     Accept the bid dated March 19, 2013, from Unispec Construction in response to Specifications LD-13-1 for construction of an underground conduit system; reject all other bids; and authorize the City Manager to enter into a contract with Unispec Construction, Inc., for an amount not to exceed $1,195,500.

155k

3.         AMENDMENT TO CONTRACT NO. 19,780 WITH CALGON CARBON CORPORATION FOR THE MONK HILL TREATMENT PLANT
Recommendation:
(1)          Find that amending Contract No. 19,780 is categorically exempt under the California Environmental Quality Act Guidelines Section 15301(b), existing facilities; and
(2)          Authorize the City Manager to extend Contract No. 19,780 with Calgon Carbon Corporation (Calgon) for the lease and purchase of water treatment equipment and media replacement services for the Monk Hill Treatment Plant from July 1, 2013 to December 31, 2015 for a total cost of $9,531,078 and increase the not to exceed contract amount from $11,754,694 to $18,184,798.

239k

4. REJECTION OF BIDS FOR SOUTH LAKE AVENUE MID-BLOCK TRAFFIC SIGNAL BETWEEN GREEN STREET AND CORDOVA STREET
Recommendation: Reject all bids received on February 6, 2013, in response to the Notice Inviting Bids for the South Lake Avenue Mid-Block Traffic Signal project.

84k

5.         PURCHASE ORDER CONTRACTS WITH OKONITE COMPANY AND WESCO DISTRIBUTION TO FURNISH AND DELIVER VARIOUS TYPES OF CABLE AND TREE WIRE FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)          Find that this action is exempt from the California Environmental Quality Act (CEQA), pursuant to the State CEQA Guidelines Section 15302(c);
(2)          Accept the bid dated February 15, 2013, submitted by Okonite to furnish and deliver cables for the Water and Power Department (PWP) in response to Specifications LD-12-04 Item I: 15 kV Single-Conductor Triplexed EPR Insulated Cable, Item II: 15kV Multi-Conductor EPR Insulated Cable and Item V: 35kV Single-Conductor Triplexed EPR Insulated Cable, and authorize the Purchasing Administrator to enter into a purchase order contract with Okonite Company not to exceed $29,120,994 or four years, whichever comes first, with one optional one-year extension in an amount not to exceed $7,280,249; and
(3)          Accept the bid dated February 15, 2013 submitted by Wesco Distribution to furnish and deliver cables for PWP in response to Specifications LD-12-04 Item III: 15 kV Tree Wire and Item IV: 600V AL Single-Conductor Triplexed XLP Insulated Cable, and authorize the Purchasing Administrator to enter into a purchase order contract with Wesco Distribution not to exceed $2,162,291 or four years, whichever comes first, with one optional one-year extension in an amount not to exceed $540,573; and
(4)          Reject all other bids.

214k

6.         CONTRACT AWARD TO ALTA PLANNING + DESIGN FOR CONSULTANT SERVICES TO DEVELOP AND IMPLEMENT A SAFE ROUTES TO SCHOOL EDUCATIONAL PROGRAM IN THE CITY OF PASADENA
Recommendation:
(1)          Find that the following proposed actions are exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)          Authorize the City Manager to enter into a contract with Alta Planning + Design for consultant services to develop and implement a Safe Route to School educational program in the City of Pasadena in an amount not to exceed $156,000.

220k

7. ADOPTION OF A RESOLUTION FOR THE ENTERPRISE ZONE TARGET EMPLOYMENT AREA
Recommendation: It is recommended that the City Council adopt a resolution designating and formally approving new state identified census tracts as the new Targeted Employment Area (TEA) for the Pasadena Enterprise Zone.

219k

ATTACHMENT A 178k

ATTACHMENT B 187k

City Council

8. RESIGNATION OF MARY SCHANDER FROM THE PASADENA CENTER OPERATING COMPANY BOARD (Mayor Nomination/District 6)

39k

9. APPOINTMENT OF ARNOLD SIEGEL TO THE LIBRARY COMMISSION EFFECTIVE JULY 1, 2013 (District 1 Nomination)

10. APPOINTMENT OF VERA VIGNES TO THE HUMAN SERVICES COMMISSION EFFECTIVE JULY 1, 2013 (District 7 Nomination)

11. REAPPOINTMENT OF JOHN ORR TO THE ACCESSIBILITY AND DISABILITY COMMISSION EFFECTIVE JULY 1, 2013 (District 6 Nomination)

12. REAPPOINTMENT OF ALI BARAR TO THE DESIGN COMMISSION EFFECTIVE JULY 1, 2013 (Mayor Nomination/District 6)

13. REAPPOINTMENT OF JOHN BYRAM TO THE DESIGN COMMISSION EFFECTIVE JULY 1, 2013 (Mayor Nomination/District 7)

14. REAPPOINTMENT OF DARRELL COZEN TO THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JULY 1, 2013 (District 6 Nomination)

15. REAPPOINTMENT OF MICHELLE RICHARDSON-BAILEY TO THE NORTHWEST COMMISSION EFFECTIVE JULY 1, 2013 (Mayor Nomination)

16. REAPPOINTMENT OF MIC HANSEN TO THE PLANNING COMMISSION (District 6 Nomination)

City Clerk/Secretary

17. APPROVAL OF MINUTES

December 10, 2012 (City Council)
December 10, 2012 (Successor Agency to the Pasadena Community
Development Commission)

18. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 11,919

Christopher Morphy

$ 255.00

Claim No. 11,920

John A. Artenos

3,623.43

Claim No. 11,921

Brian Connolly, Kylene Wolfstein, Paul H. Waters-Smith, Clarence Joseph Smith, Jr., Benjamin Caleb Torres, Christopher Wohlers, Yehuda Maayan, Niglmoro Erin Okuk, Eddie Betts, Arturo Blas, Sofia Blas, Zyanya Blas, Maria Cazarez, Antonio Hernandez, Brenda Hernandez, Adriana Alcaraz, Ulises Hernandez, Dara Glanzer

25,000.00+

per claimant

19. PUBLIC HEARINGS SET

OLD BUSINESS: None

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

Reports from Representatives

PUBLIC HEARING: 7:00 P.M.

20. PUBLIC HEARING: Approval of a Substantial Amendment to the 2012 - 2013 Community Development Block Grant (CDBG) Annual Action Plan
Recommendation: It is recommended that the City Council, following the public hearing, adopt a resolution approving the submission, to the U.S. Department of Housing and Urban Development (HUD), of a Substantial Amendment to the 2012 - 2013 Annual Action Plan as described in the agenda report.

209k

21. Continued Public Hearing: Approval and Authorization of the Submittal to the U.S. Department of Housing and Urban Development (HUD) of the Analysis of Impediments to Fair Housing Choice/Fair Housing Plan
Recommendation: Approve the Fiscal Year 2013 - 2017 Analysis of Impediments/Fair Housing Plan (AI/Plan) and authorize submission of the Al/Plan to the U.S. Department of Housing and Urban Development (HUD).

174k

22.       PUBLIC HEARING: CALL FOR REVIEW OF HEARING OFFICER’S DECISION: EXPRESSIVE USE PERMIT NO. 6052, AND ASSOCIATED VARIANCE, AT 25 NORTH RAYMOND AVENUE (THE NEW YORK DELI)
Recommendation:
(1)   Find that the project is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15301, existing facilities; and
(2)   Uphold the Hearing Officer’s decision to disapprove Expressive Use Permit No. 6052, and disapprove the associated Variance.

1734k

CORRESPONDENCE 166k

23. Continued Public Hearing: ADOPTION OF Fiscal Year 2014 - 2018 Capital Improvement Program Budget
Recommendation: Adopt by resolution the City’s Fiscal Year 2014 - 2018 Capital Improvement Program budget as summarized in Exhibit B contained in the resolution and any changes passed by a motion of the City Council at the May 20, 2013 meeting.
Recommendation of Recreation and Parks Commission: On March 12, 2013, the Recreation and Parks Commission voted to support the Parks and Landscaping and the Arroyo Projects - Central Arroyo and Arroyo Projects - Lower Arroyo sections of the Recommended Fiscal Year 2014 - 2018 Capital Improvement Program (CIP).
Recommendation of Northwest Commission: On March 14, 2013, the Northwest Commission voted to support the projects located completely or partially in Northwest Pasadena in the Recommended Fiscal Year 2014 - 2018 CIP.
Recommendation of Hahamongna Watershed Park Advisory Committee: On March 26, 2013, the Hahamongna Watershed Park Advisory Committee voted to support the Arroyo Projects - Hahamongna section of the Recommended Fiscal Year 2014 - 2018 CIP.
Recommendation of Planning Commission: On March 27, 2013, the Planning Commission found the 19 new projects consistent with the General Plan.
Recommendation of Transportation Advisory Commission: On March 28, 2013, the Transportation Advisory Commission voted to support the Streets and Streetscapes, Transportation, and Parking sections of the Recommended Fiscal Year 2014 – 2018 CIP.

1288k

http://cityofpasadena.net/PublicWorks/Capital_Improvement_Program/

24. CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2014 OPERATING BUDGET
Recommendation: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until the City Council determines that the public hearing may close, and then formally adopt the City Manager’s Fiscal Year 2014 Operating Budget.

814k

http://www.ci.pasadena.ca.us/Finance/2014_Operating_Budget/

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 171k

25. CONTINUED PUBLIC HEARING: FISCAL YEAR 2014 RECOMMENDED GENERAL Fee Schedule Recommendation: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until the City Council determines that the public hearing may close, and then formally adopt the General Fee Schedule.

ATTACHMENT A Part 1 6097k
ATTACHMENT A Part 2 2238k
ATTACHMENT A Part 3 2085k

ATTACHMENTS B & C 712k

26. CONTINUED PUBLIC HEARING: Fiscal Year 2014 RECOMMENDED Schedule of Taxes, Fees, and Charges
Recommendation: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until the City Council determines that the public hearing may close, and then formally adopt the Schedule of Taxes, Fees, and Charges.

531k

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

27.       DEFEASANCE AND REDEMPTION OF MULTIFAMILY HOUSING REVENUE BONDS AND SPECIAL TAX BONDS RELATED TO THE HOLLY STREET APARTMENTS
Recommendation:
(1)          Adopt a resolution of the City of Pasadena authorizing and directing actions relating to the redemption of multifamily housing revenue bonds and termination of a related indenture and a regulatory agreement and declaration of restrictive covenants, the release of a lien related to the Community Facilities District No. 1 (Civic Center West Public Improvements), repayment of related special tax bonds and maintenance of certain related public areas, and authorizing and directing actions properly related to such multifamily housing revenue bonds and special tax bonds; and
(2)          Authorize an amendment to parking lease Agreement No. 14,611 between the City and Holly Street, L.P., extending the agreement for five years commencing December 1, 2012 and continuing until December 1, 2017 with one optional five-year extension period.

545k

City Council

Advisory Bodies

28.       AMENDMENT TO THE OPERATING AGREEMENT PROVIDING FOR ADDITIONAL NAMING RIGHTS OPPORTUNITIES TO THE ROSE BOWL OPERATING COMPANY (RBOC) AND PROVIDE CONCEPTUAL APPROVAL FOR THE IMPROVEMENTS IDENTIFIED AS DONOR PLAZA AND COURT OF CHAMPIONS
Recommendation of Rose Bowl Operating Company (RBOC):
(1)          Find that the proposed actions are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15061(b)(3), general rule, and Section 15301, existing facilities-minor;
(2)          Approve an amendment to the Operating Agreement in order to provide maximum Naming Rights Opportunities to the RBOC within the Stadium fence line;
(3)          Approve an amendment to the Operating Agreement between the RBOC and City in order to provide specific Naming Rights Opportunities to the RBOC outside of the Stadium fence line and within the RBOC Area; and
(4)          Provide conceptual approval for stadium improvements, specifically Donor Plaza (located outside Gate A), and the Court of Champions to be constructed during Fiscal Year 2014.

826k

29. ROSE BOWL RENOVATION PROJECT UPDATE
Recommendation: This report is for information only.

287k

STATUS REPORT 3874k

ORDINANCES

First Reading:

30. Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 13.14 OF THE PASADENA MUNICIPAL CODE ENTITLED “UNDERGROUND UTILITY DISTRICTS”, SECTIONS 13.14.020, 13.14.030, 13.14.050, 13.14.100 AND 13.14.110”

401k

Second Reading: None

INFORMATION ITEM

31. PREDEVELOPMENT PLAN REVIEW OF PROJECT LOCATED AT 1727 – 1787 EAST WALNUT AVENUE AND 235 NORTH ALLEN AVENUE
Recommendation: This report is for information only; no City Council action is required.

543k

ATTACHMENT A 2523k

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

June 5, 2013

July 3, 2013 (To be cancelled)

July 17, 2013 (Special meeting)

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

May 27, 2013 (Cancelled)

June 10, 2013

June 24, 2013

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

May 22, 2013

June 26, 2013

July 24, 2013

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 28, 2013 (To be cancelled)

June 11, 2013

June 25, 2013

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the first and third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S038 (Council Chamber, 2^nd Floor)

May 20, 2013

June 3, 2013

June 17, 2013