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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 6, 2012 

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

 A.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(a)
             Name of Case:  Kenneth McDade, et al v. City of Pasadena, et al.
             Case No.:  U.S. District Court No. CV12-2892 DMG (FMOx)

B.         CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
             Agency Designated Representatives: Julie Gutierrez and Michael J. Beck
             Employee Organizations:  Pasadena Fire Fighters Association (PFFA), Local 809 and Pasadena Firefighters Management Association (PFMA) 

C.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION  pursuant to Government Code Section 54956.9(c) Consideration of initiation of litigation: One potential case  

 

 

 City Manager/Executive Director 

1.         CONTRACT AWARD TO SULLY-MILLER CONTRACTING COMPANY FOR IMPROVEMENT OF LINCOLN AVENUE FROM FOREST AVENUE TO NORTH CITY LIMIT, FOR AN AMOUNT NOT TO EXCEED $1,500,000
Recommendation: 
(1)          Find that, on February 28, 2012, the project proposed was found to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in Section 15301(c), existing facilities, of the California Code of Regulations, Title 14, Chapter 3.  This exemption includes minor alterations involving negligible expansion of use beyond that previously existing, and there are no changed circumstances or new information which would require further environmental review; and
(2)          Accept the bid dated July 11, 2012 submitted by Sully-Miller Contracting Company, in response to the Project Specifications for Improvement of Lincoln Avenue from Forest Avenue to North City Line; reject all other bids received; and authorize the City Manager to enter into such contract as is required for an amount not to exceed $1,500,000. 

269k

2.         CONTRACT AWARD TO SULLY-MILLER CONTRACTING COMPANY FOR PREVENTIVE MAINTENANCE OF STREETS – 2012 IN THE CITY OF PASADENA FOR AN AMOUNT NOT TO EXCEED $1,280,000
Recommendation:
(1)          Acknowledge the project to be categorically exempt under Section 21084 of the Public Resources Code in accordance with Article 19, Section 15301 (Class 1), Subsection (c), repair of existing public streets, pursuant to the findings of the Secretary of Resources Agency, and a Notice of Exemption for the project has been filed with the Los Angeles County Clerk on April 2, 2012; and
(2)          Accept the bid dated July 18, 2012, submitted by Sully-Miller Contracting Company in response to the Project Specifications for the Preventive Maintenance of Streets – 2012 in the City of Pasadena and reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $1,280,000. 

377k

3.         RESOLUTION APPROVING PROGRAM SUPPLEMENT AGREEMENT 088-N TO ADMINISTER AGENCY-STATE AGREEMENT 07-5064R FOR PRELIMINARY ENGINEERING OF LINCOLN AVENUE PROJECT BETWEEN IDAHO STREET AND WASHINGTON BOULEVARD, FEDERAL-AID PROJECT NO. SRTSL-5064(071)
Recommendation:  Adopt a resolution approving a Program Supplement Agreement to Administer Agency-State Agreement 07-5064R between the City of Pasadena and the State of California for State reimbursement of costs for the Preliminary Engineering of Lincoln Avenue Project between Idaho Street and Washington Boulevard, Federal-Aid Project No. SRTSL-5064(071), Program Supplement Agreement No.088-N. 

175k

4.         CONTINUED ADHERENCE TO THE RALPH M. BROWN ACT
            Recommendation:  It is recommended that the City Council and all City commissions, operating companies, and other bodies subject to the Ralph M. Brown Act
            continue to adhere to all of the provisions despite the State’s decision to suspend its requirements for fiscal reasons. 

            96k

5.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH P.T. I. SAND & GRAVEL, INC., AND LOGANS MARKETING TO FURNISH AND DELIVER ROCK, BITUMINOUS, AND CONCRETE MATERIALS IN AN AMOUNT NOT TO EXCEED $479,200 PER YEAR (SPECIFICATIONS WD-12-04)
Recommendation: 
(1)          Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15301, existing facilities;
(2)          Accept the bid dated July 10, 2012 submitted by P.T.I. Sand & Gravel, Inc., in response to Specifications WD-12-04, to furnish and deliver rock materials and bituminous materials for the Water and Power Department (Department);
(3)          Accept the bid dated July 10, 2012, submitted by Logans Marketing in response to Specifications WD-12-04, to furnish and deliver concrete materials for the Department;
(4)          Reject all other bids received;
(5)          Authorize the City Manager to issue a purchase order for a one-year period to P.T.I. Sand & Gravel, Inc., in the amount of $355,065 with an option for three additional one-year extensions of $355,065 each; and
(6)          Authorize the City Manager to issue a purchase order for a one-year period to Logans Marketing in the amount of $124,135 for an initial term of one year with an option for three additional one-year extensions of $124,135 each. 

345k

6.         CONTRACT AWARD TO J. FLETCHER CREAMER & SON FOR THE INSTALLATION OF FIBER OPTIC EQUIPMENT ON LAKE AVENUE FROM RIO GRANDE STREET TO THE TRAFFIC MANAGEMENT CENTER FOR AN AMOUNT NOT TO EXCEED $606,777
Recommendation: 
(1)          Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301 (Class 1), subsection (c) of the Resources Agency of California Guidelines (minor alterations involving negligible expansion or no use beyond that previously existing) pursuant to the findings of the Secretary of the Resources Agency; and
(2)          Accept the bid dated June 27, 2012 submitted by J. Fletcher Creamer & Son in response to the Specifications for the Installation of Fiber Optic Equipment on Lake Avenue from Rio Grande Street to the Traffic Management Center, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $606,777.  

192k

7.         AMEND CONTRACT NO. 20,769 WITH INTER-CON SECURITY SYSTEMS, INC., FOR CITYWIDE SECURITY SERVICES AT BUILDINGS, PARKS, AND THE HOLLY STREET PARKING STRUCTURE BY $369,627 TO AN AMOUNT NOT TO EXCEED $1,529,451
Recommendation: 
(1)          Find the project to be exempt from California Environmental Quality Act (CEQA) review in accordance with Article 5, Section 15061, subsection (b), part 3 of the Resources Agency of California as it will not have a potentially significant effect on the environment, and therefore falls under the “general rule” exemption; and
(2)          Amend Contract No. 20,769 with Inter-Con Security Systems, Inc., for citywide security services at buildings, parks, and the Holly Street parking structure by $369,627 to an amount not to exceed $1,529,451. 

186k

8.         AMENDMENT TO CONTRACT NO. 20,944 WITH KASA CONSTRUCTION, INC., TO INCREASE THE TOTAL NOT TO EXCEED AMOUNT BY $18,000 FROM $282,000 TO $300,000 FOR IMPROVEMENTS OF OAK GROVE DRIVE – FOOTHILL BOULEVARD TO BERKSHIRE PLACE
Recommendation: 
(1)          Find that on February 27, 2012, the City Council acknowledged the project to be categorically exempt under Section 21084 of the Public Resources Code in accordance with Article 19, Section 15301(Class 1), subsection (c), repair of existing public streets, pursuant to the findings of the Secretary of Resources Agency, and a Notice of Exemption for the project was filed with the Los Angeles County Clerk on August 16, 2011; and that there are no changed circumstances or new information which would require further environmental review; and
(2)          Authorize the City Manager to amend Contract No. 20,944 with Kasa Construction, Inc., to increase the contract amount by $18,000 for a total not to exceed amount of $300,000 for additional work as part of the Improvements of Oak Grove Drive – Foothill Boulevard to Berkshire Place project. 

158k

9.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH ACCO ENGINEERED SYSTEMS, INC., TO PROVIDE MAINTENANCE, INSPECTION AND REPAIR SERVICES FOR THE GLENARM POWER PLANT GAS TURBINE INLET AIR CHILLERS
Recommendation: 
(1)          Find that contracting with ACCO Engineered Systems for chiller maintenance and inspection services is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15301, existing facilities;
(2)          Authorize the City Manager to enter into a contract with ACCO Engineered Systems for maintenance, inspection and repair services for the Glenarm Power Plant gas turbine inlet air chillers in an amount not to exceed $108,000, with an option of three one-year extensions at $57,300, for a total cost of $279,900.  The initial term of the contract is for two years or when the Council-authorized amount is expended, whichever occurs first, with an option of three (3) one-year extension periods, subject to approval of the City Manager; and
(3)          Find that the proposed contract is exempt from competitive bidding pursuant to City Charter, Article X, Section 1002(F), contracts for professional or unique services. 

266k

10.       APPROVAL OF FINAL PARCEL MAP NO. 071790 FOR THE CREATION OF THREE LAND LOTS FROM ONE EXISTING LOT AT THE VONS SHOPPING CENTER AT 2355 EAST COLORADO BOULEVARD
Recommendation: 
(1)          Adopt a resolution to approve Final Parcel Map No. 071790;
(2)          Accept the offer of easement dedication for utilities purposes as shown on said map; and
(3)          Authorize the City Clerk to execute the certificate on the map showing the City’s approval of said map.
Recommendation of Hearing Officer:  The tentative vesting map was approved on May 2, 2012 by the Hearing Officer, to be recorded within three years. 

934k

11.       AUTHORIZATION TO ENTER INTO A CONTRACT WITH MUELLER SERVICE CALIFORNIA, INC., TO PROVIDE UTILITY SERVICES IN AN AMOUNT NOT TO EXCEED $500,000 PER YEAR (SPECIFICATIONS WD-12-01)
Recommendation: 
(1)          Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15301, existing facilities;
(2)          Accept the bid dated July 11, 2012 submitted by Mueller Service California, Inc., in response to Specifications WD-12-01, to provide utility services for the Water and Power Department;
(3)          Reject all other bids received; and
(4)          Authorize the City Manager to enter into a contract with Mueller Service California, Inc., for an amount not to exceed $500,000 per year for an initial period of two years with an option for three additional one-year terms of $500,000 each.  

309k

12.       AUTHORIZE A PURCHASE ORDER WITH FALCON FUELS, INC., FOR PURCHASE OF FLEET FUEL FOR A TOTAL OF $2,740,000
Recommendation: 
(1)          Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)          Accept the bid dated June 20, 2012 submitted by Falcon Fuels, Inc.; and
(3)          Authorize the issuance of a purchase order to Falcon Fuels, Inc., for a one-year period with three additional one-year extensions with the approval of the City Manager.  The purchase order amounts will be for $2,740,000 per year with a total cost of $10,960,000.  The proposed purchase order is in compliance with the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code, Chapter 4.08.  

131k

13.       AWARD OF PURCHASE ORDER CONTRACT TO EXPRESS SIGN & NEON FOR FABRICATION OF SIGNS AND POLES FOR THE PASADENA WAYFINDING SYSTEM FOR AN AMOUNT NOT TO EXCEED $353,000
Recommendation: 
(1)          Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), general rule; and
(2)          Accept the bid dated July 24, 2012 submitted by Express Sign & Neon in response to the Specifications for the Fabrication of Signs and Poles for the Pasadena Wayfinding System, reject all other bids received, and authorize the City Manager to issue a purchase order contract as is required for an amount not to exceed $353,000.  

151k

14.      LEGISLATIVE POLICY COMMITTEE:  AMEND THE STATE LEGISLATIVE PLATFORM TO ADD A NEW PRIORITY SUPPORTING THE TIMELY SALE OF STATE OWNED PROPERTIES WITHIN THE SR-710 CORRIDOR
Recommendation: 
(1)         Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15061(b)(3); general rule;
(2)         Amend the State Legislative Platform to add a new Legislative Priority supporting the timely sale of state owned properties within the SR-710 corridor; and
(3)         Authorize the Mayor or Vice Mayor to send a letter to state legislators in support of this legislative priority.
Recommendation of Legislative Policy Committee:  At their July 25^th meeting, the Legislative Policy Committee considered a motion recommending the City Council support Senate Bill (Liu) 204 with the following two amendments:
(1)          SB 204 establishes a timeline for the sale of excess properties based on a “trigger” event, such as the elimination of a surface freeway alternative from further consideration in the environmental review of the SR-710 North Gap Closure Project; and
(2)          SB 204 includes a provision that the proceeds from the sale of excess properties will be available for local transportation priorities determined jointly with the cities in which any excess properties are located.
            During the Committee’s briefing on State Legislative Matters with David Jones the Committee learned that Senator Liu has proposed several amendments to SB 204 which may address the recommended amendments.  The amendments to SB 204 are not scheduled to be released until August 6, 2012.  Committee Chair Madison recused himself from the item due to a potential conflict of interest associated with ownership of property near the affected Caltrans properties. The Committee did not take action on the proposed staff recommendation to support SB 204 with amendments. 

2330k

City Council 

15.       APPOINTMENT OF PATRICIA TROLLMAN TO THE SENIOR COMMISSION (Agency Representative) 

16.       RESIGNATION OF RHEA ROBERTS FROM THE OLD PASADENA PARKING METER ZONE ADVISORY COMMISSION (Mayor Nomination/At-Large/
District 6) 

40k

17.       APPROVAL OF A CORRECTION TO THE APPOINTMENT OF TAREK SHAWKY FROM THE RECREATION AND PARKS COMMISSION (APPROVED BY THE CITY COUNCIL ON JULY 30, 2012) TO THE NORTHWEST COMMISSION (District 1 Nomination) 

18.       REAPPOINTMENT OF NAT NEHDAR TO THE HUMAN RELATIONS COMMISSION (District 5 Nomination) 

City Clerk/Secretary 

19.      APPROVAL OF MINUTES 

July 23, 2012  (City Council) July 23, 2012  (Successor Agency to the Pasadena Community Development Commission)

 20.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 11,724	Paseo Colorado Holdings, LLC and DDR Corporation	$25,000.00+
Claim No. 11,725	LED Global, LLC	25,000.00+
Claim No. 11,726	The Hartford as Subrogee of Ellen Small	936.43
Claim No. 11,727	AT&T/Pacific Bell	1,449.57
Claim No. 11,728	Darwin Winfrey	634.94
Claim No. 11,729	Lucine S. Iskenderian	54.00

 21.      PUBLIC HEARINGS SET             

September 10, 2012, 7:00 p.m. – Designation of 160 South Orange Grove Boulevard as a Landmark  September 10, 2012, 7:00 p.m. – Designation of 164-180 South Orange Grove Boulevard as a Landmark  September 10, 2012, 7:00 p.m. – Designation of three trees on the property at 2900 East Del Mar Boulevard as individual Landmarks

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

22.       PUBLIC HEARING:  Appeal OF REQUEST FOR TIME EXTENSION, 229-247 SOUTH MARENGO Avenue, 21 Unit Multi-Family Complex – rM-48 dEVELOPMENT STANDARDS
Recommendation:
(1)          Find that this project has been determined to be categorically exempt from the California Environmental Quality Act (CEQA), under Section 15332, Class 32, “in-fill development projects”, and that there are no changed circumstances or new information which would trigger further environmental review;
(2)          Find that an application for an extension of time with the Planning Department was submitted before the expiration of the permit;
(3)          Find that the failure of the Design Commission to act in the approval of the third Time Extension for this project is an appealable action, pursuant to the Zoning Code;
(4)          Find that the findings and conditions of the original approval are still applicable and that finding No. 2, Section D of Ordinance 7215 does not apply, pursuant to the allowed exceptions, as a Vesting Tentative Tract Map (VTTM No. 070403) was approved for this project in 2008; and
(5)          Approve the applicant’s request for a third and final Time Extension to extend the original Consolidated Design Review approval granted by the Design Commission on November 26, 2007, until February 25, 2013.
Recommendation of Design Commission:  On May 29, 2012, the Design Commission reviewed the request for a third time extension for a 21-unit courtyard-style condominium with subterranean parking.  Two motions were made, one to approve and one to deny the extension, but both failed to achieve enough votes to pass. 

295k

ATTACHMENTS A & B 1291k

APPEAL APPLICATION 452k

CORRESPONDENCE Part 1 2525k
CORRESPONDENCE Part 2 3339k
CORRESPONDENCE Part 3 2153k
CORRESPONDENCE Part 4 3278k
CORRESPONDENCE Part 5 2713k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 175k

City Manager 

23.       ADOPTION OF A RESOLUTION AND CONDUCT FIRST READING OF AN ORDINANCE OF THE CITY OF PASADENA AUTHORIZING THE INVITATION OF BIDS FOR THE PURCHASE OF ELECTRIC REVENUE REFUNDING BONDS, 2012A SERIES OF SAID CITY; APPROVING A NOTICE OF INTENTION TO SELL BONDS, A PRELIMINARY OFFICIAL STATEMENT, A NOTICE INVITING BIDS; AUTHORIZING THE PUBLICATION OF A NOTICE OF INTENTION TO SELL BONDS; AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $15,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA ELECTRIC REVENUE REFUNDING BONDS, 2012A SERIES, PAYABLE OUT OF THE LIGHT AND POWER FUND, APPROVING THE EXECUTION AND DELIVERY OF A SEVENTH SUPPLEMENTAL TO  ELECTRIC REVENUE BOND FISCAL AGENT AGREEMENT, AN ESCROW AGREEMENT, A CONTINUING DISCLOSURE AGREEMENT, AND AUTHORIZING CERTAIN ACTIONS IN CONNECTION THEREWITH
Recommendation:  It is recommended that the City Council adopt:
(1)          A resolution authorizing the invitation of bids for the purchase of Electric Revenue Refunding Bonds, 2012A Series of said city, approving a notice of intention to sell bonds, a preliminary official statement, a notice inviting bids, authorizing the publication of a notice of intention to sell bonds, and authorizing certain other actions in connection therewith; and
(2)          Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $15,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA ELECTRIC REVENUE REFUNDING BONDS, 2012A SERIES, PAYABLE OUT OF THE LIGHT AND POWER FUND, AND APPROVING THE EXECUTION AND DELIVERY OF A SEVENTH SUPPLEMENT TO ELECTRIC REVENUE BOND FISCAL AGENT AGREEMENT, ESCROW AGREEMENTS AND A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION THEREWITH”. 

237k

RESOLUTION 1377k

ORDINANCE Part 1 2277k
ORDINANCE Part 2 2146k

ELECTRIC REVENUE BONDS Part 1 3287k
ELECTRIC REVENUE BONDS Part 2 3149k
ELECTRIC REVENUE BONDS Part 3 2534k

City Council 

First Reading:   

24.       Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $15,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA ELECTRIC REVENUE REFUNDING BONDS, 2012A SERIES, PAYABLE OUT OF THE LIGHT AND POWER FUND, AND APPROVING THE EXECUTION AND DELIVERY OF A SEVENTH SUPPLEMENT TO ELECTRIC REVENUE BOND FISCAL AGENT AGREEMENT, ESCROW AGREEMENTS AND A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION THEREWITH”. (See Item No. 23) 

Second Reading:  None 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

September 5, 2012

October 3, 2012

November 7, 2012

FINANCE COMMITTEE (Chair Chris Holden, Victor Gordo, Margaret McAustin, Terry Tornek)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

August 6, 2012 (Special meeting cancelled)

August 13, 2012

August 27, 2012 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

August 22, 2012 (To be cancelled)

September 26, 2012

October 24, 2012

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

August 14, 2012

August 28, 2012

September 11, 2012

PUBLIC SAFETY COMMITTEE (Chair Steve Madison, Gene Masuda, Margaret McAustin, Jacque Robinson)
Meets the first and third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)

August 6, 2012

August 20, 2012(To be cancelled)

September 3, 2012 (To be cancelled)