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AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
November 22, 2004
Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 8:00 P.M.
Pasadena Senior Center, Multi-Purpose Room
85 East Holly Street, Pasadena
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
Agency Negotiators: Karyn Ezell, Richard Kunz
Employee Organization: Unrepresented Employees: Unrepresented Police
Lieutenants and Commanders
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
Agency Negotiators: Karyn Ezell, Richard Kunz
Employee Organizations: Pasadena Association of Clerical and Technical
Employees/Laborers International Union of North America, Local 777;
American Federation of State, County and Municipal Employees, Local 858;
Pasadena Management Association; International Brotherhood of Electrical
Workers, Local 18; International Union of Operating Engineers, Local 501;
Service Employees International Union, Local 347; and all Non-Safety
Unrepresented Employees
C: CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE
PERFORMANCE EVALUATION pursuant to Government Code 54957
Title: City Manager
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
be limited to a total of 20 minutes at the beginning of the meeting and will
continue under Item 11 (below) "Public Comment (continued)". Please limit
comments to 3 minutes each.
3. OLD BUSINESS: None
4. CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one
motion and one vote unless removed for separate discussion)
A. City Manager
(1) INCREASE PURCHASE ORDER WITH LIFE ASSIST FOR
MISCELLANEOUS MEDICAL SUPPLIES IN AN AMOUNT NOT TO
EXCEED $150,000 PER YEAR
Recommendation of City Manager: Approve a purchase order
increase with Life Assist for the purchase of medical supplies for an
amount not to exceed $150,000 per year.
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(2) AUTHORIZE PURCHASE ORDER WITH WONDRIES FLEET GROUP
FOR PURCHASE OF TWELVE NEW POLICE VEHICLES FOR A
TOTAL OF $281,775
Recommendation of City Manager:
(1) Authorize the issuance of a purchase order to Wondries Fleet
Group in an amount not to exceed $281,775 for the purchase of twelve
police vehicles.
(2) The proposed purchase order is exempt from competitive bidding
pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their contractors for labor, material, supplies or
services.
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(3) REJECTION OF BID - LANDSCAPE MAINTENANCE AT VARIOUS
CITY FACILITIES IN LANDSCAPE AREAS I, II, AND III
Recommendation of City Manager: Reject all bids received on
May 26, 2004, in response to Specifications for Landscape Maintenance
at Various City Facilities.
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(4) RESOLUTION APPROVING THE EXCLUSIVE FUTURE USE OF A
PORTION OF THE PASADENA WATER AND POWER GLENARM
PLANT PROPERTY FOR STREET PURPOSES FOR THE STATE
ROUTE 710 MITIGATION - RAYMOND AVENUE TO STATE ROUTE
110 CONNECTOR PROJECT
Recommendation of City Manager:
(1) Adopt a resolution approving the exclusive future use of a portion
of the Pasadena Water and Power Glenarm Plant property for street
purposes for the State Route (SR) 710 Mitigation - Raymond Avenue to
SR 100 Connector Project;
(2) Approve a journal voucher transferring funds in the amount of
$1,201,300 from the Raymond Avenue to SR 110 Connector Project,
Budget Account No. 73204 to the Light and Power Fund, Budget
Account No. 7304 ($1,160,576) and Budget Account No. 1825
($40,724), respectively, for the exclusive future use of a portion of the
Pasadena Water and Power Glenarm Plant property.
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(5) EXTENSION OF TIME REQUIRED TO MEET CONDITION FOR
AMENDMENT TO THE ALKEBU-LAN CULTURAL CENTER'S LEASE
AT 1435 NORTH RAYMOND AVENUE
Recommendation of City Manager:
(1) Approve an extension until May 31, 2007, for Alkebu-Lan to raise
75% of the estimated $1,500,000 in construction costs through
donations or grants prior to commencement of construction on the
proposed addition and thereby meet the requirements of the 50-year
lease extension.
(2) Authorize the City Manager to execute the Lease Amendment and
all other documents pertaining thereto and to perform such other and
further acts as required under the Lease Amendment.
Recommendation of Northwest Commission: Staff presented this
item to the Northwest Commission at its November 9, 2004 meeting.
The Northwest Commission recommended that the City Council approve
the proposed extension for fund raising for construction of the proposed
addition.
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(6) AWARD OF CONTRACT TO TRI SPAN, INC. FOR ASBESTOS
ABATEMENT SERVICES AT THE CITY HALL BUILDING
Recommendation of City Manager: Accept the bid dated November 8,
2004 submitted by TRI SPAN, Inc., in response to the Specifications for
Asbestos Abatement Services at the City Hall Building; reject all other
bids received; and authorize the City Manager to enter into a contract for
an amount not-to-exceed $290,785, which includes a base bid of
$264,350 and $26,435 for any additional work the City may order
pursuant to the project specifications.
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B. City Clerk
(1) Approval of Minutes - October 4, 2004
(2) Receive and file claims against the City of Pasadena
Claim No. 9699 Barry Storch $ 431.91
Claim No. 9700 Dexter Clark, Mary Jo Earl, Not stated
Maurice Clark Jr., Marquisha Oshay Clark,
and Marisha Lashay Clark
Claim No. 9701 Kathy Clay 269.00
Claim No. 9702 Roger Austin, Sr. 900.00
Claim No. 9703 Gillian Patrice Symonds 501.58
Claim No. 9704 Mabell Garcia Paine 2,114.00
Claim No. 9705 Carrie Levy 25,000.00+
Claim No. 9796 Paul E. Bivens 538.09
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance/Audit Committee
(1) APPROVE A JOURNAL VOUCHER RECOGNIZING AND
APPROPRIATING $400,000 OF LIGHT RAIL RESERVE
PROPOSITION C) FOR THE FILLMORE STATION PEDESTRIAN
PLAZA AND THE FILLMORE STREET LIGHTING AND TRAFFIC
SIGNAL IMPROVEMENTS
Recommendation of City Manager: Approve a journal voucher
recognizing and appropriating $400,000 of Light Rail Reserve
(Proposition C) to Budget Account No. 75506 (Gold Line Phase I -
Project Enhancements).
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(2) QUARTERLY INVESTMENT REPORT - QUARTER ENDING
SEPTEMBER 30, 2004
Recommendation of City Manager: This item is for information
purposes only.
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(3) JOINT ACTION: FISCAL YEAR 2004 ANNUAL FINANCIAL REPORTS
Recommendation of City Manager/Chief Executive Officer: It is
recommended that the following audited reports for the year ending
June 30, 2004 be received by the City Council and/or Pasadena
Community Development Commission (PCDC):
· Comprehensive Annual Financial Report
· Single Audit Report on Federal Awards
· Pasadena Community Development Commission Annual Financial
Report
· Pasadena Center Operating Company Basic Financial Statements
· Rose Bowl Operating Company Basic Financial Statements
· Pasadena Fire and Police Retirement System Report on Audited
Financial Statements and Required Supplemental Information
(Draft)
· Air Quality Improvement Fund Financial and Compliance Report
· Independent Accountant's Report on Agreed-Upon Procedures
Applied to Appropriation Limit Worksheets
· Independent Accountant's Report on Agreed-Upon Procedures
Applied to Employee Deduction for the Internal Revenue Code
Section 457
· Management Letter - City of Pasadena
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(4) AMENDMENT TO THE FISCAL YEAR 2005 ADOPTED CAPITAL
IMPROVEMENT PROGRAM BUDGET TO INCLUDE A NEW
PROJECT IN THE "TRAFFIC CONTROL AND FACILITIES" SECTION
ENTITLED "PEDESTRIAN AND BICYCLIST SAFETY
ENHANCEMENTS - SAFE STRIDES AND RIDES"
Recommendation of City Manager: It is recommended that the City
Council:
(1) Amend the Fiscal Year (FY) 2005 Adopted Capital Improvement
Program (CIP) budget to include a new project in the "Traffic Control and
Facilities" section entitled "Pedestrian and Bicyclist Safety
Enhancements - Safe Strides and Rides";
(2) Recognize and approve a journal voucher appropriating the
California Office of Traffic Safety (OTS) grant for $90,000 to the
"Pedestrian and Bicyclist Safety Enhancements - Safe Strides and
Rides" project (Project No. 75507);
(3) Approve a journal voucher to appropriate $38,300 from
Commercial Development Fees in FY 2005 to the "Pedestrian and
Bicyclist Safety Enhancements - Safe Strides and Rides" project; and
(4) Acknowledge that the "Pedestrian and Bicyclist Safety
Enhancements - Safe Strides and Rides" project is categorically exempt
from the California Environmental Quality Act (CEQA) according to
Section15301, Existing Facilities, of the CEQA guidelines, and authorize
the City Manager to execute and the City Clerk to file a Notice of
Exemption therefor with the Los Angeles County Clerk.
Recommendation of Planning Commission: The Capital
Improvement Program Subcommittee of the Planning Commission
reviewed this project on November 1, 2004, and recommended its
approval to the full Planning Commission on November 10, 2004. On
that date, the Planning Commission voted unanimously in favor of the
project.
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(5) RESOLUTION AMENDING THE SALARY RESOLUTION RELATING
TO SALARY AND BENEFITS FOR VARIOUS CLASSIFICATIONS;
AND AMENDMENTS TO THE FY 2005 OPERATING BUDGET TO
REFLECT THE REORGANIZATIONS WITHIN THE DEPARTMENTS
OF THE CITY MANAGER, CITY ATTORNEY AND CITY CLERK
Recommendation of City Manager:
(1) Approve an amendment to the Adopted FY 2005 Operating Budget
to reflect the conversion of one vacant FTE in the City Manager's Office
to the classification of Assistant City Manager; the conversion of one
vacant FTE to the new classification of Senior Assistant City Clerk in the
City Clerk's Office; and in the City Attorney's Office, the conversion of
one vacant Assistant City Attorney FTE to the classification of Deputy
City Attorney, and the addition of one Deputy City Attorney FTE, one
Deputy City Prosecutor FTE, one Paralegal FTE, the upgrade of one
Staff Assistant II FTE to Staff Assistant III, the upgrade of a part-time
Staff Assistant III to full-time, and the elimination of one vacant Principal
Operations Specialist.
(2) Adopt a Resolution amending the Salary Resolution to provide
assignment pay for an employee in the classification of Assistant City
Attorney assigned as Senior Assistant City Attorney; and establishing
the title and control rate for the new classification of Senior Assistant
City Clerk.
(3) Approve a journal voucher appropriating $31,899 to Account No.
141000-101-8005 (City Manager), $10,785 to Account No. 261000-101-
8005 (City Clerk), and $115,223 to Account No. 181000-101-8005 (City
Attorney) from the unappropriated General Fund fund balance.
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C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
(1) ANIMAL GUARDIAN CAMPAIGN
Recommendation of City Manager: It is recommended that the City
Council not take any action to amend Title 6 (Animals) of the Pasadena
Municipal Code related to the term "pet owner".
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F. Reports from Representatives
6. PUBLIC HEARINGS - 8:00 P.M.
A. PUBLIC HEARING: PROPOSED AMENDMENT TO PLANNED DEVELOPMENT
DISTRICT 21, MONTGOMERY ENGINEERING (PD-21) ZONING DISTRICT FOR
PROPERTIES LOCATED AT 250-286 NORTH MADISON AVENUE
Recommendation of City Manager: It is recommended that the City
Council, following a public hearing:
(1) Approve the Environmental Exemption (Attachment 2 of the agenda
report);
(2) Approve the De Minimis Impact Finding on the State Fish and Wildlife
Habitat (Attachment 3 of the agenda report);
(3) Adopt the findings that the proposed Zoning Code amendment is
consistent with the policies of the General Plan and the purposes of Title 17;
(4) Approve the Zoning Code amendment and amended development
standards to PD-21 (Planned Development District - 21, Montgomery
Engineering) zoning district (Attachment 1 of the agenda report); and
(5) Direct the City Clerk to file a Notice of Exemption and a Certificate of
Fee Exemption for the California Department of Fish and Game, with the
Los Angeles County Recorder (Attachment 4 of the agenda report)
Recommendation of Planning Commission: The Planning Commission
reviewed the proposal at their meeting on November 10, 2004. The applicant
requested modification of the recommended development standards to allow
for indirect illumination of the proposed wall signs. The Planning Commission
voted unanimously to recommend approval of the Zoning Code amendment
with the changes as described. These changes are included in the staff
recommendation.
and Attachments 1-6 563k
Attachment 7 233k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Council
(1) CONSIDERATION OF POTENTIAL PARK FUNDING BALLOT
MEASURE (Councilmember Holden)
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B. City Manager
(1) ADOPTION OF THE WASHINGTON PARK MASTER PLAN AND
NEGATIVE DECLARATION
Recommendation of City Manager:
(1) Approve the Initial Study and adopt the Negative Declaration
prepared for the Washington Park Master Plan;
(2) Adopt the De Minimis Finding of No Impact on Fish and Wildlife;
(3) Adopt the Washington Park Master Plan; and
(4) Direct the City Clerk to certify the Notice of Determination,
Negative Declaration, and Certificate of Exemption from Fish and Game
fees with the Los Angeles County Registrar-Recorder/County Clerk.
Review by Commissions: The Washington Park Master Plan was
presented to the Recreation and Parks Commission, the Northwest
Commission, the Design Commission, the Planning Commission, the
Accessibility and Disability Commission, and the Urban Forestry
Advisory Committee during June and July of 2002. None of the
comments received at any of the Commission and Committee
presentations recommended any modification to the proposed plan. On
June 4, 2002 the Recreation and Parks Commission recommended that
the City Council grant conceptual approval of the Washington Park
Master Plan.
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(2) PROPOSED SERVICE ENHANCEMENTS FOR THE PASADENA
AREA RAPID TRANSIT SYSTEMS (ARTS)
Recommendation of City Manager:
(1) Approve service changes and enhancements for the Pasadena
Area Rapid Transit System (ARTS) as detailed in the Background
section of the agenda report; and
(2) Approve a journal voucher transferring $525,000 from the non-
departmental reserve in the Proposition C Fund to the FY 2005
Operating Budget for the ARTS Budget Account No. 8114-209-775412.
Recommendation of Transportation Advisory Commission: The
Transportation Advisory Commission (TAC) reviewed the proposed
service changes and enhancements for the ARTS at their regular
meeting on October 8, 2004 and unanimously supported staff's
recommendations.
and Attachment 1 147k
Attachment 2 2019k Attachment 3 2204k
Attachment 4 2178k Attachment 5 1070k
Attachment 6 2013k
(3) REQUEST TO NAME A PATH IN THE LOWER ARROYO "THE ROY
BEGLEY WALK"
Recommendation of City Manager: It is recommended that the City
Council approve the request to name a path in the Lower Arroyo in
honor of Roy Begley.
Recommendation of the Recreation and Parks Commission: At the
October 5, 2004 meeting of the Recreation and Parks Commission, the
Commission unanimously supported this request.
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C. Advisory Bodies
(1) RECOMMENDATION TO AMEND THE FY 2005 CIP: STADIUM
SEISMIC STRENGTHENING PROJECT
Recommendation of Rose Bowl Operating Company:
(1) Approve an amendment to the "Rose Bowl Seismic Upgrades"
project in the FY 2005 Capital Improvement Program to increase the
total estimated cost by $350,000 to $1,550,000;
(2) Approve a journal voucher appropriating $1.164 million to the
project from the following sources in the following amounts: $1,455,885
from Unrestricted and Undesignated Retained Earnings (Rose Bowl
Fund), $17,177 from 1996 Unspent Bond Proceeds, and $76,938 from
1991 Unspent Bond Proceeds; and
(3) Acknowledge that a Negative Declaration was certified by City
Council on January 12, 2004.
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(2) RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION
TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE
TAX-EXEMPT FINANCINGS FOR CERTAIN EXPENDITURES MADE
AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION,
CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL
IMPROVEMENTS
Recommendation of Rose Bowl Operating Company: It is
recommended that the City Council adopt a resolution declaring the City
Council's intention to reimburse itself from the proceeds of one or more
tax-exempt financings for certain expenditures made and/or to be made
in connection with the acquisition, construction and equipping of certain
capital improvements within the Rose Bowl Locker Room and Seismic
Strengthening Projects.
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D. City Attorney
(1) LETTER TO SUPERVISOR ANTONOVICH REGARDING THE USE OF
A PORTION OF NEWLY DISCOVERED FUNDS TO BE ALLOCATED
FOR COUNTY JAIL FACILITIES
Recommendation of City Attorney/City Prosecutor: It is
recommended that the City Council authorize the City Attorney/City
Prosecutor to prepare and send a letter to Supervisor Michael
Antonovich urging that monies be set aside for use by the L.A. County
Sheriff's Department for the housing of County jail inmates sufficient to
eliminate the need for the current early release program.
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8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - October 4, 2004
B. JOINT ACTION: FISCAL YEAR 2004 ANNUAL FINANCIAL REPORTS
(See Item 5.B.3)
9. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
PASADENA SUSPENDING SECTIONS 9.36.220(B) AND 9.36.230 OF
THE PASADENA MUNICIPAL CODE RELATING TO THE
TEMPORARY SUSPENSION OF THE HOURS OF AMPLIFIED SOUND
AND NOISE SOURCES FOR A PERMITTED EVENT AT AREA H
FROM 9:00 A.M. - 10:00 A.M. ON SUNDAY, FEBRUARY 27, 2005
(THE SUSAN G. KOMEN FOUNDATION'S RACE FOR THE CURE
RUN/WALK)"
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B. Second Reading: None
10. INFORMATION ITEMS
A. PREDEVELOPMENT PLAN REVIEW FOR NEW CONSTRUCTION OF A
MEDICAL OFFICE BUILDING AT 556 EAST COLORADO BOULEVARD,
PPR2004-00020 (District 6)
Recommendation of City Manager: This report is for information purposes
only.
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B. INFORMATION ON THE USE OF FUNDING FROM MEASURE B FOR
TRAUMA CENTERS (Oral Presentation by Carol Meyer, Director of
Emergency Medical Services, Los Angeles County Department of Health
Services (To be heard at 7:00 p.m.)
11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary)
13. ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Steve
Madison,
Steve Haderlein, Paul Little, Victor Gordo)
Meets the third Monday of each month at 4:15 p.m., Chamber
Building,
117 East Colorado Boulevard, Conference Room – 6th Floor
December 20, 2004
January 17, 2005 (To be Cancelled)
FINANCE COMMITTEE (Chair Paul Little, Bill Bogaard, Joyce Streator, Sidney F. Tyler, Jr.)
Meets the second and fourth Monday of each month at 4:00
p.m., Chamber Building,
117 East Colorado Boulevard, Conference Room – 4th
Floor
November 22, 2004
December 13, 2004
December 27, 2004
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Chris Holden, Sidney F. Tyler, Jr.)
Meets the fourth Tuesday of each month at 4:15 p.m., Chamber
Building,
117 East Colorado Boulevard, Conference Room – 6th Floor
December 7, 2004 (To be cancelled)
December 14, 2004 (Special meeting at 4:15 p.m., Chamber Building, 6th floor Conference Room)
January 25, 2005
MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler, Jr., Joyce Streator, Steve Haderlein)
Meets the third Wednesday of each month at 2:00 p.m.,
150 South Los Robles Avenue,
Pasadena Water and Power Conference Room, 2nd
Floor
December 15, 2004
January 19, 2005
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison, Victor Gordo)
Meets the first Monday of each month at 4:15 p.m., Chamber
Building,
117 East Colorado Boulevard, Conference Room – 6th Floor
December 6, 2004
January 3, 2005 (To be cancelled)
FUTURE COUNCIL MEETING DATES
November 29, 2004 (To be cancelled)
December 6, 2004
December 13, 2004
December 20, 2004
December 27, 2004 (To be cancelled)
January 3, 2005 (To be cancelled)
January 10, 2005
January 17, 2005 (To be cancelled - Martin Luther King holiday)
January
20, 2005 - Mayor’s State of the City Address, Lillian Vosloh Forum
at Pasadena
City College, 7:00 P.M.
January 24, 2005
January 31, 2005
February 7, 2005
February 14, 2005
February 21, 2005
February 28, 2005
FUTURE PUBLIC HEARINGS: