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PURSUANT TO EXECUTIVE ORDER N-29-20 ISSUED BY GOVERNOR GAVIN NEWSOM ON MARCH 17, 2020, THE CITY COUNCIL MEETING FOR MARCH 22, 2021 AT 4:30 P.M. WILL TAKE PLACE SOLELY BY VIDEOCONFERENCE/TELECONFERENCE.

In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:

1. Members of the public may submit comments of any length up to two hours prior to the start of the meeting, at the following email address:  
correspondence@cityofpasadena.net

Please be aware that, while these comments will be provided to the members of the body and will become part of the meeting record, they will not be read aloud. Any comment submitted in this fashion will be forwarded to the legislative body prior to the start of the meeting.

2.  During the meeting, members of the public may submit up to 200 words, at the following webpage:
www.cityofpasadena.net/city-clerk/public-comment

If you wish your comments to be read aloud during the meeting, please indicate so on the form. If you submit more than one form for the same item, only the first one received will be read aloud.  The City reserves the right to summarize comments if necessary for the orderly and timely flow of the meeting. All comments in their entirety will become part of the meeting record and will be forwarded to the legislative body.

3. If assistance is needed by phone, please call the City Clerk’s Office at: (626) 744-4124.

 LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG,
AND ALSO AT
WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,

TO HEAR A LIVE SPANISH TRANSLATION OF THE MEETING (LISTEN ONLY), PLEASE DIAL-IN 10 MINUTES PRIOR TO THE MEETING (4:20 P.M.):
TOLL-FREE DIAL-IN: (888) 585-9008
PARTICIPANT PASSCODE: 739-142-091, THEN #

IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
CITYCLERK@CITYOFPASADENA.NET.

                    ___________________________________________________________________________________________________________________________________________

 

DE ACUERDO CON LA ORDEN EJECUTIVA N-29-20 EMITIDO POR EL GOBERNADOR
GAVIN NEWSOM EL 17 DE MARZO DE 2020, LA REUNIÓN DEL CONSEJO DE LA CIUDAD PARA EL 22 DE MARZO DE 2021 A las 4:30 P.M. SE EFECTUARÁ SOLAMENTE POR VIDEOCONFERENCIA/TELECONFERENCIA.

Con el fin de facilitar la participación del público en las reuniones celebradas únicamente por medios electrónicos, la Ciudad aceptará comentario público de la siguiente manera:

1. El público podrá presentar comentarios de cualquier duración hasta dos horas antes del inicio de la reunión, al siguiente correo electrónico:
correspondence@cityofpasadena.net

Favor de tomar en cuenta que, si bien estos comentarios se proporcionarán a los miembros del consejo y serán parte los récords de la reunión, no se leerán en voz alta. Cualquier comentario presentado de esta manera se remitirá al órgano legislativo antes del inicio de la reunión.

2. Durante la reunión, el público podrá presentar hasta 200 palabras en la siguiente página web:
www.cityofpasadena.net/city-clerk/public-comment 

Si desea que sus comentarios sean leídos en voz alta durante la reunión, indíquelo en el formulario. Si envía más de un formulario para el mismo articulo, sólo se leerá en voz alta el primero que se reciba. La alcaldía se reserva el derecho de resumir los comentarios si es necesario para el flujo ordenado y oportuno de la reunión. Todos los comentarios en su totalidad pasarán a ser parte del acta de la reunión, y se remitirán al órgano legislativo.

3. Si requiere asistencia por teléfono, llame a la Oficina del Secretario de la Ciudad al: (626) 744-4124.

                  ESTARÁ DISPONIBLE LA TRANSMISIÓN AL VIVO CON SUBTITULOS EN
                       WWW.PASADENAMEDIA.ORG,
                Y TAMBIEN EN WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS

 PARA ESCUCHAR LA INTERPETACIÓN AL ESPAÑOL DE LA REUNIÓN AL VIVO (SÓLO PARA ESCUCHAR), FAVOR DE LLAMAR 10 MINUTOS ANTES DE LA REUNIÓN  (4:20P.M.):
LLAMANDO GRATIS AL: (888) 585-9008
CÓDIGO DE ACCESO DEL PARTICIPANTE: 739-142-091, LUEGO #

SI NECESITA UNA MODIFICACION O ACOMODACIÓN RAZONABLE DE ACUERDO CON LA LEY DE ESTADOUNIDENSES CON DISCAPACIDADES PORQUE USTED NO PUEDE PARTICIPAR ELECTRÓNICAMENTE COMO SE ESTABLECE ANTERIORMENTE, CONTÁCTESE CON LA OFICINA DE LA SECRETARÍA DE LA CIUDAD LO ANTES POSIBLE AL (626) 744-4124 O CITYCLERK@CITYOFPASADENA.NET

                                 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION

MARCH 22, 2021
Public Meeting: 4:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

PUBLIC MEETING – 4:30 P.M.  ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 200 words per person.

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 173k

CONSENT CALENDAR  (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 200 words per person.)

 City Manager/Executive Director 

1.      AWARD PURCHASE ORDER TO CANON SOLUTIONS AMERICA, INC., FOR THE LEASE AND MAINTENANCE OF THREE DIGITAL PRINTING SYSTEMS, INCLUDING SUPPORTING SOFTWARE AND HARDWARE NOT-TO-EXCEED $422,000 OVER A 60-MONTH PERIOD
Recommendation
:
It is recommended that the City Council:
(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (general rule);
(2)
      Authorize the City Manager to enter into a contract with Canon Solutions America, Inc., for the lease, hardware/software and maintenance support of three digital printing systems in an amount not-to-exceed $422,000, for 60 months. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies, or services;
(3)
      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served; and
(4)
      Pursuant to Pasadena Municipal Code, section 4.04.080, find that the proposed contract is exempt from salvage requirements, as city-owned technology is obsolete and therefore of minimum value. Canon will be removing the equipment as a trade-in towards the contract.

          1054k

         ATTACHMENT A 456k

         ATTACHMENT B 449k 

2.      CONTRACT AWARD TO CROSSTOWN ELECTRICAL AND DATA, INC., FOR INTELLIGENT TRANSPORTATION SYSTEM PHASE 1 – TRAFFIC MANAGEMENT CENTER, FEDERAL AID PROJECT HPLUL – 5064 (057) FOR AN AMOUNT NOT-TO-EXCEED $460,000
Recommendation:
It is recommended that the City Council:
(1)
      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no features that distinguish  this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)
      Accept the bid dated March 10, 2021, submitted by Crosstown Electrical and Data, Inc., in response to the project plans and specifications for Intelligent Transportation System Phase 1 – Traffic Management Center project, reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $460,000 which includes the base contract amount of $399,300 and a contingency of $60,700 to provide for any necessary change orders.

          1361k

3.      AUTHORIZE AN AGREEMENT WITH POWERFLEX SYSTEMS LLC IN AN AMOUNT NOT-TO-EXCEED $178,832 FOR THE INSTALLATION AND PROVISION OF SUPPORT SERVICES FOR ELECTRIC VEHICLE SUPPLY EQUIPMENT FOR THE DEL MAR GARAGE
Recommendation: It is recommended that the City Council:
(1)   
Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA"), pursuant to State CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstance; and
(2)    Accept the bid dated February 17, 2021, submitted by PowerFlex Systems LLC in response to specifications for Electric Vehicle Supply Equipment for the Del Mar Garage; reject all other bids received; authorize the City Manager to enter into a contract with PowerFlex Systems LLC in an amount not-to-exceed $178,828 for three years which includes the base bid amount of $155,502 plus a 15% contingency of $23,326 to provide for any necessary change orders, with two optional one-year extensions each for an amount not-to-exceed $2 each year, at the discretion of the City Manager, or his designee, for a maximum contract term of five years in an amount not-to-exceed $178,832.
 

          1439k

4.      AUTHORIZE AN AGREEMENT WITH BARAN ELECTRIC IN AN AMOUNT NOT- TO-EXCEED $405,650 FOR THE INSTALLATION OF ELECTRIC VEHICLE CHARGING STATIONS AT VICTORY AND ROBINSON PARKS
Recommendation: It is recommended that the City Council:
(1)
      Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA"), pursuant to State CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)    Accept the bid dated January 19, 2021, submitted by Baran Electric in  response to the Notice Inviting Bids for Electric Vehicle Supply Equipment for Victory and Robinson Parks; reject all other bids received; authorize the City Manager, or his designee, to enter into a contract with Baran Electric in an amount not-to-exceed $357,650 for three years which includes the base contract amount of $311,000 and a contingency of $46,650 to provide for any necessary change orders; and
(3)
      Authorize the City Manager to extend the contract for up to two additional one-year extensions each for an amount not-to-exceed $24,000 each year, at the discretion of the City Manager, or his designee, for a maximum contract length of five years and total amount not-to-exceed $405,650.

          1399k

5.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH TRICADE TECHNOLOGY SOLUTIONS, LLC TO FURNISH SERVER HARDWARE EXPANSION AND EXTEND MANUFACTURER SUPPORT OF EXISTING HARDWARE
Recommendation: It is recommended that the City Council:
(1)
    Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and
(2)
      Accept the bid dated December 8, 2020, submitted by Tricade Technology Solutions, LLC in response to specifications for a VxRail hardware node expansion and extended manufacturer’s warranty and maintenance of existing hardware; reject all other bids received; and authorize the City Manager, or his designee, to enter into a Purchase Order with Tricade Technology Solutions, LLC not-to-exceed $354,914.

1991k

6.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH GPS INSIGHT TO FURNISH, DELIVER, AND MONITOR GLOBAL POSITIONING SATELLITE TRACKING SYSTEM FOR THE CITY OF PASADENA VEHICLES
Recommendation: It is recommended that the City Council:
(1)
      Find that the recommended action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3) and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)    Authorize the City Manager to enter into a citywide contract for three years, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with GPS Insight LLC for Global Positioning Satellite (“GPS”) devices and monitoring services for the vehicles owned by the City of Pasadena (“City”) in an amount not to exceed $514,232 with approval for two optional, one-year extensions for an amount not-to-exceed $171,410 each, for a total contract amount not-to-exceed $857,052; and
(3)    Grant the recommended contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

1655k

TPA 70k

7.      AUTHORIZATION TO INCREASE CONTRACT VALUE OF CONTRACT NO. 31566 WITH PERCEPTIV, INC., FOR HOMELESSNESS PUBLIC EDUCATION AND ENGAGEMENT CONSULTING SERVICES
Recommendation:
It is recommended that the City Council:
(1)
      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “common sense” that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Authorize the City Manager to amend Contract No. 31566 with Perceptiv, Inc., to increase the contract value to $85,250.

          626k

TPA 64k

8.      APPROVAL OF AN EXTENSION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE PASADENA MANAGEMENT ASSOCIATION (PMA) FOR THE TERM OF JULY 1, 2020 – SEPTEMBER 30, 2021
Recommendation:
It is recommended that the City Council:
(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)
      Approve a 15-month extension of the Memorandum of Understanding between the City of Pasadena and the Pasadena Management Association (PMA) for the term of July 1, 2020 – September 30, 2021.

696k

         ATTACHMENT A 89k

         ATTACHMENT B 471k

City Council

City Attorney

City Clerk/Secretary 

9a.    APPROVAL OF MINUTES 

March 8, 2021

City Council

March 8, 2021

Successor Agency to the Pasadena Community Development Commission

9b.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 13,695

Sandra Lopez

$               Not stated

10.    PUBLIC HEARING SET        

        
April 26, 2021, 4:30 P.M. – Designation of the House at 371 Patrician Way as a Landmark (William F. Staunton Residence) 

PUBLIC HEARING: (Comments are limited to 200 words per person. There will be one opportunity for public comment for those speakers who wish to speak on more than one public hearing.)

 11.   PUBLIC HEARING: SUBMITTAL OF PUBLIC HOUSING AGENCY ANNUAL PLAN (2021) TO THE U.S. DEPARTMENT OF HOUSING AND URBANDEVELOPMENT
Recommendation
:
It is recommended that the City of Pasadena (the “City”), as Successor Agency to the Pasadena Community Development Commission, after a public hearing:

(1)    Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA"), pursuant to State CEQA Guidelines per 15061(b)(3), as it will not have a potentially significant environmental effect and, therefore, falls under the "common sense" exemption; and
(2)    Approve the City's Public Housing Agency Annual Plan (2021), and authorize the City Manager to execute any and all documents regarding its submittal to the U.S. Department of Housing and Urban Development.

1210k

          PHA ANNUAL PLAN (2021) 763k 

        
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

          PUBLIC COMMENT 1k

          POWER POINT PRESENTATION
- PRESENTED AT MEETING

MULTIPLE AGENDA ITEM COMMENT (There will be one opportunity for public comment for those speakers who wish to  speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 200 words per person.)

 

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

12.    CONSIDERATION OF HERO OR HAZARD PAY ORDINANCE

          Recommendation: It is recommended that the City Council receive the following report and consider whether to take further action.
 

        1880k

          CORRESPONDENCE 175k

          SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

          CORRESPONDENCE 2237k

          PUBLIC COMMENT  1132k

          PUBLIC COMMENTS/CORRESPONDENCE RECEIVED AT THE MARCH 16, 2021 ECONOMIC DEVELOPMENT AND TECHNOLOGY MEETING

          http://www.cityofpasadena.net/commissions/city-council-economic-development-technology/past-agendas/


          POWER POINT PRESENTATION - PRESENTED AT MEETING

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

 City Manager 

City Council 

13.    A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA, CALIFORNIA, CONDEMNING HATE AND XENOPHOBIC VIOLENCE
AGAINST ALL PERSONS
(Councilmember Hampton)

RESOLUTION  285k


SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE PART 1 3403k

            CORRESPONDENCE PART 2 1636k

PUBLIC COMMENT 80k

ORDINANCES                     

First Reading:  None 

Second Reading:  None 

INFORMATION ITEM

 

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

CLOSED SESSION

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  217 S. Marengo Avenue, #208, Pasadena, CA 91101
Agency Negotiator:  Steve Mermell
Negotiating Party:  Laura Bartholomew
Under Negotiation:  Price and terms of Payment
 

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(2): One potential case
 
 

650k

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  1421 N. Fair Oaks Avenue, Pasadena, CA 91103
Agency Negotiator:  Steve Mermell
Negotiating Party:  Lynnelle Bryant and Lori Dynes
Under Negotiation:  Price and terms of Payment     
 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Andy Wilson) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

April 20, 2021

May 18, 2021

June 15, 2021

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, John J. Kennedy, Felicia Williams, Andy Wilson) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

March 22, 2021 (To be cancelled)

March 31, 2021 (Special meeting to commence at 2:00 p.m.)

April 12, 2021 (Special meeting to commence at 3:00 p.m.)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Mayor Victor M. Gordo, Gene Masuda) Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Fair Oaks Conference Room S039)

March 23, 2021 (Special meeting to commence at 2:00 p.m.)

April 27, 2021

May 25, 2021

MUNICIPAL SERVICES COMMITTEE (Chair Andy Wilson, Tyron Hampton, Jess Rivas, Felicia Williams) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

March 23, 2021

April 13, 2021

April 27, 2021

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, John J. Kennedy, Steve Madison) Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room 

April 5, 2021 (To be cancelled)

April 21, 2021

May 3, 2021

FUTURE COUNCIL MEETING DATES

March 29, 2021 (To be cancelled)

March 31, 2021 (Special Joint Meeting with Los Angeles County Supervisor Kathryn Barger)

April 5, 2021 (To be cancelled)

April 12, 2021

April 19, 2021

April 26, 2021

May 3, 2021

May 10, 2021

May 17, 2021

May 24, 2021

May 31, 2021 (To be cancelled)

June 7, 2021

June 14, 2021

June 21, 2021

June 28, 2021 (To be cancelled)

July 5, 2021 (To be cancelled)

August 12, 2021

August 19, 2021

FUTURE PUBLIC HEARINGS:

April 26, 2021, 4:30 P.M. - Designation of the Houses at 840-842 North Fair Oaks Avenue as a Landmarks (Doane House & Pinney House)

April 26, 2021, 4:30 P.M. - Designation of the House at 371 Patrician Way as a Landmark (William F. Staunton Residence)

                                                                                            COMMISSION VACANCIES