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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 19, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  275 East Cordova Street, Pasadena, California
Agency Negotiator:  Steve Mermell
Negotiating Party:  Anders Plett
Under Negotiation:  Price and terms of payment   

 

 

City Manager/Executive Director

1.      CONTRACT AWARD TO ALL CITY MANAGEMENT SERVICES, INC., FOR CROSSING GUARD SERVICES AT SELECT PASADENA UNIFIED SCHOOL DISTRICT SITES
Recommendation:
(1)       Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with All City Management Services, Inc., for crossing guard services in an amount not-to-exceed $244,124 for one year with the option of two additional one-year terms at $269,821 annually at the discretion of the City Manager.  If all options are exercised, the three year total is $783,766.  Competitive bidding is not required pursuant to City Charter Section 1002(F) (Professional or unique services).



ATTACHMENTS A & B 172k

TPA 169k

2.      ADOPTION OF EXECUTIVE MANAGEMENT, NON-REPRESENTED MANAGEMENT, AND NON-REPRESENTED NON- MANAGEMENT SALARY RESOLUTIONS
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review;
(2)      Adopt the Executive Management Salary Resolution;
(3)      Adopt the Non-Represented Management Salary Resolution; and
(4)      Adopt the Non-Represented Non-Management Salary Resolution.

758k

RESOLUTION -  EXECUTIVE MANAGEMENT 714k

RESOLUTION - NON-REPRESENTED MANAGEMENT 5701k

RESOLUTION - NON- REPRESENTED NON-MANAGEMENT 4933k

3.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH COASTLINE EQUIPMENT COMPANY IN AN AMOUNT NOT-TO-EXCEED $501,520 TO FURNISH AND DELIVER THREE BACKHOES
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize a purchase order with Coastline Equipment Company for the purchase, extended warranty, and preventative maintenance of three backhoe loaders for the Water and Power Department (“PWP”) in an amount not-to-exceed $501,520 for three years. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)    Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

691k

TPA 167k

4.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH HERC RENTALS INC., TO FURNISH AND DELIVER HEAVY CONSTRUCTION EQUIPMENT RENTAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $182,291 PER YEAR
Recommendation:
(1)    Find that the proposed action is not considered a “project” per Section 21065 of the California Environmental Quality Act (“CEQA”) and is therefore not subject to CEQA review pursuant to Sections 15060(c)(2), 15060(c)(3), and 15378 of the CEQA State Guidelines; as such, no environmental document pursuant to CEQA is required for the project;
(2)    Accept the bid dated October 23, 2018, submitted by Herc Rentals, Inc., in response to Specifications WD-18-08, to furnish and deliver heavy construction equipment rental services for the Water and Power Department (“PWP”), reject all other bids, and authorize the City Manager to enter into a purchase order contract with Herc Rentals, Inc., for an amount not-to-exceed $182,291 for one year; and
(3)    Authorize the City Manager to extend the purchase order for three optional one-year terms not-to-exceed $182,291 per year. If the three additional one-year terms are exercised, the total purchase order contract amount is $729,164 for a maximum duration of four years.

664k

5.      APPROVE AN AMENDMENT IN THE AMOUNT OF $100,074 TO CONTRACT NO. 21,739 WITH ARB, INC., FOR A TOTAL NOT-TO-EXCEED $1,050,000 TO PROVIDE LABOR AND MATERIALS FOR ONGOING FIELD SERVICES FOR VARIOUS PROJECTS AT THE BROADWAY, GLENARM, AND AZUSA POWER PLANTS
Recommendation:
(1)    Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) in accordance with California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Section 15301, Class 1, Existing Facilities; California Code of Regulations, Title 14, Division 6, Chapter 3, Article 18, Section 15269, Emergency Projects; and Public Resources Code, Division 13, Chapter 2.6, Section 21080.21, which exempts from environmental review any pipeline project of less than one mile in length within a public street or highway or any other public right-of-way, Title 14, Chapter 3, Section 15301, Class 1, Existing Facilities and Section 15302, Class 2, Replacement and Reconstruction; and
(2)    Authorize the City Manager to execute an amendment to Contract No. 21,739 increasing the total amount of the contract by $100,074 from $949,926 to $1,050,000 to provide ongoing field services for various projects at the Broadway, Glenarm, and Azusa power plants for the remainder of the contract term through August 9, 2019.

609k

ATTACHMENT 1 342k

6.      CONTRACT AWARD TO JCL TRAFFIC SERVICES FOR WATER WALL BARRICADE RENTAL ALONG THE TOURNAMENT OF ROSES PARADE ROUTE FOR A NOT-TO-EXCEED AMOUNT OF $153,000
Recommendation:
(1)    Find that the project proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) State Guidelines Section 15061(b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
(2)    Accept the bid dated October 30, 2018, submitted by JCL Traffic Services in response to specifications for Water Wall Barricade Rental; reject all other bids received, and authorize the City Manager to enter into a contract with JCL Traffic Services in an amount not-to-exceed $51,000 over a one-year period with the option for two additional one-year extensions in the annual amount of $51,000 at the discretion of the City Manager, for a maximum total contract length of three years. The amount includes a contingency for any necessary change orders. 

503k

TPA 161k

City Council 

7.      APPROVAL OF SECOND AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
         Recommendation:
         (1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources
         Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
         (2)      Approve an amendment to the employment agreement for City Manager Steven B. Mermell to provide an increase to his annual salary and vehicle
         allowance.  It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council approved
         changes.

          278k

         CONTRACT 187k

8.      APPOINTMENT OF KIMBERLY FERREIRA TO THE COMMISSION ON THE STATUS OF WOMEN (District 7 Nomination) 

9.      APPOINTMENT OF ALFRED LOMAX CARR TO THE HUMAN SERVICES COMMISSION (District 1 Nomination) 

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

October 22, 2018	City Council
October 22, 2018	Successor Agency to the Pasadena Community Development Commission
October 29, 2018	Special City Council Meeting
October 29, 2018	City Council
October 29, 2018	Successor Agency to the Pasadena Community Development Commission
November 5, 2018	City Council
November 5, 2018	Successor Agency to the Pasadena Community Development Commission
November 12, 2018	City Council
November 12, 2018	Successor Agency to the Pasadena Community Development Commission

11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,186	Liandra Sapien	$            456.92
Claim No. 13,187	Farid Saffar	Not stated
Claim No. 13,188	Dordulian Law Group, representing Zabela Isabel Azanoyan	25,000.00+
Claim No. 13,189	State Farm Mutual Automobile Insurance Company as subrogee for John B. Rushing	3,955.45
Claim No. 13,190	Henry C. Guerrero	249.00
Claim No. 13,191	Lisa Cervantes-Sandoval	1,344.88
Claim No. 13,192	Sepassi & Tarighati, LLP, representing Tiba Minuta and Adanech Habtewold	25,000.00+
Claim No. 13,193	Wawanesa Insurance Company Gregory Chalekian	6,059.38
Claim No. 13,194	Rafii & Nazarian, LLP, representing Cyd Cunanan	25,000.00+

 

12.    MUNICIPAL SERVICES COMMITTEE: AMEND PASADENA MUNICIPAL CODE TITLE 13, CHAPTER 13.04, SECTION 13.04.100 AND CHAPTER 13.20, SECTION 13.20.270 TO AUTHORIZE THE GENERAL MANAGER OF THE WATER & POWER DEPARTMENT TO REVISE SERVICE REGULATIONS FROM TIME TO TIME
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for this project;
(2)      Approve recommended amendments to Pasadena Municipal Code (“PMC”) Sections 13.04.100 (Service regulations and charges) and 13.20.270 (Service regulations and charge) to allow the General Manager of the Pasadena Water and Power Department (“PWP”) to make changes in service regulations that do not impact rates or fees. This will replace the current practice of the “Board of Directors of the City” adopting any changes to the service regulations, including those that do not impact rates or fees, by resolution; and
(3)      Direct the City Attorney to prepare an ordinance to amend Pasadena Municipal Code (PMC) Title 13, Chapter 13.04, “Power Rates and Regulations” and Chapter 13.20, “Water Service and Rates” as described in the agenda report. 

982k

CORRESPONDENCE FROM 10/29/2018 COUNCIL MEETING 4242k

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

13.    PUBLIC HEARING: DESIGNATION OF THE HOUSE AT 817 RIO GRANDE STREET AS A LANDMARK
Recommendation:   
(1)      Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15308 Class 8 of the CEQA State Guidelines pertaining to Actions by Regulatory Agencies for Protection of the Environment and there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Find that the house and detached garage at 817 Rio Grande Street meet landmark designation criterion C in Pasadena Municipal Code (P.M.C.) Section 17.62.040(C)(2)(c) because they embody the distinctive characteristics of a locally significant property type, architectural style and period. The house and detached garage are a locally significant, intact example of an Arts and Crafts period California Bungalow, and retain integrity;
(3)      Adopt a resolution approving a Declaration of Landmark Designation for 817 Rio Grande Street, Pasadena, California;
(4)      Authorize the Mayor to execute the Declaration of Landmark Designation for 817 Rio Grande Street, Pasadena, California; and
(5)      Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Recommendation of the Historic Preservation Commission: At its regular meeting of July 3, 2018, the Historic Preservation Commission recommended that the City Council approve the designation of the house and garage at 817 Rio Grande Street as a Landmark under Criterion “C” of PMC Section 17.62.040. 

1408k

RESOLUTION 249k

ATTACHMENT A 302k

ATTACHMENT B 3218k

ATTACHMENT C 22166k

ATTACHMENT D 83k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 146k

14.    PUBLIC HEARING: DESIGNATION OF THE HOUSE AT 200 FERN DRIVE AS A HISTORIC MONUMENT
Recommendation:   
(1)      Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15308 Class 8 of the CEQA State Guidelines pertaining to Actions by Regulatory Agencies for Protection of the Environment and there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Find that the house and accessory structures at 200 Fern Drive meet Historic Monument designation Criteria B and C in Pasadena Municipal Code (P.M.C.) Section 17.62.040(B)(1)(b) and (c) because they are exceptional examples of a custom-designed, Mediterranean Revival Style estate designed by regionally significant architect Paul R. Williams and was resided in and owned by nationally significant doctor and pharmaceutical entrepreneur V. Mott Pierce during his period of significance;
(3)      Adopt a resolution approving a Declaration of Landmark Designation for 200 Fern Drive, Pasadena, California;
(4)      Authorize the Mayor to execute the Declaration of Landmark Designation for 200 Fern Drive, Pasadena, California; and
(5)      Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Recommendation of the Historic Preservation Commission: At its regular meeting of September 4, 2018, the Historic Preservation Commission recommended that the City Council approve the designation of the house and accessory structures at 200 Fern Drive as a Historic Monument under Criteria B and C in P.M.C. Section 17.62.040(B)(1)(b) and (c). 

2690k

RESOLUTION 429k

ATTACHMENT A 358k

ATTACHMENT B 7017k

ATTACHMENT C 15013k

ATTACHMENT D 83k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 297k

City Manager 

15.    DISCUSSION REGARDING IMPLEMENTATION OF MEASURE J
         Recommendation: The following report is for information only, no City Council action is required at this time; however, staff currently intends to bring forward
         a recommendation to the City Council on December 3, 2018 based on the discussions this evening. 

         643k

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE 685k

City Council 

First Reading:  None 

Second Reading:  None 

16.    EQUAL OPPORTUNITY IN EMPLOYMENT ANNUAL REPORT JANUARY 1 – DECEMBER 31, 2017
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Receive the Equal Opportunity in Employment Annual Report, which is submitted for information only. 

944k

ATTACHMENTS A thru E 1557k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

REVISED ATTACHMENT A 902k