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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 27, 2025

PURSUANT TO RESOLUTION NO. 10110 TO ALLOW THE CITY COUNCIL TO MEET REMOTELY IN COMPLIANCE WITH THE BROWN ACT THE FOLLOWING MEETING WILL TAKE PLACE BY TELECONFERENCE:

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS (pursuant to Government Code Section 54956.8)
         Property: 78 N. Marengo Avenue (APNs 5723-026-902, 5723-026-903 and 5723-026-900)
         Agency negotiator: Miguel Márquez
         Negotiating parties: Michael Coolidge of HRI Properties
         Under negotiation: Price and Terms of Payment

         ACTION: ITEM DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8)
         Property: 1130 S. Marengo Ave. (APNs 5324-003-900)
         Agency negotiator: Miguel Márquez
         Negotiating parties: Pasadena Unified School District
         Under negotiation: Price and Terms of Payment

         ACTION: ITEM DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

PUBLIC MEETING – 6:00 P.M.

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

A.    UPDATE – CITY RESPONSE TO WINDSTORMS AND FIRES - CITY MANAGER AND EMERGENCY OPERATIONS STAFF
         Recommendation:  It is recommended that the City Council:
         (1)    Consider updates from City staff and provide direction if desired by the City Council; and
         (2)    Find that, if direction is given to staff, it would not be a “project” subject to the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065 and within the meaning
         of CEQA Guidelines Section 15378(b).

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

          CORRESPONDENCE

POWER POINT PRESENTATION - PRESENTED AT THE MEETING

         ACTION: RECEIVED AND FILED

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR

(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

City Manager/Executive Director

1.      AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 23829 WITH THE PASADENA SENIOR CENTER BY EXTENDING THE TERM ONE-YEAR, WITH TWO OPTIONAL ONE YEAR
         EXTENSIONS, TO SUBSIDIZE PARKING FOR ITS PATRONS AND EMPLOYEES AT THE MARRIOTT GARAGE (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065 and within the
         meaning of CEQA Guidelines Section 15378(b);
         (2)      Authorize the City Manager to amend the two-year term of Contract No. 23829 with the Pasadena Senior Center by extending the term one year to subsidize parking allowing their patrons and employees to
         park in the Marriott Garage at no cost until February 28, 2026; and
         (3)      Authorize the City Manager to execute a contract amendment for the optional extension of the contract term for two additional one-year terms, at the City Manager’s discretion as detailed in the agenda
         report.

2.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SOUNDTHINKING INC. (FORMERLY SHOTSPOTTER INC.), TO CONTINUE A GUNSHOT DETECTION SYSTEM
         SUBSCRIPTION IN AN AMOUNT NOT-TO-EXCEED $661,500 OVER A THREE-YEAR PERIOD AND AMEND THE POLICE DEPARTMENT’S FISCAL YEAR 2025 OPERATING BUDGET IN THE
         AMOUNT OF $220,500 (PPD)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of
         Section 15378(b);
         (2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(f), for contracts for professional and unique services, with SoundThinking, Inc., for the
         existing gunshot detection system subscription which includes the necessary equipment, service, and annual subscription fees in an amount not-to-exceed $661,500 for three years;
         (3)      Grant the recommended contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for with the City’s best interest are served;
         and
         (4)      Amend the Police Department’s Fiscal Year (FY 2025) Operating Budget by appropriating $220,500 from the unappropriated fund balance in the Asset Forfeiture Fund 207.

TPA

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

ACTION: APPROVED STAFF RECOMMENDATION, WITH DIRECTION TO STAFF TO PRESENT THIS REPORT TO THE PUBLIC SAFETY COMMITTEE, AND RETURN TO THE CITY COUNCIL WITH ADDITIONAL DATA AND ANALYSIS DEMONSTRATING THE EFFECTIVENESS OF THE SYSTEM

3.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CLIMATEC, LLC dba WEST COAST FIRE AND INTEGRATION FOR FIRE AND SECURITY ALARM SERVICES FOR CITY
         BUILDINGS FOR AN AMOUNT NOT-TO-EXCEED $1,035,173 (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in the State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may
         have a significant effect on the environment;
         (2)         Authorize the City Manager to award contract to lowest and best bid dated April 15, 2024, submitted by Climatec, LLC dba West Coast Fire and Integration (West Coast) in response to project plans
         and specifications for Fire and Security Alarm Services for city buildings, and enter into a contract for a total amount not-to-exceed $1,035,173, which includes the base contract amount of $900,150 and a
         contingency of $135,023 for up to five years; and
       (3)         Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions.

4.      AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SELECT PATROL AGENCY, INC., FOR SECURITY, COURIER, LOCK UP, AND FIRE WATCH SERVICES FOR AN AMOUNT
         NOT-TO-EXCEED $8,709,300 FOR FIVE YEARS (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set forth in State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a
         significant effect on the environment; and
         (2)         Authorize the City Manager to enter into a contract, as the result of the competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code, with Select Patrol, Inc., (Select
         Patrol) for Security, Lock Up, Courier, and Fire Watch Services in an amount not-to-exceed $8,709,300 for up to five years, which includes the base contract amount of $5,225,580 and a two one-year extension of
         $1,741,860. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (Contracts for professional or unique services).

5.      FISCAL YEAR JUNE 30, 2024 ANNUAL FINANCIAL REPORTS (Finance Dept.)
         RECOMMENDATION: It is recommended that the City Council and/or the Successor Agency to the Pasadena Community Development Commission review, discuss, and file the following reports for the year
         ended June 30, 2024:
              A.       Annual Comprehensive Financial Report

6.      AUTHORIZe the city manager TO ENTER INTO a CONTRACT WITH Anixter, INC., for 34.5 kv outdoor vacuum circuit breakers for A TOTAL NOT-TO-EXCEED AMOUNT OF
         $4,500,000 FOR THE WATER aND POWER DEPARTMENT (Water & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),
         and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
         (2)         Authorize the City Manager to award contract to lowest and best bid dated October 16, 2024, submitted by Anixter, Inc., (“Anixter”) in response to the project plans and specifications for 34.5 kV Outdoor
         Vacuum Circuit Breaker, for a grand total amount not-to-exceed $4,500,000, which includes the base contract amount of $2,700,000 or three years, whichever occurs first, and the option for two additional one-year
         extensions or an amount not-to-exceed $1,800,000, whichever occurs first, at the discretion of the City Manager.

7.      AUTHORIZe the city manager TO ENTER INTO CONTRACTs WITH Altec Industries, INC., and 72 hour, llc FOR purchasing ELEVEN utility step vans, Four electric
         Pickup Trucks, and a digger derrick Truck for a total amount not-to-exceed $5,355,240 and amend the fiscal year 2025 Capital IMPROVEMENT PROGRAM budget
         for the water and power department (Water & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),
         and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
         (2)         Authorize the City Manager to enter into a contract with 72 Hour, LLC (“72 Hour”) for the purchase of eleven utility step vans for Pasadena Water and Power Department (“PWP”), in an amount not-to-
         exceed $4,187,700, which includes the base contract amount of $3,806,800 and a contingency of $380,900 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City
         Charter Section 1002(H) (Contracts with other governmental entities or their contractors for labor, material, supplies or services);
         (3)         Authorize the City Manager to enter into a contract with 72 Hour for the purchase of four half-ton electric pickup trucks for PWP, in an amount not-to-exceed $397,540, which includes the base contract
         amount of $361,600 and a contingency of $35,940 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other
         governmental entities or their contractors for labor, material, supplies or services);
         (4)         Authorize the City Manager to enter into a contract with Altec Industries, Inc., (“Altec”) for the purchase of a digger derrick truck for PWP, in an amount not-to-exceed $770,000, which includes the base
         contract amount of $700,000 and a contingency of $70,000 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other
         governmental entities or their contractors for labor, material, supplies or services);
         (5)         Grant the recommended contracts an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served;
         (6)         Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions; and
         (7)         Amend the Fiscal Year (“FY”) 2025 Water and Power Capital Improvement Program Budget by appropriating $1,110,000 from the Power Capital Fund 411 to Capital Improvement Program (“CIP”)
         Purchase of Vehicles and Equipment Project – Power Fund (03500) and $755,100 from the Water Capital Fund 412 to CIP Purchase of Vehicles and Equipment Project – Water Fund (01600).

8.      AUTHORIZE THE CITY MANAGER TO ENTER INTO THREE CONTRACTS FOR LANDSCAPE MAINTENANCE SERVICES; A CONTRACT WITH BRIGHTVIEW LANDSCAPE SERVICES INC., FOR
         AREA I FOR PARKS, RECREATION AND COMMUNITY SERVICES IN THE AMOUNT NOT-TO-EXCEED $2,082,282; A CONTRACT WITH SANI GROUP, INC., DBA BMC LANDSCAPE
         MAINTENANCE MANAGEMENT FOR AREA II FOR THE WATER AND POWER DEPARTMENT - WATER DIVISION FOR AN AMOUNT NOT-TO-EXCEED $330,812; AND A CONTRACT WITH
         GREENTECH LANDSCAPE MAINTENANCE INC., FOR AREA III FOR THE WATER AND POWER DEPARTMENT - POWER DIVISION FOR AN AMOUNT NOT-TO-EXCEED $192,500 (PRCS Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the project in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Article 19, Class 1, Section 15301, Existing facilities,
         Subsection (h) which exempts maintenance of existing landscaping and that there are no features that distinguish the project from others in the exempt class, and therefore, there are no unusual circumstances;
          (2)         Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024 submitted by Brightview Landscape Maintenance Services, Inc. (Brightview) in response to the plans and
         specifications for Landscape Maintenance, for Parks, Recreation and Community Services and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed $2,082,282 which
         includes the base contract amount of $1,892,982, and a contingency of $189,300 to provide for any necessary change orders;
         (3)         Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024 submitted by Sani Group Inc. DBA BMC Landscape Management (BMC Landscape) in response to the
         plans and specifications for Landscape Maintenance for the Water and Power Department - Water Division and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed
         $330,812 which includes the base contract amount of $300,738 and a contingency of $30,074 to provide for any necessary change orders; and
         (4)         Authorize the City Manager to award contract to lowest and best bid dated November 21, 2024 submitted by Greentech Landscape Inc. (Greentech) in response to the plans and specifications for
         Landscape Maintenance for the Water and Power Department - Power Division, and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed $192,500, which includes the
         base contract amount of $175,000 and a contingency of $17,500 to provide for any necessary change orders.

9.      REVOCATION OF THE MITIGATED NEGATIVE DECLARATION AND THE MITIGATION MONITORING AND REPORTING PROGRAM, AND REVOCATION OF APPROVAL OF NINETY PERCENT
         DESIGN PLANS FOR THE ARROYO SECO WATER REUSE PROJECT (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the action in the agenda report is not a project under the California Environmental Quality Act (CEQA) under Public Resources Code Section 21065 and State CEQA Guidelines Section 15270(a);
         and
         (2)      Revoke the adoption of the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the Arroyo Seco Water Reuse Project, and revoke approval of the ninety percent design
         plans for the Arroyo Seco Water Reuse Project.

City Council

10. RESIGNATION OF WILHELMINA ROBERTSON FROM THE HUMAN RELATIONS COMMISSION (District 1 Nomination)

ACTION: APPROVED AS SUBMITTED

11b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

12.    AUTHORIZATION TO UTILIZE ALTERNATIVE PROJECT DELIVERY METHOD FOR THE CENTRAL LIBRARY SEISMIC RETROFIT AND RENOVATIONS AND CONSTRUCTION OF TRANSIT
         OPERATIONS MAINTENANCE FACILITY PROJECTS (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report does not constitute a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),
         15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
         (2)         Authorize the Department of Public Works to utilize alternative project delivery method, construction manager at-risk, for the Central Library Seismic Retrofit and Renovations project as per Pasadena
         Municipal Code (PMC) Section 4.08.136 (Alternative project delivery); and
         (3)         Authorize the Department of Public Works to utilize alternative project delivery method, construction manager at-risk, for the Construction of Transit Operations Maintenance Facility project as per Pasadena
         Municipal Code (PMC) Section 4.08.136 (Alternative project delivery).

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Jason Lyon, Steve Madison, Jess Rivas) Meets the third Tuesday of each month at 5:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Rick Cole, Tyron Hampton, Gene Masuda) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Justin Jones, Rick Cole, Tyron Hampton, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd Floor)

February 3, 2025, 6:00 p.m. – Fuller Theological Seminary – Master Plan Amendment

Claim No.	Claimant	Claim Amount
2025-0134	Martin Nazaryan	$ 10,000.00+
2025-0135	Cleo Tsolakoglou-Williams	500.00
2025-0136	Anna Woolcock	35,000.00+
2025-0137	Anthony Emmanuel Shahbazian	488.77
2025-0138	Victoria Elise Mestas	300.00
2025-0139	Bonifacio Bustos	4,000.00
2025-0140	Frances Hope Martinez	35,000.00+
2025-0141	Duplicate to Claim No. 2025-0140
2025-0142	Carla Jamison	6,000.00
2025-0143	Gabriel Angel Acero	35,000.00+
2025-0144	Kimberly Isaac	10,000.00+
2025-0145	Kathleen Rinden	35,000.00+
2025-0146	Dean Matteson Collins	9,500.00
2025-0147	Juan Carlos Cortez	700.00
2025-0148	Susanna Hajyan	3,428.31
2025-0149	Mei Zhang	Not stated
2025-0150	Yixia Miao	Not stated
2025-0151	Farmers Insurance Exchange	35,000.00+
2025-0152	Gabriel Hernandez	5,000.00