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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

     AGENDA
   CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 7, 2018 

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be
conducting a Special Joint Meeting
at 3:00 p.m. to discuss the
Capital Improvement Program Budget and the
Fiscal Year 2019 Recommended
Operating Budget

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 A.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section
54956.9(d)(1)
Name of Case: Ballew v. City of Pasadena
USDC Case No.: 2:18-CV-00712-FMO-AS

1.      ROLL CALL AND PLEDGE OF ALLEGIANCE  

2.      ANNUAL ORGANIZATIONAL MEETING 

A.         MAYOR’S ANNOUNCES ANNUAL ORGANIZATIONAL MEETING 

B.         MOTION TO ADJOURN CITY COUNCIL – SINE DIE 

C.         MAYOR CONDUCTS ELECTION OF VICE MAYOR 

D.         REMARKS BY ELECTED VICE MAYOR 

3.      CEREMONIAL MATTERS

 

 City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO CONTRACT WITH MUNICIPAL EMERGENCY SERVICES (MES), INC., TO PROVIDE STRUCTURAL FIREFIGHTING TURNOUT GEAR FOR AN AMOUNT NOT-TO-EXCEED $850,000        
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Accept the bid dated April 3, 2018, submitted by MES, Inc., in response to specifications for structural firefighter turnout gear, and authorize the City Manager to enter into a contract not-to-exceed $850,000 which includes $570,000 for an initial three year term and two optional one-year terms with each year not-to-exceed $140,000, subject to approval by the City Manager. 

239k

2.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH BRODART CO. FOR AN AMOUNT NOT-TO-EXCEED $4,335,000 AND BAKER & TAYLOR, LLC FOR AN AMOUNT NOT-TO-EXCEED $1,109,995 OVER FIVE YEARS TO PROVIDE BOOK AND AUDIOVISUAL MATERIALS AND SERVICES        
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into contracts pursuant to the results of a competitive selection process as set forth in Section 4.08.047, as follows for library materials and services:          
                    a)    Brodart Co. for an amount not-to-exceed $2,601,000 for the provision of books and cataloging/processing services over a three-year period with the option for two additional one-year terms in the annual amount of $867,000, subject to the approval of the City Manager, for a maximum total contract amount of $4,335,000; and
                b)    Baker & Taylor, LLC for an amount not-to-exceed $665,997 for the provision of books and audiovisual materials and cataloging/processing services over a three-year period with the option for two additional one-year terms in the annual amount of $221,999, subject to the approval of the City Manager, for a maximum total contract amount of $1,109,995.

362k

        ATTACHMENT A 152

        ATTACHMENT B 182k

        ATTACHMENT C 201k

 3.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH IMPEX TECHNOLOGIES, INC., FOR VIRTUAL DESKTOP INFRASTRUCTURE LIFECYCLE HARDWARE REPLACEMENT IN AN AMOUNT NOT-TO-EXCEED $258,020        
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Accept the bid dated April 24, 2018, submitted by IMPEX Technologies, Inc., in response to specifications for Virtual Desktop Infrastructure Lifecycle Hardware Replacement; reject all other bids received; and authorize the issuance of a purchase order in an amount not-to-exceed $258,020, which includes the base contract amount of $234,564, and a contingency of $23,456 to provide for any necessary change orders.

268k

City Council

 4.      RESIGNATION OF VERA JEAN VIGNES FROM THE HUMAN SERVICES COMMISSION EFFECTIVE JUNE 30, 2018 (District 7 Nomination)

        34k

 City Clerk/Secretary

 5.         APPROVAL OF MINUTES 

April 23, 2018	Special Joint Meeting of the City Council and Finance Committee
April 23, 2018	City Council
April 23, 2018	Successor Agency to the Pasadena Community Development Commission

 6.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,084	Luna Richard Manuel, Sr.	Not stated
Claim No. 13,085	Pacific Bell/AT&T/Diane Mancini	$          2,086.76
Claim No. 13,086	State Farm Insurance as subrogee of Betty Bechirian	2,448.64
Claim No. 13,087	Gloria Nunn	3,807.97
Claim No. 13,088	Juicy Wingz	Not stated

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 7.      PUBLIC HEARING: ADOPTION OF FISCAL YEAR 2019 – 2023 CAPITAL IMPROVEMENT PROGRAM BUDGET       
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review; and
(2)      Adopt by resolution the City’s Fiscal Year (FY) 2019 – 2023 Capital Improvement Program (CIP) Budget as summarized in Exhibit B contained in the resolution and any changes passed by a motion of the City Council at the May 7, 2018 meeting.
Recommendation of the Recreation and Parks Commission: On March 6, 2018, the Recreation and Parks Commission voted to support the Parks and Landscaping and Arroyo Projects sections of the Recommended FY 2019 – 2023
CIP Budget.
Recommendation of the Northwest Commission: On March 13, 2018, the Northwest Commission voted to support the projects located completely or partially in Northwest Pasadena in the Recommended FY 2019 – 2023 CIP Budget.
Recommendation of the Transportation Advisory Commission: On March 22, 2018, the Transportation Advisory Commission voted to support the Streets and Streetscapes and Transportation sections of the Recommended FY 2019 – 2023 CIP Budget.
Recommendation of the Planning Commission: On March 28, 2018, the Planning Commission found all recommended new projects consistent with the General Plan. On April 25, 2018, the Planning Commission was presented one additional project: Colorado Street Bridge – Suicide Mitigation Enhancements, and found the project consistent with the General Plan. 

429k

            RESOLUTION 322k

            ATTACHMENT A 67k

            ATTACHMENT B 483k

            https://ww5.cityofpasadena.net/public-works/engineering-and-construction/capital-improvement-program/

            POWERPOINT PRESENTATION - PRESENTED AT MEETING

8.      PUBLIC HEARING: FISCAL YEAR 2019 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES        
Recommendation:
(1)      Open the public hearing for the Fiscal Year 2019 Recommended Schedule of Taxes, Fees, and Charges; and
(2)      Continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until May 14, 2018 or other such date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the FY 2019 Schedule of Taxes, Fees, and Charges.

192k

ATTACHMENT A 712k

 City Manager

9.      PROPOSED AMENDMENTS TO CHAPTER 14.16 “INSPECTION ORDINANCE” RELATED TO THE OCCUPANCY INSPECTION PROGRAM (OIP)   Recommendation:
(1)      Find that the proposed Pasadena Municipal Code Amendments are exempt from environmental review under Section 15061(b)(3) (general rule) of the California Environmental Quality Act (“CEQA”); and
(2)      Direct the City Attorney to prepare an ordinance within 60 days amending Pasadena Municipal Code Section 14.16 “Inspection Ordinance” and the associated “Rules and Regulations” as outlined in the agenda report.

  840k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 290k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

10.    FISCAL YEAR 2019 RECOMMENDED OPERATING BUDGET        
Recommendation: It is recommended that the City Council receive the City Manager’s presentation of the Fiscal Year 2019 Recommended Operating Budget.

  172k

        ATTACHMENT A 78k

        ATTACHMENT B 2299k

        ATTACHMENT C 81k

        https://ww5.cityofpasadena.net/finance/wp-content/uploads/sites/48/2018/04/Consolidated-FY-2019-Recommended-Budget_optimized.pdf

        POWERPOINT PRESENTATION - PRESENTED AT MEETING

11.    ADOPTION OF FISCAL YEAR 2019 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation: It is recommended that the City Council adopt a resolution approving the Fiscal Year (FY) 2019 General Fee Schedule. 

    356k

        RESOLUTION  180k

        ATTACHMENT A 5102k

        ATTACHMENT B  1714k

        ATTACHMENT C 846k

        ATTACHMENT D 812k

        ATTACHMENT E 1738k

 City Council

First Reading:  None 

Second Reading:  

12.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8, CHAPTER 8.52 (CITY TREES AND TREE PROTECTION ORDINANCE) OF THE PASADENA MUNICIPAL CODE” (Introduced by Councilmember Hampton)

104k

ORDINANCE 2667k