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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JULY 23, 2018 

ADDENDUM AGENDA TO JULY 23, 2018 MEETING

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Alex Souto and Julie Gutierrez
Employee Organization: Pasadena Police Officers Association (PPOA) 

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section
54956.9(d)(1)
Name of Case: Natural Resources Defense Council, Inc. v. City of Pasadena
LASC Case No.: BS171850 

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:   268 Waverly Dr., Pasadena, CA
Agency Negotiator:  Steve Mermell
Negotiating Party:  Andrew P. Nierenberg
Under Negotiation:  Price and terms of payment  

D.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek      

 

 

City Manager/Executive Director 

1.      APPROVAL OF FINAL TRACT MAP NO. 078325 FOR SUBDIVISION OF ONE LAND LOT INTO NINE LAND LOTS FOR RESIDENTIAL PURPOSES AT 655 WESTMINSTER DRIVE
Recommendation:
(1)      Adopt a resolution to approve final Tract Map No. 078325 for the subdivision of one land lot into nine land lots for residential purposes;
(2)      Accept the offer of dedications for public street purposes and for public sewer purposes as shown on said map; and
(3)      Authorize the City Clerk to execute the Certificate on the Map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The tentative map was approved on December 2, 2015 by the Subdivision Hearing Officer, to be recorded within three years. 

514k

RESOLUTION 1846k

2.      CONTRACT AWARD TO HARDY & HARPER, INC., FOR RESURFACING AND SLURRY SEAL FISCAL YEAR 2017 AND 2018 FOR AN AMOUNT NOT-TO-EXCEED $2,660,000
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated July 13, 2018, submitted by Hardy & Harper, Inc., in response to the Specifications for the Resurfacing and Slurry Seal Fiscal Year 2017 and 2018; reject all other bids; and authorize the City Manager to enter into a contract not-to-exceed $2,660,000 which includes the base contract amount of $2,424,000 and a contingency of $236,000 to provide for any necessary change orders.

657k

ATTACHMENTS A & B 695k

3.      AUTHORIZE AMENDMENT TO CONTRACT WITH AWI BUILDERS, INC. (CONTRACT NO. 30791)
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environment Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Authorize the City Manager to amend Contract No. 30791 with AWI Builders, Inc., to increase the contract amount by $456,300 for a total not-to-exceed amount of $7,715,300. 

549k

TPA 182k

4.      CONTRACT AWARD TO DM CONTRACTING, INC., FOR ANNUAL ADA SIDEWALK IMPROVEMENT PROGRAM – FISCAL YEAR 2018 AND 2019 FOR AN AMOUNT NOT-TO-EXCEED $940,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated July 12, 2018, submitted by DM Contracting, Inc., in response to the plans and specifications for Annual ADA Sidewalk Improvement Program - Fiscal Year 2018 and 2019; reject all other bids; and authorize the City Manager to enter into a contract not-to-exceed $940,000 which includes the base contract amount of $854,300 and a contingency of $85,700 to provide for any necessary change orders. 

810k

ATTACHMENT A 520k

5.      ADOPT A RESOLUTION OF INTENTION TO GRANT A FRANCHISE TO SOUTHERN CALIFORNIA GAS COMPANY THROUGH AN ORDINANCE
Recommendation:
(1)      Find that the proposed ordinance is not a project subject to the California Environmental Quality Act (CEQA) in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15378, and that the proposed action is exempt from CEQA pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Adopt a resolution declaring an intent to grant a franchise through an ordinance to Southern California Gas Company (SoCal Gas);
(3)      Direct the City Attorney’s Office to prepare such an ordinance;
(4)      Set a public hearing for Monday, August 20, 2018, at 7:00 p.m. to consider first reading of the proposed Ordinance; and
(5)      Direct the City Clerk to publish and post a Notice of Hearing of said hearing. 

558k

RESOLUTION 212k

ATTACHMENT A 7578k

ATTACHMENT B (CORRECTED) 441k

6.      CONTRACT AWARD TO TOOLE DESIGN GROUP, LLC FOR THE PREPARATION OF A COMPLETE STREET BLUEPRINT, A FIVE-YEAR PROGRAMMING TOOL THAT IDENTIFIES AND PRIORITIZES CITY COMPLETE STREET DESIGN ELEMENTS BY LOCATION
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3)(General Rule);
(2)      Authorize the City Manager to enter into a contract with Toole Design Group, LLC (Toole Design Group) for consultant services to provide a five-year programming tool that identifies and prioritizes Complete Street design elements by location in the City for an amount not-to-exceed $153,205 which includes the base contract amount of $122,706 and a contingency of $30,499 to provide for any necessary change orders. Competitive Bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(3)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

533k

TPA 171k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 798k

CORRESPONDENCE 274k

7.      AUTHORIZATION TO ENTER INTO A CONTRACT with ELLEN MACHIKAWA, MD TO PROVIDE MEDICAL OVERSIGHT FOR THE SUBSTANCE ABUSE PROGRAM 
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to enter into a contract with Ellen Machikawa, MD as the result of a competitive selection process, as set forth in Section 4.08.047 of the Pasadena Municipal Code, to serve as the Substance Abuse Program Medical Director in an amount not-to-exceed $33,600 per year, for five years with the option of two (2) additional one-year extensions not-to-exceed $33,600 per year, for a grand total not-to-exceed contract amount of $235,200. 

513k

TPA 125k

8.      FINANCE COMMITTEE: RECOGNIZE REVENUE AND APPROPRIATE FUNDS OF $736,844 TO THE FISCAL YEAR 2019 OPERATING BUDGET AND INCREASE THE PERSONNEL ALLOCATION BY 2.0 FULL-TIME EQUIVALENTS (FTE) FOR THE ACTIVELY COUNTERING THE TOBACCO INDUSTRY IN OUR NEIGHBORHOODS (ACTION) PROGRAM
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental documents pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into a Memorandum of Understanding (MOU) and all other related documents with the State of California Department of Justice to accept and administer these grant funds on behalf of the City of Pasadena;
(3)      Amend the Public Health Department’s Fiscal Year 2019 Operating Budget by recognizing and appropriating funds of $540,556 in State of California Department of Justice tobacco enforcement grant funds and increase the Department’s personnel allocation by 2.0 Full-time Equivalent (FTE) limited-term, grant-funded positions; and
(4)      Amend the Police Department’s Fiscal Year 2019 budget by recognizing and appropriating funds of $196,288 in State of California Department of Justice tobacco enforcement grant funds. 

591k

9.      FINANCE COMMITTEE: RECOGNIZE AND APPROPRIATE FUNDS OF $117,641 TO THE PASADENA PUBLIC HEALTH DEPARTMENT’S FISCAL YEAR 2019 OPERATING BUDGET AND INCREASE THE PERSONNEL ALLOCATION BY 0.50 FULL-TIME EQUIVALENT (FTE) FOR PROJECT SAFE PASADENA        
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into an agreement with the California Board of State and Community Corrections (BSCC) to accept and administer these grant funds on behalf of the City of Pasadena, and all other related documents; and
(3)      Amend the Fiscal Year (FY) 2019 Public Health Department’s Operating Budget by recognizing and appropriating funds of $117,641 in BSCC violence intervention and prevention funding and increasing the Department’s personnel allocation by 0.50 full-time equivalent (FTE). 

684k

10.    FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A ONE YEAR CONTRACT WITH TAP INTERNATIONAL, INC., TO AUDIT THE PARKING GARAGES CONTRACTORS FOR AN AMOUNT NOT-TO-EXCEED $102,000
Recommendation:
(1)    Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)    Amend the adopted Fiscal Year (FY) 2019 budget to appropriate $102,000 from Off-Street Parking Facilities Fund 407 fund balance, as detailed in the fiscal impact section of the agenda report; and
(3)    Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with TAP International, Inc., for a performance audit in an amount
not-to-exceed $102,000, which includes the base contract amount of $97,014 and a contingency of $4,986 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services).  

744k

TPA 223k

11.    PUBLIC SAFETY COMMITTEE: AUTHORIZATION TO AMEND SITE ACCESS AGREEMENT NO. 22,288 WITH THE LOS ANGELES REGIONAL INTEROPERABLE COMMUNICATIONS SYSTEM (LA-RICS) AUTHORITY
Recommendation:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code Section 21080.25, the statutory CEQA exemption adopted specifically for the Los Angeles Regional Interoperable Communications System (LA-RICS); and
(2)      Authorize the City Manager to amend the Site Access Agreement Contract No. 22,288 with the Los Angeles Regional Interoperable Communications System (LA-RICS) Authority to install public safety radio communication equipment at additional City owned properties. 

703k

City Council 

12.    APPOINTMENT OF KENNETH ROTTER TO THE LIBRARY COMMISSION (At Large Nomination/District 2) 

13.    APPOINTMENT OF NICHOLAS SAPONARA TO THE TRANSPORTATION ADVISORY COMMISSION (At Large Nomination/District 4) 

City Clerk/Secretary 

14.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,123	Michael Rottenbiller	$         3,000.00
Claim No. 13,124	United Financial Casualty Company as subrogee of Porntep Pasaphant	12,979.71
Claim No. 13,125	Law Offices of Andrew Zeytuntsyan, representing Gayane Albert Makaryan	25,000.00+
Claim No. 13,126	Law Offices of Andrew Zeytuntsyan, representing Gary F. Makaryan	25,000.00+
Claim No. 13,127	The Law Offices of Larry H. Parker, Inc., representing Jesus Haro	25,000.00+
Claim No. 13,128	Thon Beck Vanni Callahan & Powell, representing Philip Horlacher	25,000.00+
Claim No. 13,129	Alice Yeghiayan	Not stated

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

15.    PUBLIC HEARING: CALL FOR REVIEW OF THE DESIGN COMMISSION’S DECISION ON AN APPLICATION FOR CONSOLIDATED DESIGN REVIEW FOR A NEW PUBLIC RESTROOM AND STORAGE FACILITY AT DESIDERIO NEIGHBORHOOD PARK, 10 NORTH ARROYO BOULEVARD
Recommendation:
(1)      Find that the proposed project is exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080(b)(9) and the State CEQA Guidelines Section 15303 (California Code of Regulations, Title 14, Article 19, Section 15303, New Construction or Conversion of Small Structures [Class 3]) and there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Acknowledge that on October 27, 2014, the City Council approved PD33 which authorized development of Desiderio Neighborhood Park and included provisions in the PD for future construction of a restroom building;
(3)      Find that the project, upon implementation of the conditions of approval, will be consistent with the purposes of design review and the applicable design guidelines; and
(4)      Based on these findings, uphold the Design Commission’s decision and approve the application for Consolidated Design Review for the project, as illustrated in Attachment A of the agenda report, subject to the conditions included in the agenda report, which shall be subject to staff review and approval prior to issuance of a  building permit. 

2461k

ATTACHMENT A 2393k

ATTACHMENTS B & C 2798k

ATTACHMENTS D & E 1114k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 5269k

CORRESPONDENCE 1386k

16.    CONTINUED PUBLIC HEARING: APPEAL OF BOARD OF ZONING APPEALS’ DECISION ON AFFORDABLE HOUSING CONCESSION PERMIT NO. 11866 LOCATED AT 233 NORTH HUDSON AVENUE
Recommendation:
(1)      Find the project to be categorically exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Section 15332, Class 32, In-Fill Development Projects); and
(2)      Uphold the Board of Zoning Appeal’s decision and approve Affordable Housing Concession Permit No. 11866. 

1085k

ATTACHMENT A 275k

ATTACHMENT B 1891k

ATTACHMENT C 582k

ATTACHMENT D 3438k

ATTACHMENT E 3255k

ATTACHMENT F 2329k

ATTACHMENT G 1719k

ATTACHMENT H 5577k

ATTACHMENT I 12404k

ATTACHMENT J 3799k

PROJECT DEVELOPMENT PLANS 915k

CORRESPONDENCE 3876k

CORRESPONDENCE FROM JULY 16, 2018 COUNCIL MEETING 758k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2572k

City Manager 

City Council 

17.    DESIGNATION OF VOTING DELEGATES AND ALTERNATES – LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, SEPTEMBER 12-14, 2018 – LONG BEACH 

18.    CONSIDERATION OF A CALL FOR REVIEW OF A DESIGN COMMISSION DECISION TO THE CITY COUNCIL REGARDING THE CONSOLIDATED DESIGN REVIEW FOR NEW CONSTRUCTION OF A 112,205-SQUARE-FOOT, 5-STORY MEDICAL OFFICE AND RETAIL BUILDING AT 550-556 EAST COLORADO BOULEVARD (Councilmember Wilson) 

1611k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2192k

CORRESPONDENCE 619k

City Clerk 

19.    ADOPTION OF A RESOLUTION SETTING PRIORITIES FOR THE FILING OF WRITTEN ARGUMENTS PERTAINING TO A PROPOSED LOCAL SALES TAX MEASURE AND RELATED ADVISORY BALLOT MEASURE; AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS FOR EACH MEASURE FOR THE CITY OF PASADENA GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 6, 2018
Recommendation:  It is recommended that the City Council adopt a resolution of the City Council of the City of Pasadena setting priorities for the filing of written arguments pertaining to a proposed local sales tax measure and related advisory ballot measure; and directing the City Attorney to prepare an impartial analysis for each measure.

2564k

RESOLUTION SETTING PRIORITIES 2498k

First Reading:  None 

Second Reading:   

20.  Adopt  “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP ESTABLISHED BY TITLE 17 (ZONING CODE
CHAPTER 17.20, SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE TO CHANGE THE DESIGNATION FOR THE AREA GENERALLY LOCATED ON SOUTH SIDE OF E. FOOTHILL BLVD. EAST OF N. KINNELOA AVE. AND NORTH OF THE 210 FREEWAY THAT COMPRISES THE 3200 FOOTHILL BLVD PLANNED DEVELOPMENT, AND AMENDING APPENDIX A TO THE ZONING CODE TO CREATE PD 36 – 3200 E. FOOTHILL BLVD. PLANNED DEVELOPMENT” (Introduced by Councilmember McAustin) 

236k

ORDINANCE 735k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 579k

21.   Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE FOR THE PROPERTIES AT 870 AND 888 S. RAYMOND AVENUE AND 1111 S. ARROYO PARKWAY (ARTCENTER COLLEGE OF DESIGN)” (Introduced by Councilmember Madison) 

214k

ORDINANCE 358k

22.   Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PASADENA AND ARTCENTER COLLEGE OF DESIGN RELATED TO THE MASTER PLAN FOR THE SOUTH CAMPUS (870, 888, 950, AND 988 S. RAYMOND AVENUE AND 1111 S. ARROYO PARKWAY) AND HILLSIDE CAMPUS (1700 LIDA STREET)” (Introduced by Councilmember Madison)

929k

ORDINANCE 25816k

DEVELOPMENT AGREEMENT 20063k

MASTER PLAN 32835k

23.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 4 OF THE PASADENA MUNICIPAL CODE TO ADD A NEW CHAPTER 4.42 ENTITLED “TRANSACTIONS AND USE TAX” TO BE ADMINISTERED BY THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION, SUBJECT TO ADOPTION BY THE ELECTORATE” (Introduced by Vice Mayor Kennedy) 

219k

ORDINANCE 1339k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 143k

24.    PREDEVELOPMENT PLAN REVIEW OF A 90-UNIT RESIDENTIAL CARE FACILITY AT 995 SOUTH FAIR OAKS AVENUE (ARLINGTON REGENCY PARK SENIOR LIVING)
Recommendation: This report is intended to provide information to the City Council; no action is required. 

2428k

ATTACHMENT A 623k

ATTACHMENT B 3385k