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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 8, 2017 

NOTICE TO PUBLIC:
The City Council and Finance Committee will be
conducting a Special Joint Meeting
at 4:00p.m. to discuss the
Capital Improvement Program Budget               

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

Teleconference Location
The Gansevoort
420 Park Avenue South, Room 706
New York, NY 10016 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek     

A.     PRESENTATION BY JULIE BANK, PRESIDENT OF THE PASADENA HUMANE SOCIETY & SPCA  

POWERPOINT PRESENTATION - PRESENTED AT MEETING

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO PAYLOCK IPT LLC FOR SELF-RELEASE VEHICLE IMMOBILIZATION SYSTEM AND DEVICES
Recommendation:
(1)      Find that the proposed action is exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Paylock IPT LLC for an amount not-to-exceed $126,000 for three years, with two additional one year renewal options, to provide for a self-release vehicle immobilization solution for the City to serve as an alternative to vehicle impounding. If all options are exercised, the total value of the contract is $210,000. 

237k

TPA 82k

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH AGREEYA SOLUTIONS, INC., FOR THE MIGRATION OF CITY EMAIL SERVICES TO MICROSOFT OFFICE 365
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with AgreeYa Solutions, Inc., for planning and migration services of City email services to Microsoft Office 365 in an amount not-to-exceed $97,405.        

320k

ATTACHMENT A 53k

TPA 76k

3.      TEMPORARY AGENCY ASSISTANCE FOR DEPARTMENT OF FINANCE PAYROLL SECTION 
Recommendation:
(1)      Find that the proposed actions are not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into a Purchase Order without competitive bidding pursuant to City Charter Section 1002(F) contracts for professional or unique services with Robert Half Management Resources in the amount of $140,000 for temporary personnel with payroll expertise; and
(3)      Grant the proposed contract an exemption from the competitive selection process pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

208k

TPA 97k

4.      ADOPTION OF A RESOLUTION AUTHORIZING AUTHORITY TO SUBMIT DISABILITY RETIREMENT APPLICATIONS AND TO SUBMIT REQUESTS FOR REINSTATEMENT  ON BEHALF OF MISCELLANEOUS AND LOCAL SAFETY MEMBERS OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
Recommendation:
(1)      Find that the proposed action in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a resolution to authorize the City Manager, Assistant City Manager, and Human Resources Director, the authority to submit applications for disability retirement and to submit requests for reinstatement from disability retirement for miscellaneous and safety employees of the Public Employees’ Retirement System. 

152k

RESOLUTION 2050k

5.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2017 ADOPTED OPERATING BUDGET
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Amend the Fiscal Year (FY) 2017 Adopted Operating Budget as detailed in the Proposed Budget Amendments section of the agenda report. 

213k

TPA 37k

City Council 

City Clerk/Secretary 

6.         APPROVAL OF MINUTES 

March 27, 2017	City Council
March 27, 2017	Successor Agency to the Pasadena Community Development Commission
April 3, 2017	City Council
April 3, 2017	Successor Agency to the Pasadena Community Development Commission
April 10, 2017	City Council
April 10. 2017	Successor Agency to the Pasadena Community Development Commission
April 17, 2017	City Council
April 17, 2017	Successor Agency to the Pasadena Community Development Commission
April 19, 2017	Special Joint Meeting of the City Council and Finance Committee

7.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,849	Javier Orozco Mendez	$      Not Stated
Claim No. 12,850	Christine De Cicco	200.00
Claim No. 12,851	Mercury Insurance as subrogee for Ana Diaz	684.13
Claim No. 12,852	Tom Takenouchi, Attorney at Law, representing Elias Urbina	10,000.00+
Claim No. 12,853	Henry Loh on behalf of Golfview Condominiums HOA	1,585.00
Claim No. 12,854	Reverend Michael Burnes c/o Macedonia Baptist Church	1,600.00
Claim No. 12,855	Louis J. Cutrone, Esq., representing Richard A. Distefano	25,000.00+
Claim No. 12,856	Louis J. Cutrone, Esq., representing Patricia A. Distefano	25,000.00+
Claim No. 12,857	Ana M. Diaz	1,235.00
Claim No. 12,858	Miriam Bueno	900.00
Claim No. 12,859	Saundria D. Whitfield	50.00
Claim No. 12,860	Pearl Sheridan	2,551.98

8.         PUBLIC HEARINGS SET 

May 22, 2017, 7:00 p.m. - Pursuant to Government Code Section 53083 to Consider an Economic Development Subsidy to be given under a Ground Lease Agreement Between the City of Pasadena and KHP III Pasadena, LLC

June 5, 2017, 7:00 p.m. - Designation of 1128 North Los Robles Avenue as a Landmark

June 12, 2017, 7:00 p.m. - Recommended Increase to the Electric Distribution and Customer Charges

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

9.      CONTINUED PUBLIC HEARING: ADOPTION OF FISCAL YEAR (FY) 2018-2022 CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROVE JOURNAL VOUCHER AMENDING PROJECTS IN FISCAL YEAR 2017 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:
(1)      Adopt by resolution the City’s Fiscal Year (FY) 2018-2022 Capital Improvement Program (CIP) Budget as summarized in Exhibit B contained in the resolution and any changes passed by a motion of the City Council at the May 8, 2017 meeting; and
(2)      Approve a journal voucher amending four projects in the Fiscal Year 2017 CIP resulting in $307,085 net increase, as detailed in the body of the agenda report. 
Recommendation of Northwest Commission: On March 14, 2017, the Northwest Commission voted not to support the staff recommendation for the Fiscal Year (FY) 2018-2022 CIP budget for projects located completely or partially in Northwest Pasadena. The Commission requested the following projects be added to the FY 2018-2022 CIP budget, funded and constructed:

Northwest Commission Request	Location
Install electronic speed feedback signs to promote compliance with posted speed limits	1329 North Lake Avenue at Washington Boulevard
Install a crosswalk between Alta Pasadena Church and New Hope Church with associated striping to enhance pedestrian safety	1787 and 1790 North Fair Oaks Avenue
Install pedestrian safety enhancements to reduce risk for pedestrian crossing at uncontrolled marked crosswalks	2020 North Fair Oaks Avenue
Install electronic speed feedback sign to promote compliance with posted speed limits	550 North Lake Avenue
Install electronic speed feedback sign to promote compliance with posted speed limits	West side of Fair Oaks Avenue between Howard Street and Montana Street

The Commission further requested the following two items be evaluated and a time frame for funding be provided within six months from the City Council’s April 24, 2017 meeting:

1.    Install a crosswalk between 1963 and 1972 North Fair Oaks Avenue; and

2.    Repave Fair Oaks Avenue between Mountain Street and Montana Street with noise reducing paving.

Recommendation of the Transportation Advisory Commission: On March 23, 2017, the Transportation Advisory Commission (TAC) unanimously voted to support the Streets and Streetscapes and Transportation sections of the Recommended FY 2017 – 2021 CIP with the following amendments:

1.    Increase the recommended FY 2018 appropriation for the Citywide Complete Streets Program FY 2016 -2020 from $100,000 to $250,000 and modify the description to specify the additional funds are for the development of future Complete Streets Programs with a special emphasis on North Fair Oaks and Northwest Pasadena; and

2.    Increase the recommended FY 2018 appropriation for the Arterial Speed Management Program from $50,000 to $200,000.

         Recommendation of the Recreation and Parks Commission: On April 4, 2017, the Recreation and Parks Commission voted to support the Parks and Landscaping and Arroyo Projects sections of the Recommended FY 2018-2022 CIP.

         Recommendation of the Planning Commission:  On April 12, 2017, the Planning Commission found all recommended new projects consistent with the General Plan. 

543k

RESOLUTION 6864k

ATTACHMENTS A THRU C 268k

http://www.cityofpasadena.net/PublicWorks/Capital_Improvement_Program/#2018-2022

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 197k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

10.    PUBLIC HEARING: APPEAL OF THE BOARD OF ZONING APPEALS’ DECISION ON MODIFICATION OF EXPRESSIVE USE PERMIT NO. 3537 REGARDING THE PROPERTY LOCATED AT 490 EAST UNION STREET – PASADENA MUSEUM OF CALIFORNIA ART
Recommendation:
(1)      Adopt the Environmental Determination that the proposed project is exempt from environmental review pursuant to the State guidelines of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Class 1 Section 15301, Existing Facilities); and
(2)      Uphold the Board of Zoning Appeals’ decision and approve Modification to Expressive Use Permit No. 3537. 

567k

ATTACHMENT A - SPECIFIC FINDINGS 395k

ATTACHMENT B - CONDITIONS OF APPROVAL 508k

ATTACHMENT C - APPEAL APPLICATION OF ZONING APPEALS DECISION 2-23-2017 1541k

ATTACHMENT D - ZONING APPEALS STAFF REPORT 2-15-2017 2183k

ATTACHMENT E - HEARING OFFICER DECISION 9-19-2016 4496k

ATTACHMENT F - HEARING OFFICER STAFF REPORT 9-7-2016 2057k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2346k

11.    PUBLIC HEARING: FISCAL YEAR 2018 RECOMMENDED OPERATING BUDGET
Recommendation:
(1)        Open the public hearing for the Fiscal Year 2018 Recommended Operating Budget; and
(2)      Continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 19, 2017 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and adopt the Fiscal Year 2018 Recommended Operating Budget. 

177k

ATTACHMENTS A & B 1244k

http://www.cityofpasadena.net/Finance/FY2018RecommendedBudget/ 

POWERPOINT PRESENTATION - PRESENTED AT MEETING

12.    PUBLIC HEARING: FISCAL YEAR 2018 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES
Recommendation:
(1)      Open the public hearing on the Fiscal Year (FY) 2018 Recommended Schedule of Taxes, Fees, and Charges; and
(2)      Continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 12, 2017 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the FY 2018 Schedule of Taxes, Fees, and Charges. 

187k

ATTACHMENT A 701k

13.    PUBLIC HEARING: FISCAL YEAR 2018 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation:
(1)      Open the public hearing on the Fiscal Year (FY) 2018 Recommended General Fee Schedule; and
(2)      Continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 12, 2017 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the FY 2018 General Fee Schedule. 

327k

RESOLUTION 708k

ATTACHMENT A 7615k

ATTACHMENTS B & C 7570k

City Manager 

City Council 

Advisory Bodies 

14.    APPROVAL TO HOST “AMERICAFEST” ON JULY 4, 2017
Recommendation of Rose Bowl Operating Company:
(1)   Find that the event proposed is categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines Section 15323 (Normal Operations of Facilities for Public Gatherings); and
(2)   Make the required findings, pursuant to Pasadena Municipal Code Section 3.32.270, to authorize the presentation of the proposed event to be held at the Rose Bowl as the 17th displacement event of 2017. 

380k

First Reading:  None 

Second Reading:   

15.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 10, CHAPTERS 10.08, 10.40, 10.41, 10.42, 10.44, AND 10.45 AND TITLE 12, CHAPTER 12.14 TO CONFORM WITH CURRENT DEPARTMENTAL RESPONSIBILITIES AND ALIGN WITH CURRENT PARKING PRACTICES” (Introduced by Councilmember Hampton) 

114k

ORDINANCE 32362k