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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 11, 2017 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 

A.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6         Employee Title and Unrepresented Employee: City Manager City Representative: Terry Tornek 

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  3160 East Del Mar Boulevard Agency Negotiators: Steve Mermell and Eric Duyshart Negotiating Party: Lori Morgan Under Negotiation: Price and terms of payment

 C.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - CONSIDERATION OF INITIATION OF LITIGATION pursuant to subdivision (d)(4) of Government Code Section 54956.9 - One potential case

 

 

  

 City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH RACEWAY FORD IN AN AMOUNT NOT-TO-EXCEED $340,158.42 TO FURNISH AND DELIVER FOUR WATER SERVICES VEHICLES        
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated November 14, 2017, submitted by Raceway Ford for Sections 2, 3 and 4 in response to Specifications to Furnish and Deliver 2018 Water Services Vehicles for the Water and Power Department (“PWP”) and authorize a purchase order with Raceway Ford for an amount not-to-exceed $340,158.42. 

233KB

2.      PURCHASE ORDER AWARD TO KALMIKOV ENTERPRISES, INC., FOR PURCHASE OF SEAGRAVE PARTS FOR SEAGRAVE FIRE ENGINES FOR A NOT-TO-EXCEED AMOUNT OF $270,000        
 Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated November 7, 2017, submitted by Kalmikov Enterprises, Inc., in response to specifications for Seagrave Original Equipment Manufacturer (OEM) parts and authorize the issuance of a purchase order with Kalmikov Enterprises, Inc., in an amount not-to-exceed $270,000 over a three-year period with the option for two additional one-year terms in the annual amount of $90,000, subject to the approval of the City Manager, for a maximum total contract length of five years and a total contract amount of $450,000.

218KB

 3.   PURCHASE ORDER AWARD TO SOUTH COAST EMERGENCY VEHICLE SERVICE FOR PURCHASE OF PIERCE PARTS FOR       PIERCE FIRE ENGINES FOR A NOT-TO-EXCEED AMOUNT OF $120,000        
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the issuance of a purchase order, without competitive bidding pursuant to City Charter Section 1002(f), contracts for labor, material, supplies, or services available from only one vendor, with South Coast Emergency Vehicle Service in an amount not-to-exceed $120,000 over a three-year period with the option for two additional one-year terms in the annual amount of $40,000, subject to the approval of the City Manager, for a maximum total contract length of five years and a total contract amount of $200,000; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

196KB

TPA 246KB

4.      AUTHORIZE PURCHASE ORDER WITH HAAKER EQUIPMENT COMPANY FOR PURCHASE OF ONE VACTOR COMPRESSED NATURAL GAS SEWER JETTER TRUCK FOR AN AMOUNT NOT-TO-EXCEED $342,735        
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with Haaker Equipment Company for the purchase of one Vactor compressed natural gas sewer jetter truck in the amount of $342,735. Competitive Bidding is not required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      Grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.



 ATTACHMENT A 31KB
 TPA 73KB

 5.     PURCHASE ORDER AWARD TO CROP PRODUCTION SERVICES, INC. FOR AGRONOMIC FERTILIZER, SEED, AND HERBICIDE PRODUCTS FOR AN AMOUNT NOT-TO-EXCEED $255,761        
Recommendation:
(1)      Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA State Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, Section 15031, Existing Facilities, which exempts minor alterations of existing public facilities where no expansion of use will take place; and
(2)      Accept the bid dated October 19, 2017, submitted by Crop Production Services, Inc., in response to specifications for agronomic fertilizer, seed, and herbicide, reject all other bids, and authorize the City Manager to enter into a purchase order with Crop Production Services, Inc., in an amount not-to-exceed $139,506 with a 10% contingency of $13,951 over a three-year period with the option for two additional one-year terms in the annual amount of $46,502 with a 10% contingency of $4,650, subject to the approval of the City Manager, for a maximum contract length of five years and a total contract amount of $255,761. 

224KB

6.      REJECT BIDS FOR THE INSTALLATION OF DUCTILE IRON WATER MAINS IN OAK KNOLL AVENUE AND AVENUE 64 FOR THE PASADENA WATER AND POWER DEPARTMENT, SPECIFICATIONS WD-17-10           
Recommendation:
(1)      Find that the rejection of bids is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Section 21080(b)(5) and Section 15270 of the State CEQA Guidelines; and
(2)      It is recommended that the City Council reject all bids received on October 24, 2017, in response to Specifications WD-17-10 for the installation of ductile iron water mains in Oak Knoll Avenue and Avenue 64 for the Pasadena Water and Power Department (“PWP”). 

229KB

7.      AUTHORIZE TO INCREASE PURCHASE ORDER NO. 1181389 WITH MY BARK CO. INC., BY $214,990 FOR A TOTAL AMOUNT NOT-TO-EXCEED $264,990 FOR FIBAR ENGINEERED WOOD FIBER MATERIALS        
Recommendation:
(1)      Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA State Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, Section 15031, Existing Facilities, which exempts minor alterations of existing public facilities where no expansion of use will take place; and
(2)       Authorize an increase to Purchase Order No. 1181389 with My Bark Co. Inc., in an amount not-to-exceed $52,998 annually to purchase Fibar engineered wood fiber materials, for an amount of $158,994 for a three-year period; with the option for two additional one-year terms each not-to exceed $52,998 subject to approval of the City Manager, for a maximum contract length of five years and a total contract amount of $264,990.

233KB

 8.      EXTENSION OF AGREEMENT NO. 18,398 WITH THE OLD PASADENA MANAGEMENT DISTRICT FOR THE MANAGEMENT OF THE SCHOOLHOUSE, DE LACEY, AND MARRIOTT GARAGES        
Recommendation:
(1)      Find that a contract with the Old Pasadena Management District (OPMD) for garage management is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities);
(2)      Authorize the City Manager to extend Contract No. 18,398 with the OPMD for the management of the Schoolhouse, De Lacey, and Marriott parking garages through January 31, 2019, for a revised contract amount of $2,398,300 as detailed in the Fiscal Impact section of the agenda report; and
(3)      To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract with OPMD an exemption from the Competitive Bidding and Competitive Selection processes pursuant to City Charter Section 1002(F), contract for professional or unique services, and Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

268KB

TPA 18KB

9.      ADOPT A RESOLUTION DESIGNATING THE GENERAL MANAGER AND ASSISTANT GENERAL MANAGER(S) OF THE WATER AND POWER DEPARTMENT AS AUTHORIZED ADMINISTRATORS UNDER THE LOW CARBON FUEL STANDARD PROGRAM OF THE CALIFORNIA AIR RESOURCES BOARD        
Recommendation:
(1)      Find that the proposed resolution is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule); and
(2)      Adopt a resolution to designate the General Manager and the Assistant General Manager(s) of the Water and Power Department (“PWP”) as the “Authorized Administrator(s)” under the Low Carbon Fuel Standard (“LCFS”) Program, established by the California Air Resources Board (“CARB”). 

   248KB

RESOLUTION 397KB

10.    REJECTION OF BID FOR INSTALLATION OF FIBER OPTIC CONNECTIONS TO CENTRAL AND MEMORIAL PARKS         Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule); and
(2)      Reject the bid received on November 28, 2017 in response to the Notice Inviting Bids for Installation of Fiber Optic Connections to Central and Memorial Parks.

17KB

 11.   FINANCE COMMITTEE: AUTHORIZING THE CITY MANAGER TO SIGN ALL AGREEMENTS INCLUDING THE ASSURANCES AND UNDERSTANDINGS REQUIRED TO RECEIVE MEASURE M LOCAL RETURN FUNDS        
Recommendation:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines per section 15061(b)(3), the “General Rule”;
(2)      Authorize the City Manager to sign all agreements, including the Assurances and Understandings required to receive Measure M Local Return Funds; and
(3)      Amend the Department of Transportation’s Fiscal Year 2018 Operating Budget to recognize and appropriate $1,756,776 in Measure M as described in the Fiscal Impact section for transit operations. 

342KB

ATTACHMENT A 259KB
ATTACHMENT B 254KB
 

 12.   FINANCE COMMITTEE: AMENDMENTS TO THE FISCAL YEAR 2018 GENERAL FEE SCHEDULE
    Recommendation: It is recommended that the City Council adopt a resolution amending the Fiscal Year (FY) 2018 General Fee Schedule
    as   detailed in the “Proposed Fee Schedule Amendments” section of the agenda report.

212KB

ATTACHMENT A 3359KB
RESOLUTION 361KB
 

 13.   FINANCE COMMITTEE: ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2018 SCHEDULE OF TAXES, FEES, AND    CHARGES      RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL            
Recommendation:
(1)      Find that the proposed rate increases are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule); and
(2)       Approve the scheduled rate increases effective February 1, 2018 for the Grandstand Permit Application, the Rose Bowl Admission Tax, and the New Year’s Day Related Business Grandstand Seat Surcharge as set forth in the body of the agenda report.

243KB

ATTACHMENT A 691KB
 

14.    FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING SEPTEMBER 30, 2017
Recommendation: This report is for information purposes only. 

810KB

ATTACHMENT A 17714KB

City Council 

15.    APPOINTMENT OF D. JASON LYON TO THE HISTORIC PRESERVATION COMMISSION (Mayor Nomination) 

City Clerk/Secretary 

16.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,013	Boardwalk Capital, LP	$       25,000.00+
Claim No. 13,014	21st Century Insurance as subrogee of Elizabeth Lyles	149.08
Claim No. 13,015	Dennis James McCarthy	Not stated
Claim No. 13,016	Regency Del Mar Condominium Owner’s Association	779.59
Claim No. 13,017	Alissa Peralez	350.00

 

 

 Economic Development and Technology Committee 

17.    APPROVAL OF KEY BUSINESS TERMS OF RESTATED DEVELOPMENT AND LOAN AGREEMENTS WITH HERITAGE HOUSING PARTNERS FOR AFFORDABLE HOMEOWNERSHIP PROJECTS AT 1661 N. FAIR OAKS AVENUE AND 1669 N. FAIR OAKS AVENUE, INCLUDING ADDITIONAL CITY HOUSING FUNDS ASSISTANCE IN THE AMOUNT OF $3,007,982        
Recommendation: It is recommended that the City Council take the following actions:
(1)      Amend the Fiscal Year  (FY) 2018 Adopted Operating Budget of the Housing and Career Services Department by appropriating a total of $3,007,982 in City affordable housing funds consisting of $2,782,982 from HOME Investment Partnerships funds (“HOME”), and $225,000 from Inclusionary Housing Trust Funds to assist the development of two (2) affordable homeownership projects located at 1661 N. Fair Oaks Avenue (“Decker Court”) and 1669 N. Fair Oaks Avenue (“Gill Court”), both to be developed by Heritage Housing Partners (“”HHP”);
(2)      Find that the recommended action to approve the key business terms, as described in the agenda report, of the respective Restated Development and Loan Agreements (the “Restated DLAs”) with HHP in connection with the proposed development of the Decker Court and Gill Court projects are consistent with the In-Fill Development Projects exemption under Section 15332 of the California Environmental Quality Act;
(3)      Approve the key business terms of Restated DLA for the Decker Court project, including an additional $1,177,254 in City housing funds consisting of $952,254 in federal HOME and $225,000 in Inclusionary funds;
(4)      Approve the key business terms of Restated DLA for the Gill Court project, including an additional $1,830,728 in federal HOME funds; and(5)      Authorize the City Manager to execute, and the City Clerk to attest, the Restated DLAs and all other related documents, agreements, or amendments that may be required to implement the Restated DLAs and effectuate the development of the Decker Court and Gill Court
projects.
Recommendation of the Northwest Commission: The key business terms of the proposed Restated Development and Loan Agreements for the Decker Court and Gill Court projects were presented to the Northwest Commission at its regular meeting of November 14, 2017 for consideration of a recommendation to the City Council.  The Northwest Commission unanimously recommended to the City Council approval of key business terms of restated development and loan agreements with Heritage Housing Partners for affordable homeownership projects at 1661 North Fair Oaks Avenue and 1669 North Fair Oaks Avenue and approval of additional funds totaling $3 million. The Commission further recommended that the Northwest Commission collaborate and participate in the review of the outreach process and criteria for selection of the residents for the projects. 

  954KB
 ATTACHMENT A 624KB
ATTACHMENT B 626KB
ATTACHMENT C 503KB
ATTACHMENT D 511KB
TPA 954KB

POWERPOINT PRESENTATION - PRESENTED AT MEETING

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

18.    PUBLIC HEARING: DESIGNATION OF 545 WESTGATE STREET AS A LANDMARK        
Recommendation:
(1)      Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA) State Guidelines Section 15308: Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
(2)      Find that the house at 545 Westgate Street meets landmark designation Criteria B and C in Pasadena Municipal Code (P.M.C.) Section 17.62.040(C)(2)(c) because it associated with the lives of persons who are significant in the history of the City and embodies the distinctive characteristics of a locally significant property type, architectural style and period. It is a locally significant example of a Folk Victorian house associated with the productive life of civil rights activist Ruby McKnight Williams;
(3)      Adopt a resolution approving a Declaration of Landmark Designation for 545 Westgate Street, Pasadena, California;
(4)      Authorize the Mayor to execute the Declaration of Landmark Designation for 545 Westgate Street, Pasadena, California; and
(5)      Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Recommendation of the Historic Preservation Commission: At its regular meeting of November 7, 2017, the Historic Preservation Commission recommended that the City Council approve the designation of 545 Westgate Street as a landmark under Criterion B & C of PMC Section 17.62.040. 

750KB

        ATTACHMENT A 2518KB
        ATTACHMENT B 1843KB
        ATTACHMENT C 558KB
        ATTACHMENT D 7681KB
        ATTACHMENT E  2207KB
        ATTACHMENT F 472KB

        RESOLUTION  320KB

19.    PUBLIC HEARING: ZONING CODE TEXT AMENDMENTS TO SECTION 17.50.275 TO REVISE THE CITY’S ACCESSORY DWELLING UNIT REGULATIONS         
Recommendation:
(1)      Acknowledge that the proposed Zoning Code text amendments are exempt from the California Environmental Quality Act (CEQA) under Public Resources Code Section 21080.17;
(2)      Adopt the Findings of Consistency (Attachment A of the agenda report);
(3)      Approve the proposed Zoning Code Text Amendments to Section 17.50.275 of Title 17 of the Pasadena Municipal Code as contained in the agenda report; and
(4)      Direct the City Attorney to prepare an ordinance within 60 days amending the Pasadena Municipal Code as presented in the agenda report.
Recommendation of the Planning Commission: On May 24, 2017, the Planning Commission considered a series of proposed amendments to the City’s existing Accessory Dwelling Unit regulations, and voted to recommend the approval of the staff recommendation, with two additional modifications as follows:
1.  The minimum lot size requirement applicable to Accessory Dwelling Units created by adding new square footage be lowered to 5,000 square feet; and
2.  Require that the size of detached Accessory Dwelling Unit be smaller than the existing primary dwelling.        
In addition, the Planning Commission requested the ordinance language clearly state: 1) standards applicable to Accessory Dwelling Units located within Landmark Overlay Districts are also applied to Accessory Dwelling Units located within National Register Districts; 2) standards applicable to original windows and doors for Accessory Dwelling Units located within historic districts and individually designated properties are also applied to non-original windows and doors that previously replaced original windows and doors with an approval of a Certificate of Appropriateness; and 3) the difference between accessory structures and Accessory Dwelling Units. 

1936KB

        ATTACHMENT A 371KB
        ATTACHMENT B 626KB
        ATTACHMENT C 363KB
        ATTACHMENT D 239KB
        ATTACHMENT E 727KB
        CORRESPONDENCE  590KB

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 16502KB

         POWERPOINT PRESENTATION - PRESENTED AT MEETING
 

20.    PUBLIC HEARING: PASADENA MUNICIPAL Code Amendments Related to Development Impact Fees Applicable to Accessory Dwelling Units        
Recommendation:
(1)      Find that the proposed text amendments are not a “project” and are therefore not subject to environmental review pursuant to State CEQA Guidelines Section 15378(b)(4) (definition of project excludes government fiscal activities which do not involve any commitment to any specific project);
(2)    Approve the proposed Municipal Code Amendments related to development impact fees (Chapters 4.17 and 4.19) applicable to Accessory Dwelling Units; and
(3)      Direct the City Attorney to prepare an ordinance within 60 days amending the Pasadena Municipal Code as presented in the agenda report. 

259KB

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 16502KB

POWERPOINT PRESENTATION - PRESENTED AT MEETING

 City Manager 

City Council 

City Clerk 

21.    ADOPT A RESOLUTION APPROVING A PLAN TO COMPLY WITH THE CALIFORNIA VOTER PARTICIPATION RIGHTS ACT (CVPRA)
Recommendation:
(1)    Find that the proposed action is exempt from California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), (“General Rule”);
(2)    Adopt a resolution approving the City’s Plan to comply with the California Voter Participation Rights Act (CVPRA); and
(3)    Receive information on the Community Forum conducted jointly by the League of Women Voters Pasadena Area and the Pasadena City Clerk’s Office on the topic of the “Future of Pasadena Elections” held on November 27, 2017. 

362KB

RESOLUTION 375KB

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  305KB

POWERPOINT PRESENTATION - PRESENTED AT MEETING

 First Reading:  

22.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 2, CHAPTER 2.355, SECTION 2.355.050(B) RELATING TO ADMINISTRATIVE FINES” 

122KB

ORDINANCE  165KB

23.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE ZONING CODE (TITLE 17) TO ADD SECTION 17.50.296 TO CHAPTER 17.50 OF THE PASADENA MUNICIPAL CODE PERTAINING TO SHORT-TERM RENTALS”



ORDINANCE 1708KB

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 365KB
 

Second Reading:  None