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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 13, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

NOTICE TO PUBLIC:
The City Council and Finance Committee will be
conducting a Special Joint Meeting
at 3:00 p.m. to discuss the
Recommended Fiscal Year 2017 Operating Budget 

A.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION pursuant to
Government Code Section 54956.9(d)(1)
Name of Case:  Rodeo Holdings v. City of Pasadena
LASC Case No.: BC 542643 

B.    CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  78 North Marengo Avenue
Agency Negotiator:  Steve Mermell
Negotiating Parties:  Jesse Stein and Joe Long
Under Negotiation:  Price and terms of Payment 

C.    CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYMENT pursuant to Government Code Section 54957
Position Title: City Manager
City Representative: Terry Tornek 

 

City Manager/Executive Director 

1.     AUTHORIZATION TO ENTER INTO CONTRACT WITH W.A. RASIC CONSTRUCTION COMPANY, INC., TO FURNISH LABOR AND MISCELLANEOUS MATERIALS FOR THE MONK HILL TREATMENT PLANT FOR THE PASADENA WATER AND POWER DEPARTMENT, SPECIFICATION WD-16-03
Recommendation:
(1)      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities); and
(2)      Accept the bid dated April 29, 2016, submitted by W.A. Rasic Construction Company, Inc., in response to Specification WD-16-03 to furnish labor and miscellaneous materials for the Monk Hill Treatment Plant for the Pasadena Water and Power Department (“PWP”), and authorize the Interim City Manager to enter into a contract for a one year period with W.A. Rasic Construction Company, Inc., for an amount not-to-exceed $91,305. 

222k

2.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH CALGON CARBON CORPORATION TO FURNISH AND DELIVER ION EXCHANGE RESIN AND GRANULAR ACTIVATED CARBON FOR THE MONK HILL TREATMENT PLANT FOR THE PASADENA WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities); and
(2)      Authorize the Interim City Manager to enter into a purchase order contract without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with Calgon Carbon Corporation (“Calgon”) to furnish and deliver ion exchange (“IX”) resin and granular activated carbon (“GAC”) for the Monk Hill Treatment Plant for an amount not-to-exceed $583,807 for an initial period of one year, or until funds are expended, whichever occurs first, with an option for two additional one-year terms, each year not-to-exceed $583,807, or until the funds are expended, whichever occurs first. If the two additional one-year terms are exercised, the total contract amount will be $1,751,421. 

229k

ATTACHMENT A 32k

TPA 125k

3.     QUARTERLY INVESTMENT REPORT: QUARTER ENDING MARCH 31, 2016
Recommendation: This report is for information purposes only. 

680k

QUARTERLY INVESTMENT REPORT Part 1 1606k
QUARTERLY INVESTMENT REPORT Part 2 1492k

4.     AUTHORIZATION TO INCREASE PURCHASE ORDER NO. 1162062 WITH CALE AMERICA BY $24,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $98,930 FOR CALE WEB OFFICE FEES AND PURCHASE OF METER REPLACEMENT PARTS
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the Interim City Manager to approve an increase to Purchase Order No. 1162062, without competitive bidding pursuant to City Charter Section 1002(C), contracts for labor, materials, supplies or contract services available from only one vendor, with Cale America, for $24,000 for a total purchase order amount not-to-exceed $98,930 for Cale Web Office fees and purchase of meter replacement parts; and
(3)      It is further recommended that the City Council grant the proposed action an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), Contracts for which the City’s best interests are served. 

142k

TPA 76k

5.     CONTRACT AWARD TO SHENK DEVELOPERS FOR RESTROOM REPLACEMENT AT CENTRAL PARK FOR AN AMOUNT NOT-TO-EXCEED $650,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 2, Section 15302, replacement of a  commercial structure with a new structure of substantially the same size, purpose, and capacity; and
(2)      Accept the bid dated May 18, 2016, submitted by Shenk Developers in response to the Project Specifications for Restroom Replacement at Central Park; reject all other bids received; and authorize the Interim City Manager to enter into a contract not-to-exceed $650,000 which includes the base contract amount of $588,500 and a contingency of $61,500 to provide for necessary change orders. 

187k

ATTACHMENT A 201k

6.     AUTHORIZATION AND APPROVAL TO RENEW PROPERTY AND CASUALTY INSURANCE FOR THE CITY OF PASADENA FOR FISCAL YEAR 2017
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15378;
(2)      Authorize the City Manager and the City Attorney/City Prosecutor to place and bind the City’s Property and Casualty Insurance coverages outlined in the agenda report effective July 1, 2016, with the total premium amount not-to-exceed $3,226,012; and
(3)      Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(B), contracts which the City’s best interests are served. The proposed insurance coverages are exempt from the competitive bidding process pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services. 

700k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

7.    RESIGNATION OF ROSEMARY TALIBA CARR FROM THE COMMISSION ON THE STATUS OF WOMEN
       (Mayor Nomination) 

       27k

8.    RESIGNATION OF TERRENCE ROBERTS FROM THE NORTHWEST COMMISSION (District 7 Nomination) 

36k

8A.   RESIGNATION OF JOHN McLEAN FROM THE ARTS AND CULTURE COMMISSION EFFECTIVE JUNE 30, 2016 (District 1 Nomination) 

52k

8B.   REAPPOINTMENT OF EDGAR ARCENEAUX TO THE ARTS AND CULTURE COMMISSION EFFECTIVE JULY 1, 2016 (District 4 Nomination) 

8C.  REAPPOINTMENT OF PRISCILLA HERNANDEZ TO THE SENIOR    COMMISSION EFFECTIVE JULY 1, 2016 
(District 4 Nomination) 

City Clerk/Secretary 

9.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,654	Lewis Brisbois Bisgaard & Smith, LLP, representing Kidspace: A Participatory Museum	$     25,000.00+
Claim No. 12,655	Maguire, Susan, and Brantley Haigh	10,000.00
Claim No. 12,656	State Compensation Insurance Fund as subrogee for Messiha Sarwari	27,073.00
Claim No. 12,657	Greg Cottrell	480.20
Claim No. 12,658	Law Offices of Raymond Ghermezian, representing Florene Smith	25,000.00+
Claim No. 12,659	Safeco Insurance as subrogee for Laura Koza	13,162.90

 

10.   AUTHORIZATION TO ENTER INTO A CONTRACT WITH TASER INTERNATIONAL FOR A POLICE BODY
        WORN CAMERA SYSTEM
        Recommendation:
        (1)    Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant 
        to State CEQA Guidelines Section 15061(b)(3); 
        (2)    Authorize the Interim City Manager to enter into a five-year contract with Taser International, Inc., to furnish
        and deliver software, hardware, and services for a Body Worn Camera System in an amount not-to-exceed
        $1,532,258, which includes the base contract amount of $1,392,962 and a contingency of $139,296. Competitive
        bidding is not required pursuant to City Charter Section 1002(F), Contracts for Professional or Unique Services;
        and
        (3)    Authorize the addition of two new full-time equivalent (FTE) positions to the Police Department’s Fiscal Year
        (FY) 2016 Operating Budget, increasing the department total FTE count from 369.75 to 371.75.

        270k 

        ATTACHMENT A 57k

        ATTACHMENT B 103k

        CORRESPONDENCE FROM JUNE 6, 2016 COUNCIL MEETING 250k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE 251k

        POWERPOINT PRESENTATION - PRESENTED AT MEETING

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

11.   PUBLIC HEARING: LEVY OF ASSESSMENT AGAINST HOTEL AND MOTEL BUSINESSES FOR FISCAL YEAR 2017 IN CONNECTION WITH THE PASADENA TOURISM BUSINESS IMPROVEMENT DISTRICT
Recommendation: It is recommended that the City Council (i) conduct a Public Hearing on the levy of an assessment against Hotel and Motel Businesses for Fiscal Year (FY) 2017 in connection with the Pasadena Tourism Business Improvement District (the “District”) and (ii) at the conclusion of the public hearing in the absence of a majority protest, adopt a resolution confirming the Annual Report of the Advisory Board as originally filed and levying the  assessment for FY 2017 in connection with the District.  

128k

RESOLUTION 105k

12.   PUBLIC HEARING: ADOPTION OF THE 2015 URBAN WATER MANAGEMENT PLAN
Recommendation:
(1)      Find that the 2015 Urban Water Management Plan (“UWMP”) is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15282(v), which exempts from CEQA the preparation and adoption of urban water management plans pursuant to the Water Code; and
(2)      Adopt a resolution approving the 2015 UWMP immediately following the public hearing and incorporating any changes the Council deems necessary.
Recommendation of the Municipal Services Committee: On May 10, 2016, the Municipal Services Committee (“MSC”) recommended that the City Council adopt a resolution approving the 2015 UWMP.
Recommendation of the Environmental Advisory Commission: On May 10, 2016, the Environmental Advisory Commission (“EAC”) recommended that the City Council adopt a resolution approving the 2015 UWMP. 

489k

RESOLUTION 66k

ATTACHMENTS A & B 774k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

13.   CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2017 OPERATING BUDGET
Recommendation: Receive public comment and continue this public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 20, 2016 or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2017 Operating Budget.  

128k

ATTACHMENTS A & B 1782k

CORRESPONDENCE FROM JUNE 6, 2016 COUNCIL MEETING 1026k

14.   CONTINUED PUBLIC HEARING: FISCAL YEAR 2017 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 20, 2016 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2017 General Fee Schedule. 

186k

RESOLUTION 28k

ATTACHMENT A Part 1 4303k
ATTACHMENT A Part 2 4091k

ATTACHMENT B 207k

15.   CONTINUED PUBLIC HEARING: FISCAL YEAR 2017 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES
Recommendation: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 20, 2016 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2017 Schedule of Taxes, Fees, and Charges. 

141k

ATTACHMENT A 571k

City Manager 

City Council 

16.   CONSIDERATION OF PLACING A MEASURE ON THE NOVEMBER 8, 2016 GENERAL ELECTION BALLOT TO REPEAL MEASURE A AND UNCODIFIED ORDINANCE NO. 5861, ADOPTED BY A VOTE OF THE PEOPLE IN 2001, THEREBY RESCINDING THE POLICY REQUIRING THE CITY OF PASADENA TO SUPPORT THE COMPLETION OF THE 710 FREEWAY
Recommendation of Mayor:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Direct the City Attorney to prepare the necessary resolutions calling a Special Election on November 8, 2016 to repeal Measure A, and any related documents in connection therewith.       

213k          

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 143k

17.   UPDATE REGARDING THE CITY MANAGER SELECTION PROCESS (Mayor Tornek) 

First Reading:  None 

Second Reading:  None