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 AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 22, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to
Government Code Section 54956.9(d)(1)
Name of Case: Larry Walker v. City of Pasadena, et al.
LASC Case No.: GC04975             

B.    CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Position Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek  

C.    CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION
pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator
pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk
City Representative: Terry Tornek

 

 

City Manager/Executive Director 

1.     AUTHORIZATION TO AMEND CONTRACT NO. 22,276 WITH ANDERSON PENNA PARTNERS, INC., TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $150,000 FROM $173,000 TO $323,000 FOR CONTRACTED CODE COMPLIANCE SERVICES
Recommendation:
(1)      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the Interim City Manager to amend Contract No. 22,276 with Anderson Penna Partners, Inc., to increase the contract amount by $150,000, thereby increasing the total not-to-exceed amount from $173,000 to $323,000; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interest are served. 

178k

TPA 96k

2.     CONTRACT AWARD TO KASA CONSTRUCTION, INC., FOR IMPROVEMENT OF OLD PASADENA PEDESTRIAN MALL FOR AN AMOUNT NOT-TO-EXCEED $1,044,000
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated December 9, 2015, submitted by Kasa Construction, Inc., in response to the Project Specifications for the Improvement of Old Pasadena Pedestrian Mall, and authorize the City Manager to enter into such contract for an amount not-to-exceed $1,044,000. 

194k

3.     CONTRACT AWARD TO PK CONSTRUCTION FOR PLAYGROUND RENOVATION AT LINDA VISTA PARK FOR AN AMOUNT NOT-TO-EXCEED $225,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15302, Replacement or Reconstruction (play equipment) and Section 15303, New Construction (walkways); and
(2)      Accept the bid dated December 18, 2015, submitted by PK Construction in response to the Project Specifications for Linda Vista Playground Renovation, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $225,000. 

217k

ATTACHMENT A 206k

4.     APPROVAL OF FINAL VESTING TRACT MAP NO. 072452 FOR COMBINATION OF TWO LAND LOTS INTO ONE AND CREATION OF 28 RESIDENTIAL AIR PARCELS AT 270-280 SOUTH OAKLAND AVENUE
Recommendation:
(1)      Adopt a resolution to approve Final Vesting Tract Map No. 072452;
(2)      Accept the offer of easement dedication, from the property owner, for sidewalk purposes as shown on said map; and
(3)      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of the Hearing Officer: The subject vesting tentative map was approved on November 20, 2013 by the Subdivision Hearing Officer, to be recorded within three years. 

168k

RESOLUTION 306k

5.     CONTRACT AWARD TO VASILJ, INC., FOR 2016 SEWER RELINING AND POINT REPAIR PROJECT FOR AN AMOUNT NOT-TO-EXCEED $541,000
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public  facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated January 13, 2016, submitted by Vasilj, Inc., in response to the Project Specifications for the 2016 Sewer Relining and Point Repair Project, and authorize the City Manager to enter into such contract for an amount not-to-exceed $541,000. 

170k

6.     CONTRACT AWARD TO SOUTHWEST PIPELINE & TRENCHLESS CORPORATION FOR 2016 CMP STORM DRAIN RELINING AND POINT REPAIR PROJECT FOR AN AMOUNT NOT-TO-EXCEED $321,000
Recommendation:
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated January 19, 2016, submitted by Southwest Pipeline & Trenchless Corporation in response to the Project Specifications for the 2016 CMP Storm Drain Relining and Point Repair Project, and authorize the City Manager to enter into such contract for an amount not-to-exceed $321,000. 

186k

7.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH HHS CONSTRUCTION, INC., FOR FIBER OPTIC SPLICING, TESTING, AND EMERGENCY TROUBLESHOOTING FOR THE CITY’S FIBER OPTIC NETWORK
Recommendation:
(1)      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)      Accept the bid dated January 27, 2016, submitted by HHS Construction, Inc., in response to the specifications to furnish labor and materials for splicing, testing, and troubleshooting of fiber optic cable, reject all other bids received, and authorize the issuance of a purchase order contract with a total not-to-exceed amount of $392,988. This contract will have a three year term. 

223k

8.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH LICHER DIRECT MAIL, INC., FOR PRINTING AND BULK MAIL SERVICES FOR THE PASADENA IN FOCUS NEWSLETTER
Recommendation: 
(1)    Find the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental documents pursuant to CEQA are required for the project;
(2)    Accept the bid dated December 29, 2015, submitted by Licher Direct Mail, Inc., in response to the Notice Inviting Bids for printing and bulk mail services for the Pasadena In Focus newsletter for the City Manager Department;  
(3)    Reject all other bids received; and                 
(4)    Authorize the issuance of a Purchase Order Contract for an amount not-to-exceed $52,214 for an initial term of one-year with an option for an additional one-year term of $52,214 at the discretion of the City Manager.  

199k

9.     AUTHORIZATION TO ENTER INTO A CONTRACT WITH IMPEX Technologies, Inc. FOR Storage Area Network (SAN) Hardware and Implementation SERVICES 
Recommendation:
(1)   Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)   Accept the bid dated January 26, 2016, submitted by IMPEX Technologies, Inc. in response to the specifications to furnish labor and materials for implementation of a Storage Area Network (SAN), reject all other bids received, and authorize the issuance of a contract with a total not-to-exceed amount of $394,667. This contract will have a one-year term. 

237k

10.   AUTHORIZATION TO ENTER INTO A CONTRACT WITH SOFTWAREONE, INC., FOR LICENSING OF MICROSOFT SOFTWARE
Recommendation:
(1)   Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)   Approve a renewal of an Enterprise License Agreement (ELA) with Microsoft for a period of three years;
(3)   Authorize the City Manager to enter into a contract with SoftwareONE, Inc., for the City’s licensing of Microsoft software in an amount not-to-exceed $1,500,000 for a period of three years from April 1, 2016 to March 31, 2019.  Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(4)   Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B) contracts for which the City’s bests interests are served.

292k

TPA 73k

11.   REJECTION OF SINGLE BID RECEIVED FOR INTELLIGENT TRANSPORTATION SYSTEM (ITS) PHASE I PROJECT
Recommendation: It is recommended that the City Council reject the bid received on December 16, 2015, in response to the Project Specifications for the Intelligent Transportation System (ITS) Phase I Project. 

173k

12.   REJECTION OF BIDS FOR THE PURCHASE OF LIGHT EMITTING DIODE (LED) LUMINAIRES
Recommendation: It is recommended that the City Council reject the bids received on December 22, 2015, in response to the Notice Inviting Bids for the Purchase of Light Emitting Diode (LED) Luminaires Project. 

163k

13.   AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH THE FLINTRIDGE CENTER TO MANAGE THE PASADENA/ALTADENA REINTEGRATION PROGRAM
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060 (c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
(2)      Authorize the issuance of a purchase order contract with The Flintridge Center for the management and staffing of the Pasadena/Altadena Reintegration Program in an amount not-to-exceed $170,000  through June 30, 2017 with an annual allocation of $60,000 for Fiscal Year (FY) 2016 and $110,000 for FY 2017. Competitive bidding is not required pursuant to City Charter Section 1002(F), Professional or Unique Services; and
(3)      Grant the proposed purchase order contract exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B) contracts for which the City’s best interests are served. 

180k

TPA 57k

14.   APPROVAL OF A SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF PASADENA AND THE PASADENA MANAGEMENT ASSOCIATION REGARDING SAFETY RETIREMENT AND WORKERS’ COMPENSATION BENEFITS FOR QUALIFIED MEMBERS
Recommendation: It is recommended that the City Council approve a side letter of agreement between the City of Pasadena (City) and Pasadena Management Association (PMA) regarding safety retirement and Workers’ Compensation benefits for qualified members. 

128k

ATTACHMENT 1 SIDE LETTER WITH PMA 73k

ATTACHMENT 2 RESOLUTION TAX DEFERRAL 96k

ATTACHMENT 3 RESOLUTION VALUE OF EMPLOYER 88k

15.   FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING AND IMPLEMENTATION AND MANAGEMENT OF CORDOVA ROAD DIET PROJECT
Recommendation:
(1)     Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)     Authorize the City Manager to execute all agreements associated with the receipt of $2,115,000 in reimbursable grant funding from the Los Angeles County Metropolitan Transportation Authority (Metro) for the implementation and management of the Cordova Road Diet Project (Capital Improvement Project Number 75052).     

256k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 48k

16.   FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT: QUARTER ENDING DECEMBER 31,
2015
Recommendation: This report is for information purposes only. 

480k

ATTACHMENT A PART 1 1243k
ATTACHMENT A PART 2 1600k

City Council 

17.   RESIGNATION OF JUSTIN CHAPMAN FROM THE NORTHWEST COMMISSION (District 6 Nomination) 

        41k

18.   RESIGNATION OF MARY KATHLEEN CIFUENTES FROM THE TRANSPORTATION ADVISORY COMMISSION (District 1 Nomination) 

49k

19.   APPOINTMENT OF SALLY HOWELL TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 7 Nomination) 

20.   APPOINTMENT OF JACK HUANG TO THE OLD PASADENA PARKING METER ZONE ADVISORY COMMISSION (Mayor Nomination/District 6) 

City Clerk/Secretary 

21.      APPROVAL OF MINUTES 

December 7, 2015	Special Joint Meeting of the Public Safety Committee and City Council
January 11, 2016	City Council
January 11, 2016	Successor Agency to the Pasadena Community Development Commission
January 18, 2016	City Council
January 18, 2016	Successor Agency to the Pasadena Community Development Commission
January 25, 2016	City Council
January 25, 2016	Successor Agency to the Pasadena Community Development Commission
February 1, 2016	City Council
February 1, 2016	Successor Agency to the Pasadena Community Development Commission
February 2, 2016	City Council Special Meeting

22.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,575	Denver Miller	$       300.00
Claim No. 12,576	Isaac Jose Rodriguez	25,000.00+
Claim No. 12,577	Donald E. Wharton, Esq. representing Cameron C. Wharton	25,000.00+
Claim No. 12,578	Allstate Insurance as subrogee for Ruzanna Martirosyan	3,798.90
Claim No. 12,579	James Nigra	5,670.00
Claim No. 12,580	Layfield & Barrett, APC, representing Zelandia Fero	25,000.00+

23.      PUBLIC HEARINGS SET             

March 14, 2016, 7:00 p.m. – Designation of 1587 North Los Robles Avenue as a Landmark

 

 

Economic Development and Technology Committee  

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

24.    CONTINUED PUBLIC HEARING:  ADOPT A RESOLUTION CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) FOR THE PASADENA NON-POTABLE WATER PROJECT, ADOPTING THE FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), AND ADOPTING THE MITIGATION MONITORING AND REPORT PROGRAM; APPROVE THE PASADENA NON-POTABLE WATER PROJECT AS DESCRIBED IN THE ENVIRONMENTAL IMPACT REPORT; ADOPT A RESOLUTION TO AUTHORIZE SUBMITTAL OF APPLICATIONS TO FEDERAL, STATE AND LOCAL AGENCIES FOR AVAILABLE FUNDING; AND DIRECT THE CITY ATTORNEY TO DRAFT A MANDATORY NON-POTABLE WATER USE ORDINANCE
Recommendation:
(1)      Adopt a resolution (Attachment 1) certifying the Final Environmental Impact Report (“FEIR”) for the Pasadena Non-Potable Water Project (SCH No. 2014081091) (Attachment 2 of the agenda report), adopting the findings pursuant  to the California Environmental Quality Act (“CEQA”), and adopting the Mitigation Monitoring and Reporting Program;
(2)      Approve the Pasadena Non-Potable Water Project (“Proposed Project”) as described in the EIR;
(3)      Direct the City Clerk to file a Notice of Determination within five days;
(4)      Approve the exercise of the option to extend the existing Reclaimed Water Service Agreement No. 15,075 with the City of Glendale (“Reclaimed Water Agreement”) for an additional 25 years;
(5)      Adopt a resolution (Attachment 3) to authorize the General Manager of the Pasadena Water and Power Department (“PWP”) to apply to federal, state and local agencies for available grant and loan funding; and
(6)      Direct the City Attorney to draft a Mandatory Non-Potable Water Use Ordinance within 30 days. The ordinance provisions are included in Attachment 4 of the agenda report.        

966k

ATTACHMENTS 1 THRU 8 7771k

CORRESPONDENCE 352k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1907k

City Manager 

City Council 

First Reading:  None 

Second Reading:   

25.   Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (GREEN STREET VILLAGE LANDMARK OVERLAY DISTRICT)” (Introduced by Councilmember Wilson)

71k

ORDINANCE 154k

 

 

 SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)

Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

March 7, 2016

April 4, 2016

May 2, 2016

FINANCE COMMITTEE (Chair Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)

Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

February 22, 2016

March 14, 2016

March 28, 2016

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison)

Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

February 23, 2016

March 22, 2016

April 26, 2016

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Terry Tornek, Andy Wilson)

Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

February 23, 2016

March 8, 2016

March 22, 2016

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Gene Masuda)

Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

March 21, 2016 (To be cancelled)

April 18, 2016

May 16, 2016

FUTURE COUNCIL MEETING DATES

February 29, 2016

March 7, 2016

March 14, 2016

March 21, 2016 (To be cancelled)

March 28, 2016 (To be cancelled)

April 4, 2016

April 11, 2016

April 18, 2016

April 25, 2016

May 2, 2016

May 9, 2016

May 16, 2016

May 23, 2016

May 30, 2016 (To be cancelled)

FUTURE PUBLIC HEARINGS:

February 29, 2016, 7:00 p.m. – Appeal of Board of Zoning Appeals’ Decision on Conditional Use Permit No. 6116 – 325 South Oak Knoll Avenue (McKinley School)

March 7, 2016, 7:00 p.m. – Approval of Substantial Amendment to Annual Action Plan 2015-2016 Pertaining to HOME Investment Partnerships Program Funding (To be continued to March 14, 2016, 7:00 p.m.)

March 14, 2016, 7:00 p.m. - Designation of 1587 North Los Robles Avenue as a Landmark

March 14, 2016, 7:00 p.m. – Appeal of Board of Zoning Appeals Decision Regarding Hillside Development Permit No. 6196 to Allow for the Demolition of an Existing One-Story, 5,844 Square Foot, Single-Family Residence, and the Construction of a 7,843 Square Foot, One-Story, Single-Family Residence, a 750 Square Foot Attached Three Car Garage, and a 1,305 Square Foot Detached Pool House on a 35,897 Square Foot Lot, Within the Hillside Overlay District, for the Property Located at 920 Hillcrest Place (PLN2014-00252)

March 14, 2016, 7:00 p.m. – Approval and Submittal of the Public Housing Agency Annual Plan (2016) to the U.S. Department of Housing and Urban Development (HUD)