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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 11, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Pasadena Police Officers Association v. City of Pasadena
LASC Case No.: BC556464 

B.    CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 275 East Cordova Street, Pasadena, California
Agency Negotiators: Steve Mermell
Negotiating Party: Anders Plett
Under Negotiation: Price and terms of payment   

 

 

City Manager/Executive Director 

1.     RENEWAL OF THE PLAYHOUSE DISTRICT ASSOCIATION PROPERTY-BASED BUSINESS IMPROVEMENT DISTRICT (PDA, PBID)
Recommendation:
(1)      Find that adopting a resolution renewing the Playhouse District Association Property-based Business Improvement District is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (General Rule); and
(2)      Adopt a Resolution of Intention to renew the Playhouse District Property-based Business Improvement District, and setting a Public Hearing for June 6, 2016 at 7:00 p.m. 

280k

ATTACHMENT 1 5637k

ATTACHMENT 2 123k

RESOLUTION 137k

2.     AUTHORIZATION TO ENTER INTO A CONTRACT WITH MINAKO AMERICA CORPORATION, DBA MINCO CONSTRUCTION, FOR AN AMOUNT NOT-TO-EXCEED $1,095,050 TO PROVIDE LABOR AND MATERIALS FOR THE CONSTRUCTION OF UNDERGROUND ELECTRICAL CONDUIT SYSTEMS IN PALOMA STREET FROM CANYON WASH DRIVE TO ALTADENA DRIVE FOR THE WATER AND POWER DEPARTMENT         Recommendation:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302(c) (Replacement or Reconstruction);
(2)      Accept the bid dated November 17, 2015, submitted by Minako America Corp., dba Minco Construction in response to Specifications LD-15-05 for the Construction of Underground Electrical Conduit Systems in Paloma Street from Canyon Wash Drive to Altadena Drive for the Water and Power Department;
(3)      Reject all other bids received; and
(4)      Authorize the Interim City Manager to enter into a contract with Minako America Corp., dba Minco Construction, for an amount not-to-exceed $1,095,050. 

177k

EXHIBIT 1 122k

3.     AUTHORIZATION TO ENTER INTO A CONTRACT WITH ALTEC INDUSTRIES, INC., FOR THE PURCHASE OF ONE ARTICULATING TELESCOPIC AERIAL DEVICE, MODEL NO. AT40M, IN AN AMOUNT NOT-TO-EXCEED $132,127.02 FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the Interim City Manager to enter into a contract with Altec Industries, Inc., (“Altec”) dba National Auto Fleet Group (“NAFG”) for an amount not-to-exceed $132,127.02 for one Articulating Telescopic Aerial Device, Model No. AT40M. Competitive bidding is required pursuant to the City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies, or services; and
(3)      Grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.   

186k

TPA 44k

4.     ADOPT INTERCONNECTION AGREEMENT FORMS FOR CUSTOMERS INSTALLING GENERATION EQUIPMENT PURSUANT TO REGULATION 23
Recommendation:
(1)      Find that the proposed action is not a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and
(2)      Adopt the following forms of Interconnection Agreement to satisfy the requirements of the Pasadena Water and Power Department (“PWP”) Distributed Generation Facilities Interconnection Requirements (“Regulation 23”):
          a.    Small Generator Interconnection Agreement (Attachment A of the agenda report) for “Generation
          Facilities” (as defined in Regulation 23) interconnected with inverters having a rated capacity up to 15
          kilowatts alternating current (“kW-AC”);
          b.    Qualifying Facility Interconnection and Metering Agreement (Attachment B of the agenda report) for
          any other Generation Facility that is eligible for Net Energy Metering pursuant to Chapter 13.04 of the
          Pasadena Municipal Code (“Light and Power Rate Ordinance”); and
          c.    Generating Facility Interconnection Agreement (Attachment C of the agenda report) for all other
          Generation Facilities.             

286k

ATTACHMENTS A thru C 1370k

5.     AMENDMENT TO CONTRACT NO.  30092 WITH PCR SERVICES CORPORATION TO INCREASE THE NOT-TO-EXCEED AMOUNT FROM $144,213 TO $199,713 FOR ENVIRONMENTAL SERVICES FOR THE HUNTINGTON MEMORIAL HOSPITAL MASTER PLAN AMENDMENT PROJECT
Recommendation:
(1)      Find that the amendment to Contract No. 30092 with PCR Services Corporation (PCR) is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the Interim City Manager to amend Contract No. 30092 with PCR to increase the contract amount by $55,500, thereby increasing the not-to-exceed amount from $144,213 to $199,713 for the completion of the Final Environmental Impact Report (FEIR) for the Huntington Memorial Hospital Master Plan Amendment project. 

183k

TPA 106k

6.     AMENDMENT TO CONTRACT NO. 21,654 WITH CDM SMITH, INC., TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $100,000 FROM $300,620 TO $400,620 FOR THE PREPARATION OF ENVIRONMENTAL DOCUMENTS FOR THE YWCA/KIMPTON HOTEL PROJECT
Recommendation:
(1)       Find that the amendment to Contract No. 21,654 with CDM Smith, Inc., is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the Interim City Manager to amend Contract No. 21,654 with CDM Smith, Inc., by increasing the total not-to-exceed amount by $100,000, from $300,620 to $400,620 for the continued preparation of environmental documents related to the proposed YWCA/Kimpton Hotel Project; and
(3)      To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code (PMC), Section 4.08.049(B), contract for which the City’s best interests are served. 

172k

TPA 50k

7.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH FRONTIER FORD FOR THE PURCHASE OF FOUR FORD ESCAPES IN AN AMOUNT NOT-TO-EXCEED $89,851 FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Accept the bid dated January 28, 2016, submitted by Frontier Ford in response to Specifications LD-15-10; reject all other bids received; and authorize the Interim City Manager to enter into a purchase order contract with Frontier Ford for an amount not-to-exceed $89,851 for four Ford Escapes. 

172k

TPA 96k

8.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH FRONTIER FORD FOR THE PURCHASE OF TWO SUPER DUTY CREW CABS WITH CUSTOM FLATBED TRUCK BODIES IN AN AMOUNT NOT-TO-EXCEED $209,304.50 FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)    Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Accept the bid dated November 24, 2015, submitted by Frontier Ford in response to Specifications LD-15-08; reject all other bids received; and authorize the Interim City Manager to enter into a purchase order contract with Frontier Ford for an amount not-to-exceed $209,304.50 for two Super Duty Crew Cabs and Custom Flatbed Truck Bodies.  

184k

TPA 62k

9.     AUTHORIZATION TO ENTER INTO PURCHASE ORDER CONTRACTS WITH THEODORE ROBINS FORD IN AN AMOUNT NOT-TO-EXCEED $183,624.07 TO FURNISH AND DELIVER FOUR HEAVY DUTY TRUCKS AND WITH FRONTIER FORD IN AN AMOUNT NOT-TO- EXCEED $78,179.25 TO FURNISH AND DELIVER THREE HEAVY DUTY TRUCKS (SPECIFICATIONS 2016 TRUCKS)
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Accept the bid dated February 22, 2016, submitted by Theodore Robins Ford in response to Specifications 2016 Trucks, to furnish and deliver 2016 Trucks for the Water and Power Department (“PWP”); reject all other bids received; and authorize the Interim City Manager to enter into a purchase order contract with Theodore Robins Ford for an amount not-to-exceed $183,624.07; and
(3)      Accept the bid dated February 22, 2016, submitted by Frontier Ford in response to Specification 2016 Trucks, to furnish and deliver 2016 Trucks for the Water and Power Department (“PWP”); reject all other bids received; and authorize the Interim City Manager to enter into a purchase order contract with Frontier Ford for an amount not-to-exceed $78,179.25. 

257k

10.   CONTRACT AWARD TO ITERIS INCORPORATED FOR CONSULTANT SERVICES TO DESIGN AND IMPLEMENT TRAFFIC SIGNAL SYNCHRONIZATION TIMING ALONG BICYCLE DETECTION CORRIDORS
Recommendation:
(1)      Find that the following proposed actions are exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the Interim City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Iteris Incorporated for an amount not-to-exceed $133,485 for Consultant Services to Design and Implement Traffic Signal Synchronization Timing along Bicycle Detection Corridors. 

230k

ATTACHMENT A 29k

TPA 58k

11.   AUTHORIZATION TO AMEND CONTRACT NO. 22,304 WITH MICHAEL BAKER INTERNATIONAL TO PROVIDE PLANNING ENTITLEMENT PROCESSING SERVICES
Recommendation:
(1)      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the Interim City Manager to amend Contract No. 22,304 with Michael Baker International to expand the scope of services to include professional planning/entitlement processing services; all other terms and conditions remain the same. 

200k

TPA 46k

12.   ITEM PULLED

13.   FINANCE COMMITTEE:  AMENDMENTS TO FISCAL YEAR 2016 ADOPTED BUDGET         Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Amend the Fiscal Year (FY) 2016 Adopted Budget as detailed in the Proposed Budget Amendments section of the agenda report. 

435k

ATTACHMENTS A & B 181k

City Council 

14.   APPROVAL OF AMENDMENTS TO EMPLOYMENT AGREEMENTS FOR CITY ATTORNEY/CITY PROSECUTOR AND CITY CLERK
Recommendation: It is recommended that the City Council approve an amendment to the employment agreements for City Attorney/City Prosecutor Michele Beal Bagneris and for City Clerk Mark Jomsky to provide an increase to their annual salaries and positions’ salary control rates.  It is further recommended that the Mayor be authorized to sign each amendment to the employment agreements to reflect City Council approved changes. 

101k

ATTACHMENTS 1 & 2 111k

City Clerk/Secretary 

15.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,613	State Farm Insurance as subrogee for Jose Hernandez	$     6,832.41
Claim No. 12,614	Mimi Zheng	681.98
Claim No. 12,615	Heidi Watson	500.00
Claim No. 12,616	Andrew Beilfuss	1,349.50

16.        PUBLIC HEARING SET                   

April 25, 2016, 7:00 p.m. – Annual Amendments to the Fiscal Year 2017 Schedule of Taxes, Fees and Charges and the General Fee Schedule for Animal License and Animal Impounding Fees

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

17.   APPROVAL OF MEASURES TO ADDRESS ISSUES ASSOCIATED WITH HOMELESSNESS AND PANHANDLING    
Recommendation: It is recommended that the City Council take the following actions:
(1)      Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Section 15061(b)(3) (General Rule);
(2)      Direct the City Attorney to draft an ordinance that provides a definition for the following: “camping,” “maintaining a camping facility,” and “lodging”;
(3)      Direct the City Attorney to draft an ordinance that establishes and describes the geographic boundaries of Pasadena Business Districts, including Old Pasadena District, Playhouse District, South Lake District, and the Hastings Ranch District, and prohibits within those geographic boundaries, during customary business hours, camping, maintaining a camping facility, or lodging on all public sidewalks, streets, alleys or other public spaces;
(4)      Direct the City Attorney to draft an ordinance that prohibits, on all public sidewalks, streets, alleys or other public spaces, begging or soliciting of alms involving threatening, coercive, or menacing behavior;
(5)      Appropriate $250,000 from the unappropriated fund balance in the Housing Successor Fund to the Fiscal Year (FY) 2016 Housing and Career Services Budget to provide for:
         a. Establishment of a Landlord Reimbursement Fund
         b. Expansion of the Homeless Prevention Fund
         c.  Expansion of the Motel to Housing Voucher Engagement Program
         d. Expansion of the Rapid Re-housing Program; and
(6)      Consider adopting a policy statement supporting the development of permanent supportive housing broadly distributed throughout the City. 

476k

CORRESPONDENCE 72k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 433k

MEASURES TO ADDRESS ISSUES PRESENTATION 397k

18.   PUBLIC HEARING: APPEAL OF THE BOARD OF ZONING APPEALS’ DECISION ON HILLSIDE DEVELOPMENT PERMIT NO. 6315, 518 GLEN HOLLY DRIVE
Recommendation:
(1)      Adopt the Environmental Determination that the proposed project is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Class 1 Section 15301, Existing Facilities); and
(2)      Uphold the Board of Zoning Appeals’ decision and approve Hillside Development Permit No. 6315. 

362k

ATTACHMENTS A thru C 1156k

ATTACHMENT D 3200k

ATTACHMENT E 1905k

ATTACHMENT F 1636k

CORRESPONDENCE 12366k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 66k

APPELLANT VIOLATIONS PRESENTATION 27197k

APPELLANT FINAL WORDS PRESENTATION  16613k

GLEN HOLLY VIEW PRESENTATION 12228k

PLANNING DEPARTMENT PRESENTATION  1940k

19.   PUBLIC HEARING:  APPEAL OF DESIGN COMMISSION DECISION: CONSOLIDATED DESIGN REVIEW – DEMOLITION OF THE HOUSE AT 180 SOUTH EUCLID AVENUE
Recommendation:
(1)      Find that the demolition is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 1, Class 1, Section 15301, Existing Facilities). This exemption applies to demolition of up to three single-family residences or small commercial structures in urbanized areas;
(2)      Find that no protected native, specimen, or landmark trees under the tree protection ordinance (Pasadena Municipal Code, Chapter 8.52) will be removed in conjunction with this application;
(3)      Find that the project is consistent with the purposes of design review and the Design Guidelines in the Central District Specific Plan;
(4)      Find that the project will not cause a significant adverse effect on a historical resource as defined in the State CEQA guidelines; and
(5)      Based on these findings, approve the application for consolidated design review to demolish the house at 180 South Euclid Avenue.
Recommendation of the Design Commission: On November 24, 2015, the Design Commission denied an application for Consolidated Design Review for the demolition of the house at 180 South Euclid Avenue. The applicant appealed the Commission’s decision on November 30, 2015. Prior to the City Council consideration of the applicant’s appeal, the applicant submitted new information and on February 1, 2016, the City Council remanded the appeal to the Design Commission for a report on the new information submitted. The Design Commission considered the new information at its February 23, 2016 meeting and retained its previous determination that the house is a historical resource and that its demolition should be denied. 

919k

ATTACHMENTS A & B 3292k

ATTACHMENTS C & D 5346k

ATTACHMENTS E thru G 2423k

ATTACHMENT H 3727k

ATTACHMENTS I & J 4877k

CORRESPONDENCE Part 1 9981k

CORRESPONDENCE Part 2 10043k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE PART 1 1207k

CORRESPONDENCE PART 2 6065k

City Manager 

City Council 

First Reading:   

20.     Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE LIGHT AND POWER RATE ORDINANCE, TITLE 13, CHAPTER 13.04 OF THE PASADENA MUNICIPAL CODE TO ESTABLISH ECONOMIC DEVELOPMENT INCENTIVES FOR NEW COMMERCIAL CUSTOMERS OR EXPANDED SERVICES BY EXISTING CUSTOMERS UNDER SPECIFIED CONDITIONS”  

106k

ORDINANCE 149k

Second Reading:  

21.   Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 3 (CIVIC EVENTS AND FACILITIES) TO INCREASE THE NUMBER OF DISPLACEMENT EVENTS IN THE ARROYO SECO AND CLARIFY THE PERMITTED USES RELATED TO THE BROOKSIDE GOLF COURSE AREA” (Introduced by Councilmember Gordo) 

100k

ORDINANCE 207k