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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 31, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Hector and Bernadette Mendoza, Individually and as Trustees of the Hector Mendoza and Bernadette Mendoza Family Trust v. City of Pasadena
LASC Case No.: EC 063386 

C.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6         Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: Pasadena Fire Fighters Association, Local 809 (PFFA) 

D.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:   299 North Euclid Avenue, Pasadena, CA
Agency Negotiator:  Michael J. Beck, City Manager
Negotiating Party:  Spencer Rose
Under Negotiation:  Price and terms of payment 

 

 

City Manager/Executive Director 

1.      AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING FROM THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY AND THE IMPLEMENTATION OF THE PASADENA TRANSIT REPLACEMENT AND ADDED CAPACITY OF COMPRESSED NATURAL GAS (CNG) BUSES
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302, replacement of existing transit facilities involving negligible or no expansion of capacity; and
(2)      Authorize the City Manager to execute all agreements associated with the receipt of $1,055,950 in reimbursable grant funding from the Los Angeles County Metropolitan Transportation Authority (Metro) for the implementation of the Pasadena Transit Replacement and Added Capacity of CNG Buses Project in Fiscal Year 2017. 

136k

2.      APPROVAL OF A CONTRACT IN THE AMOUNT OF $137,000 BETWEEN THE CITY OF PASADENA, ACTING AS AGENT FOR THE FOOTHILL EMPLOYMENT AND TRAINING CONSORTIUM, AND THE COUNTY OF LOS ANGELES TO PROVIDE YOUTH WORK EXPERIENCE SERVICES
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental  Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3); and
(2)      Approve a contract between the City of Pasadena (acting as an agent for the Foothill Employment and Training Consortium) and the County of Los Angeles, in the amount of $137,000 to operate a work experience program for area youth funded with Youth Jobs Program monies. 

122k

3.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH TTG ENGINEERS AND MNS ENGINEERS, INC., TO PROVIDE SURVEY CONSULTANT SERVICES IN AN AMOUNT NOT-TO-EXCEED $200,000 FOR EACH CONSULTANT
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), contract for professional or unique services, with TTG Engineers for survey consultant services for two years in an amount not-to-exceed $200,000; and
(3)    Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), contract for professional or unique services, with MNS Engineers, Inc., for survey consultant services for two years in an amount not-to-exceed $200,000. 

185k

TPA 119k

4.      CONTRACT AWARD TO HIGH LIGHT ELECTRIC, INC., FOR INSTALLATION OF VILLA PARKE SECURITY LIGHTING, FOR AN AMOUNT NOT-TO-EXCEED $350,000
Recommendation:
(1)      Find the project proposed in the agenda report to be exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no changes to the project, changed circumstances or new information that would warrant further environmental review; and
(2)      Accept the bid dated August 19, 2015, submitted by High Light Electric, Inc., in response to the Specifications for the Installation of Villa Parke Security Lighting, and authorize the City Manager to enter into such contract for an amount not-to-exceed $350,000. 

177k

5.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH OFFICE DEPOT/MAX TO PROVIDE OFFICE-RELATED SUPPLIES
Recommendation:
(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)    Authorize the City Manager to enter into a contract with Office Depot/Max to provide office-related supplies in an amount not-to-exceed $375,000 for a period of one year, or until the funds have been expended; with a one-year optional extension, subject to approval by the City Manager, for the same price, terms, and conditions, for a grand total not-to-exceed $750,000.  The proposed contract is exempt from the competitive bidding requirements pursuant to Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services.
(3)    Grant the proposed contract an exemption for the competitive selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

135k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 57k

6.      APPROVAL OF INCREASE TO PURCHASE ORDER NO. 1160093 WITH MV CHENG & ASSOCIATES FOR TEMPORARY STAFFING ASSISTANCE
Recommendation:
(1)      Find that neither competitive bidding nor competitive selection is required pursuant to City Charter Section 1002 (A-H), and Pasadena Municipal Code Section 4.08.049; and
(2)      Authorize an increase to Purchase Order No. 1160093 to MV Cheng & Associates from available balance of $45,964 to $250,000 for supplemental support services to the Finance Department. 

111k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 75k

7.      FINANCE COMMITTEE: AMENDMENT TO THE FISCAL YEAR 2016 OPERATING BUDGET OF THE PUBLIC HEALTH DEPARTMENT, INCREASING EXPENSE AND REVENUES TO ALLOW FOR THE OPERATION OF HIV/AIDS PROGRAMS UP TO NOVEMBER 30, 2015
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Increase Fiscal Year (FY) 2016 Health Department anticipated expenses $357,372 and anticipated revenues $282,028; and
(3)      Amend the FY 2016 Health Department Operating Budget to include the addition of 2.08 Full-Time Equivalents (FTE) as detailed in the agenda report. 

142k

8.      FINANCE COMMITTEE: APPROVAL OF HOUSING ACQUISITION LOAN AGREEMENT WITH HERITAGE HOUSING PARTNERS TO PROVIDE PURCHASE MONEY FINANCING IN AN AMOUNT NOT-TO-EXCEED $517,000 TO IMPLEMENT PURCHASE OPTIONS ON CITY DEED-RESTRICTED AFFORDABLE HOMEOWNERSHIP UNITS
Recommendation:
(1)        Find that the proposed housing financing and acquisition activity, as described in this agenda report, does not have a significant effect on the environment and has been determined to be categorically exempt under Class 26 (Acquisition of Housing) of the State California Environmental Quality Act (“CEQA”) and, specifically, Section 15326 of the State CEQA Guidelines;
(2)        Approve a budget amendment and a journal voucher appropriating $517,000 from the Inclusionary Housing Fund Balance to Housing Department Fiscal Year 2016 Operating Budget Account No. 8167-619-684140 for the HHP Housing Acquisition Project;
(3)        Approve certain key business terms, as described in the agenda report, of the proposed Housing Acquisition Loan Agreement with Heritage Housing Partners; and
(4)        Authorize the City Manager to execute any and all documents necessary to effectuate the staff recommendation. 

213k

TPA 90k

9.      QUARTERLY INVESTMENT REPORT, QUARTER ENDING JUNE 30, 2015
Recommendation: This report is for information purposes only.   

482k

QUARTERLY INVESTMENT REPORT Part 1 2471k

QUARTERLY INVESTMENT REPORT Part 2 2199k

10.    FINANCE COMMITTEE: EXTENSION OF THE UTILITY USERS TAX ON WIRELESS MOBILE TELEPHONE SERVICES TO INCLUDE PREPAID SALES
Recommendation:
A.       Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
B.       Authorize the City Manager to execute a certification that communicates to the State Board of Equalization (BOE) the tiered rate for utility user tax, as provided by the Prepaid Mobile Services Telephony Surcharge Collection Act;
C.       Adopt a resolution authorizing the City Manager to execute an agreement with the State Board of Equalization (BOE) for the implementation of the Prepaid Mobile Services Telephony Surcharge Collection Act;
           a.   The proposed agreement with the BOE is exempt from competitive bidding pursuant to City Charter, Section 1002(H)
           (contracts with government entities or their contractors) as well as competitive selection pursuant to Pasadena Municipal
           Code (PMC) Section 4.08.049(A)(3), contracts with other government entities;
D.       Adopt a resolution authorizing MuniServices, LLC, to examine prepaid mobile telephony services surcharge and local charge records; and
E.       Authorize the City Manager to execute an amendment to the City ‘s existing contract with MuniServices, LLC, Contract No. 20,109, to conform the authorizations and restrictions imposed by contract to the requirements of the Prepaid Mobile Services Telephony Surcharge Collection Act;
           a.   To the extent this transaction could be a separate transaction subject to competitive selection, grant the amendment
           an exemption from the competitive selection process pursuant to PMC Section 4.08.049(B), contracts where the City’s
           interests are best served. The proposed amendment is exempt from competitive bidding pursuant to City Charter,
           Section 1002(F), contracts for professional or unique services.         

301k

RESOLUTION TO EXECUTE AGREEMENT WITH STATE BOARD OF EQUALIZATION 633k

RESOLUTION AUTHORIZING EXAMINATION OF PREPAID MOBILE TELEPHONY SERVICES 196k

City Council 

11.    APPOINTMENT OF COUNCILMEMBER TYRON HAMPTON TO THE FOOTHILL WORKFORCE DEVELOPMENT POLICY BOARD (City of Pasadena Nomination) 

City Clerk/Secretary 

12.    APPROVAL OF MINUTES 

May 11, 2015	City Council
May 11, 2015	Successor Agency to the Pasadena Community Development Commission
May 18, 2015	City  Council
May 18, 2015	Successor Agency to the Pasadena Community Development Commission
May 25, 2015	City Council
May 25, 2015	Successor Agency to the Pasadena Community Development Commission

13.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA       

Claim No. 12,473	Armando Carlos	$  2,932.56
Claim No. 12,474	Ming Tai	2,073.94
Claim No. 12,475	O’Connor & Mikhov, LLP, representing Suzanne Wilson	Not Stated
Claim No. 12,476	Sandra Carter	174.03
Claim No. 12,477	Monopole Wine c/o Peter A. Nelson	10,000.00+

14.    PUBLIC HEARINGS SET         

September 21, 2015, 7:00 p.m. – Draft Consolidated Annual Performance And Evaluation Report (2014-2015 Program Year) For Projects Funded From Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), And Home Investment Partnership Act (HOME)

 

 

Economic Development and Technology Committee          

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee        

Public Safety Committee 

15.    PUBLIC HEARING: ADOPTION OF THE 2015 ANNUAL CITY OF PASADENA SELF CERTIFICATION REPORT IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM FOR LOS ANGELES COUNTY AND THE 2015 LOCAL DEVELOPMENT REPORT IN ACCORDANCE WITH GOVERNMENT CODE SECTION 65089  
Recommendation:
(1)    Find that the proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)    Adopt a resolution finding the City in conformance with the Congestion Management Program (CMP) for the County of Los Angeles;
(3)    Adopt the 2015 Local Development Report in accordance with California Government Code Section 65089 (Attachment A of the resolution); and
(4)    Direct staff to file the CMP Local Development Report with the Los Angeles County Metropolitan Authority (Metro).  

165k       

ATTACHMENT A 667k

RESOLUTION 69k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 69k

16.   PUBLIC HEARING: DESIGNATION OF THE HOUSE AT 999 SOUTH SAN RAFAEL AVENUE AS A LANDMARK
         Recommendation:
         (1)      Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act
         (CEQA Guidelines Section 15308: Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
         (2)      Find that the house at 999 South San Rafael Avenue is significant under Criterion “C” for designation as a landmark
         (Pasadena Municipal Code Section 17.62.040) because it is a locally significant, intact example of the two-story Arts and Crafts
         Period House property type, designed by Elmer Grey;
         (3)      Adopt a resolution approving a Declaration of Landmark Designation for 999 South San Rafael Avenue, Pasadena,
         California;
         (4)      Authorize the Mayor to execute the Declaration of Landmark Designation for 999 South San Rafael Avenue, Pasadena,
         California; and
         (5)      Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
         Recommendation of the Historic Preservation Commission: At its regular meeting of June 16, 2015, the Historic
         Preservation Commission recommended that the City Council approve the designation of the house at 999 South San Rafael
         Avenue as a landmark under Criterion “C” of Pasadena Municipal Code Section 17.62.040. 

        376k

        RESOLUTION 193k

        ATTACHMENTS A & B 2104k

        ATTACHMENTS C & D 4298k

17.   PUBLIC HEARING: DESIGNATION OF THE HOUSE AT 324 SOUTH EUCLID AVENUE AS A LANDMARK
         Recommendation:
         (1)       Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act
         (CEQA Guidelines Section 15308: Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
         (2)       Find that the house at 324 South Euclid Avenue is significant under Criterion “C” for designation as a landmark
         (Pasadena Municipal Code Section 17.62.040) because it is an intact example of a Queen Anne style house;
         (3)       Adopt a resolution approving a Declaration of Landmark Designation for 324 South Euclid Avenue, Pasadena,
         California;
         (4)       Authorize the Mayor to execute the Declaration of Landmark Designation for 324 South Euclid Avenue, Pasadena,
         California; and
         (5)       Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
         Recommendation of the Historic Preservation Commission:  At its regular meeting of May 19, 2015, the Historic
         Preservation Commission recommended that the City Council approve the designation of the house at 324 South Euclid
         Avenue as a landmark under Criterion “C” of Pasadena Municipal Code Section 17.62.040. 

        344k

        RESOLUTION 108k

        ATTACHMENTS A & B 3472k

        ATTACHMENTS C & D 4231k

18.   PUBLIC HEARING: DESIGNATION OF 880 SOUTH MADISON AVENUE AS A LANDMARK
        Recommendation:
        (1)      Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act
        (CEQA Guidelines Section 15308: Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
        (2)      Find that the property at 880 South Madison Avenue meets Criterion “B” for designation as a landmark (Pasadena
        Municipal Code Section 17.62.040) because the building is locally significant as the residence of Daniel M. Linnard, a hotelier
        who was significant in the development of the hospitality industry in Pasadena and California, having originated the hotel
        bungalow concept at the Maryland Hotel in Pasadena, and retains its integrity;
        (3)      Adopt a resolution approving a Declaration of Landmark Designation for 880 South Madison Avenue, Pasadena,
        California;
        (4)      Authorize the Mayor to execute the Declaration of Landmark Designation for 880 South Madison Avenue, Pasadena,
        California; and
        (5)      Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
        Recommendation of the Historic Preservation Commission: At its regular meeting of June 16, 2015, the Historic
        Preservation Commission recommended that the City Council approve the designation of 880 South Madison Avenue as a
        landmark under Criterion “B” of Pasadena Municipal Code Section 17.62.040.        

        386k

        RESOLUTION 64k

        ATTACHMENTS A & B 1923k

        ATTACHMENTS C & D 2380k

19.   PUBLIC HEARING: DESIGNATION OF 600 EAST COLORADO BOULEVARD AS A LANDMARK
         Recommendation:
         (1)      Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act
         (CEQA Guidelines Section 15308: Class 8 – Actions by Regulatory Agencies for Protection of the Environment);
         (2)      Find that the property at 600 East Colorado Boulevard meets Criterion “C” for designation as a landmark (Pasadena
         Municipal Code Section 17.62.040) because the building is locally significant as a movie theater building in the Art Deco style,
         designed by architects Walker & Eisen, and retains its integrity;
         (3)      Adopt a resolution approving a Declaration of Landmark Designation for 600 East Colorado Boulevard, Pasadena,
         California;
         (4)      Authorize the Mayor to execute the Declaration of Landmark Designation for 600 East Colorado Boulevard, Pasadena,
         California; and
         (5)      Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
         Recommendation of the Historic Preservation Commission: At its regular meeting of June 16, 2015, the Historic
         Preservation Commission recommended that the City Council approve the designation of 600 East Colorado Boulevard as a
         landmark under Criterion “C” of Pasadena Municipal Code Section 17.62.040. 

        255k

        RESOLUTION 76k

        ATTACHMENTS A & B 2728k

        ATTACHMENTS C & D 3584k

City Manager 

20.    APPROVAL OF PUBLIC MONUMENT POLICY
         Recommendation:
         (1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in
         Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no
         environmental document pursuant to CEQA is required for the project; and
         (2)      Adopt the proposed Public Monument Policy. 

        209k

        ATTACHMENTS A thru C 491k

City Council 

First Reading:  None 

Second Reading:  None 

21.    ANNUAL REPORT ON CITY PROCUREMENT – CALENDAR YEAR 2014
Recommendation: It is recommended that the City Council receive the annual report on City procurement for calendar year 2014.

 1232k