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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2013 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

 A.       CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
            Agency Designated Representatives: Kristi Recchia and Michael J. Beck
            Employee Organization: Service Employees International Union (SEIU), Local 721 

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Pasadena Fire Fighters Association (PFFA), Local 809 

C.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Pasadena Firefighters Management Association (PFMA) 

D.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: International Brotherhood of Electrical Workers (IBEW), Local 18 

E.         CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: American Federation of State, County and Municipal Employees (AFSCME), Local 858 

F.         CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – LITIGATION Existing litigation pursuant to
Government Code Section 54956.9(D)(1) (one case) 

 

 

City Manager/Executive Director 

1.         CONTRACT AWARD TO GEORGE SALINAS TREE PRESERVATION FOR HARDWOOD PRUNING FOR AN AMOUNT NOT TO EXCEED $630,300 AND FOR PALM TREE PRUNING SERVICES FOR AN AMOUNT NOT TO EXCEED $379,500
Recommendation: It is recommended that the City Council:
(1)       Acknowledge the project (Contracts for Tree Trimming Services) to be categorically exempt under Section 21084(a) of the California Environmental Quality Act of 1984 in accordance with Article 19, Section 15301 (Class 1), Subsection (h) of the Guidelines (maintenance of existing landscaping) and authorize the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk;
(2)       Accept the bid dated November 5, 2013, submitted by George Salinas Tree Preservation in response to the Notice Inviting Bids for the Tree Pruning Services, and authorize the City Manager to enter into such contract for hardwood pruning as is required for an amount not to exceed $630,300 over a three-year period. This contract will have an option of two additional one-year terms not to exceed $210,100 per year, renewable at the discretion of the City Manager, for a total length of five years; and
(3)       Accept the bid dated November 5, 2013, submitted by George Salinas Tree Preservation in response to the Notice Inviting Bids for the Tree Pruning Services, and authorize the City Manager to enter into such contract for palm tree pruning as is required for an amount not to exceed $379,500 over a three-year period. This contract will have an option of two additional one-year terms not to exceed $126,500 per year, renewable at the discretion of the City Manager, for a total contract length of five years. 

249k

2.         AUTHORIZE ISSUANCE OF PURCHASE ORDER WITH HUNTINGTON HONDA FOR PURCHASE OF FIVE REPLACEMENT POLICE PATROL MOTORCYCLES IN AN AMOUNT NOT TO EXCEED $132,277
Recommendation: It is recommended that the City Council:
(1)       Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)       Neither competitive bidding nor competitive selection is required pursuant to the City Charter Section 1002(A-H), and Pasadena Municipal Code Section 4.08.09; and
(3)       Authorize the issuance of a purchase order to Huntington Honda in an amount not to exceed $132,277 for the purchase of five replacement police patrol motorcycles without competitive bidding pursuant to City Charter section 1002(A-H), contracts with other governmental entities or their contractors for labor, material, supplies or services. 

286k

3.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT (LASD) FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES FOR NEW YEAR’S ACTIVITIES            Recommendation: It is recommended that the City Council authorize the City Manager to:
(1)       Enter into a contract, not to exceed $900,000 with the County of Los Angeles for supplemental law enforcement services for New Year’s activities. Neither competitive bidding nor competitive selection is required pursuant to City Charter Section 1002(A-H), and Pasadena Municipal Code Section 4.08.049(A)(3); and
(2)       Authorize the City Manager to extend the contract for up to two additional one-year periods without further City Council authorization. 

123k

4.         PUBLIC SAFETY COMMITTEE: PREPARATION OF AN ORDINANCE ADOPTING THE CALIFORNIA CODE OF REGULATIONS TITLE 24, INCORPORATING THE 2013 CALIFORNIA BUILDING CODE AND APPENDIX CHAPTERS C, D, H, I, AND J; THE 2013 CALIFORNIA RESIDENTIAL BUILDING CODE AND APPENDIX CHAPTERS E, G, AND H; THE 2013 CALIFORNIA MECHANICAL CODE; THE 2013 CALIFORNIA PLUMBING CODE; THE 2013 CALIFORNIA ELECTRICAL CODE; THE 2013 CALIFORNIA FIRE CODE; AND THE 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE
Recommendation: It is recommended that the City Council direct the City Attorney to prepare an ordinance and return within 30 days adopting the California Code of Regulations Title 24, incorporating the 2013 California Building Code and Appendix Chapters C, D, H, I, and J; the 2013 California Residential Building Code and Appendix Chapters E, G, and H; the 2013 California Mechanical Code; the 2013 California Plumbing Code; the 2013 California Electrical Code; the 2013 California Fire Code; and the 2013 California Green Buildings Standards Code, with modifications as detailed in the background section of the agenda report. 

214k

ATTACHMENT 1 646k

5.         REJECTION OF ALL BIDS FOR CIVIL CONSTRUCTION RELATED TO THE INSTALLATION OF ELECTRICAL EQUIPMENT AND AUTHORIZATION TO AMEND THE CURRENT CONTRACT NO. 20,643 WITH VCI CONSTRUCTION, INC. FOR CIVIL CONSTRUCTION FOR THE WATER AND POWER DEPARTMENT            Recommendation: It is recommended that the City Council:
(1)       Affirm that on April 25, 2011, the Council found the project to be exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction), and the proposal in the agenda report does not constitute a substantial change in the project description, nor is there new information or changed circumstances that would trigger further environmental review;
(2)       Reject all bids received on October 2, 2013, in response to Specifications LD-13-7 for the civil construction of overhead, underground and substation electrical conduit systems for the Water and Power Department (“PWP”); and
(3)       Authorize the City Manager to amend current Contract No. 20,643 with VCI Construction, Inc. and authorize an expenditure not to exceed $2,000,000 for one year. 

179k

City Attorney 

6.         AMENDMENTS TO TICKET POLICY
Recommendation: It is recommended that the City Council adopt a resolution of the City Council of the City of Pasadena Adopting the Ticket Policy for the Rose Bowl Stadium, the Rose Parade, Pasadena Convention Center, and Other Tickets Provided by the City for Entertainment Purposes (2013). 

613k

RESOLUTION 381k

City Council 

7.         RESIGNATION OF WARREN SATA FROM THE ACCESSIBILITY AND DISABILITY COMMISSION (District 3 Nomination) 

23k

8.         APPOINTMENT OF YUAN CHEN TO THE NORTHWEST COMMISSION (District 7 Nomination) 

9.         APPOINTMENT OF HOYT HILSMAN TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 7 Nomination)  

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

September 23, 2013 City Council September 23, 2013 Successor Agency to the Pasadena  Community                                              Development Commission

 11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,042	Richard Benoit	$ 5,089.00
Claim No. 12,043	Houri Yeghiayan	None Stated
Claim No. 12,044 Claim No. 12,045 Claim No. 12,046 Claim No. 12,047 Claim No. 12,048 Claim No. 12,049 Claim No. 12,050 Claim No. 12,051 Claim No. 12,052 Claim No. 12,053 Claim No. 12,054 Claim No. 12,055	Sarine Yeghiayan Michael Barakat Mark & Shakea Markarian Imelda Jimenez De Solis Dyane & Brandon Quinn Fidel De La Torre Nabila Ebrahimi Araksi Abgaryan Margaret Reynoso Michele Akbar Thomas D. Leddy Anne Shircore	None Stated None Stated 170.00 None Stated 100.00 1,475.00 10,000,000.00 None Stated None Stated None Stated 1,364.35 100.00

 

 

Economic Development and Technology Committee 

Finance/Audit Committee 

12.      FISCAL YEAR JUNE 30, 2013 ANNUAL FINANCIAL REPORTS
Recommendation: It is recommended that the following reports for the year ending June 30, 2013 be received by the City Council and/or the Successor Agency to Pasadena Community Development Commission:

(A)       Comprehensive Annual Financial Report
(B)       Management Letter – City of Pasadena
(C)         Pasadena Center Operating Company Basic Financial Statements
(D)         Rose Bowl Operating Company Basic Financial Statements
(E)         Pasadena Community Access Corporation Basic Financial Statements
(F)          Pasadena Fire and Police Retirement System Report and Audited Financial Statements and Required Supplemental Information
(G)          Air Quality Improvement Fund Financial and Compliance Report
(H)          Independent Accountant’s Report on Agreed-Upon Procedures Applied Appropriation Limit Worksheets
(I)            Independent Accountant’s Report on Agreed-Upon Procedures Applied to Employee Deductions for the Internal Revenue Code Section 457 Deferred Compensation Program
(J)           The Auditor’s Communications with the City’s Audit and Finance Committee
(K)          Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 

259k

ATTACHMENT A 5647k

ATTACHMENT B 166k

ATTACHMENT C 362k

ATTACHMENT D 399k

ATTACHMENT E 342k

ATTACHMENT F 243k

ATTACHMENT G 215k

ATTACHMENT H 151k

ATTACHMENT I 141k

ATTACHMENT J 148k

ATTACHMENT K 143k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

Legislative Policy Committee 

Municipal Services Committee 

13.       GREENHOUSE GAS EMISSIONS INVENTORY
Recommendation:
(1)       Find that the adoption of the Greenhouse Gas (GHG) Emissions Inventory is exempt from the California Environmental Quality Act (CEQA) under §153078 - Actions by Regulatory Agencies for Protection of the Environment and §15262 - Feasibility and Planning Studies; and
(2)       Adopt the GHG Emissions Inventory.
Environmental Advisory Commission Recommendation: The Environmental Advisory Commission reviewed the Emissions Inventory on February 19, 2013. The Commission unanimously recommended approval to the City Council and recommended that completion of a Climate Action Plan (CAP) be a priority.
Planning Commission Recommendation: On May 8, 2013, the Planning Commission reviewed the Emissions Inventory. The Commission unanimously recommended that the City Council approve the Emissions Inventory and a recommendation to expedite the development of a CAP with specific timelines for completion. The Commission requested that staff clarify that the baseline year is 2009, and that the City would be credited for any GHG reductions that occurred after 2009. 

297k

ATTACHMENT A 2317k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

14.       AUTHORIZATION TO ENTER INTO A CONTRACT WITH PROCESSES UNLIMITED INTERNATIONAL, INC., FOR PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES FOR THE GLENARM REPOWERING PROJECT
Recommendation: It is recommended that the City Council:
(1)       Find that on April 8, 2013, the City Council made findings pursuant to the California Environmental Quality Act, adopted a Statement of Overriding Considerations, and approved the Glenarm Repowering Project; and there are no changed circumstances or new information which would trigger further environmental review;
(2)       Find that the proposed contract with Processes Unlimited International, Inc. (“PROU”) is exempt from competitive bidding pursuant to City Charter Section 1002(f), contracts for professional or unique services; and
(3)       Authorize the City Manager to enter into a contract with PROU, to provide project management and construction management services for the Glenarm Repowering Project in an amount not to exceed $3,304,000.
Municipal Services Committee Recommendation: On November 12, 2013, the Municipal Services Committee recommended that the City Council enter into a contract with Processes Unlimited International, Inc. for Project Management and Construction Management services for the Glenarm Repowering Project. 

707k

ATTACHMENTS A & B 280k

ATTACHMENTS C & D 1150k

TPA 60k

Public Safety Committee 

Reports from Representatives 

15.       CONTINUED PUBLIC HEARING: DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (2012-2013 PROGRAM YEAR) FOR PROJECTS FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), EMERGENCY SOLUTIONS GRANT (ESG), HOME INVESTMENT PARTNERSHIP ACT (HOME) AND HUMAN SERVICES ENDOWMENT FUND (HSEF) PROGRAMS
Recommendation: It is recommended that the City Council continue the public hearing to December 9, 2013, at 7:00 p.m. 

16.       PUBLIC HEARING: CONDITIONAL USE PERMIT NO. 6036 TO ALLOW THE CONSTRUCTION OF A 128-UNIT MIXED-USE PROJECT AND STREET VACATION OF THE NORTHERN TERMINUS OF MERIDITH AVENUE AT 1727-1787 EAST WALNUT STREET AND 235 NORTH ALLEN AVENUE
Recommendation: It is recommended that the City Council conduct a public hearing and upon its conclusion take the following actions:
(1)   Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program in Attachment C of the agenda report for the project;
(2)   Adopt the findings in Attachment A of the agenda report and approve Conditional Use Permit No. 6036 with the conditions of approval in Attachment B of the agenda report to allow the construction of housing units (as part of a mixed-use project) on the CG-zoned portion of the site;
(3)   Find that the subject portion of land proposed for vacation is consistent with the General Plan Mobility Element and is unnecessary for present or prospective public use for street purposes;
(4)   Declare that the City’s interest in the subject portion of land proposed for vacation is in easement only, for public street purposes; and that the land is not owned by the City as fee title; and that it is not subject to the provisions of Chapter 4.02, Sale of Surplus Real Property, of the Pasadena Municipal Code;
(5)   Adopt a resolution ordering the vacation of Meridith Avenue from Walnut Street to North End, in accordance with the conditions and recommendations contained in the agenda report and subject to the conditions in the agenda report (and referenced as Exhibit C of the resolution);
(6)   Authorize the City Manager to execute a Condition Satisfaction Contract between the City and the applicants; and
(7)   Direct staff to file a Notice of Determination within five days.
Planning Commission Recommendation: At a public hearing on October 23, 2013, the Planning Commission voted 8-0 to recommend that the City Council:
(1)     Adopt the environmental documents;
(2)     Approve the Conditional Use Permit; and
(3)     Approve the street vacation as recommended by staff and listed in the above recommendation.
In recommending approval of the project to the City Council, the Planning Commission requested a memorandum memorializing some of the underlying assumptions and methodologies (contained in Attachment E of the agenda report ‘East Walnut Mixed-Use Project Addendum Traffic Impact Analysis’). 

653k

RESOLUTION 684k

ATTACHMENTS A & B 1433k

ATTACHMENT C 363k

ATTACHMENT D 9864k

ATTACHMENT D APPENDICES A thru I

ATTACHMENT E 512k

ATTACHMENT F 2241k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 185k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

17.       PUBLIC HEARING: ZONING CODE AMENDMENT TO ALLOW EMERGENCY SHELTERS (FOR 12 PERSONS OR LESS) BY RIGHT IN SPECIFIC ZONING DISTRICTS
Recommendation:
(1)   Adopt a Negative Declaration under Section 15070 of the Guidelines for the California Environmental Quality Act (CEQA), because, based on the Revised Initial Study (see Attachment C of the agenda report), there is no substantial evidence that the proposed Zoning Code amendments may have a significant impact on the environment and direct the staff to file a Notice of Determination within five days;
(2)   Adopt the following findings of consistency for Zoning Code amendments as supported by the evidence contained in the agenda report and in the administrative record: (1) The proposed amendment is in conformance with the goals, policies, and objectives of the General Plan, and (2) The proposed amendment would not be detrimental to the public interest, health, safety, convenience, or general welfare of the City;
(3)   Approve the amendments to the Zoning Code as outlined in the agenda report with the additional Planning Commission recommendation that after three years, the City conduct a review of the ordinance to determine if there is still an unmet need for shelter beds and whether the ordinance should be amended; and
(4)   Direct the City Attorney to draft an ordinance and return within 60 days.
Planning Commission Recommendation: On September 25, 2013, the Planning Commission recommended that the City Council adopt:
(1)   The Negative Declaration, the findings of consistency for Zoning Code amendments, and the proposed Zoning Code Amendments regarding emergency shelters for the homeless in compliance with applicable State law;
(2)   A recommendation that after three years, the City conduct a review of the ordinance to determine if the City continues to have an unmet need for emergency shelters and whether this amendment is still needed; and
(3)   A recommendation that as part of the three-year review cycle, the City would consider additional distance requirements for public and private schools and parks and to conduct a Citywide review to determine if allowing emergency shelters by right can be allowed in additional zoning districts. 

518k

ATTACHMENTS A & B 810k

ATTACHMENT C 4080k

ATTACHMENTS D & E 1767k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

City Manager 

18.       A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF PASADENA CONFIRMING THE AWARD OF ITS ELECTRIC REVENUE/REFUNDING BONDS 2013A SERIES
Recommendation: It is recommended that the City Council adopt a resolution confirming the award of its Electric Revenue/Refunding Bonds, 2013A Series. 

181k

RESOLUTION 96k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

City Council 

First Reading:  None 

Second Reading:  None 

19.       Update on the Foothill Transit Park and Ride Parking Structure Grand Opening Scheduled for Friday, November 22, 2013 (Councilmember McAustin)  

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING