To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, LISTENING ASSISTIVE DEVICES 
ARE AVAILABLE FROM THE CITY CLERK'S OFFICE WITH A 24-HOUR ADVANCE NOTICE.  
PLEASE CALL (626) 744-4124 TO REQUEST USE OF A LISTENING DEVICE.

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 29, 2012 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.              CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED
LITIGATION pursuant to Government Code Section 54956.9(b): One potential case  

 

 

 City Manager/Executive Director 

1.         AUTHORIZATION TO ENTER INTO MEMORANDUMS OF UNDERSTANDING WITH THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AND THE ARROYO SECO FOUNDATION TO IMPLEMENT PROPOSITION 84 GRANT
Recommendation: 
(1)          Find that the subject Memorandum of Understanding are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15061(b)(3), general rule;
(2)          Approve shifting the total $3,271,000 Proposition 84 Integrated Resources Water Management Plan Grant Fund Award to the Canyon component of the Hahamongna Basin Multi-Use Project;
(3)          Authorize the City Manager to enter into a Memorandum of Understanding with the Los Angeles County Flood Control District to receive $3,271,000 in Proposition 84 grant funds; and
(4)          Authorize the City Manager to enter into a Memorandum of Understanding with the Arroyo Seco Foundation, without competitive bidding pursuant to City Charter, Section 1002(f), contracts for professional or unique services, for the implementation of the Hahamongna Basin Multi-Use Project for a fee not to exceed $250,000.  It is further recommended that the City Council grant this contract an exemption from the competitive selection process pursuant to the Pasadena Municipal Code, Section 4.08.049B, contracts for which the City’s best interests are served.
Recommendation of the Hahamongna Watershed Park Advisory Committee:  On October 9, 2012, the Hahamongna Watershed Park Advisory Committee recommended that the City Council support a staff recommendation to:
(a)       Shift the total Proposition 84 Integrated Resources Water Management Plan Grant Funded Award to the Canyon component of the Hahamongna Basin Multi-Use Project in the Hahamongna Watershed Park; and
(b)       Enter into a Memorandum of Understanding with the Los Angeles County Flood Control District to receive the grant and with the Arroyo Seco Foundation to implement the project.  

295k

FIGURES 1 & 2 370k

ATTACHMENTS A & B 1278k

ATTACHMENT C Part 1 887k
ATTACHMENT C Part 2 2397k

2.         AUTHORIZE THE CITY MANAGER TO APPROVE A PURCHASE ORDER CONTRACT IN AN AMOUNT NOT TO EXCEED $195,000 WITH STETSON ENGINEERS, INC., (“STETSON”) TO PROVIDE ENGINEERING CONSULTING SERVICES FOR THE EASTSIDE WELL COLLECTOR CENTRALIZED DISINFECTION FACILITY FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)          Approve the Initial Environmental Study (Attachment A to the agenda report) and adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program (Attachment B of the agenda report) for the Eastside Well Collector Project;
(2)          Direct the City Clerk to file a Notice of Determination with the Los Angeles County Recorder;
(3)          Find that the proposed purchase order contract is exempt from the competitive bidding process pursuant to City Charter, Section 1002(f), contracts for professional or unique services;
(4)          Authorize the City Manager to approve a purchase order contract in an amount not to exceed $195,000 with Stetson to provide consulting services for the Eastside Well Collector Centralized Disinfection Facility for the Water and Power Department; and
(5)          Grant the proposed purchase order contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code, Section 4.08.049(B), contracts for which the City of Pasadena’s (“City”) best interests are served.  

236k

ATTACHMENT A Part 1 5848k
ATTACHMENT A Part 2 2329k
ATTACHMENT A Part 3 2329k

ATTACHMENT B 228k

3.         AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIBER LICENSE AGREEMENT WITH THE CALIFORNIA INSTITUTE OF TECHNOLOGY
Recommendation: 
(1)          Find that the project is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines,  Section 15301, existing facilities; and
(2)          Authorize the City Manager to enter into a license agreement with the California Institute of Technology for use of City fiber, resulting in up to $180,988 in revenue to the City over the 10-year term of the agreement.  

331k

4.         ADOPTION OF A RESOLUTION CONSOLIDATING THE SALARY RESOLUTIONS FOR NON-REPRESENTED, TECHNICAL-ADMINISTRATIVE, HOURLY AND CONFIDENTIAL-CLERICAL INTO ONE RESOLUTION TITLED NON-REPRESENTED NON-MANAGEMENT
Recommendation:  Adopt a resolution consolidating the salary resolutions for Non-Represented, Technical Administrative, Hourly and Confidential-Clerical into one resolution titled Non-Represented Non-Management. 

1907k

5.         ADOPTION OF A RESOLUTION CONSOLIDATING THE SALARY RESOLUTIONS FOR TOP, MIDDLE AND PROFESSIONAL MANAGEMENT INTO ONE RESOLUTION TITLED NON-REPRESENTED MANAGEMENT
Recommendation:  Adopt a resolution consolidating the salary resolutions for Top, Middle, and Professional Management into one resolution titled Non-Represented Management. 

1995k

6.         ADOPTION OF A RESOLUTION AMENDING THE SALARY RESOLUTION TO ESTABLISH TERMS AND CONDITIONS OF EMPLOYMENT FOR VARIOUS CLASSIFICATIONS IN THE EXECUTIVE MANAGEMENT GROUP
Recommendation:  Adopt a resolution amending the Salary Resolution to implement terms and benefit adjustments for classifications in the Executive Management group.  It is further recommended that the City Manager be authorized to amend employment contracts with Assistant City Managers, department heads, and department administrators, as needed, to reflect Council approved changes. 

1193k

City Council 

7.         APPROVAL OF AMENDMENT TO EMPLOYMENT AGREEMENTS – CITY MANAGER MICHAEL J. BECK, CITY ATTORNEY MICHELE B. BAGNERIS, AND CITY CLERK MARK JOMSKY
Recommendation:  Approve amendments to employment agreements for Council Appointees of City Manager, City Attorney and City Clerk to implement terms and benefit adjustments for these positions.  It is further recommended that the Mayor be authorized to sign these employment contracts, as needed, to reflect Council approved changes.  These adjustments are consistent with changes being made with other employee groups to support the City Council’s strategic goal of fiscal responsibility and stability. 

154k

8.         APPOINTMENT OF JOHN ORR TO THE ACCESSIBILITY AND DISABILITY COMMISSION  (District 6 Nomination) 

City Clerk/Secretary 

9.            RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 11,786	Clarence Moore	$   117.00
Claim No. 11,787	AAA as subrogee of Maria Sheu	2,805.63
Claim No. 11,788	Yvonne Savio	127.98

 

 

Economic Development and Technology Committee 

Finance Committee 

10.       TRANSFER OF THE HUMAN SERVICES ENDOWMENT FUND TO THE PASADENA COMMUNITY FOUNDATION
Recommendation:  Approve the transfer of the Human Services Endowment Fund (the Fund) to the Pasadena Community Foundation (PCF) and find that the transfer is in the interest of the public and City in that it presents the best option to ensure the continued viability of the Fund, PCF is a non-profit, public benefit, foundation uniquely placed to both market and manage the fund in a way that will allow for greater investment returns, as well as the ability to pursue other ways of attracting donors and income which will enable the Fund to continue to serve the purposes for which it was originally established.
Recommendation of Human Services Commission:  On October 10, 2012, the Human Services Commission approved the staff recommendation to transfer the Human Services Endowment Fund to the Pasadena Community Foundation.  The Human Services Commission respectfully requests that it continue to serve as the advisory body for expenditures from the Human Services Endowment Fund. 

189k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

11.       AMENDMENTS TO FISCAL YEAR 2013 ADOPTED BUDGET
Recommendation: 
(1)          Amend the Fiscal Year 2013 Adopted Budget as detailed in the Proposed Budget Amendments section of the agenda report; and
(2)          Authorize the following contract amendment actions:
(a)          Authorize an increase to Contract No. 20,256 with Perry C. Thomas Construction, Inc., not to exceed $8,620, to allow payment for repair of deteriorating vaults and find that this action is exempt from California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15061(b), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(b)          Authorize an increase to Purchase Order No. 49915 with Alstom Grid in an amount not to exceed $170,000, for the purchase of four 34-kV Circuit Breakers and find that this action is exempt from CEQA pursuant to State CEQA Guidelines, Section 15302, replacement or reconstruction.  

574k

12.       AMENDMENT TO SALARY RESOLUTIONS TO ESTABLISH TITLES AND CONTROL RATES FOR PUBLIC HEALTH DENTIST, DENTAL HYGIENIST, AND DENTAL ASSISTANT, AND APPROVAL OF THE ADDITION OF NEW LIMITED TERM, GRANT-FUNDED POSITIONS
Recommendation: 
(1)          Amend the Salary Resolution to establish titles and salary control rates for the positions of Public Health Dentist, Dental Hygienist, and Dental Assistant in the Non-Represented Management Group and the Non-Represented Technical-Administration Group;
(2)          Approve a journal voucher increasing appropriations in the Public Health Department’s Fiscal Year 2012-2013 Operating Budget by $1,089,616 and recognizing anticipated revenues by $905,775; and
(3)          Authorize an increase in the total number of full-time employees (FTE’s) from 103.85 to 123.85 FTEs, as detailed in the agenda report.  

427k

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

13.       Continued Public Hearing:  Draft Consolidated Annual Performance and Evaluation Report (2011-2012 Program Year) For Projects Funded From Community Development Block Grant, Emergency Shelter Grant, Home Investment Partnership Act, and Human Services Endowment Fund Programs
Recommendation:  It is recommended that the City Council, following the public hearing, approve the submission to the U.S. Department of Housing and Urban Development (HUD) of the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2011-2012 Program Year for projects funded under the Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), the HOME Investment Partnership Act, and the Human Services Endowment Fund (HSEF) programs. 

168k

DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)

City Manager/Executive Director 

14.       ADOPTION OF RESOLUTIONS AMENDING CONTRIBUTIONS TO CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM FOR CITY COUNCIL, CITY MANAGER, CITY ATTORNEY, CITY CLERK, EXECUTIVE MANAGEMENT, AND OTHER NON-REPRESENTED EMPLOYEES
Recommendation:  Adopt the resolutions amending the City’s labor practice of reporting City pension contributions to the California Public Employees’ Retirement System. 

269k

15.       PROPOSED AMENDMENT TO PASADENA MUNICIPAL CODE CHAPTER 2.250 (FIRE AND POLICE RETIREMENT SYSTEM ORDINANCE) TO COMPLY WITH CERTAIN PROVISIONS OF THE INTERNAL REVENUE CODE
Recommendation:  It is recommended that the City Council direct the City Attorney to prepare and return on November 19, 2012 with an amendment to Pasadena Municipal Code, Chapter 2.250 (Fire and Police Retirement System Ordinance) to comply with certain provisions of the United States Internal Revenue Code.  

185k

City Council 

16.       APPROVAL OF CHANGES TO BENEFITS FOR CITY COUNCIL AND DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE ALLOWING FOR THE ANNUAL STIPEND INCREASE FOR THE MAYOR AND CITY COUNCIL
Recommendation: 
(1)          Approve retirement and benefit adjustments for the Mayor and City Council which are consistent with changes being made with other employee groups to support the City Council’s strategic goal of fiscal responsibility and stability; and
(2)          Direct the City Attorney to prepare an ordinance allowing for a 3% increase to their stipend, consistent with the Pasadena Municipal Code and Consumer Price Index (CPI) increase for the Mayor and City Council effective December 31, 2012.  

113k

17.       CONSIDERATION OF A REQUEST FROM THE PLANNING COMMISSION ASKING THE CITY COUNCIL TO REFER THE NATIONAL FOOTBALL LEAGUE (NFL) IN THE ROSE BOWL FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) TO THE PLANNING COMMISSION FOR REVIEW AND RECOMMENDATIONS 

205k

First Reading:   

18.       Conduct first reading of “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA (1) RETROACTIVELY SUSPENDING IMPLEMENTATION OF THE JULY 1, 2012 CONSUMER PRICE INDEX INCREASE TO THE STIPENDS OF THE MAYOR AND MEMBERS OF THE CITY COUNCIL SET FORTH IN SECTION 2.05.210(B) OF THE PASADENA MUNICIPAL CODE; (2) PROVIDING A STIPEND INCREASE; AND (3) ADJUSTING CONTRIBUTION REQUIREMENTS FOR RETIREMENT AND HEALTH INSURANCE BENEFITS” (See related Item No. 16) 

219k

Second Reading:  None