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AGENDA CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION & THE 457 DEFERRED COMPENSATION PLAN TRUSTEES MEETING APRIL 21, 2008
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearings 7:30 P.M. Council Chamber, Pasadena City Hall 100 North Garfield Avenue, Room S249
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 City Representatives: Karyn S. Ezell and Arthur Chavez Employee Organization: Pasadena Management Association
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(c): One potential case
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 12 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZE THE PURCHASE OF ONE ALTEC INDUSTRIES INC. AERIAL TRUCK IN AN AMOUNT NOT TO EXCEED $294,689 Recommendation of City Manager: (1) Authorize the issuance of a purchase order to Altec Industries Inc., in an amount not to exceed $294,689 for the purchase of one new replacement aerial truck; and (2) Grant an exemption from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services. 835k (2) AMENDMENT TO A CONTRACT WITH U.S. METRO GROUP, INC. TO INCREASE THE TOTAL NOT TO EXCEED AMOUNT OF CONTRACT NO. 18,216-4 BY $642,000 FOR CITYWIDE HOUSEKEEPING SERVICES Recommendation of City Manager: Authorize an amendment to the existing Contract No. 18,216-4 with U.S. Metro Group, Inc., for an increase of $642,000 in the not to exceed amount of this contract to cover the cost of a six-month extension. 365k
(3) ADOPT A RESOLUTION FOR THE APPROVAL AND ACCEPTANCE OF AN EASEMENT DEDICATION FOR SANITARY SEWER PURPOSES AT 845 LAS PALMAS ROAD AND APPROVE AN AMENDMENT TO CONTRACT NO. 10,144 Recommendation of City Manager: (1) Adopt a resolution approving and accepting an easement dedication for sanitary sewer purposes at 845 Las Palmas Road. (2) Authorize the City Manager to execute an amendment to Contract No. 10,144. 1031k
(4) AUTHORIZE A PURCHASE ORDER WITH WONDRIES FLEET GROUP FOR THE PURCHASE OF FOUR NEW ADDITIONAL POLICE VEHICLES FOR A TOTAL OF $101,882 Recommendation of City Manager: (1) Authorize the issuance of a purchase order to Wondries Fleet Group in an amount not to exceed $101,882 for the purchase of four new additional police vehicles; and (2) Grant the proposed purchase order an exemption from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services. 408k
(5) CONTRACT AWARD TO INSITUFORM TECHNOLOGIES, INC. FOR 2008 RELINING OF CORRUGATED METAL PIPE (CMP) STORM DRAINS FOR AN AMOUNT NOT TO EXCEED $175,000 Recommendation of City Manager: (1) Accept the bid dated March 19, 2008, submitted by Insituform Technologies, Inc. for the 2008 Relining of CMP Storm Drains; reject all other bids received; authorize the City Manager to enter into such contract for a not to exceed amount of $175,000; and (2) Acknowledge the project to be categorically exempt under Section 21084 of the California Environmental Quality Act of 1984 in accordance with Article 19, Section 15301 (Class 1), subsection (b) of the Resources Agency of California Guidelines (minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination) pursuant to the findings of the Secretary of the Resources Agency and authorize the City Manager to execute and the City Clerk to file a Notice of Exemption for the project with the Los Angeles County Clerk. 922k
(6) AWARD OF CONTRACT TO C. S. LEGACY CONSTRUCTION, INC., FOR CONSTRUCTION OF MEMORIAL PARK LIGHTING AND WALKWAYS IN THE AMOUNT OF $130,000 Recommendation of City Manager: (1) Accept the bid dated April 9, 2008, submitted by C. S. Legacy Construction, Inc., in response to the Specifications for Memorial Park Lighting and Concrete Walkways; reject all other bids received; and (2) Authorize the City Manager to enter into a contract not to exceed $130,000 that includes the base bid of $119,552 and $10,448 for any additional work the City may order pursuant to the project specifications. 584k
B. City Clerk
(1) Approval of Minutes - April 7, 2008
(2) Receive and file claims against the City of Pasadena
Claim No. 10,578 Fung Lin $ 225.92 Claim No. 10,579 Thomas Kessler 86.71 Claim No. 10,580 Lexington Insurance Company as subrogee of IDS Real Estate Group 170,000.00 Claim No. 10,581 State Farm Insurance as subrogee of Josie Dodds 2,220.10
(3) Public Hearings Set
May 19, 2008, 7:30 p.m. - Schedule of Taxes, Fees and Charges
June 2, 2008, 7:30 p.m. - An Extension of the Interim Urgency Ordinance Temporarily Prohibiting the Issuance of Permits for the Placement, Construction, and Modification of Ground-mounted Commercial Wireless Facilities in Residential Zoning Districts
June 2, 2008, 7:30 p.m. - Designation of 611-627 East California Boulevard as a Historic Monument
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
C. Legislative Policy Committee
D. Public Safety Committee
E. Reports from Representatives
6. PUBLIC HEARINGS - 7:30 P.M.
A. CONTINUED PUBLIC HEARING: FISCAL YEAR 2009-2014 RECOMMENDED CAPITAL IMPROVEMENT PROGRAM BUDGET Recommendation of City Manager: Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:30 p.m. until May 19, 2008, or such other later date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the FY 2009-2014 Capital Improvement Program Budget. 741k BUDGET 8040k
B. PUBLIC HEARING: NON-EXCLUSIVE VEHICLE TOWING FRANCHISES Recommendation of City Manager: It is recommended that the City Council continue the public hearing to May 5, 2008 at 7:30 p.m.
C. PUBLIC HEARING: DESIGNATION OF 210 SOUTH ORANGE GROVE BOULEVARD AS A LANDMARK Recommendation of City Manager: (1) Acknowledge that the designation of a historic resource is categorically exempt from the California Environmental Quality Act under Class 8, Actions by Regulatory Agencies for Protection of the Environment (CEQA Guidelines, Article 19, Section 15308); (2) As recommended by the Historic Preservation Commission, find that the property at 210 South Orange Grove meets designation criteria B and C in Pasadena Municipal Code Section 17.62.040 because, as the residence of Herbert W. Armstrong, it is associated with the life of a person who achieved significance in the history of the region, State, and nation and because it embodies the distinctive characteristics of Mediterranean Revival residential architecture and is a locally notable example of the style. (3) Approve the designation of the property at 210 South Orange Grove Boulevard as a landmark. (4) Adopt the resolution approving a Declaration of Landmark Designation for 210 Orange Grove Boulevard, Pasadena, California; (5) Authorize the Mayor to execute the Declaration of Landmark Designation for 210 South Orange Grove Boulevard, Pasadena, California; and (6) Direct the City Clerk to record the Declaration with the Los Angeles County Recorder. Recommendation of the Historic Preservation Commission: On February 4, 2008 at a noticed public hearing, the Historic Preservation Commission voted unanimously to recommend approval of the designation of 210 South Orange Grove Boulevard as a landmark with a request that the Commission review future changes to the environmental setting (e.g., on-site parking) of this property instead of the Planning Director. 1596k ATTACHMENT A 1107k ATTACHMENT B 3537k ATTACHMENT C 316k
D. PUBLIC HEARING: APPEAL OF EXPRESSIVE USE PERMIT NO. 4955, 61 NORTH RAYMOND AVENUE (VIVE RESTAURANT AND LOUNGE) Recommendation of City Manager: It is recommended that the City Council continue the public hearing, at the applicant's request, to June 9, 2008 at 7:30 p.m. 92k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
B. City Council
C. Advisory Bodies
(1) JOINT ACTION: AMENDMENTS TO THE CITY'S 457 DEFERRED COMPENSATION PLAN AUTHORIZING PLAN PARTICIPANT LOANS (See Item 9.B.)
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - April 7, 2008
9. THE 457 DEFERRED COMPENSATION PLAN TRUSTEES MEETING
A. Approval of Minutes - October 9, 2006
B. JOINT ACTION: AMENDMENTS TO THE CITY'S 457 DEFERRED COMPENSATION PLAN AUTHORIZING PLAN PARTICIPANT LOANS Recommendation of Deferred Compensation Oversight Committee: It is recommended that the City Council/Deferred Compensation Plan Trustees approve an amendment to the City's 457 Deferred Compensation Plan authorizing plan participant loans. 608k
C. CITY OF PASADENA DEFERRED COMPENSATION PLAN PERFORMANCE REVIEW - PERIOD ENDING DECEMBER 31, 2007 Recommendation of Deferred Compensation Oversight Committee: It is recommended that the Deferred Compensation Plan Trustees receive the performance review for the City's Deferred Compensation Plan for the period ending December 31, 2007. MANAGER DIVERSIFICATION 658k PERFORMANCE REVIEW 2306k
10. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 9.62 OF THE PASADENA MUNICIPAL CODE TO REQUIRE PHYSICAL CART CONTAINMENT SYSTEMS AND OTHER REMEDIES TO ADDRESS PUBLIC NUISANCE SHOPPING CARTS" 719k
B. Second Reading:
(1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 2 (ORGANIZATION AND ADMINISTRATION) AND TITLE 17 (THE ZONING CODE) OF THE PASADENA MUNICIPAL CODE, TO REVISE PROCEDURES FOR DESIGN REVIEW OF SMALLER AND PUBLIC PROJECTS" (Introduced by Vice Mayor Haderlein) 2359k
11. INFORMATION ITEMS: None
12. PUBLIC COMMENT (Continued)
13. CLOSED SESSIONS (Continued, if necessary) 14. ADJOURNMENT SCHEDULED COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo, Bill Bogaard,
Steve Madison, Jacque Robinson)
Meets the first and third Wednesday of each month at 7:00
p.m., Pasadena City Hall, 100 N. Garfield Avenue,
Room S245/S246 (Council Conference Room, 2nd Floor)
May 7, 2008
May 21, 2008
June 4, 2008
FINANCE COMMITTEE (Chair Sidney F. Tyler, Victor Gordo, Steve Haderlein, Chris Holden)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue, Room S347
(Green Room, 3rd Floor)
April 21, 2008 (Special joint meeting with City Council at 3:00 p.m., City Hall Council Chambers)
April 28, 2008 (Special joint meeting with City Council at 3:00 p.m., City Hall Council Chambers)
May 5, 2008 (Special joint meeting with City Council at 3:00 p.m., City Hall Council Chambers)
May 12, 2008 (Special joint meeting with City Council at 3:00 p.m., City Hall Council Chambers)
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Margaret McAustin, Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S245/S246 (Council Conference Room, 2nd Floor)
April 22, 2008 (To be cancelled)
May 27, 2008
June 24, 2008
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison, Margaret McAustin,
Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S245/S246 (Council Conference Room, 2nd Floor)
May 5, 2008
June 2, 2008
July 7, 2008
April 28, 2008
May 5, 2008
May 12, 2008 (Joint Meeting with PUSD Board of Education, Pasadena Senior Center)
May 19, 2008
May 26, 2008 (To be cancelled)
June 2, 2008
June 9, 2008
June 16, 2008
June 23, 2008
June 30, 2008 (Tentatively scheduled to be cancelled subject to the adoption of the budget)
July 7, 2008 (To be cancelled)
July 14, 2008
July 21, 2008
July 28, 2008
August 4, 2008
August 11, 2008
August 18, 2008 (To be cancelled)
August 25, 2008 (To be cancelled)
FUTURE PUBLIC HEARINGS:
April 28, 2008, 7:30 p.m.
- Continued Public Hearing: Fiscal Year 2009-2014 Recommended
Capital Improvement Program Budget
April 28, 2008, 7:30 p.m. - General Fee Schedule
April 28, 2008, 7:30 p.m. - Non-Exclusive Solid Waste Franchise Renewals
May 5, 2008, 7:30 p.m.
- Continued Public Hearing: Fiscal Year 2009-2014 Recommended
Capital Improvement Program Budget
May 5, 2008, 7:30 p.m.
- Continued Public Hearing: Call for Review to the City Council of
Conditional Use Permit No. 4657 for 940 Avenue 64 (Installation, Operation, and
Maintenance
of Unmanned Telecommunications Equipment for Cingular Wireless)
(To be cancelled pursuant
to applicant’s withdrawal of CUP No. 4657.)
May 5, 2008, 7:30 p.m. - Continued Public Hearing: Non-Exclusive Vehicle Towing Franchises
May 19, 2008, 7:30 p.m.
- Continued Public Hearing: Fiscal Year 2009-2014 Recommended
Capital Improvement Program Budget
May 19, 2008, 7:30 p.m. - City Manager’s Recommended Fiscal Year 2009 Operating Budget
May 19, 2008, 7:30 p.m. - Schedule of Taxes, Fees and Charges
May 19, 2008, 7:30 p.m. - Non-Exclusive Solid Waste Franchise Renewals
June 2, 2008, 7:30 p.m.
- Continued Public Hearing: City Manager’s Recommended Fiscal Year
2009 Operating Budget
June 2, 2008, 7:30 p.m.
- An Extension of the Interim Urgency Ordinance Temporarily Prohibiting
the Issuance of Permits for the Placement, Construction, and Modification of
Ground-mounted
Commercial Wireless Facilities in Residential Zoning Districts
June 2, 2008, 7:30 p.m. - Designation of 611-627 East California Boulevard as a Historic Monument
June 9, 2008, 7:30 p.m.
- Continued Public Hearing: City Manager’s Recommended Fiscal Year
2009 Operating Budget
June 9, 2008, 7:30 p.m.
- Continued Public Hearing: Designation of 1000 East Cordova
Street as
a Landmark
June 9, 2008, 7:30 p.m.
- Continued Public Hearing: Appeal of Expressive Use Permit No. 4955,
61 North Raymond Avenue (Vive Restaurant and Lounge)
June 16, 2008, 7:30 p.m.
- Continued Public Hearing: City Manager’s Recommended Fiscal Year
2009 Operating Budget
June 23, 2008, 7:30 p.m.
- Continued Public Hearing: City Manager’s Recommended Fiscal Year
2009 Operating Budget
COMMISSION VACANCIES 250k