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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 22, 2023
Dinner Recess: 4:30 P.M.
Public Meeting: 5:30 P.M.
Public Hearings: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

PUBLIC MEETING – 5:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.      APPROVAL OF PASADENA ASSISTANCE FUND GRANT AWARDS FOR PROGRAM YEARS 2023 AND 2024 (Housing Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA only applies to
         projects that may have an effect on the environment; and
         (2)      Approve the Pasadena Assistance Fund grant awards in the total amount of $100,000 for program years 2023 and 2024, as described in the agenda report.

2.      AUTHORIZATION TO AMEND CONTRACT NO. 31699 WITH DIXON RESOURCES UNLIMITED TO CONDUCT MORE OUTREACH AS PART OF THE CREATION OF A PARKING STRATEGIC PLAN (Transportation
         Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines,
         and as such, no environmental document pursuant to CEQA is required for the project;
         (2)      Authorize the City Manager to amend Contract No. 31699 with Dixon Resources Unlimited to increase the contract amount by $33,000, thereby increasing the total not-to-exceed amount from $145,811 to $178,811, and
         extending the contract through June 30, 2024; and
         (3)      To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract amendment with Dixon Resources Unlimited an exemption from the
         Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code, Section 4.08.049(B), contracts for which the City’s best interests are served.

3.      AUTHORIZE PURCHASE ORDER WITH ITERIS, INC., FOR SIGNALIZED INTERSECTION VIDEO DETECTION CAMERAS IN AN AMOUNT NOT-TO-EXCEED $100,000 (Transportation Dept.)
         Recommendation: It is recommended that the City Council:
         (1)    Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA only applies to projects
         that may have an effect on the environment; and
         (2)    Accept the bid dated March 14, 2023, submitted by Iteris, Inc., in response to specifications for Video Detection Cameras, and authorize the issuance of a Purchase Order contract in an amount not-to-exceed $100,000.

4.      CONTRACT AWARD TO TRANE US, INC., FOR REPLACEMENT OF CHILLER EQUIPMENT IN AN AMOUNT NOT-TO-EXCEED $155,705 (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, Section 15301, Existing
         Facilities, which exempts minor alteration of existing public facilities where no expansion of existing use will take place;
         (2)      Authorize contract award to Trane US, Inc., (Trane) for the replacement of Trane chiller equipment to replace the existing system at the Police Department for an amount not-to-exceed $155,705 (including $14,155 contingency);
         and
         (3)      Neither Competitive Bidding and Competitive Selection are required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services, and
         Pasadena Municipal Code (PMC), Section 4.08.049(B), contracts for which the City’s best interests are served.

5.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH DUDEK TO PROVIDE ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE WATER AND POWER DEPARTMENT (Water &
         Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA, and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines,
         and as such, no environmental document pursuant to CEQA is required; and
         (2)      Authorize the City Manager to enter into a contract as the result of a competitive selection process, pursuant to Pasadena Municipal Code, Section 4.08.047 with Dudek to provide on-call construction management and
         inspection services for an amount not-to-exceed $4,000,000, or four years, whichever comes first.

           ATTACHMENT A

            TPA

            SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

            CORRESPONDENCE

           ACTION: APPROVED STAFF RECOMMENDATION

6.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH AAMCOM LLC FOR CALL CENTER SERVICES FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA, and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines,
         and as such, no environmental document pursuant to CEQA is required; and
         (2)      Authorize the City Manager to enter into a Purchase Order (“PO”), as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with AAMCOM LLC (“AAMCOM”) for Call
         Center Services for the Water and Power Department (“PWP”) for an amount not-to-exceed $125,830, or a period of four years, whichever occurs first; with two optional one-year extensions for an amount not-to-exceed $33,500 for the
         first extension, and $35,550 for the second extension, whichever occurs first. A 10% contingency of $19,488 is included to provide for any necessary change orders at the discretion of the City Manager for a maximum contract length of
         six years, or a total amount not-to-exceed $214,368. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services.

ATTACHMENT A

TPA

8.      APPROVAL OF AMENDMENT TO EXHIBIT I (SALARY SCHEDULE) FOR THE LABORERS’ INTERNATIONAL UNION OF NORTH AMERICA (LIUNA) MEMORANDUM OF UNDERSTANDING TO CONFORM TO THE
         MINIMUM WAGE ORDINANCE (Human Resources Dept)
       Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) (Common Sense Exemption); and
         (2)      Approve an amendment to Exhibit I (Salary Schedule) of the July 1, 2022 – June 30, 2026 Laborers’ International Union of North America (LIUNA) Memorandum of Understanding (MOU).

9.      FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO EXECUTE AGREEMENTS WITH THE CALIFORNIA PUBLIC UTILITIES COMMISSION FOR LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS
         FOR A STRATEGIC BROADBAND PLAN (Information Tech. Dept.)
        Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “common sense” provision that CEQA only applies to projects that
         may have an effect on the environment;
         (2)      Authorize the City Manager to execute agreements with the California Public Utilities Commission (CPUC) associated with the receipt of $325,000 in reimbursable Local Agency Technical Assistance (LATA) grant funding for a
         Strategic Broadband Plan; and
         (3)      Amend the City’s budget to recognize and appropriate funds for the LATA grant in the amount of $325,000 to Capital Improvement Program Project 71167 (City Fiber Network Expansion FY 2020 - FY 2024) for expenses
         related to the development of a Strategic Broadband Plan.

         ACTION: APPROVED STAFF RECOMMENDATION

10.    FINANCE COMMITTEE: AMENDMENT TO HOUSING DEPARTMENT’S FISCAL YEAR 2023 OPERATING BUDGET; AUTHORIZATION TO AMEND CONTRACT NO. 23,609 WITH COUNTY OF LOS ANGELES TO ADD
         ADDITIONAL FUNDING AND EXTEND THE TERM THROUGH JUNE 30, 2024 (Housing Dept.)
         Recommendation: It is recommended that the City Council:
          (1)      Find that the recommended actions are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section15061(b)(3), the “common sense” provision that CEQA only applies to
         projects that may have an effect on the environment;
         (2)      Amend the Department of Housing’s Fiscal Year 2023 Operating Budget by recognizing revenue and appropriating $1,025,080 in the Other Housing Fund (238) for Measure H funding for homeless services;
         (3)      Authorize the City Manager to amend Contract No. 23,609 with County of Los Angeles to add $1,025,080 for a not-to-exceed total of $1,790,547, and to extend the term through June 30, 2024;
         (4)      Authorize the City Manager to execute one additional amendment to Contract No. 23,609 in the amount of $800,000 for a total not-to-exceed amount of $2,590,547 to support the continued provision of homeless services, and
         extend the term through June 30, 2025; and
         (5)      Authorize the City Manager to approve no-cost extension amendments to Contract No. 23,609, which extend the term beyond June 30, 2025.

        ACTION: APPROVED STAFF RECOMMENDATION

11.    FINANCE COMMITTEE: AMENDMENT TO HOUSING DEPARTMENT’S FISCAL YEAR 2023 OPERATING BUDGET AND AUTHORIZATION TO AMEND CONTRACTS NOS. 31386 WITH UNION STATION HOMELESS
         SERVICES AND 32093 WITH SYCAMORES TO ADD FUNDING FOR HOMELESS SERVICES PROGRAMS (Housing Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the recommended actions are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA only applies to
         projects that may have an effect on the environment;
         (2)      Amend the Housing Department’s Fiscal Year 2023 Operating Budget by recognizing revenue and appropriating $302,105 in the Other Housing Fund (238) for Homeless Housing, Assistance, and Prevention Round 2 grant
         funding for homeless services;
         (3)      Authorize the City Manager to amend Contract No. 31386 with Union Station Homeless Services to increase the contract value by $265,790 for a total not-to-exceed contract value of $757,739 through June 30, 2024;
         (4)      Authorize the City Manager to amend Contract No. 32093 with Sycamores to increase the contract value by $24,168 for a total not-to-exceed contract value of $250,246 through June 30, 2024;
         (5)      Authorize the City Manager to approve no-cost amendments to Contract Nos. 31386 and 32093, which extend the term beyond June 30, 2024; and
         (6)      To the extent the amendments to Contracts Nos. 31386 and 32093 could be considered a separate procurement subject to the Competitive Selection Process, grant the contracts an exemption pursuant to Pasadena Municipal
         Code (PMC), Section 4.08.049(B), contracts for which the City’s best interests are served. Competitive price bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services.

ACTION: APPROVED AS SUBMITTED

13b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

June 12, 2023, 5:30 p.m. – Zoning Code Amendments to Implement the Housing Element – Including Emergency Shelters, Safe Parking and Other Code Amendments

ACTION: PUBLIC HEARING SET

PUBLIC HEARINGS:
(Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. There will be one opportunity for public comment for those speakers who wish to speak on more than one public hearing.)

14.    FISCAL YEAR 2024 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges);
         (2)      Open the public hearing on the Fiscal Year 2024 Schedule of Taxes, Fees, and Charges; and
         (3)      Close the public hearing and adopt the Fiscal Year 2024 Schedule of Taxes, Fees, and Charges.

         ACTION: APPROVED STAFF RECOMMENDATION

15.    APPROVAL OF THE ANNUAL ACTION PLAN (2023-2024) AND RELATED FUNDING APPLICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP ACT, AND
         EMERGENCY SOLUTIONS GRANT PROGRAMS
         Recommendation: It is recommended that the City Council:
        (1)      Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3) (Common Sense Exemption);
         (2)      Approve the Annual Action Plan, including the funding allocations set forth in the agenda report for Program Year 2023-2024 program activities under the Community Development Block Grant (CDBG),
         Emergency Solutions Grant (ESG), and HOME Investment Partnerships (HOME) programs, for submittal to the U.S. Department of Housing and Urban Development (HUD);
         (3)      Approve the submittal of a grant application for CDBG Program Year 2023-2024 entitlement funds in the amount of $2,159,608, and $60,150 in program income for a total availability of $2,219,758 for program
         activities;
         (4)      Approve the submittal of a grant application for ESG Program Year 2023-2024 entitlement funds in the amount of $187,132 for program activities;
         (5)      Approve the submittal of a grant application for HOME Program Year 2023-2024 entitlement funds in the amount of $886,215, and $61,378 in carryover funds for a total availability of $947,593 for program
         activities;
         (6)      Authorize the City Manager to execute, and the City Clerk to attest, the Annual Action Plan (2023-2024), the grant applications, certifications, and any and all other documents deemed necessary by HUD to
         obtain the allocation of the aforementioned federal entitlement funds; and
         (7)      Authorize City Manager or designee to execute administrative amendments (such as time extensions, policy revisions, cost category changes) reflected in the Citizen Participation Plan attached to the 5-
         Year Consolidated Plan (2020 – 2024), as previously approved by City Council.
         Recommendation of the Advisory Commission:
         On March 15, 2023, the Human Services Commission approved recommendations for City Council consideration for CDBG public service projects listed in Attachment A.
         On April 11, 2023, the Northwest Commission approved recommendations for City Council consideration for CDBG City Set-Aside projects listed in Attachment A.

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

June 5, 2023, 5:30 p.m. – Continued Public Hearing – Block 5 Maintenance Assessment District Increase

June 5, 2023, 5:30 p.m. – Continued Public Hearing – The Fiscal Year 2024 Recommended Operating Budget

June 5, 2023, 5:30 p.m. – Substantial Amendment to Annual Action Plan (2022-2023) for Home Investment Partnership Act Program Funds and Community Development Block Grant Program Funds

June 12, 2023, 5:30 p.m. – Zoning Code Amendments to Implement the Housing Element – Including Emergency Shelters, Safe Parking and Other Code Amendments

COMMISSION VACANCIES

April 24, 2023	City Council
April 24, 2023	Successor Agency to the Pasadena Community Development Commission

Claim No.	Claimant	Claim Amount
2023-0297	Latricia M. Bryant	$ 25,000.00+
2023-0298	Carlos Towns, Barsha Knox & “CT2”	Not stated