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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JULY 17, 2023
Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

Teleconference Location:
Office Building
50 California Street
22^nd Floor
San Francisco, CA 94111

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
        Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn
         Employee Organization: Pasadena Management Association (PMA)

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
         Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn
         Employee Organization: Service Employees International Union (SEIU)

PUBLIC MEETING – 5:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.      AUTHORIZATION TO AMEND CONTRACT NO. 31342 WITH HERITAGE CLINIC TO EXTEND THE TERM AND INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $1,031,000 AND ISSUE SIX PURCHASE ORDERS
         TO EXTEND EXISTING SERVICES TOTALING $406,000 FOR THE TRANSITIONAL AGE YOUTH (TAY) LINK AND GERIATRIC EMPOWERMENT MODEL (GEM) LINK PROGRAMS (Health Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
         CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
         (2)      Authorize the City Manager to amend Contract No. 31342 with Heritage Clinic Inc., to increase the not-to-exceed amount by $1,031,000 from $2,361,800 to a revised amount of $3,392,800 and extend the term through December
         31, 2024 for case management, housing navigation, and outreach services;
         (3)      Authorize the City Manager to issue purchase orders to extend existing services with the following organizations through June 30, 2024:
                    a.      Ace Construction and Maintenance Inc., for an additional amount not-to-exceed $50,000 in Fiscal Year (“FY”) 2024 for a grand total of $105,400 for facility maintenance and repair services;
                    b.      Acme Auto Leasing, LLC for an additional amount not-to-exceed $25,000 in FY2024 for a grand total of $98,572 for vehicle leases;
                    c.      LivHome Inc. (DBA Arosa), f or an additional amount not-to-exceed $96,000 in FY2024 for a grand total of $189,483 for homemaker services;
                    d.      Select Patrol Agency Inc., for an additional amount not-to-exceed $82,000 in FY2024 for a grand total of $337,527 for security services; and
                    e.      William Scotsman Inc., for an additional amount not-to-exceed $75,000 in FY2024 for a grand total of $140,445 for modular office trailer lease;
         (4)      Authorize the City Manager to issue a purchase order with Bethel Missionary Baptist Church Inc., for an additional amount not-to-exceed $78,000 in FY2024 for a grand total of $133,000 for leased office space and to grant an
         exemption for competitive bidding pursuant to City Charter Section 1002(E)(Contracts relating to the acquisition of real property); and
         (5)      To the extent these actions could be considered separate procurements subject to the Competitive Selection Process, it is recommended that the City Council grant exemptions pursuant to Pasadena Municipal Code (PMC)
         Section 4.08.049(B), contracts for which the City’s best interests are served.

2.      REJECTION OF BIDS FOR CITYWIDE TREE AND STUMP REMOVAL SERVICES (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find the project (Contract for Citywide Tree and Stump Removal 2022) is categorically exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Article 19, Section 15301 (Class 1), and
         that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
         (2)      Reject all bids received on January 17, 2023, in response to the Notice Inviting Bids for Citywide Tree and Stump Removal Services 2022.

3.      CONTRACT AWARD TO FLOCK GROUP INC., FOR THE LEASING AND INSTALLTION OF FIXED AUTOMATED LICENSE PLATE READER CAMERA SYSTEM FOR AN AMOUNT NOT-TO-EXCEED $631,350 AND
         AMENDMENT TO THE FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM BUDGET (Police Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the project proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “Common-Sense” exemption that CEQA applies only to projects that may
         have an effect on the environment;
         (2)      Accept the bid dated April 10, 2023, submitted by Flock Group Inc., in response to specifications for the leasing and installation of fixed automated license plate reader camera system in seventeen intersections; and authorize the
         City Manager to enter into a contract which includes the bid base price of $326,350 and two one-year extensions for a not-to-exceed amount of $631,350; and
         (3)      Amend the Fiscal Year 2024 (FY24) Capital Improvement Program Budget by appropriating $231,350 from the unappropriated fund balance in the Asset Forfeiture Fund 207 to the Installation of Automated License Plate
         Readers (75119) project to fully fund the lease purchase.

         TPA

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

           CORRESPONDENCE

4.      CONTRACT AWARDS TO REWARD STRATEGY GROUP INC.; GALLAGHER BENEFIT SERVICES INC.; IOPREDICT INC., AND SLOAN SAKAI YEUNG & WONG, LLP FOR CLASSIFICATION & COMPENSATION
         SERVICES FOR AN AMOUNT NOT-TO-EXCEED $1,000,000 (Human Resources Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common-Sense” exemption;
         (2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Reward Strategy Group Inc. (RSG), for Classification &
         Compensation services for a total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-
         exceed $50,000;
         (3)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Gallagher Benefit Services Inc. (Koff & Associates), for
         Classification & Compensation services for a total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension
         period is not-to-exceed $50,000;
         (4)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with ioPredict Inc., for Classification & Compensation services for
         a total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-exceed $50,000; and
         (5)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Sloan Sakai Yeung & Wong, LLP for Classification &
         Compensation services for a total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-
         exceed $50,000.

ATTACHMENT A

TPA

5.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH IMPEX TECHNOLOGIES INC., FOR THE PURCHASE OF NUTANIX SERVER NODES FOR THE CITY’S BUILDING SECURITY MANAGEMENT AND ACCESS
         CONTROL SYSTEM (DOIT)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common-Sense” provision that CEQA only applies to
         projects that may have an effect on the environment; and
         (2)      Accept the bid dated June 5, 2023, submitted by Impex Technologies Inc., in response to the specifications for the purchase of Nutanix 1 Node for server and data storage expansion for the building security management and
         access control system, reject all other bids received, and authorize the City Manager to enter into a contract with a total not-to-exceed amount of $95,752, which includes a base contract amount of $87,048 and a ten-percent
         contingency.

6.      CONTRACT AWARDS TO IOPREDICT INC.; DONNOE & ASSOCIATES INC.; MATTHEW L. GRUVER AND COOPERATIVE PERSONNEL SERVICES FOR TESTING & ASSESSMENT SERVICES FOR AN AMOUNT
         NOT-TO-EXCEED $875,000 (Human Resources Dept.)
         Recommendation: It is recommended that the City Council:
        (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common-Sense” exemption;
         (2)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with ioPredict Inc., for Testing & Assessment services for a total
         amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-exceed $50,000;
         (3)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Donnoe & Associates Inc., for Testing & Assessment
         services for a total amount not-to-exceed $75,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-exceed
         $25,000;
         (4)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Matthew L. Gruver (Jack Clancy Associates) for Testing &
          Assessment services for a total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-
         exceed $50,000; and
         (5)      Authorize the City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Cooperative Personnel Services (CPS HR Consulting) for
         Testing & Assessment services for a total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is
         not-to-exceed $50,000.

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

9.      REQUEST FOR DIRECTION TO RESPOND TO CONCERNS RELATED TO HUMAN-COYOTE INTERACTIONS (Public Health Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3). The “Common-Sense” exemption states that CEQA only applies to projects
         that may have an effect on the environment; and
         (2)      Provide direction on whether to initiate one of the identified options or an alternative option not presented in the agenda report.



        ATTACHMENT A

         ATTACHMENT B

         ATTACHMENT C

         CORRESPONDENCE 04-19-23 PUBLIC SAFETY COMMITTEE MEETING

         CORRESPONDENCE 06-21-23 PUBLIC SAFETY COMMITTEE MEETING

         CORRESPONDENCE

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

            CORRESPONDENCE PART 1

            CORRESPONDENCE PART 2

            CORRESPONDENCE PART 3

            CORRESPONDENCE PART 4|

            CORRESPONDENCE PART 5

            POWERPOINT - PRESENTED AT MEETING

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

Claim No.	Claimant	Claim Amount
2024-0004	State Farm A/S/O Diego A. Mechoso	$ 1,345.08
2024-0005	Cari McCormick	10,000.00+
2024-0006	John Frank Marshall	631.69
2024-0007	Hripsime Bartholomew	25,000.00+
2024-0008	Law Office of Cyrus Jamehdor	10,000.00+