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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS    

Note to public: See Closed Session Special Agenda for closed session items and start time.

CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 4, 2023
Dinner Recess: 4:30 P.M.
Public Meeting: 5:30 P.M.
Public Hearings: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO CONTRACTS RELATED TO THE PROVISION OF A CONGREGATE WINTER SHELTER WITH: 1) FRIENDS IN DEED FOR OPERATING SUPPORT WITH FIRST-YEAR
         CITYFUNDING IN AN AMOUNT NOT-TO-EXCEED $380,000, AND 2) TRINITY LUTHERAN CHURCH FOR CAPITAL IMPROVEMENTS SUPPORT; AMENDMENT TO THE HOUSING DEPARTMENT’S FISCAL YEAR
         2024 OPERATING BUDGET IN THE AMOUNT OF $275,000 (Housing Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Friends In Deed:
                      a.    Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3),
                             the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment;
                      b.    Authorize the City Manager to enter into a contract with The FID Group dba Friends In Deed, as the result of a competitive selection process as specified by Section 4.08.047 of the
                             Pasadena Municipal Code to provide weather-activated motel vouchers and operate a congregate winter shelter, for a contract term of five (5) years with a total contract
                             amount not-to-exceed $1,900,000 consisting of $380,000 from the Housing Department’s Fiscal Year 2024 Operating Budget plus funding for the balance of the contract term which
                             shall be subject to City budget appropriations. Competitive price bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services; and
                      c.    Authorize the City Manager to approve no-cost amendments to the contract with Friends In Deed which extend the term with no impact to the total not-to-exceed amount.
         (2)        Trinity Lutheran:
                      a.    Find that the recommended action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15301 (existing facilities);
                      b.    Authorize the City Manager to enter into a contract with Trinity Evangelical Lutheran Church in an amount not-to-exceed $275,000 with contract terms ending December 31, 2024, to provide necessary capital
                             improvements to support the operation of a congregate winter shelter;
                      c.    To the extent the Contract authorized under Recommendation 2b, could be considered a separate procurement subject to the Competitive Selection Process, grant the contracts an exemption pursuant to Pasadena
                             Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. Competitive price bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique
                             services; and
                      d.    Amend the Housing Department’s Fiscal Year (FY) 2024 Operating Budget by appropriating $275,000 for the capital improvement contract with Trinity Lutheran Church.

            

              TPA 

                SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

                CORRESPONDENCE

2.      ADOPT A RESOLUTION TO ACCEPT A CALHOME PROGRAM FUNDING AWARD IN THE AMOUNT OF $5,000,000 FROM THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT AND TO ENTER INTO A STANDARD AGREEMENT WITH THE STATE FOR THE UTILIZATION OF THE CALHOME FUNDS (Housing Dept.)
Recommendation: It is recommended that the City Council:

(1)         Find that the recommended action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment;

(2)         Adopt a Resolution of the City of Pasadena City Council to accept a five million dollar ($5,000,000) award from the State of California Department of Housing and Community Development's (“HCD’s”) CalHome program to provide financing for the rehabilitation and construction of accessory dwelling units and to provide downpayment assistance to low-income households; and

(3)         Authorize the City Manager and or his designee to execute a Standard Agreement, any amendments, and any and all other related program documents, with HCD in connection with the City’s five million dollar ($5,000,000) CalHome award.



RESOLUTION

3.      AUTHORIZATION TO ENTER INTO A FIVE-YEAR CONTRACT WITH L N CURTIS & SONS TO PROVIDE PERSONAL PROTECTIVE EQUIPMENT (PPE) CLEANING, INSPECTION AND REPAIR
         SERVICES FOR AN AMOUNT NOT-TO-EXCEED $380,000 (Fire Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3),
         the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment; and
         (2)         Authorize the City Manager to enter into a contract as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code (PMC), with L N Curtis & Sons for Personal Protective
         Equipment (PPE) Cleaning, Inspection and Repair Services in an amount not-to-exceed $380,000 for five years. Competitive Bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique
         services.

        

          TPA

4.      PURCHASE ORDER AWARD TO JCL TRAFFIC SERVICES FOR BARRICADE RENTAL FOR AN AMOUNT NOT-TO-EXCEED $98,369 (PRCS Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the recommended action in the agenda report is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15304 Minor Alterations to Land (Class 4)
         and 15323 Normal Operations of Facilities for Public Gatherings (Class 23) and that there are no features that distinguish the project from others in the exempt classes, and therefore, there are no unusual circumstances; and
         (2)         Accept the bid dated October 2, 2023 submitted by JCL Traffic Services in response to specifications for parade barricade rentals and authorize the City Manager to enter into a purchase order with JCL Traffic Services for
         an amount not-to-exceed $59,021 (which includes a $5,366 contingency) over a three-year period with the option of two additional one-year extensions in the annual amount of $19,674 per year (which includes a $1,789 contingency)
         subject to the approval of the City Manager, for a maximum contract length of five years and a total contract amount of $98,369.

         

          TPA

5.      CONTRACT AWARD TO QUALITY FENCE CO INC., FOR FENCE REPAIR AND INSTALLATION FOR AN AMOUNT NOT-TO-EXCEED $281,780 (PRCS Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301, Existing Facilities; and that there are no features that
         distinguish the project from others in the exempt class, and therefore, there are no unusual circumstances; and
         (2)         Accept the bid dated September 26, 2023, submitted by Quality Fence Co Inc., in response to specifications for fence repair and installation and authorize the City Manager to enter into a contract with Quality Fence Co Inc.,
         in an amount not-to-exceed $201,780 over three years with the option for two additional one-year extensions in the annual amount of $40,000 per year subject to the approval of the City Manager, for a maximum contract length of five
         years and a total contract amount of $281,780.

       

         TPA

6.      AUTHORIZATION TO AMEND CONTRACT NO. 32390 WITH RICKY PICKENS TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $85,000 FROM $258,000 TO $343,000 FOR GANG VIOLENCE OUTREACH
         AND INTERRUPTION SERVICES IN FISCAL YEAR 2024 (Health Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
         State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
         (2)         Authorize the City Manager to amend Contract No. 32390 with Ricky Pickens to increase the contract amount by $85,000, thereby increasing the total not-to-exceed amount from $258,000 to $343,000 for Fiscal Year (FY)
         2024; and
         (3)         To the extent the amendment to Contract No. 32390 could be considered a separate procurement subject to the Competitive Selection Process, grant the contracts an exemption pursuant to Pasadena Municipal Code
         (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. This transaction is exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002(F) based on contracts for
         professional or unique services.

        

          TPA

           SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

           CORRESPONDENCE

7.      ADOPT A RESOLUTION UPDATING THE SALARY OF THE ECONOMIC DEVELOPMENT DIRECTOR CLASSIFICATION (Human Resources Dept.)
         Recommendation: It is recommended that the City Council:
          (1)    Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and
         (2)   Adopt a Resolution Updating Salary of Economic Development Director Classification.

        

          RESOLUTION

8.      CONTRACT AWARD TO GEORGE SALINAS TREE PRESERVATION FOR CITYWIDE TREE AND STUMP REMOVAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $687,500 FOR UP TO FIVE YEARS (Public        
         Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find the project (Contract if Citywide Tree and Stump Removal) is exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Article 19, Section 15301 (Class 1), and that there are
         no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
         (2)         Accept the bid dated October 19, 2023 submitted by George Salinas Tree Preservation in response to Notice Inviting Bids for Citywide Tree and Stump Removal, finding any irregularity in the bid to be inconsequential; reject
         all other bids received; authorize the City Manager to enter into a three-year contract for an amount not-to-exceed $412,500 (which includes a $37,500 contingency); and authorize the City Manager to extend the contract for up to two
         additional one-year terms in the annual amount of $137,500 each (which includes a $12,500 contingency), subject to the approval of the City Manager, for a maximum total contract amount of $687,500 over a maximum contract
         length of five years, whichever comes first.

        

9.      CONTRACT AWARD TO CALIFORNIA PROFESSIONAL ENGINEERING INC., FOR street light infrastructure series circuitS on linda vista avenue FOR AN AMOUNT NOT-TO-EXCEED
          $2,012,290 (Public Works Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and
         Section 15302, Class 2, and that there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and 
         (2)         Accept the bid dated October 18, 2023 submitted by California Professional Engineering Inc., in response to the plans and specifications for the Street Light Infrastructure Series Circuits on Linda Vista Avenue project, reject
         all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $2,012,290, which includes the base contract amount of $1,748,948 and a contingency of $263,342 to provide for any
         necessary change orders.

City Council 

10.    APPROVAL OF FOURTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY CLERK
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and
         (2)    Approve a fourth amendment to the employment agreement for City Clerk Mark Jomsky to provide an increase to salary and the classification’s salary control rate. It is further recommended that the Mayor be authorized to sign
         the fourth amendment to the employment agreement to reflect City Council approved changes.
   
        

          ATTACHMENT A - CONTRACT

11.    APPROVAL OF FIFTH AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY/CITY PROSECUTOR
         Recommendation: It is recommended that the City Council:
         (1)    Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and
         (2)    Approve a fifth amendment to the employment agreement for City Attorney/City Prosecutor Michele Beal Bagneris to provide an increase to salary and the classification’s salary control rate. It is further recommended that the
         Mayor be authorized to sign the fifth amendment to the employment agreement to reflect City Council approved changes.

        

         ATTACHMENT A - CONTRACT

12.    RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

RESIGNATION OF JULIETA S. ARAGON FROM THE NORTHWEST COMMISSION (District 3 Nomination) 



APPOINTMENT OF VALERIE STRUSKI TO THE ACCESSIBILITY & DISABILITY COMMISSION (District 3 Nomination)

 City Attorney 

City Clerk/Secretary 

13.    RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

14.    PUBLIC HEARING: ZONING CODE AMENDMENT: TO AMEND THE CITY’S EXISTING REGULATIONS PERTAINING TO RESEARCH AND DEVELOPMENT (R&D) LAND USES (INCLUDING LIFE SCIENCES)
         (Planning Dept.)
         Recommendation: It is recommended that the City Council:
         (1)      Find that the proposed amendments in the agenda report are exempt from environmental review pursuant to the guidelines of the State California Environmental Quality Act (CEQA), Section 15305 (Class 5 – Minor Alterations
         in Land Use Limitations);
         (2)      Adopt the Findings for Approval for the Zoning Code Text Amendment (Attachment A of the agenda report); and 
         (3)      Direct the City Attorney to prepare an ordinance for the Zoning Code Amendment within 60 days consistent with the provisions set forth in the agenda report.
         Recommendation of the Planning Commission: On October 25, 2023, the Planning Commission considered the proposed Zoning Code Amendment at a publicly noticed hearing and recommended that the City Council
         approve the environmental determination and Zoning Code Amendment as presented by staff (Attachment B of the agenda report), with the following:
         (1)      Clarify that the Research and Development (R&D) definition should not include the distribution of products and further clarify examples of the types of activities involved in the use, and
         (2)      Expand the use beyond “scientific” research and development to include other forms of research.

        

          ATTACHMENT A

          ATTACHMENT B

          ATTACHMENT C

          ATTACHMENT D

          ATTACHMENT E

            SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

            CORRESPONDENCE

            POWERPOINT - PRESENTED AT MEETING

15.    PUBLIC HEARING: ZONING CODE AMENDMENT: TO AMEND THE CITY’S ACCESSORY DWELLING UNIT ORDINANCE (SECTION 17.50.275 OF THE ZONING CODE AND OTHER APPLICABLE SECTIONS) TO
         ENSURE CONSISTENCY WITH RECENTLY ADOPTED STATE REGULATIONS AND TO FACILITATE THE PRODUCTION OF ACCESSORY DWELLING UNITS (Planning Dept.)
         Recommendation: It is recommended that the City Council:
         (1)         Find that the proposed amendments in the agenda report are exempt from the California Environmental Quality Act (CEQA) under California Public Resources Code Section 21080.17 in that the proposed Zoning Code
         Text Amendment further implements the provisions of Section 65852.2 of the California Government Code;
         (2)         Make the Findings for Approval for the Zoning Code Text Amendment (Attachment A of the agenda report); and
         (3)         Direct the City Attorney to prepare an ordinance for the Zoning Code Text Amendment within 90 days consistent with the provisions set forth in the agenda report.
         Recommendation of the Planning Commission: On October 11, 2023 (Attachment B of the agenda report), the Planning Commission considered the proposed amendments at a publicly noticed hearing and recommended, by a
         unanimous vote, that the City Council approve the Zoning Code Text Amendment as presented by staff, with the following changes:
         (1)      Maintain a maximum height of 16 feet for detached accessory dwelling units (ADUs) in Landmark and Historic Districts when visible from the street;
         (2)      In addition to the staff recommendation to allow a maximum height of 18 feet for detached ADUs, allow an additional two feet to match the roof pitch of the primary dwelling (except for ADUs visible from the street in Landmark
         and Historic Districts, and any AUD in Hillside Overlay Districts (HODs);
         (3)      Allow upper story windows along the side and rear lot lines when they abut an alley with a minimum width of 20 feet;
         (4)      Require non-exempt, attached and detached ADUs to comply with lot coverage requirements; and,
         (5)      Continue to implement permitting improvements and study reducing fees for ADUs.

          

          ATTACHMENT A

          ATTACHMENT B

          ATTACHMENT C

          ATTACHMENT D

          ATTACHMENT E

          ATTACHMENT F

          ATTACHMENT G

          ATTACHMENT H

          SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE

         POWERPOINT - PRESENTED AT MEETING

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

16.     ADOPTION OF RESOLUTIONS TO SUBMIT THREE CHARTER AMENDMENT BALLOT MEASURES TO VOTERS AT THE MARCH 5, 2024 PRIMARY MUNICIPAL ELECTION TO: 1) CODIFY CLERICAL CHANGES
          TO VARIOUS SECTIONS IN THE CITY CHARTER AND UPDATE THE ACCOUNTING METHODS RELATING TO THE TRANSFER FROM THE POWER FUND TO THE GENERAL FUND, IN ACCORDANCE WITH
          GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP); 2) REQUIRE THE CITY COUNCIL TO SET BY ORDINANCE LIMITS RELATED TO PROCUREMENT, SETTLEMENTS, AND CLAIMS; AND 3)
          AUTHORIZE ADDITIONAL CONTRACT SELECTION AND PROJECT DELIVERY METHODS FOR PUBLIC PROJECTS
          Recommendation: It is recommended that the City Council:
           (1)         Find that the proposed action in the agenda report is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 and Section 15378 of the State CEQA Guidelines, and as such, no
           environmental document pursuant to CEQA is required;
           (2)         Adopt a resolution of the City Council of the City of Pasadena calling a Primary Municipal Election to be held in the City of Pasadena, consolidated with the Statewide Primary Election held on Tuesday, March 5, 2024,
           for the
           purpose of submitting three ballot measures to amend the Pasadena City Charter related to procurement, legal settlements and claims, alternate project delivery methods, updating accounting methods, and making clerical        
           changes to various sections in the City Charter;
           (3)         Adopt a resolution of the City Council of the City of Pasadena setting priorities for the filing of written arguments pertaining to the three ballot measures; and directing the City Attorney to prepare an impartial analysis for
           each measure; and
           (4)         Adopt a resolution of the City Council of the City of Pasadena providing for the filing of rebuttal arguments for each measure.

          

          ATTACHMENT A

          RESOLUTION - CALLING THE ELECTION

          RESOLUTION - SETTING PRIORITIES

          RESOLUTION - REBUTTAL ARGUMENTS

            SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

           CORRESPONDENCE

           POWERPOINT - PRESENTED AT MEETING

Municipal Services Committee 

Public Safety Committee 

City Manager 

City Council 

City Attorney 

 First Reading:   

17.       Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA CREATING A NEW CHAPTER 2.302 OF THE PASADENA MUNICIPAL CODE TO ESTABLISH A RENT STABILIZATION DEPARTMENT”

         

          ORDINANCE

            SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

            CORRESPONDENCE

Second Reading: None

SCHEDULED

COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

December 19, 2023 (To be cancelled)

January 16, 2024 (To be cancelled)

January 30, 2024 (Special meeting)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

December 11, 2023 (Special Meeting to Commence at 3:00 p.m.)

December 25, 2023 (To be Cancelled)

January 8, 2024 (Special Meeting to Commence at 3:00 p.m.)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

December 5, 2023 – Cancelled Meeting

January 2, 2024 – Cancelled Meeting

February 6, 2024

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

December 5, 2023 (Special meeting)

December 12, 2023

December 26, 2023 (To Be Cancelled)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

 December 20, 2023

January 17, 2024

February 21, 2024

FUTURE COUNCIL MEETING DATES

December 11, 2023 

December 18. 2023 (To be cancelled) 

December 25, 2023 (To be cancelled) 

January 1, 2024 (To be cancelled) 

January 8, 2024 

January 15, 2024 (To be cancelled) 

January 22, 2024 

January 29, 2024 

February 5, 2024 

February 12, 2024 (To be cancelled) 

February 19, 2024 (To be cancelled) 

February 26, 2024 

February 29, 2023 (Mayor’s State of the City Address)  

March 4, 2024 

March 11, 2024 

March 18, 2024 (Special joint meeting with PUSD) 

March 25, 2024 

FUTURE PUBLIC HEARINGS: None scheduled at this time

                                                                                                                                                   COMMISSION VACANCIES