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PUBLIC COMMENT INSTRUCTIONS

INSTRUCCIONES PARA COMENTARIOS PÚBLICOS

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
AUGUST 28, 2023

Teleconference Location:
Stanford Sierra Conference Center
Main Lodge Teleconference Booths
130 Fallen Leaf Road
Fallen Leaf, CA 96150

Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
         pursuant to Government Code Section 54956.8
         Property Locations: 150 S. Los Robles Ave.
         Agency Negotiators: Miguel Márquez
         Negotiating Parties: Gloria French
         Under Negotiation: Price and terms

PUBLIC MEETING – 5:30 P.M.

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH BRAUN NORTHWEST INC., FOR THE PURCHASE OF A 2024 NORTH STAR 171-1 AMBULANCE FOR A TOTAL AMOUNT NOT-TO-EXCEED
           $340,252 (Fire Dept.)
           Recommendation: It is recommended that the City Council:
         (1)      Find that the action in the agenda report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the “Common-Sense” exemption that CEQA only applies to projects that
           may have an effect on the environment;
           (2)      Authorize the City Manager to enter into a purchase order with Braun Northwest Inc., for the purchase of a 2024 North Star 171-1 Ambulance in an amount not-to-exceed $340,252. Neither Competitive Bidding nor
           Competitive Selection are required pursuant to City Charter Section 1002(h) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.

2. AUTHORIZATION TO EXTEND BY ONE YEAR WITH NO COST CHANGE, AGREEMENT NO. 31568 WITH TRC ENGINEERING SERVICES LLC FOR CONSULTANT SERVICES TO CONDUCT QUALITY CONTROL INSPECTIONS FOR THE PASADENA TRANSIT AND DIAL-A-RIDE FLEET

(Transportation Dept.)
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to extend Agreement No. 31568 with TRC Engineering Services, LLC for one year for a total contract period of January 1, 2020, through June 30, 2024, for consultant services to conduct inspections of the Pasadena Transit and Pasadena Dial-A-Ride fleet with the current not-to-exceed contract amount $130,085; and
(3)      It is further recommended that the City Council grant the proposed contract extension an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served.

TPA

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH DIVERSIFIED UTILITY SERVICES INC., FOR EL MIRADOR INFRASTRUCTURE IMPROVEMENT PROJECT FOR THE WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)      Find the proposed action in the agenda report to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302 (Class 2 – Replacement or Reconstruction) and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated April 18, 2023, submitted by Diversified Utility Services Inc. (“Diversified”), in response to the specifications for the El Mirador Infrastructure Improvement Project for the Water and Power Department (“PWP”); and authorize the City Manager to enter into a contract with Diversified for an amount not-to-exceed $971,274 or a period of three years, whichever occurs first. The total cost includes a base contract amount of $882,977 plus a 10% contingency of $88,297 to provide for any necessary change orders.

4.      AUTHORIZATION TO ENTER INTO SEPARATE CONTRACTS WITH PAR WESTERN LINE CONTRACTORS AND DIVERSIFIED UTILITY SERVICES INC., FOR OVERHEAD DISTRIBUTION INFRASTRUCTURE IMPROVEMENT PROJECTS FOR THE WATER AND POWER DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15302 (Class 2 – Replacement or Reconstruction) and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2)      Accept the bid dated April 18, 2023, submitted by PAR Western Line Contractors (“PAR”) in response to the specifications for the Overhead Distribution Infrastructure Improvement Projects for the Water and Power Department (“PWP”); and authorize the City Manager to enter into a contract with PAR for an amount not-to-exceed $2,445,895 or a period of three years, whichever occurs first. The total cost includes a base contract amount of $2,223,541 and a 10% contingency of $222,354 to provide for any necessary change orders; and
(3)      Accept the bid dated April 18, 2023, submitted by Diversified Utility Services Inc. (“Diversified”), in response to the specifications for the Overhead Distribution Infrastructure Improvement Projects for the Water and Power Department (“PWP”); and authorize the City Manager to enter into a contract with Diversified for an amount not-to-exceed $216,716 or a period of three years, whichever occurs first. The total cost includes a base contract amount of $197,015 plus a 10% contingency of $19,701 to provide for any necessary change orders.

5. CONTRACT AWARD TO AXIOM GROUP FOR complete streets project – Avenue 64 from Colorado boulevard to south city limits FOR AN AMOUNT NOT-TO-EXCEED $2,868,142 (Public Works Dept.)
Recommendation: It is recommended that the City Council:

(1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3, and that there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and

(2) Accept the bid dated July 25, 2023, submitted by Axiom Group in response to the project plans and specifications for Complete Streets Project - Avenue 64 from Colorado Boulevard to South City Limits, and authorize the City Manager to enter into a contract for an amount not-to-exceed $2,868,142, which includes the base contract amount of $2,494,036 and a contingency of $374,106 to provide for any necessary change orders.

6.      FINANCE COMMITTEE: AMENDMENT OF THE HOUSING DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET IN THE AMOUNT OF $936,000; APPROVAL OF KEY TERMS OF HOUSING ACQUISITION LOAN AGREEMENT WITH HERITAGE HOUSING PARTNERS (HHP) TO PROVIDE PURCHASE FINANCING IN AN AMOUNT NOT-TO-EXCEED $936,000 TO IMPLEMENT PURCHASE OPTIONS ON AFFORDABLE HOMEOWNERSHIP UNITS AT 106 EAST SUMMIT GROVE BOULEVARD, #102 AND 602 NORTH FAIR OAKS AVENUE, #120 (Housing & Career Services Dept.)
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed housing financing and acquisition activity, as described in the agenda report, does not have a significant effect on the environment and has been determined to be categorically exempt under Class 26 (Acquisition of Housing) of the State California Environmental Quality Act (“CEQA”), and specifically, Section 15326 of the State CEQA Guidelines;
(2)      Amend the Housing Department’s Fiscal Year (FY) 2024 Operating Budget by appropriating $936,000 from the Inclusionary Housing Fund’s unappropriated fund balance for the HHP Housing Acquisition Project;
(3)      Approve key business terms, as described in the agenda report, of the proposed Housing Acquisition Loan Agreement (the “Agreement”) with Heritage Housing Partners; and

(4) Authorize the City Manager to execute the Agreement and all documents necessary to effectuate the staff recommendation.

7.      FINANCE COMMITTEE: AMENDMENT TO THE HOUSING DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET IN THE AMOUNT OF $1,997,000; APPROVAL OF KEY TERMS OF AFFORDABLE HOUSING LOAN AGREEMENT WITH HOME OWNERSHIP FOR PERSONAL EMPOWERMENT INC., TO REHABILITATE AND FINANCIALLY RESTRUCTURE RENTAL HOUSING PROJECTS AT 940 NORTH SUMMIT AVENUE AND 760 WORCESTER STREET FOR PERSONS WITH INTELLECTUAL AND/OR DEVELOPMENTAL DISABILITIES (Housing & Career Services Dept.)
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed housing rehabilitation and financial restructuring activities as described in the agenda report do not have a significant effect on the environment and has been determined to be categorically exempt under Class 1 (Existing Facilities) California Environmental Quality Act (“CEQA”) Guidelines Section 15301 and Class 26 (Acquisition of Housing) State CEQA Guidelines Section 15326;
(2)      Amend the Housing Department’s Fiscal Year (FY) 2024 Operating Budget by appropriating $1,997,000 from the Home Investment Partnership (“HOME”) Fund (221) for the award of the proposed Affordable Housing Loan Agreement (the “Agreement”) with Home Ownership for Personal Empowerment Inc. (“HOPE”), in connection with proposed the HOPE Project;
(3)      Approve HOPE as a Community Housing Development Organization for the purpose of satisfying federal eligibility requirements to receive HOME-CHDO funding assistance; and
(4)      Approve key business terms, as described in the agenda report, of the proposed Agreement and authorize the City Manager to execute the Agreement and all documents necessary to effectuate the staff recommendation.

8. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING JUNE 30, 2023 (Finance Dept.)
Recommendation: The agenda report is provided for information only; no action is required at this time

9.      MUNICIPAL SERVICES COMMITTEE: PROPOSED AMENDMENTS TO THE CITY OF PASADENA MUNICIPAL CODE CHAPTER 8.62 WASTE MANAGEMENT PLAN FOR CERTAIN CONSTRUCTION AND
           DEMOLITION PROJECTS WITHIN THE CITY OF PASADENA (Public Works Dept.)
           Recommendation: It is recommended that the City Council:
          (1)      Find that amending the Waste Management Plan for Certain Construction and Demolition Projects within the City of Pasadena ordinance is exempt from California Environmental Quality Act (“CEQA”) Guidelines pursuant to
          Title 14, Chapter 3, Article 5, Section 15061(b)(3), “Common-Sense” exemption, and also under Section 15308 as an action by a regulatory agency (the City of Pasadena) for the protection of the environment; and
          (2)      Direct the City Attorney to draft an ordinance amending Pasadena Municipal Code Chapter 8.62 – Waste Management Plan for Certain Construction & Demolition Projects within sixty days consistent with the provisions set
          forth in the agenda report.

APPOINTMENT OF DANIEL BAY TO THE HUMAN RELATIONS COMMISSION (District 7 Nomination)

APPOINTMENT OF SHERI BONNER TO THE HUMAN SERVICES COMMISSION (Agency Nomination)

MULTIPLE AGENDA ITEM COMMENT

(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

12. “AN ORDINANCE OF THE CITY OF PASADENA AMENDING AND ADDING VARIOUS SECTIONS OF Title 17 (Zoning Code) OF The PASADENA MUNICIPAL CODE tO implement the housing element
pertaining to emergency shelters, low barrier navigation centers, safe parking, design review thresholds, and modifications for individuals with disabilities”

           SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE

14. PRESENTATION ON THE PASADENA OUTREACH RESPONSE TEAM (PORT) PROGRAM OVERVIEW (Fire Dept./Public Health Dept.)
Recommendation: This report is provided for information only; no action is required at this time.

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

August 28, 2023 (Special Finance/Audit Committee Meeting to Commence at 3:00 p.m.)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

September 18, 2023, 5:30 p.m. – Appeal of The Design Commission’s Approval of a Concept Design Review Application for the Property at 740-790 E. Green Street

September 18, 2023, 5:30 p.m. – Draft Consolidated Annual Performance and Evaluation Report (2022 program year) for Projects Funded from Community Development Block Grant, Emergency Solutions Grant, and Home Investment Partnership Act

Claim No.	Claimant	Claim Amount
2024-0040	Clifton B. Cates	$ 800.00
2024-0041	Debra Anderson	25,000.00+