Untitled 1

To access staff reports, please download and install Adobe Reader at the link below

  http://www.adobe.com/products/acrobat/readstep2.html

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers.

          Language translation services are available for this meeting by calling
(626) 744-4124 at least 24 hours in advance.

       Habrá servicio de interpretación disponible para éstas juntas llamando al
(626) 744-4124 por lo menos con 24 horas de anticipación.

     Meetings are broadcast live on CHARTER CABLE Channel 3 and rebroadcast daily;
call (626)794-8585 for schedule.

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 24, 2023

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be conducting a Special Joint Meeting at 2:15 p.m. (noticed separately) to discuss the Fiscal Year 2024-2028 Capital Improvement Program Budget

Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Public Hearing: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
         Property Location: 1031 N. Lincoln Avenue, #5, Pasadena, CA 91103
         Agency Negotiator: Miguel Márquez
         Negotiating Party: Terri Lynn Dandridge
         Under Negotiation: Modification of Repayment Amount and Terms of City Homebuyer Assistance Loan

B.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
         Property: 434-470 North Lake Avenue
         Under negotiation: Price and terms
         Agency negotiator: Miguel Márquez
         Negotiating Party: Kaiser Permanente

PUBLIC MEETING – 5:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR

(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

1.        AUTHORIZATION TO APPLY FOR ENCAMPMENT RESOLUTION FUNDING WITH THE STATE OF CALIFORNIA BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY; APPROVAL OF CONTRACT WITH
            UNION STATION HOMELESS SERVICES SUBJECT TO AWARD OF STATE FUNDS (Housing Dept.)
            Recommendation: It is recommended that the City Council:
            (1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA only applies to
            projects that may have an effect on the environment;
            (2)      Authorize the submittal of an application for State of California Encampment Resolution Funding, Round 2 for eligible programs and activities that serve people experiencing unsheltered homelessness living in encampments;
            (3)      Authorize the City Manager to certify or execute, and the City Clerk to attest, the application and all other documents, agreements and amendments related to the application and subsequent State award;
            (4)      Authorize the City Manager to enter into a contract with Union Station Homeless Services to co-administer the proposed project, should the application be selected for funding, in an amount no greater than what is awarded by
            the State, and with the contract term concluding on June 30, 2026. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. To the extent that this grant funding is
            subject to City procurement requirements, grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests
            are served; and
            (5)      Authorize the City Manager to approve no-cost amendments to the contract with Union Station Homeless Services which may extend the term beyond June 30, 2026.

2.        CONTRACT AUTHORIZATION WITH STEP UP ON SECOND STREET INC., TO PROVIDE SUPPORTIVE SERVICES TO ELIGIBLE PARTICIPANTS RECEIVING TENANT-BASED RENTAL ASSISTANCE (Housing
           Dept.)
           Recommendation: It is recommended that the City Council:
           (1)      Find that the recommended action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA
           only applies to projects that may have an effect on the environment;
           (2)      Authorize the City Manager to enter into a contract with Step up on Second Street Inc., as the result of a competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code, for a total not-to-
           exceed amount of $175,000 with an initial grant term beginning in calendar year 2023 and ending January 31, 2024 to provide intensive case management supportive services to eligible participants receiving a Continuum of Care
           tenant-based rental assistance voucher. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
           (3)      Authorize the City Manager to execute contract amendments for five consecutive years with additional funding not-to-exceed $175,000 each year with the grant term beginning February 1, 2024 as set forth in the agenda report.

ATTACHMENT A

3.      AUTHORIZE THE PURCHASE OF 15 PUBLIC TRANSIT VEHICLES INCLUDING THE FIRST ZERO EMISSION VEHICLE FOR PASADENA TRANSIT TO REPLACE AGING VEHICLES AND PROVIDE MORE
           CAPACITY (Transportation Dept.)
           Recommendation: It is recommended that the City Council:
           (1)      Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (common sense);
           (2)      Authorize the City Manager to enter into the following contracts:
                      a.    New Flyer of America Inc., for the procurement of nine larger capacity Xcelsior 35-foot Renewable Natural Gas (RNG) buses and one 35-foot Battery Electric Bus (BEB) and chargers for Pasadena Transit in an amount
                      not-to-exceed $8,208,411 including a contingency of $354,887 (5%);
                      b)    Creative Bus Sales Inc., for the procurement of two Starcraft Allstar, Ford E450 25-foot RNG shuttles for Pasadena Transit in an amount not-to-exceed $399,441 including a contingency of $15,363 (4%); and
                      c)    RO Truck & Equipment, LLC for the procurement of three Sunset, Ram Promaster low-floor unleaded vans for Pasadena Dial-A-Ride in an amount not-to-exceed $399,021 including a contingency of $15,347 (4%); and
           (3)      Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services, and
           Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

             TPA

            SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

            CORRESPONDENCE

            POWER POINT PRESENTATION-PRESENTED AT THE MEETING

4.        AUTHORIZATION TO ENTER INTO A CONTRACT WITH NWN CORPORATION TO PROVIDE MICROSOFT TEAMS PHONE SYSTEM AND FIVE9 CLOUD CONTACT CENTER IMPLEMENTATION INCLUDING
           CALLING PLANS WITH TECHNICAL SUPPORT IN AN AMOUNT NOT-TO-EXCEED $1,177,697 FOR 26 MONTHS (Dept. of Information Technology)
           Recommendation: It is recommended that the City Council:
           (1)      Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that
           CEQA only applies to projects that may have an effect on the environment;
           (2)      Authorize the City Manager to enter into a contract with NWN Corporation to provide Microsoft Teams Phone System and Five9 Contact Center implementation including calling plans with 24/7 technical support for an amount
           not-to-exceed $1,177,697 for a 26-month period through June 30,2025, which includes a ten percent contingency on the base implementation cost only. Neither competitive bidding nor competitive selection are required pursuant to
           City Charter section 1002(H), and Pasadena Municipal code section 4.08.049(A)(3), contracts with other governmental entities;
           (3)      Authorize the City Manager to execute future contract extensions in accordance with prevailing pricing through the State of California’s CALNET NextGen contract for as long as the City utilizes the Microsoft Teams phone
           system; and
           (4)      Rescind the contract award in response to specifications for Microsoft Teams Phone System-Cloud PBX Implementation originally awarded to NTT America Inc., on June 13, 2022, for $1,881,965.

5.        CONTRACT AWARD TO MOORE IACOFANO GOLSTMAN INC., TO FURNISH AND DELIVER A SAFE SPEED MEDIA AND OUTREACH CAMPAIGN FOR A TOTAL NOT-TO-EXCEED $85,000 (Transportation Dept.)
           Recommendation: It is recommended that the City Council:
           (1)      Find that the actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) the “common sense” provision that CEQA only applies to projects
           that may have an effect on the environment; and
           (2)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Moore Iacofano Goltsman Inc. (MIG), for a Safe
           Speed Media and Outreach Campaign in an amount not- to-exceed $85,000. Competitive price bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services.

ATTACHMENT A

TPA

6.        AUTHORIZE CONTRACT WITH ROTORCRAFT SUPPORT INC., FOR PURCHASE OF AND INSTALLATION OF ONE WESCAM MX-10 EO/IR CAMERA SYSTEM FOR A TOTAL OF $495,000 (Police Dept.)
           Recommendation: It is recommended that the City Council:
           (1)      Find that the project proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “common sense” provision that CEQA applies only to projects that may
           have an effect on the environment; and
           (2)      Accept the bid dated March 20, 2023, submitted by Rotorcraft Support Inc., in response to specifications for one Wescam MX-10 camera purchase and helicopter installation; and authorize the City Manager to enter into a
           contract not-to-exceed $495,000, which includes the base contract amount of $483,000 and a contingency of $12,000 to provide for any necessary change orders.

7.        AWARD OF PURCHASE ORDER TO DOOLEY ENTERPRISES INC., FOR PURCHASE OF AMMUNITION FOR TRAINING PURPOSES FOR A NOT-TO-EXCEED AMOUNT OF $150,000 (Police Dept.)
           Recommendation: It is recommended that the City Council:
           (1)      Find that the project proposed herein is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “common sense” provision that CEQA applies only to projects that may have an effect
           on the environment; and
           (2)      Accept the bid dated February 27, 2023 submitted by Dooley Enterprises Inc., in response to specification for practice and duty ammunition for $150,000 and authorize the issuance of a purchase order with Dooley Enterprises
           Inc., in an amount not-to-exceed $450,000 over a one-year period with an option for two additional one-year terms, at the discretion of the City Manager, for a maximum total contract length of three years, subject to Consumer Price
           Index Adjustments. The base amount of the contract over three years is $394,764 with a contingency of $44,236 to provide for any additional duty ammunition if needed.

             TPA

8.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023 CAPITAL IMPROVEMENT PROGRAM (Public Works Dept.)
           Recommendation: It is recommended that the City Council:
           (1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines,
                      and as such, are not subject to environmental review; and
           (2)      Amend the Fiscal Year 2023 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the agenda report

ATTACHMENT A

9.      FINANCE COMMITTEE: FISCAL YEAR JUNE 30, 2022 ANNUAL FINANCIAL REPORTS (Finance Dept.)
           Recommendation: It is recommended that the following reports for the year ended June 30, 2022, be reviewed, discussed, and filed by the City Council and/or the Successor Agency to the Pasadena Community Development
           Commission:
           A.     Annual Comprehensive Financial Report
           B.     Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards (This
                   replaces what was called the “Management Letter.”)
           C.     Pasadena Center Operating Company Basic Financial Statements
           D.     Rose Bowl Operating Company Basic Financial Statements
           E.     Pasadena Community Access Corporation Basic Financial Statements
           F.      Pasadena Fire and Police Retirement System Basic Financial Statements
           G.     Air Quality Improvement Fund Financial Statements and Compliance Report
           H.     Pasadena Housing Successor Basic Financial Statements
           I.       Foothill Workforce Development Board Basic Financial Statements
           J.      Independent Accountants’ Report on Agreed-Upon Procedures Applied to Appropriations Limit (Gann Limit)
           K.     Independent Accountants’ Report on Agreed-Upon Procedures Applied to Employee Deductions for the Internal Revenue Code Section 457 Deferred Compensation Program
           L.      The Auditors’ Communications with the City’s Finance/Audit Committee
           M.     Single Audit Report

APPOINTMENT OF MARIE-CLAUDE FARES TO THE DESIGN COMMISSION (At Large Nomination/District 7)

11.      APPROVAL OF THE INITIAL TERMS FOR FOUR AT-LARGE MEMBERS OF THE PASADENA RENTAL HOUSING BOARD (PRHB)
           Recommendation: It is recommended that the City Council:
           (1)    Find that the proposed actions contained in the agenda report, as well as the actions taken by the City Council at the April 19, 2023 Special meeting, are exempt from review pursuant to the California Environmental Quality Act
           (“CEQA”) in accordance with State CEQA Guidelines § 15061(b)(3), the “common sense” provision that CEQA only applies to projects that may have a significant effect on the environment; and
           (2)    Approve the initial terms of the At-Large Members appointed to the Pasadena Rental Housing Board, as follows:
                    ·         Lourdes Gonzalez as Pasadena Rental Housing Board At-Large Member to serve a four-year initial term
                    ·         Arnold Siegel as Pasadena Rental Housing Board At-Large Member to serve a four-year initial term
                    ·         Allison Henry as Pasadena Rental Housing Board At-Large Member to serve a two-year initial term
                    ·         Adela Torres as Pasadena Rental Housing Board At-Large Member to serve a two-year initial term

PUBLIC HEARING:

(Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. There will be one opportunity for public comment for those speakers who wish to speak on more than one public hearing.)

13.      CITY MANAGER’S RECOMMENDED FISCAL YEAR (FY) 2024 - 2028 CAPITAL IMPROVEMENT PROGRAM BUDGET
           Recommendation: It is recommended that the City Council:
           (1)      Open the public hearing on the City Manager’s Recommended FY 2024 - 2028 Capital Improvement Program (CIP) Budget; and
           (2)      Continue the public hearing to each subsequent regular meeting of the City Council until the City Council determines that the public hearing may close and then formally adopt the FY 2024 - 2028 CIP Budget.

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to speak on more than one item of business on the agenda, excluding public hearings. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

14.     AGREEMENT OF PURCHASE AND SALE BETWEEN KAISER FOUNDATION HEALTH PLAN INC., AND THE CITY OF PASADENA, FOR THE PROPERTY COMMONLY KNOWN AS 450 NORTH LAKE AVENUE,
           LOCATED IN THE CITY OF PASADENA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APN NOS. 5732-017-017 AND 5732-017-018 AND AMEND THE FISCAL YEAR (FY) 2023 OPERATING BUDGET BY AN
           AMOUNT NOT-TO-EXCEED $12,000,000
           Recommendation: It is recommended that the City Council:
           (1)      Find that the proposed acquisition of the subject property is being undertaken without plans for any specific use or development of the property at this time and therefore the mere change in title ownership does not have the
           possibility of causing any potentially significant impact on the environment, and on that basis, is exempt from environmental review under the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b)
           (3) under the common sense exemption because it can be seen with certainty that the change in title ownership of the property has no possibility of having a significant effect on the environment;
           (2)      Find that the proposed acquisition of the subject property is consistent with the City’s adopted General Plan;
           (3)      Authorize the City Manager to execute an Agreement of Purchase and Sale between KAISER FOUNDATION HEALTH PLAN INC., and the city of pasadena, for the property commonly known as 450 North Lake Avenue,
           located in the City of Pasadena, County of Los Angeles, State of California, APN Nos. 5732-017-017 and 5732-017-018 for an amount not-to-exceed $12,000,000, concurrent with the County of Los Angeles Board of Supervisor’s
           approval of an agreement of fiscal partnership with the City; and
           (4)      Amend the FY 2023 Operating Budget by transferring up to $12,000,000 from the American Rescue Plan Act Fund (244) to the General Fund (101) for the purchase of property.

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

FINANCE COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

LEGISLATIVE POLICY COMMITTEE (Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

MUNICIPAL SERVICES COMMITTEE (Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

PUBLIC SAFETY COMMITTEE (Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 15, 2023, 5:30 p.m. – Continued Public Hearing - Block 5 Maintenance Assessment District Increase

May 15, 2023, 5:30 p.m. – Application to Designate 420 South Greenwood as a Landmark

May 22, 2023, 5:30 p.m. – Approval of the Annual Action Plan (2023-2024) and Related Funding Application for the Community Development Block Grant, Home Investment Partnership Act, and Emergency Solutions Grant

Claim No.	Claimant	Claim Amount
2023-0277	John Hernandez	$ 351.54
2023-0287	Amelia Caltacci	10,000.00+
2023-0279	Anthony Jenkins	Not stated
2023-0280	Marti Mackey	25,000.00+
2023-0281	Jose Raul Cordero	315.95