To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

 SPECIAL MEETING
AGENDA
CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION

JULY 27, 2020
Closed Session: 1:00 P.M.
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 A.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) Name of Case: Eve Komesar v. City   of Pasadena  LASC Case No.: BC677632

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) Name of Case:  Alfred Robateau v. City of Pasadena  USDC Case No. 19-CV-10173; LASC Case No. 20STCV18657

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property Location:  1142 North Allen Avenue, #102, Pasadena, CA 91104 Agency Negotiator:  Steve Mermell Negotiating Party:  Gwendolyn A. Ingram Under Negotiation:  Price and terms of Payment

 

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO PARDESS AIR, INC., FOR HEATING VENTILATION AND AIR CONDITIONING REPLACEMENT AT JACKIE ROBINSON COMMUNITY CENTER FOR AN AMOUNT NOT-TO-EXCEED $952,600
Recommendation: It is recommended that the City Council:
(1)      Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Accept the bid dated July 1, 2020, submitted by Pardess Air, Inc., in response to the Project Plan and Specifications for the Heating Ventilation and Air Conditioning (HVAC) Replacement at Jackie Robinson Community Center (JRCC), reject all other bids received, reject all bids for HVAC and Roofing Replacement at Jackie Robinson Community Center received on May 20, 2020, and authorize the City Manager to enter into such contract for an amount not-to-exceed $952,600, which includes the base contract amount of $866,000, and a contingency of $86,600 to provide for any necessary change orders.

1522k

2.      PURCHASE ORDER WITH ISEC INC., FOR PURCHASE OF FORENSIC LABORATORY CASEWORK AND LABORATORY EQUIPMENT FOR THE POLICE DEPARTMENT FOR AN AMOUNT NOT-TO-EXCEED $117,857
Recommendation: It is recommended that the City Council:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301 (Class 1 – Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)      Authorize the City Manager to enter into a purchase order, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Intermountain School Equipment Company (“ISEC, Inc.”) for purchase of forensic laboratory casework and laboratory equipment in an amount not-to-exceed $117,857, which includes the base contract of $114,424 and a contingency of $3,433 to provide for any necessary change orders.

1667k

EXHIBIT A 35k

         TPA 64k

3.      AUTHORIZE A PURCHASE ORDER AWARD WITH J&M TOWING, LLC FOR ON CALL LIGHT AND MEDIUM DUTY VEHICLE TOWING AND RECOVERY SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $200,000 FOR FIVE YEARS
Recommendation: It is recommended that the City Council:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid from J&M Towing, LLC (J&M) dated June 4, 2020, submitted in response to specifications for On Call Light and Medium Duty Vehicle Towing and Recovery Services, reject all other bids received, and authorize the issuance of a purchase order with J&M in an amount not-to-exceed $120,000 over a three-year period with the option for two additional one-year terms in the annual amount of $40,000, subject to the approval of the City Manager, for a maximum total contract length of five years and a total contract amount of $200,000.

        916k

4.      AUTHORIZATION TO AWARD PROJECT-BASED VOUCHERS FOR PERMANENT SUPPORTIVE HOUSING TO BRIDGE HOUSING CORPORATION AND TO THE SALVATION ARMY, AND TO ENTER INTO ASSOCIATED AGREEMENTS TO ENTER INTO A HOUSING ASSISTANCE PAYMENT CONTRACT TO PROVIDE PROJECT-BASED ASSISTANCE Recommendation: It is recommended that the City Council:
(1)      Find that the proposed development of the mixed-use Heritage Square South permanent supportive housing and commercial project at 710-738 N. Fair Oaks Ave. and 19-35 E. Orange Grove Blvd. (the “Heritage Square South” project) is categorically exempt from environmental review pursuant to the California Environmental Quality Act  (CEQA) Public  Resources Code Section 21080(b)(9); and California Code of Regulation, Title 14, Division 6, Chapter 3, State CEQA Guidelines Section 15332, Class 32, In-Fill  Development  Projects, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Find that the proposed development of The Salvation Army Hope Center project consisting of a Charitable Institution land use and permanent supportive housing at 1000 East Walnut Street (the “Pasadena Hope Center” project) has been determined to be statutorily exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Article 12.5, Section 15194 (Affordable Housing Exemption). Section 15194 specifically applies to residential housing projects consisting of 100 or fewer units that are affordable to low-income households. One hundred percent of the total units, exclusive of the managers’ units, are for lower income households;
(3)      Approve the allocation of sixty-nine (69) Project-Based Vouchers to BRIDGE Housing Corporation for the Heritage Square South project, and sixty-five (65) Project-Based Vouchers to the Salvation Army for the Pasadena Hope Center project;
(4)      Authorize the City Manager to enter into an Agreement to Enter into a Housing Assistance Payments Contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Bridge Housing to provide sixty-nine (69) Project-Based Vouchers in the estimated amount of $1,193,148 annually, for permanent supportive housing for homeless seniors, for a contract period of 20 years with the option to extend for an additional 20 years; and
(5)      Authorize the City Manager to enter into an Agreement to Enter into a Housing Assistance Payments Contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with The Salvation Army to provide sixty-five (65) Project-Based Vouchers in the estimated amount of $948,480 annually, for permanent supportive housing for homeless individuals for a contract period of 20 years with the option to extend for an additional 20 years.

2512k

         HERITAGE SQUARE SOUTH 5928k

         HOPE CENTER 34,654k

         TPA 196k

         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE 93k

         PUBLIC COMMENT   126k

5.      APPROVAL OF PASADENA ASSISTANCE FUND GRANT AWARDS FOR 2020 & 2021
Recommendation: It is recommended that the City Council take the following actions:
(1)     Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)     Approve Pasadena Assistance Fund (PAF) allocation for grant award in the amount of $100,000 for program years 2020 and 2021.
Recommendation of the Human Services Commission:
On July 8, 2020, the Human Services Commission recommended that City Council approve the staff recommendation to award the 2020 & 2021 PAF grants.

         1038k

6.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH MICHAEL BAKER INTERNATIONAL AND ADVANCED APPLIED ENGINEERING (dba INFRASTRUCTURE ENGINEERS) TO PROVIDE ENVIRONMENTAL COORDINATOR AND PLANNING SERVICES FOR THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT
Recommendation: It is recommended that the City Council:
(1)      Find that the action proposed in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)      Authorize the City Manager to enter into a contract for Environmental Coordination and Planning Services following a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, for an amount not-to-exceed $400,000 or three years, whichever occurs first, with Michael Baker International;
(3)      Authorize the City Manager to enter into a contract for Environmental Coordination and Planning Services following a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, for an amount not-to-exceed $200,000 or three years, whichever occurs first, with Infrastructure Engineers; and
(4)      Authorize the City Manager to extend each contract for up to two additional one-year periods not-to-exceed $200,000 per contract, per year.

        2201k

         TPA 159k

7.      ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: APPROVAL  OF AMENDMENTS TO THE BUSINESS TERMS OF THE AFFORDABLE HOUSING LOAN AGREEMENT WITH THE SALVATION ARMY INCLUDING ADDITIONAL CITY FUNDING IN AN AMOUNT NOT-TO-EXCEED $1,000,000 FOR THE DEVELOPMENT OF THE SALVATION ARMY HOPE CENTER PROJECT AT 1000 E. WALNUT STREET
Recommendation: It is recommended that the City Council:
1)      Find that the proposed development of The Salvation Army Hope Center project  consisting of a Charitable Institution land use and permanent supportive housing at 1000 East Walnut Street (the “Pasadena Hope Center” project), and related actions/approvals, are statutorily exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Article 12.5, Section 15194 (Affordable Housing Exemption). Section 15194 specifically applies to residential housing projects consisting of 100 or fewer units that are affordable to low-income households. One hundred percent (100%) of the total units, exclusive of the managers’ units, are for lower income households;
(2)      Approve the proposed amendments to the business terms of an Affordable Housing loan Agreement with The Salvation Army for the potential development of The Salvation Army Hope Center project at 1000 E. Walnut Street, as described in the agenda report; and
(3)      Authorize the City Manager to execute, and the City Clerk to attest, any and all documents necessary to effectuate the staff recommendation.

        3039k

         ARTICLES 12.25 STATUTORY EXEMPTION EVALUATION REPORT 34,654k

         DEVELOPMENT BUDGET 240k

         TPA 138k
     
         SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

            CORRESPONDENCE 93k

            PUBLIC COMMENT

8.      FINANCE COMMITTEE: ACCEPTANCE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FOR THE SAFER STREETS PASADENA - BICYCLE SAFETY OUTREACH PROGRAM
Recommendation: It is recommended that the City Council:
(1)      Find that acceptance of this grant is exempt from the California Environmental Quality Act (CEQA), Section 15061(b)(3) of the State CEQA Guidelines;
(2)      Authorize the City Manager to enter into an agreement with the California Office of Traffic Safety (OTS) to receive Fiscal Year 2021 grant funding for the Pedestrian and Bicycle Safety Outreach Program in the amount of $150,000 and any subsequent agreements regarding this grant award; and
(3)      Amend the Department of Transportation’s FY 2021 Operating Budget to recognize and appropriate $150,000 in grant funds awarded by OTS for the Safer Streets Pasadena – Bicycle Safety Outreach Program as detailed in the Fiscal Impact section of the agenda report.

        840k

City Council 

9.      RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS 

         RESIGNATION OF TERRY TORNEK FROM THE BURBANK-GLENDALE-PASADENA AIRPORT JOINT POWERS AUTHORITY (City of Pasadena Nomination)

65k

City Clerk/Secretary 

10.    APPROVAL OF MINUTES

June 1, 2020	Special Meeting
June 8, 2020	City Council
June 8, 2020	Successor Agency to the Pasadena Community Development Commission

 11.   RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 13,566	Paul Van Ast	$                     500.00
Claim No. 13,567	Joseph Shaw	Not stated
Claim No. 13,568	Alva Mayo	6,100.00
Claim No. 13,569	Desolina Avila	Not stated
Claim No. 13,570	Steven Means	225.00
Claim No. 13,571	Elester Jackson	2,000.00
Claim No. 13,572	Thon Beck Vanni Callahan & Powell, representing Frank L. Duncan	25,000.00+
Claim No. 13,573	Christina Ratto	Not stated
Claim No. 13,574	Garrett Myklak	10,000.00+
Claim No. 13,575	Orange Grove Townhomes Owners Association	3,622.82
Claim No. 13,576	Patricia McKinney Bare	350.00
Claim No. 13,577	LaKisha Hill	Not stated
Claim No. 13,578	David Young	350.00
Claim No. 13,579	Law Offices of Vargas & Vargas, representing David Van Zile	25,0000.00+
Claim No. 13,580	Pacific Bell Telephone Company dba AT&T California	3,145.53

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

12.    CREATION OF A COMMUNITY POLICE OVERSIGHT COMMISSION
Recommendation:  It is recommended that the City Council consider whether to direct the City Attorney to prepare an amendment to the Pasadena Municipal Code, within 30 days, establishing a Community Police Oversight Commission as described in the background section of the agenda report. 

        1228k

         ATTACHMENT A 4227k

         ATTACHMENT B 1982k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA   

         CORRESPONDENCE PART 1 7475k

         CORRESPONDENCE PART 2 1610k

         CORRESPONDENCE PART 3 1547k

         CORRESPONDENCE PART 4 1797k

         CORRESPONDENCE PART 5 431k

         PUBLIC COMMENT 1778k

         PUBLIC COMMENT PART 2  1771k

         PUBLIC COMMENT PART 3  1150k

         POWERPOINT PRESENTATION - PRESENTED AT MEETING

13.    CONSIDERATION OF A CHARTER AMENDMENT MEASURE ESTABLISHING A SYSTEM OF POLICE OVERSIGHT (For the November 2020 General Election ballot, the last scheduled City Council meeting prior to the August 7, 2020 deadline to approve submittal of a Charter Amendment Measure occurs on August 3, 2020)

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

         CORRESPONDENCE PART 1 7475k

         CORRESPONDENCE PART 2 1610k

         CORRESPONDENCE PART 3 1547k

         CORRESPONDENCE PART 4 1797k

         CORRESPONDENCE PART 5 431k
 
         PUBLIC COMMENT 1778k

         PUBLIC COMMENT PART 2  1771k
   
         PUBLIC COMMENT PART 3  1150k

         POWERPOINT PRESENTATION - PRESENTED AT MEETING

         REPORT 1  (SUBMITTED BY VICE MAYOR HAMPTON)

City Manager 

14.    COVID-19 UPDATE FROM CITY MANAGER                 

A.    ORAL REPORT ON THE CITY’S EMERGENCY RENTAL ASSISTANCE PROGRAM  

B.    UPDATE ON THE BUSINESS ASSISTANCE PROGRAM           

C.    FINANCE COMMITTEE: RECOMMENDATION TO APPROPRIATE FUNDS FOR ON-STREET DINING AND PARKLETS PROGRAM
Recommendation: It is recommended that the City Council:
(1)    Find that the actions proposed are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15301, 15304, and 15311, there are no features that distinguish this project from others in the exempt classes, and therefore there are no unusual circumstances; and
(2)    Appropriate $275,000 from the Off-Street Parking Fund ($100,000), Old Pasadena Parking Meter Fund ($100,000) and General Fund ($75,000) unappropriated fund balances for the On-Street Dining Program to the Department of Transportation Fiscal Year 2021 Operating Budget as detailed in the agenda report.

3084k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

             D.   EXTENSION OF FUNDING FOR FEEDING AND MEAL PROGRAMS FOR PASADENA’S FOOD VULNERABLE RESIDENTS
                    Recommendation: It is recommended that the City Council:
                    (1)    Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) (Common Sense Exemption);
                    (2)    Appropriate $646,250 plus from Unappropriated General Fund fund balance to the Parks, Recreation and Community Services Fiscal Year 2021 operating budget;
                    (3)    Authorize the City Manager to expend an amount not-to-exceed $646,250, without Competitive Bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services,
                    with various Pasadena food pantries and meal programs as described in the body of the agenda report;
                    (4)    If Great Plates Delivered is extended beyond the current end date of August 9, 2020, reaffirm and approve Pasadena’s participation at a cost of approximately $466,000 per month for meals for
                    235 older adults; and
                    (5)    Grant the proposed expenditure an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code (P.M.C.) Section 4.08.049(B), contracts for which the City’s best
                    interests are served. 

                    2051k

                   ATTACHMENT A 129k

                   ATTACHMENT B 39k

15.    ADOPTION OF RESOLUTIONS RELATED TO THE SUBMITTING OF THE PASADENA CITY SERVICES PROTECTION MEASURE TO VOTERS AT THE NOVEMBER 3, 2020 GENERAL MUNICIPAL ELECTION
Recommendation: It is recommended that the City Council:
(1)    Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Adopt a resolution of the City Council of the City of Pasadena calling a General Municipal Election of the City of Pasadena on Tuesday, November 3, 2020, for the submission of a Pasadena City Services Protection Measure;
(3)      Adopt a resolution of the City Council of the City of Pasadena setting priorities for the filing of written arguments pertaining to the Pasadena City Services Protection Measure; and directing the City Attorney to prepare an impartial analysis; and
(4)      Adopt a resolution of the City Council of the City of Pasadena providing for the filing of rebuttal arguments.

        5821k

         CALLING AND CONSOLIDATING RESOLUTION 2517k

         PROVIDING FOR THE FILING RESOLUTION 391k

         SETTING PRIORITIES RESOLUTION 419k

City Council

First Reading:  None

Second Reading:   

16.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA ADDING TITLE 5, CHAPTERS 5.80 AND 5.82, TO THE PASADENA MUNICIPAL CODE REGARDING RECALL PROVISIONS FOR CERTAIN WORKERS LAID OFF DURING THE COVID-19 PANDEMIC AND RECALL PROVISIONS FOR  CERTAIN WORKERS WHEN A CHANGE OF OWNERSHIP OR CONTROL OCCURS RESULTING FROM THE COVID-19 PANDEMIC” (Introduced by Councilmember Madison)  

        656k

         ORDINANCE 4324k

         CORRESPONDENCE FROM JULY 20, 2020 622k