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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 26, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - CONSIDERATION OF INITIATION OF LITIGATION pursuant to subdivision (d)(4) of Government Code Section 54956.9 - One potential case 

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Mercury Insurance Company, as Subrogee of Sarah and Christopher Dusseault v. City of Pasadena
LASC Case No.: BC 488745
Name of Case: Mercury Insurance Company, as Subrogee of James O’Halloran v. City of Pasadena
LASC Case No.: BC 491467
Name of Case: First National Insurance Company of America, as Subrogee of Mary and Cherie Harris; Allstate Insurance Company, as Subrogee of Christopher Thomas and Nicholas Falacci; Travelers Commercial Insurance Company, as Subrogee of William Francis; Travelers Property Casualty Insurance Company, as Subrogee of Soler Khatcher Kaptanian v. City of Pasadena
LASC Case No.: BC 565199
Name of Case: State Farm General Insurance Company, as Subrogee of Juan Flores, Edward Fehrenbacher, Via California HOA, Inc., Frederick Garcia, Deborah Lefevre, Jeffrey Smith, Brad Young, Patricia Chan, Edgar Mujukian, Michael Fulp, Ezequiel Sevilla, Shake Jambazian and Miriam Harrington v. City of Pasadena
LASC Case No.: BC 565357 

C.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) 
Name of Case: Shainie Lindsey et al v. City of Pasadena et al
USDC Case No.: 2:16-cv-08602-SJO-RAO  

D.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk
City Representative: Terry Tornek    

E.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek    

 

 

City Manager/Executive Director 

1.      AUTHORIZE INCREASE TO CONTRACT NO. 30526 WITH SOFTWAREONE, INC., BY $350,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $1,850,000 FOR MICROSOFT SOFTWARE LICENSING AND SERVICES         
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to increase Contract No. 30526 with SoftwareOne, Inc., by $350,000, thereby increasing the total not-to-exceed amount from $1,500,000 to 1,850,000; and
(3)      To the extent this could be considered a separate procurement subject to the
Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

625k

TPA 174k

2.      CONTRACT AWARD TO GENTRY GENERAL ENGINEERING INC., FOR MISCELLANEOUS CONCRETE REPAIR – 2018 FOR AN AMOUNT NOT-TO-EXCEED $600,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated March 9, 2018, submitted by Gentry General Engineering Inc., in response to the project plans and specifications for Miscellaneous Concrete Repair – 2018; reject all other bids; and authorize the City Manager to enter into a contract for an amount not-to-exceed $600,000, which includes the base contract amount of $547,950 and a contingency of $52,050 to provide for any necessary change orders. 

699k

ATTACHMENT A 517k

3.      CONTRACT AWARD TO NEW TANGRAM, LLC FOR ROBINSON PARK RECREATION CENTER RENOVATION OFFICE FURNITURE FOR AN AMOUNT NOT-TO-EXCEED $122,600
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual  circumstances; and
(2)      Accept the bid dated February 14, 2018, submitted by New Tangram, LLC dba Tangram in response to the Project Plans and Specifications for Robinson Park Recreation Center Office Furniture, and authorize the City Manager to enter into such contract for an amount not-to-exceed $122,600, which includes a base contract amount of $111,443 and a contingency of $11,157 to provide for any necessary change orders. 

715k

4.      ADOPTION OF A RESOLUTION ADOPTING A SALARY SCHEDULE FOR THE PASADENA FIRE MANAGEMENT ASSOCIATION FOR THE PERIOD OF JUNE 20, 2011 – DECEMBER 15, 2013
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a resolution adopting a salary schedule for the Pasadena Fire Management Association for the period of June 20, 2011 – December 15, 2013. 

764k

ATTACHMENT 1 100k

RESOLUTION 107k

5.      ECONOMIC DEVELOPMENT AND TECHONOLGY COMMITTEE: APPROVAL OF HOUSING ACQUISITION LOAN AGREEMENT WITH HERITAGE HOUSING PARTNERS TO PROVIDE PURCHASE MONEY FINANCING IN AN AMOUNT NOT-TO-EXCEED $295,500 TO IMPLEMENT A PURCHASE OPTION ON A CITY-ASSISTED AFFORDABLE HOMEOWNERSHIP UNIT AT 596 N. FAIR OAKS AVENUE, UNIT NO. 113
Recommendation:
(1)      Find that the proposed housing financing and acquisition activity, as described in the agenda report, does not have a significant effect on the environment and has been determined to be categorically exempt under Class 26 (Acquisition of Housing) of the State California Environmental Quality Act (“CEQA”) and, specifically, Section 15326 of the State CEQA Guidelines;
(2)      Approve a budget amendment appropriating $295,500 from the Inclusionary Housing Fund Unappropriated Fund Balance to the Housing Department’s Fiscal Year (FY) 2018 Operating Budget for the HHP Housing Acquisition Project;
(3)      Approve certain key business terms, as described in the agenda report, of the proposed Housing Acquisition Loan Agreement with Heritage Housing Partners; and
(4)      Authorize the City Manager to execute any and all documents necessary to effectuate the staff recommendation. 

884k

6.      FINANCE COMMITTEE: CONTRACT AWARD TO CERCO, INC., FOR HAMILTON PARK VARIOUS PROJECTS FOR AN AMOUNT NOT-TO-EXCEED $295,000 AND AMENDMENT TO FISCAL YEAR 2018 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:
(1)      Find that the project proposed in the agenda report is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2)      Amend the Fiscal Year 2018 Capital Improvement Program Budget by appropriating $31,000 in Residential Impact Fees to Hamilton Park Various Projects (78069); and
(3)      Accept the bid dated March 7, 2018, submitted by CERCO, Inc., dba CERCO Engineering in response to the Project Plans and Specifications for Hamilton Park Various Projects, reject all other bids received July 14, 2017 and March 7, 2018, and authorize the City Manager to enter into a contract not-to-exceed $295,000, which includes the base contract amount of $258,933 and a contingency of $36,067 to provide for any necessary change orders.  

795k

7.      FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO AN INTERAGENCY AGREEMENT WITH THE HOUSING AUTHORITY OF THE COUNTY OF LOS ANGELES IN THE AMOUNT OF $96,250 IN MEASURE H FUNDS FOR THE HOMELESS INCENTIVE PROGRAM
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize the City Manager to execute, and the City Clerk to attest to all agreements, amendments, and other related documents, with the Housing Authority of the County of Los Angeles (HACoLA) to receive Measure H Funds for the Homeless Incentive Program in the amount of $96,250 with the option to receive additional funding up to $288,750 over three years, subject to approval of the City Manager. Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental agencies; and
(3)      Amend the Fiscal Year 2018 Operating Budget by recognizing revenue and appropriating expenditures of $96,250 in Measure H Funds in the Other Housing Funds (238). 

611k

8.      FINANCE COMMITTEE: PROPOSITION A LOCAL RETURN FUND EXCHANGE WITH THE CITY OF MONTEBELLO
Recommendation:
(1)      Find this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities;
(3)      Authorize the City Manager to execute a one-year agreement with the City of Montebello to exchange $750,000 of Pasadena’s General Fund dollars currently dedicated for transit services for $1,000,000 of Montebello’s Proposition A Local Return dollars to be used for Proposition A eligible transit operations, programs and projects in Pasadena;
(4)      Appropriate $750,000 from Fund 209 General Fund portion of the fund balance for the exchange; and
(5)      Recognize revenue in the amount of $1,000,000 to Fund 208 from the proposed General Fund/Proposition A Local Return fund exchange with the City of Montebello.        

594k

9.      FINANCE COMMITTEE: VOLUNTARY COLLECTION AGREEMENT WITH AIRBNB FOR THE COLLECTION OF TRANSIENT OCCUPANCY TAX
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)      Authorize the City Manager to execute an agreement with Airbnb to collect Transient Occupancy Taxes on behalf of Pasadena residents who rent their residences to others using the Airbnb application and platform.         

537k

10.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2018 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review; and
(2)      Approve a journal voucher with a net increase of $3,490,384 amending 23 projects in the Fiscal Year 2018 Capital Improvement Program Budget as detailed in Attachment A of the agenda report. 

1278k

ATTACHMENT A 476k

11.    MUNICIPAL SERVICES COMMITTEE: GLENARM CAPITAL PUBLIC ART CONTRACT AWARD
Recommendation:
(1)      Find that the action proposed in the agenda report is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Class 1 Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Appropriate $850,000 from the Capital Public Art Fund reserved fund balance (Fund 310) to account 31021002-811400 Capital Public Art Contractual Services and authorize staff to make necessary adjustments to the budget; and
(3)      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by the Public Art Program Guidelines for City Construction Projects, with AYC Ltd. (Alice Aycock) for a public art project at the Glenarm Power Plant in an amount not-to-exceed $740,000. Competitive price bidding is not required pursuant to City Charter Section 1002(F)(contracts for professional or unique services).
Recommendation of the Arts & Culture Commission: On January 10, 2018, the Arts & Culture Commission recommended that the City Council approve the recommended artist Alice Aycock and the proposed public art concept for the artist finalist award for the Glenarm Power Plant Public Art Project.
Review of the Municipal Services Committee: On March 13, 2018, the proposed project was presented as an information item to the Municipal Services Committee (MSC). 

2525k

ATTACHMENT A 465k

ATTACHMENT B 113k

ATTACHMENT C 129k

CORRESPONDENCE 590k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 207k

City Council 

12.    RESIGNATION OF ASIF AHMED FROM THE ENVIRONMENTAL ADVISORY COMMISSION (District 1 Nomination) 

98k

13.    RESIGNATION OF NORMA ACEITUNO FROM THE SENIOR COMMISSION (District 5 Nomination) 

66k

14.    RESIGNATION OF EVAN KENDAL McCRARY FROM THE COMMISSION ON THE STATUS OF WOMEN (District 1 Nomination) 

118k

15.    APPOINTMENT OF LISA STEVENS TO THE ROSE BOWL OPERATING COMPANY BOARD (Mayor Nomination) 

City Clerk/Secretary 

16.      APPROVAL OF MINUTES 

February 26, 2018	City Council
February 26, 2018	Successor Agency to the Pasadena Community Development Commission
March 5, 2018	City Council
March 5, 2018	Successor Agency to the Pasadena Community Development Commission
March 12, 2018	City Council
March 12, 2018	Successor Agency to the Pasadena Community Development Commission
March 19, 2018	City Council
March 19, 2018	Successor Agency to the Pasadena Community Development Commission

17.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,065	Joseph Barton	$                6.50
Claim No. 13,066	Guizar, Henderson, & Carrazco, L.L.P representing M.H., A minor, by and through his Guardian Ad Litem, Chelsie Hall, Lillian Bennett, Jose Hurtado, and Nicole Strohm	25,000.00+
Claim No. 13, 067	James B. Abeltin, Esq. with Abeltin & Migoya, LLP, representing Jacquelyn Licea	25,000.00+
Claim No. 13,068	Joseph Boren	25,000.00+
Claim No. 13,069	Matilde Eiben	Not stated
Claim No. 13,070	Monina Distor-Castor	1,333.36
Claim No. 13,071	Law Offices of Brent A. Duque, PLC, representing Dakota Kunz	25,000,00+

18.      PUBLIC HEARINGS SET            

April 30, 2018, 7:00 p.m. - Substantial Amendment to HOME Investment Partnerships Program (HOME) Annual Action Plan 

May 7, 2018, 7:00 p.m. - Fiscal Year 2019 Recommended Schedule of Taxes, Fees, and Charges  

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

19.    PUBLIC HEARING: HUNTINGTON MEMORIAL HOSPITAL MASTER PLAN AMENDMENT AND REVISED FINAL ENVIRONMENTAL IMPACT REPORT (sch no. 2011081076) 100 WEST CALIFORNIA BOULEVARD
Recommendation:
(1)      Adopt a resolution certifying the Revised Final Environmental Impact Report (EIR), adopting findings pursuant to the California Environmental Quality Act (CEQA), and adopting the Mitigation Monitoring and Reporting Program for the Huntington Memorial Hospital Master Plan Amendment project;
(2)      Adopt the Findings of Consistency (Attachment A of the agenda report) for the approval of the Master Plan Amendment for Huntington Memorial Hospital, Refined Alternative 2 – Reduced Patient Beds as described in the Revised Final Environmental Impact Report, referenced as the “Recommended Project” in the agenda report, with Conditions of Approval (Attachment B of the agenda report);
(3)      Adopt the Findings of Consistency (Attachment A of the agenda report) and approve the Private Tree Removal Permit for the removal of six protected trees on the Huntington Memorial Hospital campus, and acknowledge that the proposed landscape design, as conditioned, emphasizes a replacement tree canopy that is sustainable over the long term by adhering to the adopted replacement matrix;
(4)      Adopt the Findings of Consistency (Attachment A of the agenda report) for a Zoning Map Amendment to change the zoning designation of the property located at 620 and 624 South Pasadena Avenue from Commercial Office (CO) to Public and Semi-Public (PS) (Attachment F of the agenda report);
(5)      Adopt a resolution of the City Council of the City of Pasadena approving a 14-year, eight-phase Master Plan Amendment for Huntington Memorial Hospital located at 100 West California Boulevard;
(6)      Direct the City Attorney to prepare an ordinance within 60 days amending the official Zoning Map of the City of Pasadena established by Section 17.20.020 of Title 17 of the Pasadena Municipal Code (Zoning Code) to implement the zone change contained in the agenda report; and
(7)      Direct the City Clerk to file a Notice of Determination with the Los Angeles County Recorder.
Recommendation of the Planning Commission: On February 28, 2018, the Planning Commission considered the Recommended Project (Refined Alternative 2 – Reduced Patient Beds). The Hospital supported the staff recommendation to approve the Recommended Project, with a request to remove a condition of approval limiting the number of monthly helicopter flights.  One speaker gave verbal comments, and one letter was received, both in support of the Recommended Project. After a few questions and comments by the Commission, the staff recommendation was unanimously approved, with the removal of the helicopter flights condition and a technical change to a footnote in the Revised Final EIR, as requested by one of the Commissioners.  

4310k

ATTACHMENTS A & B 363k

ATTACHMENT C - REVISED FINAL ENVIRONMENTAL IMPACT REPORT (click on link below)
ww5.cityofpasadena.net/planning/huntington-memorial-hospital-master-plan-amendment/

ATTACHMENT C - ERRATA 161k

ATTACHMENT D 580k

ATTACHMENT E 17553k

ATTACHMENT F 193k

ATTACHMENT G 30k

RESOLUTION - CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT 8755k

RESOLUTION - 14-YEAR EIGHT-PHASE MASTER PLAN AMENDMENT 5764k

CORRESPONDENCE 476k

City Manager 

City Council 

20.    DESIGNATION OF A VOTING DELEGATE AND AN ALTERNATE FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENT’S REGIONAL CONFERENCE AND GENERAL ASSEMBLY ON MAY 3-4, 2018 IN INDIAN WELLS, CALIFORNIA 

First Reading:   

21.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 8.52 (CITY TREES AND TREE PROTECTION ORDINANCE) OF THE PASADENA MUNICIPAL CODE”  

292k

ORDINANCE 1631k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 339k

22.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA amendING CHAPTER 2.140 of Title 2 (ORGANIZATION AND ADMINISTRATION) OF The PASADENA MUNICIPAL CODE tO Revise the PURPOSE AND FUNCTIONS OF THE ENVIRONMENTAL ADVISORY COMMISSION” 

249k

ORDINANCE 362k

Second Reading:   

23.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (MAGNOLIA LANDMARK OVERLAY DISTRICT)” (Introduced by Councilmember Wilson) 

244k

ORDINANCE 408k