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 AGENDA
CITY COUNCIL, THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION, AND THE PASADENA PUBLIC FINANCING
AUTHORITY
JANUARY 22, 2018 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) 
Name of Case: Shainie Lindsey et al v. City of Pasadena et al
USDC Case No.: 2:16-cv-08602-SJO-RAO 

B.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case) 

C.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk
City Representative: Terry Tornek   

   

 

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH IMPACT SCIENCES, INC., FOR AN AMOUNT NOT-TO-EXCEED $207,826 TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR THE PREPARATION OF ENVIRONMENTAL DOCUMENTATION FOR THE 86 SOUTH FAIR OAKS AVENUE MIXED-USE PROJECT
Recommendation:
(1)      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) State Guidelines Section 15061 (b)(3)(General Rule); and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047 for preparation of environmental documentation for the 86 S. Fair Oaks Avenue Mixed-Use Project with Impact Sciences, Inc., in an amount not-to-exceed $207,826. 

628k

ATTACHMENTS A & B 409k

2.      AUTHORIZE INCREASE TO PURCHASE ORDER NO. 1181565 WITH JADA SYSTEMS INC., BY $120,404 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $155,000 FOR IT TEMPORARY STAFFING SERVICES
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Authorize the City Manager to increase Purchase Order No. 1181565, with Jada Systems, Inc., by $120,404, thereby increasing the total not-to-exceed amount from $34,596 to $155,000; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

619k

TPA 212k

3.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., (ESRI) FOR AN ENTERPRISE LICENSE AGREEMENT OF GIS SOFTWARE       
Recommendation:
(1)      Find that the proposed contract is exempt from the California environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to enter into a contract with Environmental Systems Research Institute, Inc., (ESRI) for an Enterprise License Agreement (ELA) of GIS software in an amount not-to-exceed $400,000 for a period of three and a half years. Competitive bidding is not required pursuant to City Charter Section 1002(C), contracts for labor, material, supplies, or services available from only one vendor; and
(3)      Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Chapter 4.08 of the Pasadena Municipal Code, pursuant to Section 4.08.049(B), contracts for which the City’s best interests are served. 

724k

TPA 243k

4.      CONTRACT AWARD TO KOA CORPORATION FOR THE PREPARATION OF PRELIMINARY ENGINEERING, COST ESTIMATES, PREPARATION OF CONCEPTUAL PLANS AND COMMUNITY OUTREACH FOR ACCESS ENHANCEMENTS TO METRO GOLD LINE ALLEN STATION – CONCEPT STUDY
Recommendation:
(1)       Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA State Guidelines Section 15061(b)(3) (General Rule); and
(2)       Authorize the City Manager to enter into a contract as a result of a competitive selection process as specified in Section 4.08.047 of the Pasadena Municipal Code with KOA Corporation for consultant services for the preparation of preliminary engineering, cost estimates, preparation of conceptual plans, and community outreach for the Access Enhancements to Metro Gold Line Allen Avenue Station – Concept Study, for an amount not-to-exceed $178,400. 

565k

ATTACHMENT A 123k

TPA 212k

5.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2018 ADOPTED OPERATING BUDGET   
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Amend the Fiscal Year (FY) 2018 Adopted Operating Budget as detailed in the “Proposed Budget Amendments” section of the agenda report. 

724k

ATTACHMENT A 224k

6.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2018 GENERAL FEE SCHEDULE
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Adopt a resolution amending a fee and adding a new fee for the Fiscal Year (FY) 2018 General Fee Schedule as detailed in the “Proposed Fee Schedule Amendments” section of the agenda report. 

402k

ATTACHMENT A 465k

RESOLUTION 537k

City Council 

City Clerk/Secretary 

7.         APPROVAL OF MINUTES 

January 8, 2018	City Council
January 8, 2018	Successor Agency to the Pasadena Community Development Commission
January 15, 2018	City Council
January 15, 2018	Successor Agency to the Pasadena Community Development Commission

8.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,032	AAA a/s/o Lauren Paz and Daniel Paz	$        1,848.87
Claim No. 13,033	AAA a/s/o John Padden	4,264.74
Claim No. 13,034	Ken Evans	1,085.00
Claim No. 13,035	Thon Beck Vanni Callahan & Powell, representing Brett Bell, a minor	25,000.00+
Claim No. 13,036	Joseph D. Hough, Esq. of Hough & Hough L.C., representing Evan Hasbun	25,000.00+
Claim No. 13,037	Joseph D. Hough, Esq. of Hough & Hough L.C., representing Penelope Moad	25,000.00+
Claim No. 13,038	Chwenjy Chang	550.00
Claim No. 13,039	Dorothy Lee Lewis	187.00
Claim No. 13,040	Pacific Bell/AT&T/Diana Mancini	Not stated
Claim No. 13,041	Bob’s Paint & Body Shop, Inc.	4,200.50
Claim No. 13,042	Kathryn Smith	79.13

9.         PUBLIC HEARINGS SET             

               March 5, 2018, 7:00p.m. – Pasadena Climate Action Plan           

 

Economic Development and Technology Committee 

Finance/Audit Committee 

10.    FISCAL YEAR JUNE 30, 2017 ANNUAL FINANCIAL REPORTS
Recommendation: It is recommended that the following reports for the year ending June 30, 2017 be reviewed, discussed, and filed by the City Council and/or the Successor Agency to Pasadena Community Development Commission:

A.   Comprehensive Annual Financial Report *

B.   Single Audit Report (To be presented at a later meeting.)

C.   Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards (This replaces what was called the “Management Letter.”)

D.   Pasadena Center Operating Company Basic Financial Statements

E.   Rose Bowl Operating Company Basic Financial Statements

F.    Pasadena Community Access Corporation Basic Financial Statements

G.   Pasadena Fire and Police Retirement System Independent Auditor’s Report and Basic Financial Statements with Required Supplemental Information

H.   Air Quality Improvement Fund Financial and Compliance Report

I.     Independent Accountant’s Report on Agreed-Upon Procedures Applied to Appropriation Limit Worksheets

J.    Independent Accountant’s Report on Agreed-Upon Procedures Applied to Employee Deductions for the Internal Revenue Code Section 457 Deferred Compensation Program

K.   The Auditor’s Communications with the City’s Audit and Finance Committee

L.    Pasadena Housing Successor Report on Compliance and Internal Control Over Compliance and Housing Successor Annual Report Regarding the Low and Moderate Income Housing Asset Fund *

* Reports previously delivered. 

1384k

ATTACHMENT A 30839k

ATTACHMENT B (to be presented at a later meeting)

ATTACHMENT C 231k

ATTACHMENT D 1006k

ATTACHMENT E 1417k

ATTACHMENT F 1140k

ATTACHMENT G 462k

ATTACHMENT H 917k

ATTACHMENT I 194k

ATTACHMENT J 195k

ATTACHMENT K 250k

ATTACHMENT L 1924k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

POWERPOINT PRESENTATION - PRESENTED AT MEETING

11.    JOINT ACTION OF THE CITY COUNCIL AND PASADENA PUBLIC FINANCING AUTHORITY (PPFA): EXTENSION OF THE MANDATORY TENDER OF THE OUTSTANDING 2006, 2013A, AND 2013B ROSE BOWL LEASE REVENUE BONDS TO 2019

         Recommendation: It is recommended that the City Council:

(1)      Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Adopt a resolution of the City Council of the City of Pasadena authorizing execution and delivery of supplemental bond indentures and one or more continuing covenant agreements with MUFG Union Bank N.A., relating to the Pasadena Public Financing Authority Variable Rate Demand Lease Revenue Bonds (Rose Bowl Refinancing and Improvement Projects) Series 2006,  the Pasadena Public Financing Authority Variable Rate Demand Lease Revenue Bonds (Rose Bowl Renovation Project) Series 2013a (Tax-Exempt), and the Pasadena Public Financing Authority Variable Rate Demand Lease Revenue Bonds (Rose Bowl Renovation Project) Series 2013b (Taxable), and authorizing certain other actions relating thereto.
Recommendation: It is recommended that the Pasadena Public Financing Authority adopt a resolution of the Board of the Pasadena Public Financing Authority authorizing execution and delivery of supplemental bond indentures and one or more continuing covenant agreements with MUFG Union Bank N.A. relating to the Pasadena Public Financing Authority Variable Rate Demand Lease Revenue Bonds (Rose Bowl Refinancing and Improvement Projects) Series 2006, the Pasadena Public Financing Authority Variable Rate Demand Lease Revenue Bonds (Rose Bowl Renovation Project) Series 2013A (Tax-Exempt), and the Pasadena Public Financing Authority Variable Rate Demand Lease Revenue Bonds (Rose Bowl Renovation Project) Series 2013B (Taxable), and authorizing certain other actions relating thereto. 

861k

RESOLUTION - CITY COUNCIL - AUTHORIZING EXECUTION AND DELIVERY OF SUPPLEMENTAL BOND INDENTURES 762k

RESOLUTION - PPFA - AUTHORIZING EXECUTION AND DELIVERY OF SUPPLEMENTAL BOND INDENTURES 778k

FIRST AMENDMENT TO CONTINUING COVENANT AGREEMENT 1366k

FIRST AMENDMENT TO BOND PURCHASE AGREEMENT 1299k

FIRST SUPPLEMENTAL BOND INDENTURE 1505k

SECOND SUPPLEMENTAL BOND INDENTURE 1241k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

 

City Manager 

12.    ADOPT A RESOLUTION FOR EXCEPTION TO THE 180-DAY WAIT PERIOD IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTIONS 7522.56 AND 21224 RELATED TO HIRING IN THE PASADENA POLICE DEPARTMENT      
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a resolution for exception to the 180-day wait period for hiring retiree. 

516k

ATTACHMENT A 338k

ATTACHMENT B 206k

ATTACHMENT C 864k

13.    CONSIDERATION OF POSSIBLE ACTION REGARDING CANNABIS REGULATIONS
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060 (c)(2), 15060 (c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental clearance is required for the action; and
(2)      Direct Staff to prepare and return to the City Council for its consideration, all documents necessary to place one or more possible ballot initiatives on the June 5, 2018 ballot related to cannabis regulations and taxation.  

1214k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

First Reading:   

Second Reading:   

14.    PREDEVELOPMENT PLAN REVIEW OF A NEW MIXED-USE DEVELOPMENT AT 86 SOUTH FAIR OAKS AVENUE
Recommendation: This report is intended to provide information to the City Council, no action is required.   

2705k

ATTACHMENT A 8508k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2410k

POWERPOINT PRESENTATION - PRESENTED AT MEETING