To access staff reports, please click on the link below to download 
Adobe Reader Version 6.0.

  http://www.adobe.com/products/acrobat/readstep2.html

THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 23, 2017 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

Teleconference Location:
Renaissance Inn
Business Center
201 Tallapoosa Street
Montgomery, Alabama  36104 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Garcia v. American Golf Corporation et. al.
LASC Case No.: GC 050056

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: International Union of Operating Engineers (IUOE) 

C.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager
City Representative: Terry Tornek   

D.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:   717 -721 East Union Street, Pasadena CA
Agency Negotiator:  Steve Mermell
Negotiating Party(ies):  Union Oak LP (Charles Wee)
Under Negotiation:  Price and terms of payment         

 

 

City Manager/Executive Director 

1.      APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PASADENA AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS FOR THE TERM OF JULY 1, 2017 – JUNE 30, 2020
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Approve a Memorandum of Understanding (MOU) between the City of Pasadena (City) and the International Union of Operating Engineers (IUOE) for the term of July 1, 2017 through June 30, 2020.  

216k

ATTACHMENT 1 4408k

2.      ADOPTION OF A RESOLUTON AUTHORIZING PRE-TAX TREATMENT OF COST-SHARING CONTRIBUTIONS TO THE CALFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM PAID BY MEMBERS OF THE INTERNATIONAL UNION OF OPERATING ENGINEERS UNDER SECTION 414(H)(2) OF THE INTERNAL REVENUE CODE
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a resolution authorizing the pre-tax treatment of cost-sharing contributions paid by members of International Union of Operating Engineers (IUOE) to the California Public Employees’ Retirement System. 

190k

RESOLUTION 2005k

3.      PURCHASE ORDER AWARD TO GORDY’S GARAGE AND TOWING FOR AS-NEEDED TOWING AND RECOVERY SERVICES FOR CITY VEHICLES FOR A NOT-TO-EXCEED AMOUNT OF $120,000
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Accept the bid dated September 9, 2017, submitted by Gordy’s Garage and Towing (Gordy’s) in response to specifications for towing and recovery services, and authorize the issuance of a purchase order with Gordy’s in an amount not-to-exceed $120,000 over a three-year period with the option for two additional one-year terms in the annual amount of $40,000, subject to the approval of the City Manager, for a maximum total contract length of five years and a total contract amount of $200,000. 

196k

4.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2018 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review; and
(2)      Approve a journal voucher with a net increase of $1,293,990 amending 24 projects in the Fiscal Year 2018 Capital Improvement Program Budget as detailed in Attachment A of the agenda report. 

460k

ATTACHMENT A 271k

5.      FINANCE COMMITTEE: CONTRACT AWARD TO ACCESS PACIFIC, INC., FOR LOWER ARROYO MAIN ENTRANCE IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $132,000 AND AMENDMENT TO FISCAL YEAR (FY) 2018 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, Section 15301, Existing Facilities, which exempts repair or minor alteration of existing public facilities where no expansion of existing use will take place;
(2)      Amend the Fiscal Year 2018 Capital Improvement Program Budget by appropriating $66,000 in Residential Impact Fees to the Lower Arroyo – Implement Master Plan – Main Entrance Improvements (77407) project; and
(3)      Accept the bid dated October 6, 2017, submitted by Access Pacific, Inc., in response to the Project Plans and Specifications for Lower Arroyo Main Entrance Improvements, reject all other bids, and authorize the City Manager to enter into such contract for an amount not-to-exceed $132,000. 

302k

6.      FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2018 ADOPTED OPERATING BUDGET
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Amend the Fiscal Year (FY) 2018 Adopted Operating Budget as detailed in the “Proposed Budget Amendments” section of the agenda report. 

499k

ATTACHMENT A thru C 213k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPODENCE 214k

City Council 

City Clerk/Secretary 

7.         APPROVAL OF MINUTES 

October 2, 2017	City Council
October 2, 2017	Successor Agency to the Pasadena Community Development Commission
October 9, 2017	City Council
October 9, 2017	Successor Agency to the Pasadena Community Development Commission

8.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,981	William Eric Phillips	$              75.00
Claim No. 12,982	Daniel Ellner	25,000.00+
Claim No. 12,983	Lawyers for Workplace Fairness, representing Tremaine McGinnis	Not stated
Claim No. 12,984	Ariel Law Group, representing Maria Trinidad Ramirez Rangel	25,000.00+
Claim No. 12,985	Bobbie Smith	676.00

9.         PUBLIC HEARINGS SET           

November 13, 2017, 7:00 p.m. –  Consideration of the Polytechnic School Master Plan

10.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH LAZ PARKING FOR THE MANAGEMENT, OPERATION AND MAINTENANCE OF PASEO SUBTERRANEAN, MARENGO, LOS ROBLES, HOLLY STREET, DEL MAR STATION, SCHOOLHOUSE, DELACEY AND MARRIOTT PARKING GARAGES IN AN AMOUNT NOT-TO-EXCEED $9,373,284 FOR A THREE-YEAR TERM, WITH THE OPTION FOR TWO ADDITIONAL ONE-YEAR TERMS
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have effect on the environment; and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, with LAZ Parking for the management, operation and maintenance of the Paseo Subterranean, Marengo, Los Robles, Holly Street, Del Mar Station, Schoolhouse, DeLacey and Marriott parking garages for an amount not-to-exceed $9,373,284 for three years, with the option for two additional one-year terms at $3,124,428 annually at the discretion of the City Manager. If all options are exercised, the five year total is $15,622,140. Competitive bidding is not required pursuant to City Charter Section 1002(F), Professional or Unique Services. 

475k

CORRESPONDENCE 321k

TPA 91k

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

11.    PUBLIC HEARING: APPEAL OF THE BOARD OF ZONING APPEALS’ DECISION ON MODIFICATION TO HILLSIDE DEVELOPMENT PERMIT NO. 6303 REGARDING THE PROPERTY LOCATED AT 800 FAIRFIELD CIRCLE
Recommendation:
(1)      Adopt the Environmental Determination that the proposed project is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Class 1, Section 15301, Existing Facilities); and
(2)      Uphold the Board of Zoning Appeals’ decision and approve Modification to Hillside Development Permit No. 6303. 

1347k

ATTACHMENT A 961k

ATTACHMENT B 2428k

ATTACHMENT C 717k

ATTACHMENT D 3760k

ATTACHMENT E 2635k

ATTACHMENT F 7719k

ATTACHMENT G 210k

ATTACHMENT H 247k

ATTACHMENT I 640k

ATTACHMENT J 2301k

ATTACHMENT K 6596k

ATTACHMENT L 3926k

ATTACHMENT M 293k

PROJECT PLANS 2711K

CORRESPONDENCE 8818k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 6592k

City Manager 

City Council 

First Reading:   

12.    AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (CRAFTSMAN HEIGHTS LANDMARK OVERLAY DISTRICT)  

100k

ORDINANCE 3309k

Second Reading:  None