Council Meeting - November 14, 2016

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 14, 2016

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

CLOSED SESSION - 5:30 P.M.
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
       Government Code Section 54957.6
       Agency Designated Representatives: Jennifer Curtis and Steve Mermell
       Employee Organization: Pasadena Management Association (PMA)

B.    CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
       Pursuant to Government Code Section 54956.8
       Addresses of Properties: 391 South Orange Grove Boulevard, Pasadena; 835 South Raymond Avenue,
       Pasadena; 700 Seco Street, Pasadena; and 360 North Arroyo Boulevard, Pasadena
       Agency Negotiator: Steve Mermell
       Negotiating Party: Tournament of Roses Association
       Under Negotiation: Price and terms of payment

C. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
pursuant to Government Code Section 54956.8
Property Location: 2386 East Del Mar Boulevard, No. 124, Pasadena, California
Agency Negotiator: Steve Mermell
Negotiating Party: Patricia Flaherty
Under Negotiation: Price and terms of payment

PUBLIC MEETING - 6:30 P.M.

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.     APPROVAL OF AN AMENDMENT TO THE JOINT POWERS AGREEMENT NO. 57378 IN COMPLIANCE WITH THE WORKFORCE INNOVATION AND OPPORTUNITY ACT OF 2014
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3)(General Rule);
(2)      Approve certain key amendments to Joint Powers Agreement (“JPA”) No. 57378 between the cities of Arcadia, Duarte, Monrovia, Sierra Madre, South Pasadena, and Pasadena which comprise the Foothill Employment and Training Consortium, to administer employment and training programs under the Workforce Innovation and Opportunity Act of 2014; and
(3)      Authorize the City Manager to execute, and the City Clerk to attest, the amended JPA.

243k

2.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH ORGANIC PLANET TRUCK & TRANSPORT, INC., TO FURNISH AND DELIVER ROCK AND BITUMINOUS MATERIALS FOR AN AMOUNT NOT-TO-EXCEED $349,585 PER YEAR
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Accept the bid dated September 21, 2016, submitted by Organic Planet Truck and Transport, Inc., in response to Specification WD-16-11, to furnish and deliver rock and bituminous materials for the Water and Power Department (“PWP”), reject all other bids, and authorize the City Manager to enter into a purchase order contract with Organic Planet Truck & Transport, Inc., for an amount not-to-exceed $349,585 for one year; and
(3)      Authorize the City Manager to extend the contract for three additional one-year terms not-to-exceed $349,585 per year. If the three additional one-year terms are exercised, the total contract amount is $1,398,340 for a maximum contract length of four years.

211k

3.     AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH MCGRIFF, SIEBELS & WILLIAMS OF
        TEXAS, INC., FOR AN AMOUNT NOT-TO-EXCEED $170,225 FOR THE PURCHASE OF BUILDER’S RISK
        INSURANCE COVERAGE EXTENSIONS FOR THE GLENARM REPOWERING PROJECT
        Recommendation:
        (1)      Find that the Glenarm Repowering Project was subject to adequate environmental review as part of the
        Glenarm Repowering Project Final Environmental Impact Report Findings adopted by the City Council on April 8,
        2013, and there has been no change to the project or substantial changes in circumstances or new information that
         would warrant subsequent environmental analysis in accordance with the California Environmental Quality Act
        (“CEQA”);
        (2)      Authorize the issuance of a purchase order with McGriff, Siebels, & Williams of Texas, Inc., for the
        purchase of extended builder’s risk insurance coverage for the Glenarm Repowering Project in an amount not-to-
        exceed $170,225. Competitive Bidding is not required pursuant to the City Charter Section 1002(F) contracts for
        professional or unique services; and
        (3)      Grant the proposed purchase order an exemption from the Competitive Selection process of the competitive
        Bidding and Purchasing Ordinance, pursuant to Section 4.08.049(B), contracts for which the City’s best interests
        are served.

        248k

        TPA 95k

        SUPPLEMENTAL INFORMATION RECEIVED AFTER POSTING OF AGENDA

        MEMO 286k

4.     ADOPTION OF EXECUTIVE MANAGEMENT, NON-REPRESENTED MANAGEMENT AND NON-REPRESENTED NON-MANAGEMENT SALARY RESOLUTIONS
Recommendation:
(1)    Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review;
(2)      Adopt the Executive Management Salary Resolution;
(3)      Adopt the Non-Represented Management Salary Resolution; and
(4)      Adopt the Non-Represented Non-Management Salary Resolution.

191k

RESOLUTION - EXECUTIVE MANAGEMENT 908k

RESOLUTION - NON-REPRESENTED MANAGEMENT 1041k

RESOLUTION - NON-REPRESENTED NON-MANAGEMENT 1081k

5.     ESTABLISH NEW CLASSIFICATIONS AND SALARY CONTROL RATES
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)      Adopt a resolution, establishing new classifications and setting salary control rates.

188k

RESOLUTION 1053k

6.     AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY AND CALSTART ASSOCIATED WITH THE RECEIPT OF GRANT FUNDING AND THE SHARED EV EMPLOYER DEMONSTRATOR (SEED) PROGRAM FOR PASADENA EMPLOYERS
Recommendation:
(1)      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the City Manager to execute all agreements with the Los Angeles County Metropolitan Transit Authority (Metro) and CALSTART associated with the receipt of grant funding and the implementation and management of the program respectively; and
(3)      Amend the Fiscal Year 2017 Department of Transportation Operating Budget to recognize and appropriate $335,000 in grant funds awarded by Metro for the Shared EV Employer Demonstrator (SEED) Program as detailed in the Fiscal Impact section of the agenda report.

202k

7.     RECOGNITION AND APPROPRIATION OF STATE DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL (ABC) GRANT FUNDS
Recommendation:
(1)      Find that acceptance of this grant is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Adopt a resolution authorizing the City to receive the grant funding from ABC as detailed in the agenda report; and
(3)      Amend the Police Department’s Fiscal Year 2017 Operating Budget by recognizing revenue and appropriating expenditures of $44,909 in grant funds awarded by ABC as detailed in the Fiscal Impact section of the agenda report.

144k

RESOLUTION 2247k

8.     MUNICIPAL SERVICES COMMITTEE: ADOPT A RESOLUTION TO AUTHORIZE THE APPLICATION FOR A
        WATER-ENERGY GRANT FROM THE CALIFORNIA DEPARTMENT OF WATER RESOURCES FOR FISCAL
        YEAR 2017 AND 2018
         Recommendation:
        (1)      Find that the proposed grant authorization is exempt from the California Environmental Quality Act (“CEQA”)
        pursuant to State CEQA Guidelines Section 15301, Existing Facilities;
        (2)      Authorize the application for the 2016 Water-Energy Grant in the amount of up to $1.5 million from the
        California Department of Water Resources (“DWR”); and
        (3)      Adopt a resolution authorizing the City Manager to execute the 2016 Water-Energy Grant agreement with
        DWR in the amount of up to $1.5 million; and designate the Interim General Manager of the Water and Power
        Department as the authorized representative for the City of Pasadena to submit a proposal for the 2016 Water-
        Energy Grant and perform actions necessary to administer the grant agreement on behalf of the City.

        232k

        RESOLUTION 1253k

City Council

9. APPOINTMENT OF EMMA OSHAGAN TO THE HUMAN RELATIONS COMMISSION
(Mayor Nomination/District 4)

City Clerk/Secretary

10. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 12,751	Handi Lui	$ 5,200.00
Claim No. 12,752	Lauren Fujikuni	2,006.78
Claim No. 12,753	Arias Sanguinetti Stahle & Torrijos, representing Chih Hua Liu	Not stated

11. PUBLIC HEARINGS SET

December 12, 2016, 7:00 p.m. – Designation of 1015 South El Molino Avenue as a Landmark

OLD BUSINESS: None

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

PUBLIC HEARING: 7:00 P.M.

12.    PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO THE ANNUAL ACTION PLAN (2016-2017) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT AND EMERGENCY SOLUTIONS GRANT PROGRAMS
Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Approve the submission to the U.S. Department of Housing and Urban Development of a Substantial Amendment to the Annual Action Plan (2016-2017) as described in the report to reprogram $547,000 in Community Development Block Grant funds and allocate $40,129 in Emergency Solutions Grant funds.

214k

13.   PUBLIC HEARING: GENERAL PLAN ADOPTION FOLLOW-UP: AMENDMENTS TO LAND USE DIAGRAM AND ZONING MAP
Recommendation:
(1)      Find the proposed amendments are implementation measures of the General Plan, adopted by the City Council on August 18, 2015, that the City Council made findings pursuant to the California Environmental Quality Act (CEQA), adopted a Statement of Overriding Considerations, and approved the General Plan; and there are no changed circumstances or new information which would trigger further environmental review;
(2)      Adopt the Findings of Consistency (Attachment A of the agenda report);
(3)      Approve the Amendments to the General Plan Land Use Diagram as contained in the agenda report (Attachment B of the agenda report);
(4)      Approve the Zoning Map Amendments as contained in the agenda report (Attachment C of the agenda report);
(5)      Adopt a resolution amending the General Plan Land Use Diagram; and
(6)      Direct the City Attorney to prepare an ordinance within 60 days amending the official Zoning Map of the City of Pasadena established by Section 17.20.020 of Title 17 of the Pasadena Municipal Code (Zoning Code) to implement the zone changes contained in the agenda report (Attachment C of the agenda report).
Recommendation of the Planning Commission: On September 28, 2016, the Planning Commission considered the staff recommendation to amend the Land Use Diagram and the Zoning Map, along with the environmental determination, as described in the agenda report. The Commission had a brief discussion about the parcels that have split-designations. At the conclusion of the public hearing the Commission voted to adopt the staff recommendation, to be forwarded to the City Council.

439k

RESOLUTION 1943k

ATTACHMENTS A THRU C 1872k

14.   PUBLIC HEARING: DESIGNATION OF THE HOUSE AT 1600 SAN PASQUAL STREET AS A LANDMARK Recommendation:
(1)      Find that the designation of a historic resource is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15308 Class 8 of the CEQA State Guidelines pertaining to Actions by Regulatory Agencies for Protection of the Environment;
(2)      Find that main residence, attached garage with chauffeur’s quarters, and southern exterior freestanding wall with fountain at 1600 San Pasqual Street meet landmark designation criterion “C” in Pasadena Municipal Code (PMC) Section 17.62.040(C)(2)(c) because they embody the distinctive characteristics of a locally significant property type, architectural style and period. The building and accessory structures are a locally significant, intact examples of a single-family residence property type built in Mediterranean Renaissance Revival style, designed by two USC trained designers, Frank W. Green and Frederick Hageman, and retain integrity;
(3)      Adopt a resolution approving a Declaration of Landmark Designation for 1600 San Pasqual Street, Pasadena, California;
(4)      Authorize the Mayor to execute the Declaration of Landmark Designation for 1600 San Pasqual Street, Pasadena, California; and
(5)      Direct the City Clerk to record the declaration with the Los Angeles County Recorder.
Recommendation of the Historic Preservation Commission: At its regular meeting of July 19, 2016, the Historic Preservation Commission recommended that the City Council approve the designation of the house and accessory structures at 1600 San Pasqual Street as a Landmark under Criterion “C” of Pasadena Municipal Code Section 17.62.040.

628k

RESOLUTION 1317k

ATTACHMENTS A & B 11545k

ATTACHMENTS C & D 2860k

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

15.   PREPARATION OF AN ORDINANCE ADOPTING THE CALIFORNIA CODE OF REGULATIONS TITLE 24 INCORPORATING THE 2016 CALIFORNIA BUILDING CODE AND APPENDIX CHAPTERS C, D, H, I, AND J; THE 2016 CALIFORNIA RESIDENTIAL BUILDING CODE AND APPENDIX E, H, J, AND V; THE 2016 CALIFORNIA MECHANICAL CODE; THE 2016 CALIFORNIA PLUMBING CODE; THE 2016 CALIFORNIA ELECTRICAL CODE; THE 2016 CALIFORNIA FIRE CODE; APPENDIX CHAPTER 4, APPENDICES B THROUGH I, AND APPENDIX N; THE 2016 CALIFORNIA GREEN BUILDING STANDARDS CODE; AND NEW STANDARDS APPLICABLE TO BUILDING PERMITS
Recommendation: It is recommended that the City Council
(1)    Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule; and
(2)    Direct the City Attorney to prepare an ordinance and return within 30 days adopting the California Code of Regulations Title 24, incorporating the 2016 California Building Code and Appendix Chapters C, D, H, I, and J; the 2016 California Residential Building Code and Appendix Chapters E, H, J, and V; the 2016 California Mechanical Code; the 2016 California Plumbing Code; the 2016 California Electrical Code; the 2016 California Fire Code, Appendix Chapter 4, Appendices B through I, and Appendix N; the 2016 California Green Buildings Standards Code with modifications as detailed in the background section of the agenda report, and new standards pertaining to construction time limits and fencing requirements applicable to building permits.

354k

ATTACHMENTS A & B 643k

City Council

ORDINANCES

First Reading:

16. Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA amendING CHAPTER 17.50.340 of Title 17 (Zoning Code) OF The PASADENA MUNICIPAL CODE tO Revise the City’s transit-oriented development ordinance”

74k

ORDINANCE 7205k

Second Reading:

17. Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 3, CHAPTER 3.24, SECTION 3.24.110(A)(8) RELATING TO CAMPING IN PUBLIC PARKS AND FACILITIES AND TITLE 12, CHAPTER 12, SECTION 12.12.080 RELATING TO OBSTRUCTING A PUBLIC WAY OR PLACE” (Introduced by Councilmember Kennedy) (To be heard at 6:45 p.m., or thereafter)

108k

ORDINANCE 1630k

CORRESPONDENCE 1431k

CORRESPONDENCE OF OCTOBER 17, 2016 COUNCIL MEETING

INFORMATION ITEMS

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

ADJOURNMENT