THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings.  
Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 12, 2014 

NOTICE TO PUBLIC:
The City Council and Finance Committee will be
conducting a Special Joint Meeting
at 3:00 p.m. to discuss the
City Manager’s Recommended Operating Budget
and General Fee Schedule 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.        CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 78 North Marengo Avenue
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Party: Jesse Stein
Under Negotiation: Price and terms of payment of proposed lease 

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Michael J. Beck and Kristi Recchia
Employee Organization: American Federation of State, County and Municipal Employees (AFSCME), Local 858 

C.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6            Agency Designated Representatives: Michael J. Beck and Kristi Recchia
Employee Organization: Pasadena Association of Clerical and Technical Employees (PACTE/LIUNA), Local 777

 

 

City Manager/Executive Director 

1.         APPROVAL OF FINAL PARCEL MAP NO. 072547, FOR SUBDIVISION OF TWO EXISTING PARCELS INTO FOUR PARCELS AT 655 WESTMINSTER DRIVE (DESIDERIO)
Recommendation:
(1)       Adopt a resolution to approve Final Parcel Map No. 072547;
(2)       Accept the offer of easement dedication for sanitary sewer purposes as shown on said map; and
(3)       Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Hearing Officer Recommendation: The tentative map was approved on December 12, 2013 by the Subdivision Hearing Officer, to be recorded within three years. 

199k

ATTACHMENTS A & B 307k

RESOLUTION 39k

2.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH AMERON POLES CARE OF PACIFIC LIGHTING SALES, INC., FOR PURCHASE OF CONCRETE STREET LIGHTING POLES FOR PARK SECURITY LIGHTING PROJECT FOR AN AMOUNT NOT TO EXCEED $152,000
Recommendation:
(1)       Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)       Neither competitive bidding nor competitive selection is required pursuant to City Charter Section 1002(C), and Pasadena Municipal Code Section 4.08.049; and
(3)       Authorize the City Manager to enter into a purchase order contract with Ameron Poles c/o Pacific Lighting Sales, Inc., for the purchase of concrete street lighting poles for an amount not to exceed $152,000. 

194k

3.         CONTRACT AWARD TO L.A. TRAFFIC SIGNAL TRANSPORTATION, INC., FOR INSTALLATION OF STREET LIGHTING ON SUNNYSLOPE AVENUE FROM HERMANOS STREET TO DEL VINA STREET AND OTHER LOCATIONS, FOR AN AMOUNT NOT TO EXCEED $330,000
Recommendation:
(1)       Find the project proposed in the agenda report to be exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15302 and 15303 (Classes 2 and 3) of the California Code of Regulations Title 14, Chapter 3. This exemption includes construction of small facilities or structures, including accessory structures; and
(2)       Accept the bid dated April 23, 2014, submitted by L.A. Traffic Signal Transportation, Inc., in response to the Specifications for the Installation of Street Lighting on Sunnyslope Avenue from Hermanos Street to Del Vina Street and Other Locations, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $330,000. 

207k

ATTACHMENT A 44k

4.         AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH FRONTIER FORD FOR THE PURCHASE OF ONE SUPER DUTY CREW CAB WITH A CUSTOM FLATBED TRUCK BODY FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)       Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities); and
(2)       Authorize a purchase order with Frontier Ford in an amount not to exceed $85,796 for the purchase of one Super duty crew cab with a custom flatbed truck as provided for in Specifications LD-13-10. 

182k

5.         REJECTION OF BIDS FOR INTELLIGENT TRANSPORTATION SYSTEM (ITS) PHASE I PROJECT            Recommendation: It is recommended that the City Council reject the bids received on November 5, 2013, in response to the Notice Inviting Bids for the Intelligent Transportation System (ITS) Phase I Project. 

136k

6.         AMENDMENT TO PURCHASE ORDER NO. 54124 WITH THE CITY OF IRVINE POLICE DEPARTMENT TO INCREASE THE NOT-TO-EXCEED AMOUNT FROM $74,999 TO $100,000 FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES FOR MAJOR EVENTS WITHIN THE CITY OF PASADENA
Recommendation: It is recommended that the City Council authorize the City Manager to increase the not to exceed amount of Purchase Order No. 54124 by $25,001, with the City of Irvine Police Department from $74,999 to $100,000 for supplemental law enforcement services for major events within the City of Pasadena. The contract is exempt from competitive bidding and competitive selection pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3) contracts with other governmental agencies.

129k

7.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH IMPACT SCIENCES, INC., FOR AN AMOUNT NOT TO EXCEED $295,125 TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR THE PREPARATION OF A SUBSEQUENT ENVIRONMENTAL IMPACT REPORT FOR ADDITIONAL DISPLACEMENT EVENTS WITHIN THE ROSE BOWL AREA OF THE ARROYO SECO PUBLIC LANDS
Recommendation:
(1)       Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)       Authorize the City Manager to enter into a contract with Impact Sciences, Inc., for an amount not to exceed $295,125 for the preparation of a Subsequent Environmental Impact Report for additional displacement events within the Rose Bowl area of the Arroyo Seco Public Lands; and
(3)       Grant the proposed contract with Impact Sciences, Inc., an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

275k

8.         ACCEPTANCE OF GIFT OF TOURNAMENT OF ROSES MURAL
Recommendation:
(1)       Authorize the City Manager to enter into a contract with Tony Sheets to accept the artwork gift of the Tournament of Roses, 1890 mural by Millard Sheets; and
(2)       Authorize the City Manager to sign a Memorandum of Understanding with Pasadena Area Community College District for the loan and exhibition of the artwork.
Arts and Culture Commission Recommendation: On January 29, 2013, the Arts and Culture Commission recommended the approval of the artwork donation of Tournament of Roses, 1890 by Millard Sheets as a gift to the City. 

202k

TOURNAMENT OF ROSES MURAL 948k

9.         FINANCE COMMITTEE: AMENDMENTS TO THE FISCAL YEAR (FY) 2014 GENERAL FEE SCHEDULE FOR PUBLIC HEALTH
Recommendation: It is recommended that the City Council amend the FY14 General Fee Schedule to include new fees, modify existing fees and change fee code descriptions to support Public Health’s Environmental Health Division. 

144k

ATTACHMENT A 267k

ATTACHMENT B 174k

ATTACHMENT C 457k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

RESOLUTION 38k

CORRESPONDENCE 48k

City Council 

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

April 28, 2014	City Council
April 28, 2014	Successor Agency to the Pasadena Community Development Commission

11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,160	Snow Lee (at Pencil Café)	$ 500.00
Claim No. 12,161	GEICO Indemnity Company	13,494.24
Claim No. 12,162	Christopher Kealey	870.00
Claim No. 12,163	Lawrence Zavala	25,000.00+

 

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

12.       AUTHORIZATION TO ENTER INTO A CONTRACT WITH BLACK AND VEATCH, FOR AN AMOUNT NOT TO EXCEED $270,100 FOR ASSISTANCE IN DEVELOPING A COMPREHENSIVE 20-YEAR INTEGRATED RESOURCE PLAN (IRP) FOR PASADENA WATER AND POWER
Recommendation:
(1)       Find that the proposed contract authorization is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15262, Feasibility and Planning Studies; and
(2)       Authorize the City Manager to enter into a contract with Black and Veatch to provide professional consulting services to assist the Pasadena Water and Power Department (“PWP”) with an update to its 20-year Power Integrated Resource Plan (“IRP”), for an amount not to exceed $270,100. Competitive bidding is not required pursuant to City Charter Section 1002 (F) Contracts for Professional or Unique Services. 

1509k

Public Safety Committee 

13.       CONTINUED PUBLIC HEARING: ADOPTION OF FY 2015 – 2019 CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROVE JOURNAL VOUCHER AMENDING FY 2014 – 2018 CAPITAL IMPROVEMENT PROGRAM
Recommendation:
(1)       Adopt by resolution the City’s FY 2015 – 2019 Capital Improvement Program budget as summarized in Exhibit B contained in the resolution and any changes passed by a motion of the City Council at the May 12, 2014 meeting; and
(2)       Approve a journal voucher resulting in no net increase amending three projects in the Fiscal Year 2014 Capital Improvement Program Budget as detailed in the Fiscal Impact section of the agenda report.
ADVISORY COMMISSION RECOMMENDATIONS:
On March 4, 2014, the Recreation and Parks Commission voted to support the Parks and Landscaping and the Arroyo Projects – Central Arroyo and Arroyo Projects – Lower Arroyo sections of the Recommended FY 2015 – 2019 Capital Improvement Program (CIP).
On March 13, 2014, the Northwest Commission voted to support the projects located completely or partially in Northwest
Pasadena in the Recommended FY 2015 – 2019 CIP.
On March 25, 2014, the Hahamongna Watershed Park Advisory Committee voted to support the Arroyo Projects – Hahamongna section of the Recommended FY 2015 – 2019 CIP.
On March 26, 2014, the Planning Commission found the 16 new projects consistent with the General Plan.
On March 27, 2014, Transportation Advisory Commission voted to support the Streets and Streetscapes and Transportation sections of the Recommended FY 2015 – 2019 CIP with two additional recommendations:
·         Fund the installation of the Traffic Signal at Electronic Drive and Sierra Madre Villa Boulevard (currently unfunded); and
·         Fund the Rose Bowl Pedestrian Loop Improvements project in the Arroyo Projects section of the CIP, and expand the
          scope of the project to consider other potential design alternatives (such as rubberized asphalt) to improve the user
          experience of the loop by walkers and joggers (currently unfunded). 

291k

ATTACHMENTS A & B 445k

14.       PUBLIC HEARING: FISCAL YEAR 2015 RECOMMENDED OPERATING BUDGET
Recommendation:
(1)       Open the public hearing on the City Manager’s Recommended FY 2015 Operating Budget; and
(2)       Continue this public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 9, 2014 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2015 Recommended Operating Budget. 

106k

ATTACHMENT A 83k

http://www.cityofpasadena.net/Finance/2015-Recommended-Budget/

15.       PUBLIC HEARING: FISCAL YEAR 2015 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation:
(1)       Open the public hearing on the Fiscal Year (FY) 2015 Recommended General Fee Schedule; and
(2)       Continue this public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 9, 2014 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2015 General Fee Schedule. 

153k

ATTACHMENT A 1051k

ATTACHMENT B 30k

ATTACHMENT C 30k

http://www.cityofpasadena.net/Finance/2015-Recommended-Budget/

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

RESOLUTION 37k

16.       PUBLIC HEARING: FISCAL YEAR 2015 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES            Recommendation:
(1)       Open the public hearing on the Fiscal Year (FY) 2015 Recommended Schedule of Taxes, Fees, and Charges; and
(2)       Continue this public hearing to each subsequent regular meeting of the City Council at 7:00 p.m., until June 9, 2014 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2015 Schedule of Taxes, Fees, and Charges. 

102k

ATTACHMENT A 461k

City Manager 

17.       REJECTION OF BIDS FOR CITYWIDE HOUSEKEEPING SERVICES
Recommendation:
(1)       Reject all bids received on March 12, 2014 in response to specifications for Citywide Housekeeping Services 2014; and
(2)       Authorize the City Manager to extend contract number 19,804-4 with Topflite Building Services, Inc., on a month-to-month basis for a maximum of six additional months from June 1, 2014 through November 30, 2014 for an amount not-to-exceed $865,997. 

203k

18.       FINAL RECOMMENDATION OF DEVIL’S GATE RESERVOIR SEDIMENT REMOVAL AND MANAGEMENT PROJECT WORKING GROUP – REGARDING COUNTY OF LOS ANGELES DRAFT ENVIRONMENTAL IMPACT REPORT AND PROPOSED ALTERNATIVES FOR THE DEVIL’S GATE RESERVOIR SEDIMENT REMOVAL AND MANAGEMENT PROJECT (To be heard at 7:00 p.m. or thereafter)
Recommendation: It is recommended that the City Council authorize the City Manager to send a letter to Los Angeles County on behalf of the City of Pasadena transmitting the findings of the Devil’s Gate Reservoir Sediment Removal and Management Project Working Group for the purpose of assisting the County in identifying a responsible Project design and sediment management program that conforms to the limitations and responsibilities of the Easement, reflects the configuration, aesthetics, habitat restoration, and vegetation management described in the Hahamongna Watershed Park Master Plan (HWPMP), and is only as impactful as necessary to preserve and maintain the Reservoir for water conservation and flood control purposes. 

199k

ATTACHMENT A 1324k

ATTACHMENT B 254k

ATTACHMENT C 772k

ATTACHMENT D 243k

City Council 

First Reading:  None 

Second Reading:  None 

 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

May 14, 2014 (Special meeting to be rescheduled)

June 2, 2014 (To be cancelled)

July 7, 2014 (To be cancelled)

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

May 12, 2014 (Special joint meeting with the City Council to commence at 3:00 p.m.)

May 19, 2014 (Special joint meeting with the City Council to commence at 3:00 p.m.)

May 26, 2014 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

May 28, 2014

June 25, 2014

July 23, 2014

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 13, 2014

May 20, 2014 (Special meeting)

May 27, 2014 (To be cancelled)

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

May 19, 2014 (To be cancelled)

June 16, 2014

July 21, 2014

 

                                                             FUTURE COUNCIL MEETING DATES

May 19, 2014

May 26, 2014 (To be cancelled)

June 2, 2014

June 9, 2014

June 16, 2014

June 23, 2014

June 30, 2014 (To be cancelled)

July 7, 2014 (To be cancelled)

July 14, 2014

July 21, 2014

July 28, 2014

August 4, 2014

August 11, 2014

August 18, 2014 (To be cancelled)

August 25, 2014 (To be cancelled)

FUTURE PUBLIC HEARINGS:

May 19, 2014, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2015 Recommended Operating Budget

May 19, 2014, 7:00 p.m. – Continued Public Hearing: Amendments to the General Fee Schedule for Fiscal Year 2015

May 19, 2014, 7:00 p.m. – Continued Public Hearing: Fiscal Year 2015 Schedule of Taxes, Fees, and Charges

June 2, 2014, 7:00 p.m. – Recommended Electric Rate Increases and Changes to the Electric Rate Structure

June 9, 2014, 7:00 p.m. – Approval of Annual Action Plan (2014-2015) and Related Funding Allocations for the Community Development Block Grant Program (CDBG); Emergency Solutions Grant Program (ESG); Home Investment Partnership Act (HOME); and Pasadena Assistance Fund (PAF)