AGENDA
CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION &
THE 457 DEFERRED COMPENSATION PLAN TRUSTEES
JULY 11, 2011

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

CLOSED SESSIONS - 5:30 P.M. 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

 A.           CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
          Agency Designated Representatives: Mary Ellen Schubel and Michael J. Beck
          Employee Organization:  International Brotherhood of Electrical Workers, Local 18

B.           CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING POTENTIAL LITIGATION – CONSIDERATION OF INITIATION OF
          LITIGATION pursuant to Government Code Section 54956.9(c):  One potential case

PUBLIC MEETING - 6:30 P.M. 
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

 1.        AUTHORIZATION TO INCLUDE THE BURBANK/GLENDALE/PASADENA AIRPORT AUTHORITY IN THE VERDUGO  
            COMMUNICATIONS SYSTEM FOR DISPATCH SERVICES
            Recommendation: Authorize the City Manager to amend Contract No. 20,006 to include dispatch services for the
            Burbank/Glendale/Pasadena Airport Authority for a period of 3 years, effective August 1, 2011.  The contract does not require
            competitive bidding, pursuant to City Charter Section 1002(H), contracts with other governmental entities.

            114K

2.         CONTRACT AWARD TO REPIPE CALIFORNIA, INC., FOR THE 2011 RELINING AND RECONSTRUCTION OF CORRUGATED METAL PIPES (CMP) STORM DRAINS FOR AN AMOUNT NOT TO EXCEED $160,000

            Recommendation: 

(1)          Acknowledge the project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302, minor alterations of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination; and

(2)          Accept the bid dated May 25, 2011, submitted by RePipe California, Inc., in response to the Project Specifications for the 2011 Relining and Reconstruction of CMP Storm Drains, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $160,000.

309K
 

3.         AMENDMENT TO CONTRACT NO. 20,119 WITH WORLEY PARSONS, GROUPS, INC., FOR AIR QUALITY ANALYSIS AND AIR PERMITTING SERVICES, AND CONTRACT NO. 20,208 WITH PCR SERVICES CORP., FOR THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) STUDY AND DOCUMENTS PREPARATION FOR THE GLENARM REPOWERING PROJECT

Recommendation: 

(1)          Find that the proposed contracts are exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061, general rule;

(2)       Authorize the Assistant City Manager to amend Contract No. 20,119 with Worley Parsons, to increase the contract not to exceed amount from $255,000 to $317,000, an increase of $62,000, for the additional air dispersion modeling and greenhouse gas (GHG) analysis for the Glenarm Repowering Project (Repowering Project); and

(3)       Authorize the Assistant City Manager to amend Contract No. 20,208 with PCR Corp., to increase the contract not to exceed amount from $67,700 to $233,107, an increase of $165,407, for the preparation of an Environmental Impact Report (EIR) for the Repowering Project.

 215K
 

4.         APPROVAL OF RELOCATION PLAN FOR PROPOSED DEVELOPMENT OF MAR VISTA UNION PERMANENT SUPPORTIVE HOUSING PROJECT AT 131-135 NORTH MAR VISTA AVENUE

Recommendation:

(1)          Find that the proposed relocation plan for the Mar Vista Union Housing Project is consistent with the CEQA review adopted by the City Council on March 14, 2011 for the “Mar Vista Project”; and

(2)          Approve the relocation plan proposed in the agenda report in connection with the proposed development of the Mar Vista Union Permanent Supportive Housing Project at 131-135 North Mar Vista Avenue.

124K

EXHIBIT A - PART 1  1750K

EXHIBIT A - PART 2  1476K

EXHIBIT B   76K
 

5.         CONTRACT AWARD TO MARTIN A. ROGERS, INC., FOR THE 2011 PREVENTIVE MAINTENANCE – BRIDGES, MARENGO AVENUE PEDESTRIAN BRIDGE FOR AN AMOUNT NOT TO EXCEED $108,000

            Recommendation:

(1)        Acknowledge the project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302, minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination; and

            (2)        Accept the bid dated June 7, 2011 submitted by Martin A. Rogers, Inc., in response to the Project Specifications for the 2011 Preventive Maintenance – Bridges, Marengo Avenue Pedestrian Bridge, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $108,000.

170K

 

6.         CONTRACT AWARD TO VIDO SAMARZICH, INC., FOR IMPROVEMENTS AT GREENHILL ROAD AND HASTINGS RANCH DRIVE; ARROYO PARKWAY AND CORDOVA STREET; NORTON SIMON PARKING LOT; AND MISCELLANEOUS CONCRETE IMPROVEMENTS IN OTHER LOCATIONS FOR AN AMOUNT NOT TO EXCEED $680,000

            Recommendation:

(1)        Find that, on May 5, 2011, the proposed project was found to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in Section 15301(c), existing facilities, of the California Code of Regulations Title 14, Chapter 3.  This exemption includes minor alterations involving negligible expansion of use beyond that previously existing, and there are no changed circumstances or new information which would require further environmental review; and

            (2)        Accept the bid dated June 22, 2011 submitted by Vido Samarzich, Inc., in response to the Project Specifications for Greenhill Road and Hastings Ranch Drive; Arroyo Parkway and Cordova Street; Norton Simon Parking Lot; and Miscellaneous Concrete Improvements in Other Locations, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $680,000.   

227K

7.         FINANCE COMMITTEE: AGREEMENT WITH OFFICEMAX TO PROVIDE OFFICE SUPPLIES

Recommendation:

(1)       Authorize the City Manager to enter into an agreement with OfficeMax in an amount not to exceed $300,000; and to be the primary provider of office supplies for the City for a period of one year with two, one-year optional renewal periods.  This contract is exempt from competitive bidding, pursuant to City Charter Section 1002(H), contracts with other government entities or their contractors; and

(2)       Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(B), contract for which the City’s best interests are served. 

485K

City Clerk/Secretary 

8.         APPROVAL OF MINUTES 

March 7, 2011 (City Council) March 7, 2011 (Community Development Commission) March 9, 2011 (City Council) March 9, 211 (Community Development Commission) March 14, 2011 (City Council) March 14, 2011 (Community Development Commission) March 14, 2011 (The 457 Deferred Compensation Plan Trustees) March 21, 2011 (City Council) March 21, 2011 (Community Development Commission)

 9.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 11,390	Naeem Copeland	$   Not Stated
Claim No. 11,391	BT Deals, Inc.	9,364.37
Claim No. 11,392	Sherwin Damon Williams	25,000.00+
Claim No. 11,393	Cheryl Vander Zaag	657.40
Claim No. 11,394	Cristina Quiroz	25,000.00+

 10.      PUBLIC HEARING SET             

July 25, 2011, 7:30 p.m.  ­- Adoption of the 2011 Annual City of Pasadena Self Certification Report in Conformance with the Congestion Management Program for Los Angeles County and the 2010 Local Development Report in Accordance with Government Code Section 65089

OLD BUSINESS:  None   

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

 Economic Development and Technology Committee

 Finance Committee

 Legislative Policy Committee

 Municipal Services Committee

 11.      AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS WITH SEQUENT ENERGY MANAGEMENT, LP, FOR THE PURCHASE OF BIOGAS UP TO AN ANNUAL AVERAGE AMOUNT OF 1,620 MMBTU PER DAY, AND WM RENEWABLE ENERGY, LLC, FOR THE PURCHASE OF BIOGAS UP TO AN AVERAGE ANNUAL AMOUNT OF 1,100 MMBTU PER DAY UNTIL DECEMBER 31, 2021
Recommendation: 
(1)          Find that the purchase of biogas fuel to generate renewable electricity is categorically exempt per Sections 15301, existing facilities and 15308, actions by regulatory agencies for the protection of the environment of the California Environmental Quality Act (CEQA);
(2)          Authorize the City Manager to enter into a contract with Sequent Energy Management, LP (Sequent), to purchase up to an average annual amount of 1,620 million British thermal units (MMBtu) per day of biogas until December 31, 2021;
(3)          Authorize the City Manager to enter into a contract with WM Renewable Energy, LLC (WM), to purchase up to an average annual amount of 1,100 MMBtu per day of biogas until December 31, 2021;
(4)          Find that the electricity generated using biogas fuel qualifies as renewable energy to meet Pasadena Water and Power Department’s obligations under statutory and regulatory requirements pertaining to renewable portfolio standard (RPS) and does not result in Carbon Dioxide emissions compliance obligation; and
(5)          Find that these contracts are exempt from competitive bidding, pursuant to City Charter Section 1002(F), contracts for professional or unique services.
Recommendation of Municipal Services Committee:  On June 28, 2011, the Municipal Services Committee recommended that the City Council adopt the recommendations stated in the subject agenda report.

950K

Public Safety Committee

Reports from Representatives   

PUBLIC HEARINGS:  7:30 P.M.    

12.       PUBLIC HEARING: ESTABLISHMENT OF THE PLAYHOUSE DISTRICT ASSOCIATION PROPERTY-BASED BUSINESS IMPROVEMENT DISTRICT (PBID)
Recommendation: It is recommended that the City Council:
(1)          Conduct a public hearing on the proposed establishment of the Playhouse District Association Property-Based Business Improvement District (PBID).
      It is further recommended that upon closing the Public Hearing, that the City Council:
(2)          Order the tabulation of all ballots received and not withdrawn, and request a report on the tabulation results as soon as possible.
      Upon receipt of the report on the tabulation of ballots, if the results of said tabulation show that a majority protest does not exist, it is recommended that the City Council:
(3)          Adopt the Agreement for Services contract between Playhouse District Association (PDA) and the City of Pasadena (Attachment 1 of the agenda report);
(4)          Adopt the Baseline Services Contract as described in “Playhouse District Association Baseline Services Agreement” (Attachment 2 of the agenda report);
(5)          Authorize the City Manager to enter into a financial agreement and baseline services contract with PDA; and
(6)          Adopt a final resolution “Establishing the Playhouse District Association, Property-based Business Improvement District”. 

221K

ATTACHMENT 1 & 2   1004K
ATTACHMENT 3    2872K
RESOLUTION   283K
 

13.       PUBLIC HEARING: APPEAL OF PROPOSED WIRELESS TELECOMMUNICATIONS FACILITY AT GRAND AVENUE AND CALIFORNIA BOULEVARD (IE05372C)

            Recommendation: It is recommended that the City Council:

            (1)       Find that this action is statutorily exempt from the California Environmental Quality Act (CEQA) per Section 15268, ministerial projects; and

            (2)       Approve the application to allow the installation of a wireless telecommunications facility on top of an existing wood utility pole at the northeast corner of Grand Avenue and California Boulevard.  The proposed work includes the installation of an antenna approximately 7.9 inches in diameter and 74.1 inches in height.  The work at this location also includes the installation of a splice vault, microcell enclosure vault, and appurtenant conduits and pullboxes for power feed and telecommunications.  No above ground cabinets will be placed in the public right-of-way and no trees will be removed.

1566K

CORRESPONDENCE - PART 1   20782K
CORRESPONDENCE - PART 2   8542K  

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 426k
 

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

 City Council

14.      REAPPOINTMENT OF ZAVON BROWN TO THE HUMAN RELATIONS COMMISSION (Mayor Nomination/District 3)

15.      REAPPOINTMENT OF THERESA DORAN TO THE HUMAN SERVICES COMMISSION (PUSD Nomination) 

16.      APPOINTMENT OF MILDRED HAWKINS TO THE SENIOR COMMISSION (District 3 Nomination) 

17.      APPOINTMENT OF LAINIE MILLER TO THE COMMISSION ON THE STATUS OF WOMEN (District 4 Nomination) 

18.      APPOINTMENT OF DOMINIC IRELAND TO THE PASADENA COMMUNITY ACCESS CORPORATION (District 4 Nomination) 

19.      APPOINTMENT OF ELIZABETH “BUFF” MEGAW TO THE ARTS AND CULTURE COMMISSION (District 6 Nomination) 

20.      APPOINTMENT OF CATHERINE PHELPS TO THE HISTORIC PRESERVATION COMMISSION (District 7 Nomination) 

21.      APPOINTMENT OF ANDREA RAWLINGS TO THE DESIGN COMMISSION (Historic Preservation Commission Nomination)

22.      RESIGNATION OF PATTY MEJIA FROM THE NORTHWEST COMMISSION (District 7 Nomination)  

77K

23.      APPOINTMENT OF ANGELA CONTRERAS TO THE ARTS AND CULTURE COMMISSION (District 2 Nomination) 

ORDINANCES                     

 First Reading:  None 

Second Reading:   

24.       Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE TOBACCO USE PREVENTION ORDINANCE, CHAPTER 8.78 OF THE PASADENA MUNICIPAL CODE, TO REDUCE DRIFTING TOBACCO SMOKE IN MULTI-UNIT HOUSING” (Introduced by Councilmember Robinson) 

236K

25.       Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA SUSPENDING IMPLEMENTATION OF THE SCHEDULED JULY 1, 2011 CONSUMER PRICE INCREASE TO THE STIPENDS OF THE MAYOR AND MEMBERS OF THE CITY COUNCIL SET FORTH IN SECTION 2.05.210(B) OF THE PASADENA MUNICIPAL CODE” (Introduced by Councilmember Robinson)

  108K

INFORMATION ITEM

26.      PREDEVELOPMENT PLAN REVIEW CONFERENCE FOR VILLA ESPERANZA EXPANSION, WHICH INCLUDES NEW CONSTRUCTION OF ONE 2-STORY ADMINISTRATION BUILDING WITH SUBTERRANEAN PARKING, AND TWO 1-STORY CLASSROOM BUILDINGS, IN THREE PHASES FOR VILLA ESPERANZA SERVICES LOCATED AT 2116 EAST VILLA STREET
Recommendation: This report is provided for information only. 

235K
 

ADJOURNMENT