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                                                 AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                             JUNE 15, 2009

                                    Closed Sessions 5:30 P.M.
                                     Public Meeting 6:30 P.M.
                                    Public Hearings 7:30 P.M.
                            Council Chamber, Pasadena City Hall
                           100 North Garfield Avenue, Room S249
                                        

5:30 P.M.  CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    City Representative: Karyn S. Ezell
    Employee Organization: Unrepresented Top, Middle and Professional Non-
    Safety Management Employees

B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
    Government Code Section 54957.6
    City Representative: Karyn S. Ezell
    Employee Organization: Pasadena Police Officers Association 

C. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYMENT pursuant
    to Government Code Section 54957 and with Labor Negotiators pursuant to
    Government Code Section 54957.6
    City Representative: Bill Bogaard
    Employee Title: City Clerk

6:30 P.M.  PUBLIC MEETING

1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS

2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 10 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.

3. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
    motion and one vote unless removed for separate discussion) 

   A.  City Manager

      (1) AGREEMENT WITH LOS ANGELES COUNTY FOR DIAL-A-RIDE
           SERVICES
           Recommendation of City Manager: Authorize the City Manager to
           execute an agreement for Dial-A-Ride services with the County of Los
           Angeles (County) for the period covering July 1, 2009 to June 30, 2010. 
           Under the one year contract, the County will reimburse the City for the
           cost of service to County residents up to a maximum of $300,000.          

	  556k

      (2) AUTHORIZATION TO ENTER INTO A CONTRACT WITH FIRST
           TRANSIT FOR THE OPERATION OF THE PASADENA AREA RAPID
           TRANSIT SYSTEM (ARTS) AND PASADENA DIAL-A-RIDE FROM
           JULY 1, 2009 THROUGH JUNE 30, 2014
           Recommendation of City Manager: Authorize the execution of a
           contract with First Transit to operate the Pasadena Area Rapid Transit
           System (ARTS) and Pasadena Dial-A-Ride for a period of up to five
           years from July 1, 2009 through June 30, 2014 for an amount not to
           exceed $24,344,198 for direct contract services and $25,000 for
           contingency expenses ($5,000 annually).  The detail of the contract
           rates is shown in Attachment 1 of the agenda report. Competitive
           bidding is not required pursuant to City Charter Section 1002(F),
           contracts for professional or unique services.

	808k

      (3) DESIGN CONTRACT AWARD TO DOKKEN ENGINEERING FOR THE
           LA LOMA ROAD BRIDGE RETROFIT AND REHABILITATION
           PROJECT
           Recommendation of City Manager: 
           (1) Acknowledge the Final Environmental Impact Report for the
           project, which was certified on September 25, 2006, and the Notice of
           Determination, which was filed with the Los Angeles County Recorder's
           Office on September 28, 2006;
           (2) Authorize the City Manager to enter into a contract with DOKKEN
           Engineering, for preliminary design engineering of the La Loma Road
           Bridge Project, in an amount not to exceed $135,336 which is within the
           approved expenditure authorization from Caltrans.  Competitive bidding
           is not required pursuant to City Charter Section 1002(F), professional or
           unique services; and
           (3) Authorize the City Manager to enter into a contract with DOKKEN
           Engineering, for final design of the project, in an amount not to exceed
           $311,522, after receiving an additional expenditure authorization from
           Caltrans.  Competitive bidding is not required pursuant to City Charter
           Section 1002(F), professional or unique services. 

	1104k

      (4) REJECT ALL BIDS RELATED TO FURNISHING AND DELIVERING
           AGGREGATE BASE, CEMENT SLURRY AND COLD MIX FOR THE
           WATER AND POWER DEPARTMENT, SPECIFICATION WD-09-02
           Recommendation of City Manager: Reject all bids received in
           response to furnishing and delivering aggregate base, cement slurry and
           asphalt cold mix as described in Specification WD-09-02. 

	382k

   B.  City Clerk/Secretary

       (1) Approval of Minutes    

           April 27, 2009 (City Council)
           April 27, 2009 (Community Development Commission)     
           May 4, 2009   (City Council)
           May 4, 2009   (Community Development Commission)

       (2) Receive and file claims against the City of Pasadena

           Claim No. 10,887   Sherry Stein                                    $2,089.41
           Claim No. 10,888   Delores & Ola Olambiwonnu               1,151.76
           Claim No. 10,889   Salah Siddiki                                         95.00

       (3) Public Hearing Set

           July 13, 2009, 7:30 p.m.  - Extension of Time Limits for Approval of
           Planning Entitlements        

4. OLD BUSINESS: None 

5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

   A.  Economic Development and Technology Committee

   B.  Finance Committee

      (1) QUARTERLY INVESTMENT REPORT, QUARTER ENDING MARCH
           31, 2009
           Recommendation of City Manager: This report is for information
           purposes only.

	908k
	COLOR PAGES 16 & 31 OF STAFF REPORT 1123k

	QUARTERLY INVESTMENT REPORT Part 1 2522k
	QUARTERLY INVESTMENT REPORT Part 2 2971k

      (2) RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF
           A MASTER AIRCRAFT LOAN AND SECURITY AGREEMENT,
           AIRCRAFT SCHEDULE NO. 1, AN ESCROW AGREEMENT, AND
           RELATED INSTRUMENTS, AND OTHER DOCUMENTS IN
           CONNECTION THEREWITH
           Recommendation of City Manager: Adopt a Resolution:
           (1) Authorizing an Aircraft lease financing in an amount not to exceed
           $2.4 million with Sun Trust Bank Equipment Finance & Leasing
           Corporation; 
           (2) Authorizing the execution and delivery of a Master Aircraft Loan
           and Security Agreement, Aircraft Schedule No. 1, and Escrow
           Agreement and related instruments, and other documents in connection
           therewith; and
           (3) Authorizing the City Manager to execute the documents on behalf
           of the City.

	1130k

      (3) RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF
           A MASTER LEASE AGREEMENT, EQUIPMENT SCHEDULE NO. 1,
           AN ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND
           OTHER DOCUMENTS IN CONNECTION THEREWITH
           Recommendation of City Manager: Adopt a Resolution:
           (1) Authorizing an equipment lease financing in an amount not to
           exceed $5.6 million with Sun Trust Bank Equipment Finance & Leasing
           Corporation;
           (2) Authorizing the execution and delivery of a Master Lease
           Agreement, Equipment Schedule No. 1, an Escrow Agreement, and
           related instruments, and determining other documents in connection
           therewith; and
           (3) Authorizing the City Manager to execute the documents on behalf
           of the City.

	1221k

	MASTER LEASE AGREEMENT 9409k

      (4) APPROVE A JOURNAL VOUCHER AMENDING PROJECTS IN THE
           FISCAL YEAR 2009 CAPITAL IMPROVEMENT PROGRAM BUDGET
           Recommendation of City Manager: Approve a journal voucher with a
           net increase of $751,958 amending 19 projects in the Fiscal Year 2009
           Capital Improvement Program as detailed in Attachment A of the
           agenda report.

	1360k

   C.  Legislative Policy Committee

   D.  Municipal Services Committee

   E.  Public Safety Committee

   F.  Reports from Representatives

6. PUBLIC HEARINGS - 7:30 P.M.   

  A.  CONTINUED PUBLIC HEARING: ADOPTION OF THE FISCAL YEAR 2010
       OPERATING BUDGET AND FISCAL YEAR 2010-2014 CAPITAL
       IMPROVEMENT PROGRAM
       Recommendation of City Manager:  
       (a) Adopt by resolution the City's Fiscal Year 2010 Operating Budget and
       Fiscal Year 2010-2014 Capital Improvement Program as detailed in Exhibit A
       and B of the agenda report, and as amended by the recommended
       modifications outlined in the background section of the agenda report;     
       (b) Adopt a resolution determining the amount to be transferred from the
       Light and Power Fund to the General Fund for fiscal year 2010; and
       (c) Direct the City Attorney to prepare an ordinance, and return within 30
       days, amending Article VII of Title 2 of the Pasadena Municipal Code to
       reflect the functional reorganization of Cultural Affairs to the Planning and
       Development Department

	1602k

	CAPITAL IMPROVEMENT RESOLUTION 329k

	EXHIBIT A TO RESOLUTION 7884k
	EXHIBIT B TO RESOLUTION 1392k

	GENERAL FUND FY 2010 RESOLUTION 449k

  B.  JOINT PUBLIC HEARING: ADOPT A RESOLUTION APPROVING THE
       PASADENA COMMUNITY DEVELOPMENT COMMISSION'S FY 2010
       ANNUAL OPERATING BUDGET AND FY 2010 WORKPLAN AND ADOPT
       A RESOLUTION DETERMINING THAT PAYMENT BY THE PASADENA
       COMMUNITY DEVELOPMENT COMMISSION FOR THE RENOVATION OF
       THE VILLA PARKE COMMUNITY CENTER IS OF BENEFIT TO THE
       VILLA-PARKE PROJECT AREA AND FOR PUBLIC IMPROVEMENTS
       WITHIN OLD PASADENA IS OF BENEFIT TO THE OLD PASADENA
       PROJECT AREA
       Recommendation of City Manager/Chief Executive Officer: It is
       recommended, that the City Council and the Pasadena Community
       Development Commission ("Commission"), conduct a joint public hearing and
       at the conclusion of the public hearing take the following actions:  
       (1) Adopt a resolution pursuant to Section 33606 of the Health and Safety
       Code approving the FY 2010 Annual Operating Budget (as recommended in
       the City's 2010 Annual Operating Budget) and the FY 2010 Work Plan.  The
       Commission's 2010 Annual Operating Budget includes a transfer to the
       Housing Department in the amount of $3,230,589 of low and moderate
       income funds established for each redevelopment project area pursuant to
       Section 33334.3 of the California Health and Safety Code; and   
       (2) Adopt a resolution pursuant to Section 33445 of the Health and Safety
       Code approving payment by the Commission to fund the renovation cost of
       the Villa Parke Community Center as such payment is of benefit to the Villa-
       Parke Project Area and to fund the cost of the public improvements within the
       Old Pasadena Project Area as such payment is of benefit to the Old
       Pasadena Project Area.
       Recommendation of Community Development Committee:   The
       Community Development Committee ("CDC") considered the
       recommendation regarding the FY 2010 Annual Operating Budget at their
       regular meeting of May 14, 2009.  Following discussion, the CDC voted to
       approve the budget and Work Program. 

	2379k

  C.  PUBLIC HEARING: APPROVAL/SUBMITTAL OF THE ANNUAL ACTION
       PLAN (2009-2010) AS THE APPLICATION AND STATEMENT OF
       PROJECTED USE OF FUNDS FOR THE U.S. DEPARTMENT OF
       HOUSING AND URBAN DEVELOPMENT (HUD); COMMUNITY
       DEVELOPMENT BLOCK GRANT (CDBG); EMERGENCY SHELTER
       GRANT (ESG); HOME INVESTMENT PARTNERSHIP ACT (HOME); AND
       CERTAIN RELATED HUMAN SERVICES ENDOWMENT FUND (HSEF)
       ALLOCATIONS
       Recommendation of City Manager: It is recommended that upon the close
       of the public hearing, the City Council adopt a resolution:
       (a) Approving the 2009-2010 Annual Action Plan as an application for
       participation in the Community Development Block Grant (CDBG),
       Emergency Shelter Grant (ESG), and HOME Programs including the
       identified proposed projects/activities of the City's Human Services
       Endowment Fund (HSEF).  The Draft Annual Action Plan is on file in the City
       Clerk's Office;
       (b) Approving an application for CDBG Entitlement funds in the amount of
       $2,263,084; the allocation of CDBG current year program income of
       $200,000; the reprogramming of 2007-2008 CDBG funds in the amount of
       $103,166 for a total of $2,566,250 for the 2009-2010 CDBG program
       activities; approving an application for ESG funds in the amount of $97,383
       and the appropriation of Inclusionary Housing Trust Fund in the amount of
       $98,250 as the required local match for a total of $195,633 for the 2009-2010
       ESG program activities;  approving an application for HOME Entitlement
       funds in the amount of $1,303,093 and the reprogramming of prior year
       HOME funds in the amount of $281,633 for a total of $1,584,726 for the
       2009-2010 HOME program activities; approving an allocation from the City of
       Pasadena's HSEF interest earnings of $115,171 for HSEF funded
       public/human service projects; 
       (c) Authorizing the City Manager to execute, and the City Clerk to attest, the
       Annual Action Plan, the grant agreements, the sub-recipient agreements, and
       any and all other documents deemed necessary by HUD to obtain the
       allocation of the aforementioned federal CDBG/ESG/HOME funds; and
       (d) Authorize the City Manager to execute the agreements with the
       approved recipients/sub-recipients in a form acceptable to the City Attorney
       (Exhibits A-D of the agenda report)
       Recommendation of Northwest Commission: The Northwest Commission
       recommended City Council approval of the proposed Non-Public Service
       projects at its regular meeting on May 28, 2009 for a total of $475,000
       (Exhibit A of the agenda report).
       Recommendation of Human Services Commission: On February 11,
       2009, the Human Services Commission reaffirmed its previous funding
       recommendation and recommended City Council continue the second year of
       a two-year funding cycle for funding the 21 public/human service projects for
       a total of $680,266 (Exhibit B of the agenda report).  2009/2010 is the second
       year of the Human Services Commission's 2-year funding cycle 2008-2009
       and 2009-2010.  

	2121k

	DRAFT ANNUAL ACTION PLAN 2009-2010 30237k

  D.  PUBLIC HEARING: ZONING CODE AMENDMENTS - SERIES IV -
       AMENDMENTS INCLUDE LIMITATIONS FOR CONTINUANCES OF
       PUBLIC HEARINGS, CHANGE TO THE REQUIREMENTS FOR
       PERSONAL PROPERTY SALES; CHANGE TO THE REFERENCE TO
       "NORTHWEST ENTERPRISE ZONE" TO "EZBDA" OR "ENTERPRISE
       ZONE BUSINESS DEVELOPMENT AREA"; ALLOW PARK AND
       RECREATION FACILITIES IN THE PS DISTRICT WITH A CONDITIONAL
       USE PERMIT, A SERIES OF MINOR AMENDMENTS, CORRECTIONS,
       AND CODIFICATION OF INTERPRETATIONS, PRACTICES AND
       DEFINITIONS
       Recommendation of City Manager : It is recommended that, after the public
       hearing, the City Council:
       (1) Adopt the Initial Study (Attachment B of the agenda report) and the
       Negative Declaration for the proposed Zoning Code Amendments and direct
       the City Clerk to file a Notice of Determination;
       (2) Approve a finding of consistency with the General Plan;
       (3) Approve the proposed Zoning Code Amendments as contained in the
       agenda report; and
       (4) Conduct the first reading of the proposed ordinance as provided by the
       City Attorney.
       Recommendation of Planning Commission: The Planning Commission at
       the May 13, 2009 public hearing, recommended approval of this series of
       Zoning Code Amendments. 

	1234k

	ATTACHMENT A 809k
	ATTACHMENT B 6670k

  E.  PUBLIC HEARING: LEVY OF ASSESSMENTS AGAINST HOTEL AND
       MOTEL BUSINESSES FOR FISCAL YEAR 2010 IN CONNECTION WITH
       THE PASADENA TOURISM BUSINESS IMPROVEMENT DISTRICT
       Recommendation of Pasadena Center Operating Company: It is
       recommended that the City Council: (i) conduct a Public Hearing on the levy
       of an assessment against Hotel and Motel Businesses for Fiscal Year 2010 in
       connection with the Pasadena Tourism Business Improvement District (the
       "District"); and (ii) at the conclusion of the Public Hearing, in the absence of a
       majority protest, adopt a resolution confirming the Annual Report of the
       Advisory Board as originally filed and levying the assessment for Fiscal Year
       2010 in connection with the District.

	946k

7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

   A.  City Manager

   B.  City Council

8. ORDINANCES

   A.  First Reading: 

      (1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
           PASADENA AMENDING VARIOUS PROVISIONS OF TITLE 17 (THE
           ZONING CODE), INCLUDING LIMITING CONTINUANCES OF PUBLIC
           HEARINGS AND REQUIRING RENOTICING THEREOF;
           REGULATING MERCHANDISE DISPLAYS ASSOCIATED WITH
           PERSONAL PROPERTY SALES; CHANGING THE TITLE OF THE
           NORTHWEST ENTERPRISE ZONE; ALLOWING PARK AND
           RECREATION FACILITIES IN THE PS DISTRICT WITH A
           CONDITIONAL USE PERMIT; AND A SERIES OF OTHER MINOR
           AMENDMENTS" (See Item 6.D.; to be discussed concurrently)

	2702k

	EXHIBITS 1 thru 6 1447k

   B.  Second Reading: None

9. INFORMATION ITEMS: None

10.    PUBLIC COMMENT (Continued)

11.    CLOSED SESSIONS (Continued, if necessary)

12.    ADJOURNMENT


                                              SCHEDULED
                         COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo,
Steve Madison, Jacque Robinson, Terry Tornek)

September 7, 2009 (To be Cancelled)


                         FUTURE COUNCIL MEETING DATES